Breeze Presenter User Guide Trademarks 1 Step RoboPDF, ActiveEdit, ActiveTest, Authorware, Blue Sky Software, Blue Sky, Breeze, Breezo, Captivate, Central, ColdFusion, Contribute, Database Explorer, Director, Dreamweaver, Fireworks, Flash, FlashCast, FlashHelp, Flash Lite, FlashPaper, Flex, Flex Builder, Fontographer, FreeHand, Generator, HomeSite, JRun, MacRecorder, Macromedia, MXML, RoboEngine, RoboHelp, RoboInfo, RoboPDF, Roundtrip, Roundtrip HTML, Shockwave, SoundEdit, Studio MX, UltraDev, and WebHelp are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words, or phrases mentioned within this publication may be trademarks, service marks, or trade names of Macromedia, Inc. or other entities and may be registered in certain jurisdictions including internationally. Third-Party Information This guide contains links to third-party websites that are not under the control of Macromedia, and Macromedia is not responsible for the content on any linked site. If you access a third-party website mentioned in this guide, then you do so at your own risk. Macromedia provides these links only as a convenience, and the inclusion of the link does not imply that Macromedia endorses or accepts any responsibility for the content on those third-party sites. This software is based in part on the work of the Independent JPEG Group. LAME (MP3 encoder) Supply of this product does not convey a license nor imply any right to distribute content created with this product in revenue-generating broadcast systems (terrestrial, satellite, cable and/or other distribution channels), streaming applications (via Internet, intranets and/or other networks), other content distribution systems (pay-audio or audio-on-demand application sand the like) or on physical media (compact discs, digital versatile discs, semiconductor chips, hard drives, memory cards and the like. An independent license for such use is required. For details, please visit: http://mp3licensing.com. Copyright © 2001-2005 Macromedia, Inc. All rights reserved. This manual may not be copied, photocopied, reproduced, translated, or converted to any electronic or machine-readable form in whole or in part without written approval from Macromedia, Inc. Notwithstanding the foregoing, the owner or authorized user of a valid copy of the software with which this manual was provided may print out one copy of this manual from an electronic version of this manual for the sole purpose of such owner or authorized user learning to use such software, provided that no part of this manual may be printed out, reproduced, distributed, resold, or transmitted for any other purposes, including, without limitation, commercial purposes, such as selling copies of this documentation or providing paid-for support services. Acknowledgments Writing: Suzanne Smith Editing: Lisa Stanziano, Anne Szabla, and Mark Nigara Media Design and Production: Adam Barnett, John Francis, Aaron Begley, and Mario Reynoso Special thanks to Erick Vera, Stephanie Gowin, Patrice O'Neil, Rosana Francescato, Pauly Matthews, Tim Wood, Tracy Seibel, Cecil Kift, Robert Thompson, David Yun, John Falcon, and the entire Breeze Presenter engineering and QA teams. Second Edition: August 2005 Macromedia, Inc. 601 Townsend St. San Francisco, CA 94103 CONTENTS INTRODUCTION: Welcome to Macromedia Breeze Presenter . .............. 5 About Breeze Presenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 About Macromedia Breeze. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 About Breeze Presenter instructional media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Additional resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Installing Breeze Presenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 CHAPTER 1: Creating Presentations with Breeze Presenter . . . . . . . . . . . . . . . . 11 11 12 13 14 14 About the Breeze Presenter workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Planning Breeze Presenter presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Breeze Presenter best practices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Creating Breeze Presenter presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Previewing a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 2: Editing Breeze Presenter Presentations . . . . . . . . . . . . . . . . . . . . . 17 17 17 18 21 23 26 Changing the presentation title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding a presentation summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Changing slide properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding and editing presenters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding attachments to presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using animation, image, and Flash (SWF) files . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 3: Working with Audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 About audio recording equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 About recording audio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Setting audio recording quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Changing the audio input source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Calibrating microphones for recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Recording audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Importing slide notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Exporting scripts into PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Adding silence to an audio file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Adjusting audio volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Editing audio files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 3 Using the Audio Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Setting audio quality for a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Previewing audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 CHAPTER 4: Adding Quizzes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 About creating quizzes and questions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 About branching in Breeze Presenter presentations . . . . . . . . . . . . . . . . . . . . . . . . 43 Creating quizzes and questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Changing question slide order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Deleting question slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Setting reporting options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Setting an e-learning pass rate for a quiz . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Using feedback messages in quizzes and questions . . . . . . . . . . . . . . . . . . . . . . . . . 64 About using Breeze Presenter presentations with a learning management system . . 65 CHAPTER 5: Designing the Presentation Experience . . . . . . . . . . . . . . . . . . . . . 69 Working with themes in presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Using PowerPoint templates for Breeze Presenter. . . . . . . . . . . . . . . . . . . . . . . . . . 76 Adding a logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Including slide notes in presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Automatically playing a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Looping a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Changing slide display timing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 CHAPTER 6: Working with Breeze Servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 About Macromedia Breeze. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Accessing your Breeze account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Managing the Breeze server publishing list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Publishing to a Macromedia Breeze server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Adding a Breeze Presenter presentation to a Breeze meeting . . . . . . . . . . . . . . . . . 89 Viewing a presentation in a Breeze meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Viewing a presentation in Breeze Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Using presentations with Breeze Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Using presentations with third-party learning management systems (LMS) . . . . . . 98 CHAPTER 7: Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Optimizing Flash (SWF) files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Controlling inserted SWF files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 4 Contents INTRODUCTION Breeze Presenter Quick Start Guide Macromedia Breeze Presenter has 10 demonstrations that you can watch to learn how to do important tasks. The demonstrations are short, about 1-2 minutes in length, and show tasks such as creating a new presentation, adding audio, and publishing a presentation to a Breeze server. Open the Quick Start Guide. 7 8 Introduction: Breeze Presenter Quick Start Guide INTRODUCTION Welcome to Macromedia Breeze Presenter Macromedia Breeze Presenter is a software tool for creating e-learning content and high-quality multimedia presentations rapidly. Breeze Presenter uses Microsoft PowerPoint, a popular application that is part of the Microsoft Office suite, as a base. Finished presentations are in Flash format (SWF file) and are SCORM and AICC compliant. Breeze Presenter is an excellent complement to Macromedia Breeze. You can create content that includes interactive quizzing and surveys, audio, and a customizable viewer with Breeze Presenter. Breeze Presenter sends the PowerPoint (PPT) and Pocket PC (PPC) files, as well as presentation data, to the Breeze server. Then, you can simply log on to the Breeze server and, using Breeze Manager, complete the publishing process by selecting permission and folder options. You can add straightforward or sophisticated quizzes to presentations. Breeze Presenter supports six different types of questions that can either be graded or used as surveys. You can use branching to guide users through different paths in the presentation based on their answers to quizzes. Breeze Presenter provides a simple interface for using a microphone to add audio narration to your presentation. In addition, you can easily synchronize your PowerPoint animations with your audio narration. The Breeze Presenter intuitive interface and its complete integration with PowerPoint eliminates the need for additional training or Flash programming. In minutes, you can transform static PowerPoint files into dynamic web experiences by adding audio, video, multimedia, interactive quizzes and surveys, and extensive branding. When you have created your content, simply publish it to a Breeze server. After you have installed Bree ...