User manual MOTOROLA MD481

MD480 Digital 2.4 GHz Series Expandable Cordless Telephone System with Answering Machine Système téléphonique sans fil évolutif numérique 2,4 GHz avec répondeur User's Guide > Guide de l'utilisateur > Congratulations on your purchase of a Motorola product! Please retain your original dated sales receipt for your records. For warranty service of your Motorola product, you will need to provide a copy of your dated sales receipt to confirm warranty status. For product-related questions, please call: 1-800-461-4575 in Canada 1-888-390-6456 TTY (Text Telephone) On the Web: www.motorola.com/cordless Copyright © 2004 by Motorola, Inc. All rights reserved. No part of this publication may be reproduced in any form or by any means or used to make any derivative work (such as translation, transformation or adaptation) without written permission from Motorola, Inc. Motorola reserves the right to revise this publication and to make changes in content from time to time without obligation on the part of Motorola to provide notification of such revision or change. Motorola provides this guide without warranty of any kind, either implied or expressed, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Motorola may make improvements or changes in the product(s) described in this manual at any time. MOTOROLA, the Stylized M Logo, and PhoneWrap are registered in the US Patent & Trademark Office. All other product or service names are the property of their respective owners. 516538-002 1 Handset Controls Raise volume Lower volume Left soft key Turn handset on to make a call Scroll up or down on display Right soft key Turn handset off to hang up Earphone jack Talk handsfree using speakerphone Microphone Redial Use handset as intercom 2 Base Station Controls Left soft key Speakerphone On button Scroll up or down on display Right soft key i Play/stop message h Skip backwards g Skip forwards f Delete message Volume buttons Off button Page handsets Record a memo Handsfree Redial Intercom del in use/ voice mail charge/ page page memo Soft Keys The left and right soft keys perform the function displayed. For example, pressing the left soft key while PHONEBK is displayed, opens your list of phone numbers and names. 3 Industry Canada (IC) Information This equipment meets the applicable Industry Canada (IC) radio and terminal equipment technical specifications. This is confirmed by the certification/registration number found on the label on the bottom of the base unit. The abbreviation IC before the certification/registration number only signifies that registration was performed based on a Declaration of Conformity and that the Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment. The term "IC:" before the certification/ registration number only signifies that the Industry Canada technical specifications were met. The Ringer Equivalency Number (REN) for this equipment is 0.0. The REN is useful in determining the maximum number of devices you may connect to your telephone line and still have all of these devices ring when your telephone number is called. The sum of the RENs of all devices connected to one line may not exceed 5. Before installing this cordless phone, you should make sure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must be installed using an acceptable method of connection. In some cases, the telecommunications company's inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). You should be aware that compliance with the above conditions may not prevent degradation of service in some situations. The plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the rules and requirements in Industry Canada's CS-03. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. 4 For your protection, ensure that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. Caution: You should not attempt to make such connections yourself. Contact the appropriate electrical inspection authority or an electrician, as appropriate. Note: If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this cordless phone does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. Repairs Repairs to this equipment should be made by an authorized Canadian maintenance facility designated by Motorola. Any repairs or alterations made by the consumer, or any malfunctions of this equipment, may give the telecommunications company cause to request that you disconnect the equipment, and may void the limited warranty. Privacy Privacy of communications may not be ensured when using this telephone. Other devices, including other cordless telephones, may interfere with the operation of this cordless phone or cause noise during operation. Units without code access may be accessed by other radio communications devices. Hearing Aid Compatibility This telephone system meets Industry Canada standards for hearing aid compatibility. 5 Interference Information This device complies with Industry Canada's RSS-210. Operation is subject to the following two conditions: (1) This device may not cause harmful interference; and (2) This device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Industry Canada's ICES-003. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment on and off, the user is encouraged to try to correct the interference with one or more of the following measures: · Reorient or relocate the receiving antenna (that is, the antenna for radio or television that is "receiving" the interference). · Reorient or relocate and increase the separation between the telecommunications equipment and the receiving antenna. · Connect the telecommunications equipment into an outlet on a circuit different from that to which the receiving antenna is connected. If these measures do not eliminate the interference, please consult your dealer or an experienced radio/television technician for additional suggestions. Industry Canada publishes several publications to assist consumers with solving interference problems, which are available from its offices or from its web site (strategis.gc.ca). 6 Important Safety Instructions Follow these safety precautions when using your cordless phone to reduce the risk of fire, electric shock, and injury to persons or property: 1. Keep all slits and openings of the phone unblocked. Do not set the phone on a heating register or over a radiator. Ensure that proper ventilation is provided at the installation site. 2. Do not use while wet or while standing in water. 3. Do not use this product near water (for example, near a bath tub, kitchen sink, or swimming pool). 4. Do not allow anything to rest on the power cord. Place the power cord so that it will not be walked on. 5. Never insert objects of any kind into the product slits as that may result in fire or shock. 6. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. 7. Do not disassemble this product. If service or repair work is required, contact the Motorola address found in the back of this user's guide. 8. Do not overload wall outlets and extension cords. 9. Avoid using during an electrical storm. Use a surge protector to protect the equipment. 10. Do not use this cordless phone to report a gas leak, especially if you are in the vicinity of the gas line. Caution: To reduce the risk of fire, use only No. 26 AWG or larger UL Listed or CSA Certified Telecommunication Line Cord. 7 Unplug this cordless phone immediately from an outlet if: · The power cord or plug is damaged or frayed. · Liquid has been spilled into the product. · The product has been exposed to rain or water. Do not retrieve the handset or base until after you have unplugged the power and phone from the wall. Then retrieve the unit by the unplugged cords. · The product has been dropped or the cabinet has been damaged. · The product exhibits a distinct change in performance. Installation Guidelines 1. Read and understand all instructions and save them for future reference. 2. Follow all warnings and instructions marked on the product. 3. Do not install this product near a bath tub, sink, or shower. 4. Operate this phone using only the power source that is indicated on the marking label. If you are unsure of the power supply to your home, consult with your dealer or local power company. 5. Do not place this product on an unstable cart, stand, or table. This product may fall, causing serious damage to the product. 6. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work to restore the product to normal operation. 7. Clean this product with a soft, damp cloth. Do not use chemicals or cleaning agents to clean this phone. 8. Use only the power supply that came with this unit. Using other power supplies may damage the unit. 9. Because cordless phones operate on electricity, you should have at least one phone in your home that is not cordless in case the power in your home goes out. 8 10. To avoid interference to nearby appliances, do not place the base of the cordless phone on or near a TV, microwave oven, or VCR. Caution: To maintain compliance with the FCC's RF exposure guidelines, place the base unit at least 20 cm from nearby persons. Battery Safety Instructions · Do not burn, disassemble, mutilate, or puncture the battery. The battery contains toxic materials that could be released, resulting in injury. · Caution: There is a risk of explosion if you replace the battery with an incorrect battery type. Use only the battery that came with your phone or an authorized replacement recommended by the manufacturer. · Keep batteries out of the reach of children. · Remove batteries if storing over 30 days. · Do not dispose of batteries in fire, which could result in explosion. · The rechargeable batteries that power this product must be disposed of properly and may need to be recycled. Refer to your battery's label for battery type. Contact your local recycling center for proper disposal methods. 9 Contents Handset Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Base Station Controls . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Soft Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Industry Canada (IC) Information . . . . . . . . . . . . . . . . 4 Important Safety Instructions . . . . . . . . . . . . . . . . . . . 7 Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Powering the Base Station . . . . . . . . . . . . . . . . . . . . . 14 Setting Up the Charging Bases . . . . . . . . . . . . . . . . . 15 Installing Batteries in the Handsets . . . . . . . . . . . . . . 15 Charging the Handsets . . . . . . . . . . . . . . . . . . . . . . . 16 Phone Line Connection . . . . . . . . . . . . . . . . . . . . . . . 16 Wall Mounting the Base Station . . . . . . . . . . . . . . . . . 17 Removing the Base Station and Wall Mount . . . . 18 Removing the Base Station from the Wall Mount 18 Using the Displays . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Handset Display . . . . . . . . . . . . . . . . . . . . . . . . . 19 Base Station Display . . . . . . . . . . . . . . . . . . . . . . 19 Using the Soft Keys . . . . . . . . . . . . . . . . . . . . . . . 20 Using the Navigation Key . . . . . . . . . . . . . . . . . . 20 Setting Up Your Phone. . . . . . . . . . . . . . . . . . . . . . . . . 21 Registering an Expansion Handset . . . . . . . . . . . . . . 21 Personalizing Your Phone System . . . . . . . . . . . . . . . 22 Setting the Ring Tone and Ring Volume . . . . . . . 22 Setting Key Beeps On or Off . . . . . . . . . . . . . . . . 23 Naming a Handset or Base Station . . . . . . . . . . . 24 Entering Text on the Handset . . . . . . . . . . . . . . . 25 Storing Area Codes for Caller ID . . . . . . . . . . . . . . . . 26 Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . 28 10 Setting the Language . . . . . . . . . . . . . . . . . . . . . . . . . 29 Setting Touch Tone or Pulse Dialing . . . . . . . . . . . . . 29 Using the Basic Functions . . . . . . . . . . . . . . . . . . . . . 30 Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Adjusting the Volume During a Call . . . . . . . . . . . . . . 30 Making a Call Using the Speakerphone . . . . . . . . . . 31 Making a Call Using the Base Station . . . . . . . . . . . . 32 Adjusting the Speakerphone Volume . . . . . . . . . . . . . 32 Switching Between the Handset and Speakerphone . 32 Muting a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Putting a Call on Hold . . . . . . . . . . . . . . . . . . . . . . . . 32 Redialing a Number . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Finding a Lost or Misplaced Handset . . . . . . . . . . . . . 33 Saving a Number in the Phonebook . . . . . . . . . . . . . 34 Private Phonebooks . . . . . . . . . . . . . . . . . . . . . . 34 Shared Phonebooks . . . . . . . . . . . . . . . . . . . . . . 34 Sorting the Phonebooks . . . . . . . . . . . . . . . . . . . . . . 36 Calling a Number from the Phonebook . . . . . . . . . . . 37 Editing a Phonebook Entry . . . . . . . . . . . . . . . . . . . . 38 Deleting a Phonebook Entry . . . . . . . . . . . . . . . . . . . 39 Inserting Pauses in a Number . . . . . . . . . . . . . . . . . . 39 Automated Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Using Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Reviewing the List of Caller ID Calls . . . . . . . . . . 41 Store a Caller ID Number in the Phonebook . . . . 42 Deleting Caller ID Calls . . . . . . . . . . . . . . . . . . . . 43 Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Setting Up the Answering Machine . . . . . . . . . . . . . . 44 Turning the Answering Machine On or Off . . . . . 44 Outgoing Message (OGM) Greeting . . . . . . . . . . 45 Recording an Outgoing Message (OGM) . . . . . . 45 Changing the Outgoing Message . . . . . . . . . . . . 46 11 Erasing the Outgoing Message . . . . . . . . . . . . . . 47 Setting the Number of Rings Before the Answering Machine Picks Up . . . . . . . . . . . . . 47 Using Call Screening . . . . . . . . . . . . . . . . . . . . . . 48 Setting the Security ID Number . . . . . . . . . . . . . . 48 Setting the Voice Prompts (Canadian models only) . . . . . . . . . . . . . . . . . 49 Recording a Memo . . . . . . . . . . . . . . . . . . . . . . . 49 Using the Answer Machine . . . . . . . . . . . . . . . . . . . . 49 Checking Messages from the Base Station . . . . . 49 Checking Messages from the Handset . . . . . . . . 50 Checking Messages Remotely from a Touch-Tone Phone . . . . . . . . . . . . . . . . . . . . . 51 Advanced Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Conference Calling . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Using the Intercom . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Intercom Setup . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Handset to Handset Intercom . . . . . . . . . . . . . . . 56 Transferring a Call from One Handset to Another . . . 57 Unannounced Transfer . . . . . . . . . . . . . . . . . . . . 57 Announced Transfer . . . . . . . . . . . . . . . . . . . . . . 57 Using the Handset as a Walkie Talkie . . . . . . . . . . . . 58 Monitoring a Room . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Deregistering all Handsets . . . . . . . . . . . . . . . . . . . . . 60 Motorola Limited Warranty for the United States and Canada . . . . . . . . . . . . . . . . . . . . . . 62 12 Getting Started To set up your Motorola digital cordless phone system: 1. Install optional backup batteries in the base station and plug into a power outlet (page 14). 2. Plug in charging bases for expansion handsets (page 15). 3. Install batteries in handsets (page 15). 4. Charge handset batteries (page 16). A rechargeable NiCd battery powers each handset. Charge the battery for about 12 hours before initial use. 5. Connect the base station to the phone line (page 16). 6. Register expansion handsets to the base station (page 21). Handsets that come with your phone system are already registered to the base. 7. Set the ring tone, date, time, and other features of your handset(s) and base station (page 22). Place the Base Station: · Away from electrical appliances such as a TV, personal computer, or another cordless phone. · In a high and central location with no obstructions, such as walls. If you hear noise while using the handset near a microwave or another cordless phone's base unit, move away from the microwave or base unit and closer to your handset's base station. 13 Getting Started Powering the Base Station Important: Before installing or handling batteries, please read the Battery Safety Instructions on page 9. The base station uses 4 AAA alkaline batteries for optional backup power (batteries are included with some models). To install the batteries: 1. With the bottom of the base station facing you, press the cover latch with a screwdriver to lift and remove the battery cover. 2. Insert 4 AAA alkaline batteries into the battery compartment. Getting Started 14 3. To replace the cover, insert the tabs of the cover into the slots and press down until the cover clicks into place. 4. Plug the power cord into the back of the base station and into an outlet. Setting Up the Charging Bases If you have expansion handsets, they do not need to be plugged into a phone line. Simply plug the power cord into the back of the charging base and into an outlet wherever you want to place the handset. Installing Batteries in the Handsets Important: Before installing or handling batteries, read the Battery Safety Instructions on page 9. 1. Remove the battery cover by pressing on the recess and sliding down and off the handset. 2. Plug the connector into the receptacle. 3. Insert the battery into the compartment. 4. Slide and snap the battery cover back into place. Getting Started Black Black Red Red 15 Charging the Handsets Place the handset in the base station or charging base. The charging LED is solid red when the handset is charging. For the initial charge, charge the battery for at least 12 hours. Getting Started charge Phone Line Connection Do not connect the base station to the phone line until the handset is fully charged. 16 Wall Mounting the Base Station The base station can be mounted on a wall instead of placed on a flat surface such as a table or desk. 1. Remove the twist-tie from the phone cord. Do not unfold the cord. 2. Untuck both ends of the cord. 3. Hold the folded cord at the center and insert it into the back of the wall mount bracket. Getting Started 4. Plug the phone cord into the phone jack on the wall. 5. Hang the wall mount bracket on the phone wall plate. 17 6. Plug the other end of the phone cord into the back of the base station. 7. Plug the power cord into a power outlet if it is not already plugged in. Getting Started 8. Insert the guide rail on the wall mount into the slot on the bottom of the base station and push until it snaps into place. Removing the Base Station and Wall Mount Push up on the wall mount to dislodge it and the base station from the phone wall plate. Removing the Base Station from the Wall Mount Press the release tab located above the bottom screw on the wall mount. 18 Using the Displays Your phone has a display on the handset and the base station. When they are not in use, the display shows the standby screen. Handset Display Time Handset name Number of Caller ID records Date Battery meter Getting Started 04:26 PM 09/26 9 Handset (1) 2 Msg 6 Calls Answer ON ^ PHONEBK MENU Number of New Messages Ringer off Answering Machine status Left soft key function Right soft key function Base Station Display Time Base name Number of Caller ID records Date Battery meter 04:26 PM 09/26 9 Handset (1) 2 Msg 6 Calls Answer ON ^ PHONEBK MENU Number of New Messages Ringer off Answering Machine status Left soft key function Right soft key function Caller ID information is supplied only if you subscribe to caller ID service from your local phone company. When the handset or base station speakerphone is on, V displays. 19 Using the Soft Keys The 2 soft keys are used to select the functions shown above them on the display. The functions change as you move from one screen to the next. In this guide, soft key functions are shown as the function name followed by a, for example, CHANGE (a). Handset Display Getting Started Left soft key function Left soft key Right soft key function Right soft key Base Station Display Left soft key function Left soft key Right soft key function Right soft key Using the Navigation Key c is used to scroll up and down through menu items, a list of settings, caller ID and redial lists, and the phonebook. On the handset display, points to the currently Caller ID Log selected item, and b Ringer indicates there are more items Loc Area Codes above and below the currently BACK SELECT selected item. Press c to scroll up or down on the display. 20 Setting Up Your Phone Registering an Expansion Handset You can have up to 4 handsets registered to a base station.If you try to register a 5th handset, Unable to Register displays. Handsets that come with your phone system are already registered. You only need to register handsets if you buy expansion handsets to add to your phone system. To register a new expansion handset that has never been registered to a base station before: Setting Up Your Phone Action 1 Press OK (a). 2 Press and hold PAGE on the base station for at least 6 seconds or until you hear a long beep and see the handset name, for example, Handset(2). Note: You must press and hold PAGE within 5 seconds after pressing OK (a). If you do not, you will need to start again at step 1. 3 Press OK (a) to return to the standby screen. 21 Personalizing Your Phone System You can personalize each handset and base station by setting unique ring tones, adjusting the ring tone volume for day and night time, and assigning a name so you can distinguish one handset from another. Setting the Ring Tone and Ring Volume Your can set a ring tone for incoming calls from numbers that are stored in the phonebook, and a different ring tone for other incoming calls. The phonebook ring tone works only if you subscribe to caller ID service. Action 1 Press MENU (a). 2 Scroll to Ringer and press SELECT (a). 3 The Day Volume displays. This is the ringer volume from 6 am to 9 pm. Press CHANGE (a) to scroll through the settings (off, low, medium, high). Each volume level plays as you press CHANGE (a). Stop at the volume level you want to set. 4 Scroll down (c) to advance to the Night Volume. This is the ringer volume from 9 pm to 6 am. Press CHANGE (a) to scroll through the settings. Each volume level plays as you press CHANGE (a). Stop at the volume level you want to set. 5 Scroll down (c) to advance to the Ring Tone. This is the ring sound for incoming calls. Setting Up Your Phone 22 Action 6 Press CHANGE (a) to scroll through the ring tones. Each tone plays as you select CHANGE (a). Stop at the ring tone you want to set. 7 Scroll down (c) to advance to the Phonebook Tone. This is the sound for incoming calls from numbers stored in your private phonebook. You must subscribe to caller ID service for this ring tone to work. Note: The private phonebook is stored in each handset. 8 Press CHANGE (a) to scroll through the phonebook tones. Each tone plays as you select CHANGE (a). Stop at the phonebook tone you want to set. 9 Press DONE (a). 10 Press EXIT (a) to return to the standby screen, or c to scroll to a different menu option. Setting Key Beeps On or Off You can turn on or off the key beeps on the base station and handsets. Action 1 Press MENU (a). 2 Scroll to Ringer and press SELECT (a). 3 Scroll to Key Beeps and press SELECT (a). 23 Setting Up Your Phone Action 4 Press CHANGE (a) to scroll through the selections. When your choice of ON, OFF, or LINKED to RINGER displays, press SELECT (a). Note: When set to LINKED to RINGER, key beeps are on when the ringer is set to on, and off when the ringer is set to off on the base station or handset. Naming a Handset or Base Station When you register a handset, it is assigned a default name of Handset(x), where x can be 1, 2, 3, or 4. You can change the name to something more useful, for example a location (Kitchen) or someone's name (Susan). Naming a handset makes it easy to select the handset from a list (for example, to intercom another handset). If you name a handset, the handset number remains part of the name, for example, Kitchen(2). You can also change the name of your base station. Action 1 Press MENU (a). 2 Scroll to Name handset or Name base, then press SELECT (a). Setting Up Your Phone 24 Action 3 Use the keypad to enter the new name (up to12 characters). The flashing underline shows the input cursor position. Press DELETE (a) to backspace and erase characters to the left of the input cursor. See below for information on how to enter text. 4 Press DONE (a). 5 Press EXIT (a) to return to the standby screen, or c to scroll to a different menu option. Entering Text on the Handset Setting Up Your Phone Press each button on the keypad the indicated number of times to enter text, numbers, and other characters. For example, to enter R, press the 7 button 3 times. Button 1 2 3 4 5 6 7 8 9 1 space A D G J M P T W Number of Presses 2 3 4 ­ * , B C ( E F ) H I # K L / N O ` Q R S U V ? X Y Z 5 1 2 3 4 5 6 7 8 9 25 Storing Area Codes for Caller ID Important: This feature should not be used in regions where the same area code can be used to dial 10-digit local numbers or 11-digit long distance numbers. Disregard this setup if your phone will be used in such regions. Note: This section applies only if you subscribe to caller ID service from your local phone company. You can store up to 5 area codes to make it easy to dial numbers from your list of caller ID calls. Each area code can be: · 7-digit format You do not have to dial the area code to call numbers in this area code. · 10-digit format You have to dial the 3-digit area code + 7-digit phone number to call numbers in this area code. · 11-digit format You have to dial the 1 + 3-digit area code + 7-digit phone number to call numbers in this area code. For example, if you store 954 in 10-digit format, when you receive a call from that area code, the phone number is stored in your call list with all 10 digits. The number will then be in the correct format for you to dial directly from the call list without any reformatting. Setting Up Your Phone 26 Action 1 Press MENU (a). 2 Scroll to Loc area code and press SELECT (a). 3 Enter the first area code. 4 Press FORMAT (a) to scroll through the formats. Stop at the format you want to set for the area code, then scroll down (c) to move to the next area code. 5 Repeat steps 3 and 4 to store up to 4 more area codes. When you are finished, press DONE (a). 6 Press EXIT (a) to return to the standby screen, or c to scroll to a different menu option. 27 Setting Up Your Phone Setting the Date and Time Action 1 Press MENU (a). 2 Scroll to Date/Time and press SELECT (a). 3 Enter the time (2 digits are required for the hour and 2 digits for the minutes, so use a leading 0 for 1-digit values). 4 Press AM/PM (a) to switch between am and pm. Note: This applies only if using a 12-hour clock. Scroll down (c) to move the next field. Press CHANGE (a) to change the time format (12- or 24-hour clock). Scroll down (c) to move to the next field. Press CHANGE (a) to select date format (MM/DD or DD/MM). Scroll down (c) to move the next field. Enter the current date. Press DONE (a). Press EXIT (a) to return to the standby screen, or c to scroll to a different menu option. Setting Up Your Phone 5 6 7 8 9 10 11 28 Setting the Language Action 1 Press MENU (a). 2 Scroll to Language and press SELECT (a). 3 Press c until points to the language you want to set. 4 Press DONE (a). 5 Press EXIT (a) to return to the standby screen, or c to scroll to a different menu option. Setting Touch Tone or Pulse Dialing Your phone is set to Touch Tone dialing. Do not change this setting unless Touch Tone service is not available in your area. Action 1 Press MENU (a). 2 Scroll to Tone/Pulse. 3 Press c or CHANGE (a) to switch between Tone and Pulse. 4 Press DONE (a). 5 Press EXIT (a) to return to the standby screen, or c to scroll to a different menu option. 29 Setting Up Your Phone Using the Basic Functions Making a Call Press ON. When you hear the dial tone, dial the number. or Enter the phone number, then press ON. This lets you see the phone number on the display before the number is dialed. During a call, a timer on the display shows the amount of time on the call. When you are finished talking, press OFF to hang up. Press ON or Handsfree to answer using the speakerphone. If you have call waiting service, press ON to answer the second call. Adjusting the Volume During a Call Using the Basic Functions Press to make caller's voice Louder Softer 30 Press to make caller's voice Louder Softer When you are not on a call, use the volume keys to change the day (6 am­9 pm) or night (9 pm­6 am) ringer volume. The time of day as set on the phone determines whether you are adjusting the day or night volume. To set the time, see page 28. Making a Call Using the Speakerphone Press Handsfree then dial the number. For optimal speakerphone sound quality, make sure the belt clip is on. This raises the handset up so it is not lying flat (the speakerphone is on the back of the handset). When the speakerphone on the handset is on, V appears on the display. When you are finished talking, press OFF to hang up and turn the speakerphone off. Note: Pressing Handsfree while in the caller ID list, redial list, or phonebook turns the speakerphone on and dials the number. Press Handsfree. If you have call waiting service, press ON to answer the second call. 31 Using the Basic Functions Making a Call Using the Base Station The procedure for making a call using the base station is the same as making one from the handset. However, when you dial from the base station, it functions in speakerphone mode only. Adjusting the Speakerphone Volume Press the volume up or volume down key (see page 30). Switching Between the Handset and Speakerphone Press Handsfree to toggle between handset and speakerphone. Muting a Call Using the Basic Functions 32 Press MUTE (a). To unmute the call, press UNMUTE (a). Putting a Call on Hold Press HOLD (a). To return to the call, press UNHOLD (a) or ON. When a call is on hold, you can use the intercom features (see page 56). Redialing a Number To redial the most recently dialed number: Action 1 Press ON. 2 Press Redial. To redial one of the last 5 numbers you dialed: Action 1 Press Redial. 2 Press c until points to the number you want to redial. 3 Press Dial (a) or ON or Handsfree. If a number in the redial list matches a number in your phonebook, the phonebook name and number display in the redial list instead of just the phone number. Using the Basic Functions 33 Finding a Lost or Misplaced Handset Press PAGE on the base station. All handsets registered to the base station will start beeping. Press Off, EXIT (a), or OK (a) on a handset to stop paging that handset, or press PAGE on the base station to stop paging all handsets. Saving a Number in the Phonebook Storing numbers in the phonebook makes it easy to dial numbers you call frequently. You can enter numbers directly into the phonebook or add them from the caller ID or redial list. You can also select to save the number in private or shared phonebook. Private Phonebooks The private phonebook is unique to each handset and is not accessible by other handsets. Each private phonebook stores up to 50 names and numbers. Shared Phonebooks The shared phonebook is accessible by all handsets and stores up to 49 names and numbers. Action 1 Press PHONEBK (a). 2 Scroll (c) to (New Entry) and press SELECT (a). The private phonebook is the default. To change phonebooks, press the right soft key (a). For example, if SHARED is displayed, press the right soft key (a) to enter that phonebook. 3 Enter the name (up to 12 characters). Press DELETE (a) to backspace and erase characters to the left of the blinking cursor. See page 25 for information on entering text. 4 Scroll down (c). Using the Basic Functions 34 Action 5 Enter the phone number (up to 24 digits). Press DELETE (a) to backspace and erase characters to the left of the blinking cursor. 6 Press DONE (a). To store a recently called number in the phonebook: Action 1 Press Redial. The display shows the last 5 numbers you dialed, with the most recent number at the top. 2 Press c until points to the number you want to save. 3 Press STORE (a). 4 Enter the name (up to 12 characters). Press DELETE (a) to backspace and erase characters to the left of the blinking cursor. See page 25 for information on entering text. 5 Scroll down (c). 6 The phone number displays in the Number: field. To modify the number, press DELETE (a) to backspace and erase characters to the left of the blinking cursor. 7 When the phone number is correct as you want to store it, press DONE (a). Note: You can also store a number in the phonebook from the caller ID list (see page 42). 35 Using the Basic Functions Sorting the Phonebooks The private and shared phonebooks can be sorted alphabetically and independently of each other. Once sorted, a phonebook cannot be unsorted, or reset to its previous list order. Note: The shared phonebook can only be sorted from the base station. Action Press PHONEBK (a). Press c to scroll to any phonebook entry. Press OPTIONS (a). Scroll down (c) to SORT PHONEBK. Press SELECT (a). ALPHABETICALLY SORT PHONEBK? displays. 6 Press YES (a) or NO (a). 7 Press OFF to return to the standby screen. 1 2 3 4 5 Using the Basic Functions 36 Calling a Number from the Phonebook Action 1 Press PHONEBK (a). 2 Press c until points to the entry you want to call. Note: You can also search numerically by pressing the number(s) of the phone entry you want to dial. 3 Press ON or Handsfree. Note: To perform a "speed dial," press PHONEBK (a), the location number, then press ON. 37 Using the Basic Functions Editing a Phonebook Entry When editing a phonebook entry, you can change uppercase letters to lowercase letters. Action 1 Press PHONEBK (a). 2 Press c until points to the entry you want to edit. 3 Press OPTIONS (a). 4 Scroll to Edit and press SELECT (a). 5 To modify the name, press DELETE (a) to backspace and erase characters to the left of the blinking cursor. See page 25 for information on entering text. The first letter of the entry is an uppercase letter. To change the entry from uppercase to lowercase, press *. A flashing square indicates you are in the uppercase text entry mode. A flashing _ indicates you are in the lowercase text entry mode. 6 Scroll down (c) to move to the phone number field. 7 Modify the number. 8 Press DONE (a). Using the Basic Functions 38 Deleting a Phonebook Entry Action 1 Press PHONEBK (a). 2 Press c until points to the entry you want to delete. 3 Press OPTIONS (a). 4 Scroll to Delete and press SELECT (a). Inserting Pauses in a Number At the position where you want to insert a pause, press # twice, P appears. When you call a number with a pause, the phone waits 3 seconds before transmitting the next digits in the dialing sequence. This is useful, for example, when you have to dial 9 to get a dial tone or for going into a voicemail system. 39 Using the Basic Functions Automated Dialing You can retrieve previously entered information from the phonebook (such as a PIN or credit card number) during a phone call without having to re-enter the numbers. Action 1 While on a call, press c until points to the entry you want to recall. 2 Press DIAL (a). 3 Repeat steps 1 and 2 as many times as necessary to complete your transaction. Note: This function is useful when using automated response systems. For example, you could access your bank account by dialing the bank's telephone number, entering your account number (using automated dialing), and PIN (using automated dialing). Then, you can enter your most frequently used prompt, for example, balance inquiry. Using the Basic Functions 40 Using Caller ID Note: You must subscribe to caller ID service from your local telephone company to use the caller ID features of your phone. If you subscribe to caller ID service, the caller's name and/or number are displayed when you receive an incoming call. If no caller ID information was sent from the phone company, or you do not subscribe to caller ID service, the display shows Incoming Call. Reviewing the List of Caller ID Calls The handset can hold up to 40 caller ID records. Action 1 Press c to enter the recent calls list. The most recent call is listed first. 2 Press c to review more calls. 3 To call the number, press ON or Handsfree. To reformat the number before you call it, press FORMAT (a) until the correct format displays. For example, if a number you want to call is stored with the area code (10 digits), but you do not use the area code to call this number, press FORMAT (a) until the number appears without the area code (7 digits). For information on dialing formats, see page 26. 41 Using the Basic Functions Store a Caller ID Number in the Phonebook Action 1 From the caller ID list, press OPTIONS (a). 2 Scroll (c) to STORE and press SELECT (a). 3 The caller's name displays in the Name: field. You can modify the name before storing it. 4 When the name is correct as you want to store it, press c to scroll down. 5 The caller's phone number displays in the Number: field.You can modify the number before storing it. 6 When number is correct as you want to store it, press DONE (a). Note: To modify the name or number before storing it, press DELETE (a) to backspace and erase characters to the left of the blinking cursor. Then use the keypad to enter the name or number. See page 25 for information on entering text. Using the Basic Functions 42 Deleting Caller ID Calls Action 1 From the caller ID list, press OPTIONS (a). 2 Scroll (c) to Delete (to delete the current caller ID entry) or Delete All (to delete all caller ID calls) and press SELECT (a). Note: If deleting all calls, press YES (a) at the Delete All? prompt. 3 Press BACK (a) to return to the caller ID list. 43 Using the Basic Functions Answering Machine The answering machine stores up to 15 minutes or record time of messages and/or memos. You can listen to your messages from the base station, from the handset, or remotely. You can set up the answering machine from either a handset or the base station. Setting Up the Answering Machine Answering Machine All of the features of the answer machine are located in the Ans mach setup menu. To get to this menu: Action 1 From the standby screen, press MENU (a). 2 Scroll (c) to Ans mach setup and press SELECT (a). Turning the Answering Machine On or Off Action 1 Go to the Ans mach setup menu. 2 Scroll (c) to Answer ON/OFF and press SELECT (a). 3 Scroll (c) to select ON or OFF and press DONE (a). 4 Press EXIT (a) twice to return to the standby screen, or press c to scroll to a different function. 44 Outgoing Message (OGM) Greeting You can record a personal outgoing message greeting that plays when you receive a call and you do not answer the phone. If you do not record a personal greeting, a prerecorded greeting plays when you receive a call. Recording an Outgoing Message (OGM) Action 1 Go to the Ans mach setup menu. 2 Scroll (c) to Outgoing Msg and press SELECT (a). 3 Scroll (c) to Record OGM and press SELECT (a). 4 Press YES (a) to record your message. 5 Press END (a) when finished. Press REPLAY (a) to listen to the message. 6 Press EXIT (a) twice to return to the standby screen, or press c to scroll to a different feature. 45 Answering Machine Changing the Outgoing Message Action 1 Go to the Ans mach setup menu. 2 Scroll (c) to Outgoing Msg and press SELECT (a). 3 Scroll (c) to Change OGM and press SELECT (a). 4 Scroll (c) to Default OGM or Recorded OGM and press SELECT (a). 5 Press EXIT (a) twice to return to the standby screen, or press c to scroll to a different feature. Note: To play the current outgoing message, select Play OGM from the Outgoing Msg menu. Answering Machine 46 Erasing the Outgoing Message Note: You cannot erase the default message. Action 1 Go to the Ans mach setup menu. 2 Scroll (c) to Outgoing Msg and press SELECT (a). 3 Scroll (c) to Erase OGM and press SELECT (a). 4 Press YES (a). 5 Press EXIT (a) twice to return to the standby screen, or press c to scroll to a different feature. Note: To play the current outgoing message, select Play OGM from the Outgoing Msg menu. Setting the Number of Rings Before the Answering Machine Picks Up Action 1 Go to the Ans mach setup menu. 2 Scroll (c) to Ring Number and press SELECT (a). 3 Scroll (c) to select 3, 4, 5, or 6 rings and press DONE (a). 4 Press EXIT (a) twice to return to the standby screen or c to scroll to a different feature. 47 Answering Machine Using Call Screening You can screen incoming calls so you can decide to answer the call or allow the answering machine to answer the call. Action 1 When RECORDING INCOMING MESSAGE displays, press SCREEN (a) to hear the caller without answering. 2 Press ON to answer the call, or press OFF to cancel call screening. Answering Machine Setting the Security ID Number The security ID number allows you to remotely access your messages from any touch-tone phone. Action 1 Go to the Ans mach setup menu. 2 Scroll (c) to Security ID and press SELECT (a). 3 Enter a 3-digit number and press DONE (a). 4 Press EXIT (a) 3 times to return to the standby screen, or press c to scroll to a different feature. 48