Using the Macromedia Breeze Manager Trademarks Add Life to the Web, Afterburner, Aftershock, Andromedia, Allaire, Animation PowerPack, Aria, Attain, Authorware, Authorware Star, Backstage, Bright Tiger, Clustercats, ColdFusion, Design In Motion, Director, Dream Templates, Dreamweaver, Drumbeat 2000, EDJE, EJIPT, Extreme 3D, Fireworks, Flash, Fontographer, FreeHand, Generator, HomeSite, JFusion, JRun, Kawa, Know Your Site, Knowledge Objects, Knowledge Stream, Knowledge Track, LikeMinds, Lingo, Live Effects, MacRecorder Logo and Design, Macromedia, Macromedia Action!, Macromedia Breeze, Macromedia Flash, Macromedia M Logo and Design, Macromedia Spectra, Macromedia xRes Logo and Design, MacroModel, Made with Macromedia, Made with Macromedia Logo and Design, MAGIC Logo and Design, Mediamaker, Movie Critic, Open Sesame! , Roundtrip, Roundtrip HTML, Shockwave, Sitespring, SoundEdit, Titlemaker, UltraDev, Web Design 101, what the web can be, Xtra are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words or phrases mentioned within this publication may be trademarks, servicemarks, or tradenames of Macromedia, Inc. or other entities and may be registered in certain jurisdictions including internationally. This guide contains links to third-party Web sites that are not under the control of Macromedia, and Macromedia is not responsible for the content on any linked site. If you access a third-party Web site mentioned in this guide, then you do so at your own risk. Macromedia provides these links only as a convenience, and the inclusion of the link does not imply that Macromedia endorses or accepts any responsibility for the content on those third-party sites. Copyright Notice Copyright © 2004 Macromedia, Inc. All rights reserved. This manual may not be copied, photocopied, reproduced, translated, or converted to any electronic or machine-readable form in whole or in part without prior written approval of Macromedia, Inc. Acknowledgments Director: Erick Vera Project Management: Stephanie Gowin Writing: Leigh Valentine Editing: Linda Adler, Shawn Jackson, Barbara Milligan Production and Editing Management: Patrice O'Neill Production: Adam Barnett First Edition: May 2004 Macromedia, Inc. 600 Townsend St. San Francisco, CA 94103 CONTENTS INTRODUCTION: Using Breeze Manager ............................... 5 Overview of Macromedia Breeze . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Integration with learning management systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Intended audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 What's new in Breeze Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Accessing Breeze Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 The Breeze Manager home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Key features of Breeze Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Integration with learning management systems . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 About Breeze documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Additional Macromedia resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 CHAPTER 1: About Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 13 16 18 19 20 Permission types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Permissions for built-in groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting permissions for custom groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting permissions for a file or folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . About multiple permissions precedence. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 2: Managing Users and Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 24 24 26 30 Navigating users and group lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Managing your account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Managing users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Managing groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 3: Managing the Content Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Types of files in the Content Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Structure of the Content Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Content Library permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Navigating the Content Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Searching the Content Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Viewing content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Adding new content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Managing content files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Managing content folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 3 CHAPTER 4: Managing the Course Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Structure of the Course Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Course Library permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Navigating the Course Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Viewing course information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Creating a new course . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Managing courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Managing course folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 CHAPTER 5: Managing the Meeting Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 About Breeze meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Structure of the Meeting Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Meeting Library permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Navigating the Meeting Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Searching Meeting Library archives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Viewing meeting information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Creating a meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Managing meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Managing meeting folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 CHAPTER 6: Creating Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Course reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Meeting reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Content reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 User reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 List reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Download data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 CHAPTER 7: Managing and Customizing Accounts . . . . . . . . . . . . . . . . . . . . . . 135 About your account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135 Customizing Breeze . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Viewing your account reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 4 Contents INTRODUCTION Using Breeze Manager Macromedia Breeze is a rich web communication system that eliminates the time and cost of travel and unnecessary meetings. It enables organizations to easily share important information over the Internet by connecting people to people, and people to information. The underlying Breeze platform provides a flexible central library, administration tools and more. Breeze offers flexibility in deployment: a hosted service for enabling web communications with zero setup time, and a licensed server for deploying within corporate firewalls for complete control and security. You access and control all functionality of the Breeze Presentation platform through the Macromedia Breeze Manager web application. This guide gives step-by-step procedures for using Breeze Manager to create and manage users, learning content, courses, and meetings, and to view reports for each of these. Overview of Macromedia Breeze Macromedia Breeze includes a set of components that provide an integrated solution for your communication, collaboration, and training needs. Breeze can be deployed with either some or all of these components: Breeze Presentation Personalize presentations with your own voice-over, and easily deliver them to standard web browsers by using Macromedia Flash Player. Breeze Training Rapidly create content and build complete online training systems, including integrated surveys, tracking, analysis, and course management. 5 Breeze Live Meet and collaborate instantly with colleagues over the Internet. Breeze Presentation platform The Breeze Presentation platform lets you create, deploy, and view multimedia content through a web browser. This content can include the following: Breeze presentations Multimedia presentations containing slides, streaming audio, synchronized animation, navigation controls, and interactive quizzes (optional). Macromedia Flash movies Images (SWFs) (JPGs) (FLVs) Flash videos Breeze presentations You create Breeze presentations by converting your PowerPoint presentations to multimedia presentations with the use of the Macromedia Breeze Publish Wizard web application and the Macromedia Breeze Plug-In for Microsoft PowerPoint. Each Breeze presentation has a unique URL for viewing. You can share the URL with others for direct viewing, or you can use the Breeze presentation in a course or in a Breeze meeting. The steps for creating a Breeze presentation are as follows: Create a PowerPoint presentation to provide the basis for your presentation. Use the Breeze Plug-In for PowerPoint to add audio and synchronized animation to your PowerPoint presentation. For more information, see the Macromedia Breeze Plug-in for PowerPoint guide. Publish your presentation to the Breeze server by using the Breeze Publish Wizard web application. Your PowerPoint presentation and associated audio file are uploaded to the Breeze server and are then converted into a multimedia web presentation. When the conversion process is complete, you receive an e-mail containing the URL for the website where you can view your new Breeze presentation. For more information, see the Using the Breeze Publish Wizard guide. 6 Introduction: Using Breeze Manager Integration with learning management systems Enterprises can integrate Breeze content with their learning management systems (LMS's). Breeze supports the two standard LMS communication protocols: · Aviation Industry CBT Committee (AICC) with HTTP AIC ...