User manual MACROMEDIA BREEZE PRESENTER

Breeze Presenter User Guide Trademarks 1 Step RoboPDF, ActiveEdit, ActiveTest, Authorware, Blue Sky Software, Blue Sky, Breeze, Breezo, Captivate, Central, ColdFusion, Contribute, Database Explorer, Director, Dreamweaver, Fireworks, Flash, FlashCast, FlashHelp, Flash Lite, FlashPaper, Flex, Flex Builder, Fontographer, FreeHand, Generator, HomeSite, JRun, MacRecorder, Macromedia, MXML, RoboEngine, RoboHelp, RoboInfo, RoboPDF, Roundtrip, Roundtrip HTML, Shockwave, SoundEdit, Studio MX, UltraDev, and WebHelp are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words, or phrases mentioned within this publication may be trademarks, service marks, or trade names of Macromedia, Inc. or other entities and may be registered in certain jurisdictions including internationally. Third-Party Information This guide contains links to third-party websites that are not under the control of Macromedia, and Macromedia is not responsible for the content on any linked site. If you access a third-party website mentioned in this guide, then you do so at your own risk. Macromedia provides these links only as a convenience, and the inclusion of the link does not imply that Macromedia endorses or accepts any responsibility for the content on those third-party sites. This software is based in part on the work of the Independent JPEG Group. LAME (MP3 encoder) Supply of this product does not convey a license nor imply any right to distribute content created with this product in revenue-generating broadcast systems (terrestrial, satellite, cable and/or other distribution channels), streaming applications (via Internet, intranets and/or other networks), other content distribution systems (pay-audio or audio-on-demand application sand the like) or on physical media (compact discs, digital versatile discs, semiconductor chips, hard drives, memory cards and the like. An independent license for such use is required. For details, please visit: http://mp3licensing.com. Copyright © 2001-2005 Macromedia, Inc. All rights reserved. This manual may not be copied, photocopied, reproduced, translated, or converted to any electronic or machine-readable form in whole or in part without written approval from Macromedia, Inc. Notwithstanding the foregoing, the owner or authorized user of a valid copy of the software with which this manual was provided may print out one copy of this manual from an electronic version of this manual for the sole purpose of such owner or authorized user learning to use such software, provided that no part of this manual may be printed out, reproduced, distributed, resold, or transmitted for any other purposes, including, without limitation, commercial purposes, such as selling copies of this documentation or providing paid-for support services. Acknowledgments Writing: Suzanne Smith Editing: Lisa Stanziano, Anne Szabla, and Mark Nigara Media Design and Production: Adam Barnett, John Francis, Aaron Begley, and Mario Reynoso Special thanks to Erick Vera, Stephanie Gowin, Patrice O'Neil, Rosana Francescato, Pauly Matthews, Tim Wood, Tracy Seibel, Cecil Kift, Robert Thompson, David Yun, John Falcon, and the entire Breeze Presenter engineering and QA teams. Second Edition: August 2005 Macromedia, Inc. 601 Townsend St. San Francisco, CA 94103 CONTENTS INTRODUCTION: Welcome to Macromedia Breeze Presenter . .............. 5 About Breeze Presenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 About Macromedia Breeze. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 About Breeze Presenter instructional media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Additional resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Installing Breeze Presenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 CHAPTER 1: Creating Presentations with Breeze Presenter . . . . . . . . . . . . . . . . 11 11 12 13 14 14 About the Breeze Presenter workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Planning Breeze Presenter presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Breeze Presenter best practices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Creating Breeze Presenter presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Previewing a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 2: Editing Breeze Presenter Presentations . . . . . . . . . . . . . . . . . . . . . 17 17 17 18 21 23 26 Changing the presentation title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding a presentation summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Changing slide properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding and editing presenters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding attachments to presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using animation, image, and Flash (SWF) files . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 3: Working with Audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 About audio recording equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 About recording audio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Setting audio recording quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Changing the audio input source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Calibrating microphones for recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Recording audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Importing slide notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Exporting scripts into PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Adding silence to an audio file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Adjusting audio volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Editing audio files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 3 Using the Audio Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Setting audio quality for a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Previewing audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 CHAPTER 4: Adding Quizzes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 About creating quizzes and questions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 About branching in Breeze Presenter presentations . . . . . . . . . . . . . . . . . . . . . . . . 43 Creating quizzes and questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Changing question slide order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Deleting question slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Setting reporting options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Setting an e-learning pass rate for a quiz . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Using feedback messages in quizzes and questions . . . . . . . . . . . . . . . . . . . . . . . . . 64 About using Breeze Presenter presentations with a learning management system . . 65 CHAPTER 5: Designing the Presentation Experience . . . . . . . . . . . . . . . . . . . . . 69 Working with themes in presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Using PowerPoint templates for Breeze Presenter. . . . . . . . . . . . . . . . . . . . . . . . . . 76 Adding a logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Including slide notes in presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Automatically playing a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Looping a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Changing slide display timing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 CHAPTER 6: Working with Breeze Servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 About Macromedia Breeze. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Accessing your Breeze account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Managing the Breeze server publishing list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Publishing to a Macromedia Breeze server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Adding a Breeze Presenter presentation to a Breeze meeting . . . . . . . . . . . . . . . . . 89 Viewing a presentation in a Breeze meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Viewing a presentation in Breeze Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Using presentations with Breeze Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Using presentations with third-party learning management systems (LMS) . . . . . . 98 CHAPTER 7: Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Optimizing Flash (SWF) files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Controlling inserted SWF files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 4 Contents INTRODUCTION Breeze Presenter Quick Start Guide Macromedia Breeze Presenter has 10 demonstrations that you can watch to learn how to do important tasks. The demonstrations are short, about 1-2 minutes in length, and show tasks such as creating a new presentation, adding audio, and publishing a presentation to a Breeze server. Open the Quick Start Guide. 7 8 Introduction: Breeze Presenter Quick Start Guide INTRODUCTION Welcome to Macromedia Breeze Presenter Macromedia Breeze Presenter is a software tool for creating e-learning content and high-quality multimedia presentations rapidly. Breeze Presenter uses Microsoft PowerPoint, a popular application that is part of the Microsoft Office suite, as a base. Finished presentations are in Flash format (SWF file) and are SCORM and AICC compliant. Breeze Presenter is an excellent complement to Macromedia Breeze. You can create content that includes interactive quizzing and surveys, audio, and a customizable viewer with Breeze Presenter. Breeze Presenter sends the PowerPoint (PPT) and Pocket PC (PPC) files, as well as presentation data, to the Breeze server. Then, you can simply log on to the Breeze server and, using Breeze Manager, complete the publishing process by selecting permission and folder options. You can add straightforward or sophisticated quizzes to presentations. Breeze Presenter supports six different types of questions that can either be graded or used as surveys. You can use branching to guide users through different paths in the presentation based on their answers to quizzes. Breeze Presenter provides a simple interface for using a microphone to add audio narration to your presentation. In addition, you can easily synchronize your PowerPoint animations with your audio narration. The Breeze Presenter intuitive interface and its complete integration with PowerPoint eliminates the need for additional training or Flash programming. In minutes, you can transform static PowerPoint files into dynamic web experiences by adding audio, video, multimedia, interactive quizzes and surveys, and extensive branding. When you have created your content, simply publish it to a Breeze server. After you have installed Breeze Presenter, you access the program from within PowerPoint.When you open PowerPoint, a new menu named "Breeze" appears in the menu bar. For more information, see "Installing Breeze Presenter" on page 12. 7 About Breeze Presenter Breeze Presenter lets you create sophisticated, high-impact presentations and e-learning content quickly and easily in three steps: design, edit, and publish. Designing Breeze Presenter presentations From within PowerPoint, Breeze Presenter can help you do the following tasks: · Use an existing PowerPoint presentation as a base for a Breeze Presenter presentation. This can save you the time and effort creating a new presentation. (See "Creating Breeze Presenter presentations" on page 14.) · Perform accurate PowerPoint conversions, including full support for PowerPoint animations. (See "Using animation, image, and Flash (SWF) files" on page 26.) · Customize the look and feel of the presentation viewer interface with company logos, colors, and presenter biographies and photos. (See "Working with themes in presentations" on page 69.) Editing Breeze Presenter presentations Breeze Presenter can help you change presentations to suit your needs in the following ways: · You can enhance PowerPoint presentations with multimedia. Add multimedia including audio (such as voice-over narration), quizzes and surveys, or Flash files and Flash video without leaving PowerPoint. (See "Recording audio" on page 34 and "Creating quizzes and questions" on page 43.) · You can import prerecorded audio into a presentation and match the audio to PowerPoint slide animations. (See "Working with Audio" on page 29.) Publishing Breeze Presenter presentations You publish your presentations so that users can view them. Breeze Presenter offers the following features: · Breeze Presenter is deeply integrated with all Breeze products including Macromedia Breeze Training, Macromedia Breeze Events, and Macromedia Breeze Meeting, as well as Macromedia Captivate, Flash content, and Flash Video (FLV) files. (See "Publishing to a Macromedia Breeze server" on page 86.) · You can view presentations in the interactive Breeze Presenter viewer. (See "Viewing a presentation in a Breeze meeting" on page 93.) · You can use Breeze Presenter content with learning management systems (LMS). Breeze Presenter creates SCORM and AICC compliant content. (See "Setting reporting options" on page 61.) About Breeze Presenter projects and content There are many ways you can use Breeze Presenter. If you think creatively about new ways to work with Breeze, you can then publish even more engaging content using Breeze Presenter. 8 Introduction: Welcome to Macromedia Breeze Presenter Breeze Presenter helps you create rich, on-demand presentations such as the following: · Sales presentations to drive lead generation or deliver a quote to a prospective client · Marketing presentations to enrich customer experiences with high-quality, advanced, Flash presentations · Executive presentations that require rich content such as keynote speeches or annual status speeches · New product launch presentations · Financial updates or earnings calls · General corporate communications Breeze Presenter offers diverse ways to work with interactive, e-learning content such as the following: · · · · · Product training or tutorials Human resources and compliance training Self-paced support and customer service training Formal assessments Professional development Breeze Presenter features Breeze Presenter includes the following features: PowerPoint Integration Breeze integration Create presentations in the PowerPoint application with no special training or expensive technical experts. Use Breeze Presenter presentations in Macromedia Breeze Meetings, Breeze Events, and Breeze Training. You can publish your presentation to a Breeze server with a few simple steps. Publishing to Breeze Advanced audio editing With the Audio Editor, you can edit imported and recorded audio from within Breeze Presenter. You don't need a separate audio-editing application. Slide notes integration You can create slide notes in PowerPoint and use the notes in Breeze presentations, for example, as a script for recording audio. Creating quizzes Add sophisticated questions to presentations, and make them interactive to assist in and assess the retention rates of users. Creating surveys Poll users and obtain information without requiring them to "take a test." Breeze Presentation themes You have full control over how your presentations look, including colors and fonts. You can use one of the themes included with Breeze Presenter, or create a custom theme for a distinctive look or to meet a specific objective. Importing additional content using attachments You can add relevant content, such as documents, spreadsheets, web pages, or images to presentations to give users easy access to additional, related information. About Breeze Presenter 9 Importing additional multimedia content You can add Flash (SWF) files and Captivate simulations and demonstrations to enhance presentations and reuse existing content. Advanced video capabilities You can place video files directly into presentations to quickly. SCORM and AICC compliant content With Breeze Presenter, you can easily make presentations containing e-learning features SCORM and AICC compliant. Enhancing presentations with audio narration or music Include audio files such as voice-over narration, sound effects, and music into presentations to add the dimension of sound. You can import existing files or record new sound files right in Breeze Presenter. Adding search capabilities Reducing file size Enable users of your presentations to quickly find information, whether it's a slide or an attachment. You can create presentations that are rich, multimedia experiences, but are intelligently compressed to create a small finished file that is easily sharable with anyone using a web browser. Add a presenter photo and information such as name, title, and a short biography to personalize presentations. A single presentation can have multiple presenters and you can add customized information for all of them. Adding custom presenter information About Macromedia Breeze Breeze is a complete enterprise solution for creating, managing, and delivering your online presentations, web conferencing, and rapid e-learning. Breeze quickly and easily converts existing PowerPoint presentations into valuable assets that employees, customers, partners, investors, and suppliers can access through most web browsers. The Breeze system offers a complete solution for your online multimedia presentation and training needs. Macromedia Breeze is available as an enterprise solution or as a hosted application service. To learn more about Breeze, please visit the Breeze website at www.macromedia.com/go/breeze. About creating online presentations You create your online presentations in Breeze Presenter first, and then publish the presentations to Breeze. Breeze Presenter can help you quickly and easily create presentations from your desktop PC by making it easy to do the following: · Add audio narration to the presentation and synchronize animations. · Convert presentations automatically into online-ready versions. · Publish your presentation to Breeze. About managing online presentations You can use Breeze to accomplish the following tasks: · Organize your entire presentation library into a single, sharable repository. · Control access and permissions to presentation source files and converted Breeze presentations. 10 Introduction: Welcome to Macromedia Breeze Presenter About delivering presentations over the Internet Breeze lets you do the following: · Deliver presentations over the Internet using Flash Player, so customers, partners, and employees can access Breeze presentations anytime, anywhere. · Track presentation statistics and content effectiveness by seeing which presentations are viewed most often using reports. You can view reports on quiz and question responses to assess users' knowledge retention or to gauge overall quiz and survey data. Macromedia Breeze is available as an enterprise solution or as a hosted application service. For more information, see the Breeze website at www.macromedia.com/go/breeze. About Breeze Presenter instructional media Breeze Presenter includes comprehensive online instructions to help you learn the application quickly and become proficient in creating your own presentations: To open Breeze Presenter Help 1. Open PowerPoint. 2. From the Breeze menu, select Help. (You can also click the Help button in any dialog box.) · The Quick Start movies provide an animated look at important tasks in Breeze Presenter. You can access the Quick Start movies from the Start page of Breeze Presenter Help. · The Macromedia Breeze Presenter User Guide introduces you to the Breeze Presenter program and contains much of the same information as Breeze Presenter Help. The Breeze Presenter User Guide is available on the Macromedia Breeze website www.macromedia.com/go/breeze. Additional resources For the latest information on Breeze Presenter, plus advice from expert users, advanced topics, examples, tips, and other updates, see the Macromedia Breeze Resource Center at www.macromedia.com/go/breeze_resources, which is updated regularly. Check the website for product tutorials and best practices. For TechNotes, documentation updates, and links to additional resources in the Breeze Presenter community, see the Macromedia Breeze Support Center at www.macromedia.com/go/support. System requirements For a detailed description of system requirements for presentation creators and users who view presentations, see the Breeze website at www.macromedia.com/go/breeze. System requirements 11 Installing Breeze Presenter After you install Breeze Presenter, you can access all of its features in PowerPoint from the newly added Breeze menu. To install Macromedia Breeze Presenter on a Windows computer: 1. After you have downloaded the application, double-click the Breeze Presenter EXE file to install the software. 2. Follow the onscreen instructions. 3. A Getting Started presentation (a PowerPoint file) guides you through the steps required to publish your first presentation. 12 Introduction: Welcome to Macromedia Breeze Presenter CHAPTER 1 Creating Presentations with Breeze Presenter After you install Macromedia Breeze Presenter, you can access the application from within Microsoft PowerPoint. You can access all Breeze Presenter authoring functions in PowerPoint by using the Breeze menu. About the Breeze Presenter workspace Macromedia designed Breeze Presenter for efficiency and ease of use. Breeze Presenter has the following two components that work together to help authors create and deliver high-quality content for users: Breeze Presenter enables authors to create content. allows users to view and interact with converted Breeze Presenter Breeze Presenter viewer presentations. 11 For content authors, all Breeze Presenter features are accessible from the Breeze menu in PowerPoint. All of the options for designing a presentation are located in the Breeze menu in PowerPoint. Planning Breeze Presenter presentations Creating presentations with Breeze Presenter is fast and easy if you follow these basic steps. 1. Plan your presentation using storyboards, scripts, or whatever organizational materials are appropriate. 2. Open an existing PowerPoint presentation or create a new presentation. 3. In PowerPoint, from the Breeze menu, you can add audio narration, quizzes, presenter information, and other options to your presentation. You can include attachments such as web pages or documents and you can customize themes (the look and feel of the presentation viewer) for each presentation. 4. On your local computer, follow the steps for "Previewing a presentation" on page 14. 5. Publish the presentation to a Breeze server. You can also burn the presentation to a CD or upload the presentation to the web using a third-party FTP software program. Determining presentation goals No matter what kind of presentation you want to create, it is helpful to do some planning before you start. Consider first what you want the user to learn, achieve, and so on as a result of viewing your presentation. Defining this goal from the beginning lets you create a comprehensive plan for success. After you have defined the goal of the presentation, you can use an existing PowerPoint presentation and enhance it with the most effective Breeze Presenter options. 12 Chapter 1: Creating Presentations with Breeze Presenter When planning, you should consider adding the following elements to your presentation: Title slides Title slides are usually the first or second slide in a presentation and state the subject of the content. Presenter information Custom logos Include the name, title, photo, contact information, and a short biography of the presenter or presenters. Add a company or organization logo to brand and personalize a presentation. Copyright information Depending on the length of the information, include copyright text on the first or last slide in a presentation, or add a separate slide containing only copyright information. Opening and closing slides Create a distinctive start and finish to clearly show users the beginning, middle, and end of the presentation. You can use the same opening and closing slide across a series of presentations for a unifying professional look. Section divider slides Use slides that delineate sections within a presentation. This is especially useful in long presentations. Sounds Voice-over narration, music, or sound effects can add a new dimension to presentations. Let users interact with the presentation, while you track their learning progress or obtain information (surveys). Add existing information as supporting content for presentations. You can include documents, spreadsheets, links to web pages, and images as attachments. Quizzing Attachments Breeze Presenter best practices Macromedia recommends using these best practices to create a great online presentation: · Design your online presentation based on the bandwidth capabilities of your audience. If your audience has fast, broadband connections, you can create a graphic-intensive presentation that includes many animations. However, if your audience has slower connection speeds, you should use graphic images that ensure your audience has a good viewing experience. · It helps to create a written script before recording audio for your presentation. Speaking into a microphone can be more difficult than giving a presentation to a live audience. To ensure a smooth delivery that covers all of your important points, consider creating a script for the entire presentation before recording audio for it. (If you have slide notes written in PowerPoint, you can easily import them into Breeze Presenter to use as a script or as the basis of a script.) · Add animations enhances the overall presentation. Breeze Presenter supports PowerPoint animations so that you can create powerful, animated, multimedia presentations. Animations add impact to your message and improve the user's overall viewing experience. · Preview the presentation by publishing it locally before publishing to Breeze. This lets you view the converted presentation to be sure that it meets your requirements. · Create slide titles to give users easy access to any slide. Check that titles appear in the PowerPoint outline for all slides, including graphic-only slides, before publishing your presentation. Breeze Presenter best practices 13 Creating Breeze Presenter presentations Breeze Presenter presentations are always based on PowerPoint presentations. To create a new presentation, you open an existing PowerPoint presentation (or create a new one) and then add all of the features available in Breeze Presenter. For more information about how to add these features, see the appropriate chapter. The following procedure describes the general steps for creating a simple Breeze Presenter presentation. To create a Breeze Presenter presentation: 1. In PowerPoint, open a presentation (PPT) file or create a new one by selecting File menu > New. 2. From the Breeze menu, select the Breeze Presenter features you want to add to your presentation. You are not required to make any changes before publishing, but adding Breeze Presenter features such as audio narration, SWF files, quizzes, attachments, and a theme will enhance your presentation and give you the opportunity to experiment with the functionality available in Breeze Presenter. 3. Preview the presentation by publishing it locally (to your computer). (For instructions on how to do this, see the next section). 4. If necessary after previewing, return to step 2 and make any changes required. 5. When you are finished, publish the presentation to a Breeze server. For more information, see "Publishing to a Macromedia Breeze server" on page 86. Previewing a presentation If you want to check your work, you can preview presentations at any time by publishing to your local computer. This is a fast way to see how the presentation will look to users. When you preview a presentation, it appears in your default web browser. All of the functionality in the presentation, such as audio and quizzes, works exactly the way it will in the Breeze Presenter viewer. The presentation appears with all of the theme settings and colors you have chosen. To preview a presentation by publishing to your local computer: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Publish. 3. Select My Computer on the left side. 14 Chapter 1: Creating Presentations with Breeze Presenter 4. Click Publish. When you publish, the following actions take place: By default, a new folder with the same name as the presentation is created and placed in your My Documents\My Breeze Presentations folder. The new folder contains all of the presentation files, and any audio, video, image, and attachment files that are part of the presentation. Theme and presenter information are stored in your Local Settings folder (frequently located at C:\Documents and Settings\user name). 5. When the conversion is finished, click View Output. If you click View Output when the conversion is finished, the presentation appears in your default web browser. Previewing a presentation 15 16 Chapter 1: Creating Presentations with Breeze Presenter CHAPTER 2 Editing Breeze Presenter Presentations After you have created a presentation, you can use Breeze Presenter to edit your work quite easily. Normally, you will probably create a presentation, preview the presentation locally, edit the presentation to make it just right, and publish the presentation to Breeze. This chapter contains the following topics: · · · · · · "Changing the presentation title" on page 17 "Adding a presentation summary" on page 17 "Changing slide properties" on page 18 "Adding and editing presenters" on page 21 "Adding attachments to presentations" on page 23 "Using animation, image, and Flash (SWF) files" on page 26 Changing the presentation title You can change the presentation title at any time. The title appears in the Breeze Presenter viewer. To change the presentation title: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Presentation Settings. 3. Select the Settings tab. 4. In the Title text box, enter a new name for the presentation. 5. Click OK. Adding a presentation summary A presentation summary is usually a short description of the presentation contents. Adding a summary is optional and is a useful organizing tool for presentation authors. The summary appears only in the presentation settings of the presentation; it does not appear in the published presentation and is not visible to users. Note: The presentation summary does appear in Breeze Server after a presentation has been published to Breeze. Presentation authors can search summaries and see the summary when viewing content information. 17 To add a presentation summary: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Presentation Settings. 3. Select the Settings tab. 4. In the Summary text box, enter a description of the presentation contents. 5. Click OK. Changing slide properties You can easily view and change the properties of any slide in a presentation at any time. This can help you make changes to a slide or group of slides quickly and easily. For example, if you have assigned a presenter to all of the slides, but there are a few slides where another presenter is providing slides or audio narration, you can use slide properties to assign the new presenter to the correct slides. The following sections describe the slide properties you can change: · · · · · Setting a navigation name Setting slide advance behavior Setting the presenter for a slide Setting a Go to Slide option Adding video to a slide Note: You can select multiple slides to easily update the Presenter and Advance by User settings. Simply select a slide, hold down Shift or Control, and select additional slides. (The Navigation name, Go to Slide, or Video properties cannot be changed this way.) Using slide properties, you can change options for individual slides or a group of slides. 18 Chapter 2: Editing Breeze Presenter Presentations