Using the Macromedia Breeze Plug-in for Microsoft PowerPoint Trademarks Add Life to the Web, Afterburner, Aftershock, Andromedia, Allaire, Animation PowerPack, Aria, Attain, Authorware, Authorware Star, Backstage, Bright Tiger, Clustercats, ColdFusion, Contribute, Design In Motion, Director, Dream Templates, Dreamweaver, Drumbeat 2000, EDJE, EJIPT, Extreme 3D, Fireworks, Flash, Flash Lite, Flex, Fontographer, FreeHand, Generator, HomeSite, JFusion, JRun, Kawa, Know Your Site, Knowledge Objects, Knowledge Stream, Knowledge Track, LikeMinds, Lingo, Live Effects, MacRecorder Logo and Design, Macromedia, Macromedia Action!, Macromedia Breeze, Macromedia Flash, Macromedia M Logo and Design, Macromedia Spectra, Macromedia xRes Logo and Design, MacroModel, Made with Macromedia, Made with Macromedia Logo and Design, MAGIC Logo and Design, Mediamaker, Movie Critic, Open Sesame!, Roundtrip, Roundtrip HTML, Shockwave, Sitespring, SoundEdit, Titlemaker, UltraDev, Web Design 101, what the web can be, and Xtra are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words, or phrases mentioned within this publication may be trademarks, service marks, or trade names of Macromedia, Inc. or other entities and may be registered in certain jurisdictions including internationally. Third-Party Information This guide contains links to third-party websites that are not under the control of Macromedia, and Macromedia is not responsible for the content on any linked site. If you access a third-party website mentioned in this guide, then you do so at your own risk. Macromedia provides these links only as a convenience, and the inclusion of the link does not imply that Macromedia endorses or accepts any responsibility for the content on those third-party sites. Apple Disclaimer APPLE COMPUTER, INC. MAKES NO WARRANTIES, EITHER EXPRESS OR IMPLIED, REGARDING THE ENCLOSED COMPUTER SOFTWARE PACKAGE, ITS MERCHANTABILITY OR ITS FITNESS FOR ANY PARTICULAR PURPOSE. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. THIS WARRANTY PROVIDES YOU WITH SPECIFIC LEGAL RIGHTS. THERE MAY BE OTHER RIGHTS THAT YOU MAY HAVE WHICH VARY FROM STATE TO STATE. Copyright © 1997-2004 Macromedia, Inc. All rights reserved. This manual may not be copied, photocopied, reproduced, translated, or converted to any electronic or machine-readable form in whole or in part without prior written approval of Macromedia, Inc. Second Edition: March 2004 Macromedia, Inc. 600 Townsend St. San Francisco, CA 94103 CONTENTS CHAPTER 2: Introduction ............................................ 5 5 7 7 8 Macromedia Breeze features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Design tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Guide to documentation and additional resources. . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 3: Using the Macromedia Breeze Plug-In for PowerPoint . . . . . . . . . 11 11 15 16 18 19 21 23 28 29 Using the Create Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Previewing your presentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Logging in and publishing a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Preparing audio for importing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Importing audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Editing audio and animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Playing back, recording, and editing audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Managing your account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Inserting Macromedia Flash content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 4: Setting Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Selecting the audio input source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Account settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 CHAPTER 5: The Macromedia Breeze Quiz Feature . . . . . . . . . . . . . . . . . . . . . . 33 Creating a quiz or survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Deleting a quiz or survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Modifying a quiz or survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 About the quiz conversion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Viewing quiz or survey results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Changing quiz or survey design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Viewing a list of quizzes and surveys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 About quiz and survey properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Adding a question . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Displaying a quiz results page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Customizing question feedback text boxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Aviation Industry CBT Committee (AICC) integration . . . . . . . . . . . . . . . . . . . . 44 3 CHAPTER 6: Troubleshooting and FAQs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Troubleshooting audio problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Troubleshooting microphone issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Troubleshooting presentation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Troubleshooting animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Troubleshooting problems with online presentations . . . . . . . . . . . . . . . . . . . . . . . 52 Frequently asked questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 4 Contents CHAPTER 2 Introduction Macromedia Breeze Plug-In for Microsoft PowerPoint lets you create an animated presentation with audio from a Microsoft PowerPoint file, and then publish the presentation to a server. Using Breeze Plug-In for PowerPoint with PowerPoint versions XP, 2000, or 97, you can create dynamic web presentations for delivery anytime and anyplace--to your employees, partners, investors, and customers. Breeze Plug-In for PowerPoint provides a simple interface for adding audio narration to your presentation. You can easily synchronize your PowerPoint animations with your audio narration. You can use Breeze Plug-In for PowerPoint to integrate audio from live events or to integrate specially produced audio narration. Breeze Plug-In for PowerPoint includes advanced features for importing audio and for graphically editing your presentation audio and animation timing. A quiz feature, also included in Breeze Plug-In for PowerPoint, gives you a quick and easy way to add quizzes and surveys to your presentations. Macromedia Breeze features Macromedia Breeze is a complete solution for creating, managing, and delivering your online presentations. Using Macromedia Breeze, you can quickly and easily convert your presentations into valuable assets that employees, customers, partners, investors, and suppliers can access through most Internet browsers. With Breeze Plug-in for PowerPoint and Macromedia Breeze Training or Macromedia Breeze Presentation, you have a complete solution for your online multimedia presentation and training needs. Creating presentations You can use Breeze Plug-in for PowerPoint to create online presentations quickly and easily from your desktop: · Add audio narration to your presentation, including synchronized animations. · Upload your presentation to the Macromedia Breeze Training or Macromedia Breeze Presentation. Your presentation is automatically converted into an online version supporting animations and audio. Managing presentations You can use the Macromedia Breeze presentation library management system to do the following tasks: 5 · · · · Organize your entire presentation library. Give users the ability to search for and find information quickly. Control access and permissions to your presentations. Add and delete users to your account. Effectively deliver presentations over the Internet. Delivering presentations · Present full multimedia presentations to Netscape Navigator (version 4 and later) and Internet Explorer (version 4 and later) browsers. · Give customers, partners, employees and vendors access to your presentation information anytime, anywhere. Macromedia Breeze is available as an enterprise solution or as a hosted application service. To learn more about Breeze, please visit www.macromedia.com/products/breeze and sign up. Getting started Breeze Plug-In for PowerPoint offers a simple approach to using the features: Record audio You can add audio and synchronized animations to your PowerPoint presentation, creating a complete multimedia version for delivery over intranets and the Internet. For more information, see "Recording audio" on page 12. Preview a presentation You can view your animated multimedia presentation before uploading to Macromedia Breeze, ensuring you have recorded the right messages for your presentation. Publish a presentation You can upload your presentation from your desktop PC to Macromedia Breeze Training or Macromedia Breeze Manager, where your presentation is converted to the appropriate online formats, including Macromedia Flash and streaming audio. For more information, see "Logging in and publishing a presentation" on page 16. Manage your account You can manage your complete presentation library, including adding users and setting presentation viewing permissions. For more information, see "Managing your account" on page 28. Breeze Plug-In for PowerPoint also offers a set of commands for editing and importing your audio and animations, including the following tools: Import files You can import external audio files using the Breeze plug-in. For more information, see "Importing audio" on page 19. Edit timings You can redo your animation timing without re-recording your audio. For more information, see "Editing animation timings" on page 20. Edit audio and animation timing This powerful new tool allows you to graphically edit your audio and animation timing. Instead of using an external audio program, you can now perform basic editing using the Breeze plug-in. Breeze Plug-In for PowerPoint also includes a powerful feature that allows you to quickly add quizzes and surveys to your PowerPoint presentations. 6 Chapter 2: Introduction To create your online presentation, select Breeze > Run Wizard. The wizard guides you through all the steps necessary to create an online presentation. For more information, see "Using the Create Wizard" on page 11. Design tips To create effective online presentations, follow these design guidelines: · Design your online presentation to optimize the bandwidth capabilities of your audience. If your audience has fast broadband connections to view your online presentation, you can create a graphic-intensive presentation that includes many animations. However, if your audience has slower connection speeds (less than 56 Kbps), you should use graphic images judiciously to ensure that your audience has a good viewing experience. · Create a written script of your audio presentation. Your online presentation is designed so that you can present once but let your audience view many times. Speaking into a microphone can often be more difficult than giving the presentation to a live audience. To ensure a smooth delivery in which you cover all of your important points, consider completely scripting your presentation before recording. · Add animation to your presentation. Breeze Plug-In for PowerPoint supports PowerPoint animation. Animation often adds interest to your me ...