User manual MURATEC F-160

Operating Instructions For Muratec's F-160 plain-paper fax machines TM F-160 Quick Reference One-Touch Keys Press Program A " " " " Speed-Dial Numbers Program B " " " " Programmable Program " " 1 2 3 1 2 3 Enter Enter Enter Enter Enter Enter To: Enter a one-touch key Erase a one-touch key Print a list of one-touch keys Enter a speed dial number Erase a speed dial number Print a list of speed dial numbers Enter a programmable key Erase a programmable key Print a list of programmable keys Store a polling document Erase a polling document Print a polling document Set a Soft Key Print a list of Soft Keys Print a list of delayed commands Print a stored document Turn the journal printout on or off Print activity journal Set the type of report Set the order for the reports Print a list of groups Enter EasyStart settings Review/change your scan settings Review/change your print settings Review/change your copy settings Set paper size Set the dialing pause Set # of rings before auto answer Set the redial Select ECM mode Set a passcode Create a closed network Set security transmission Block junk fax Set the service mode Select memory transmission Select silent mode Protect passcode Set operation protection Set PIN mode Press Program " " " " Cover Page Program " " J " " " " K " " 19 20 21 22 23 1 2 3 Enter Enter Enter Enter Enter Enter Enter Enter Enter To: Set DRD Set confirmation stamp Set Copy & Fax feature Set Quick Transmission Reset drum life Select the cover page option Enter cover page information Print cover page Set the number of pages Set the department protection Set the department code Turn department code setting on/off Print department time list Clear department time list Create or modify batch box Print list of batch boxes Print list of batch documents Print batch document Erase batch box Erase batch document Set security reception Print security reception document Set F-Code box Print list of F-Code boxes Print list of F-Code documents Print F-Code document Erase F-Code box Erase F-Code document Store F-Code document Reset printer option One-Touch Keys C 1 Enter " 2 Enter " 3 Enter Numbering Pages Program L Department Codes Program M " " " " " " " " Batch Transmission Program N " " " " " " " " " " Security Operations Program O " " F-Code Feature Program " " " " " " Polling Documents Program D " " " " Soft Key Features Program E " " Delayed Commands Program F " " 1 2 3 1 2 1 2 Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter 1 2 3 4 5 1 2 3 4 5 6 1 2 1 2 3 4 5 6 7 Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Activity Journal and Reports Program G 1 " " 2 " " 3 MML item number: D85-90010-61 " " 4 MAI order number: OMF160 Print a List of Groups Program H EasyStart Settings Program I User Settings Program " " " " " " " " " " " " " " " " " J " " " " " " " " " " " " " " " " " 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter Enter P " " " " " " Reset Printer Option Program Q PC-to-Fax Operations Program R " " " " (Printer function requires optional equipment.) 1 2 3 Enter Enter Enter Begin a PC-to-Fax scan Set RS-232C PC-Fax Initialization (PC-to-fax functions require optional equipment. See your authorized Muratec dealer for details.) Muratec America, Inc. 6400 International Parkway Suite 1500 Plano, Texas 75093 http://www.muratec.com Welcome ... This manual and any updates to it can be found online at www.muratec.com Go to the "Products" section of this site, then click on "F-160" As an ENERGY STAR® partner, Muratec America, Inc., has determined that this product meets the ENERGY STAR guidelines for energy efficiency. Copyright © 1999 by Muratec America, Inc.; all rights reserved. Muratec, the Muratec logo and all Muratec fax product names contained herein are trademarks of Muratec America, Inc. ENERGY STAR is a registered mark of the United States Environmental Protection Agency. Welcome to your Muratec fax machine! These instructions are divided into three sections. · "Getting started" (page 1.1) covers only what you have to know to use your machine immediately. · "Beyond the basics" (page 2.1) provides more details. When you have time, look through it to learn more about your machine's many features. · Finally, "Just in case ... " (page 3.1) helps you if you ever have a problem with your machine. It also tells you how to give your machine the kind of easy, sensible care that should keep troubles to a minimum. Thanks for choosing Muratec. Close up, the bar code label looks something like this, but with a different set of numbers: Find your serial number and write it down Please note that your machine's serial number is located on the bar code label as shown on the drawing at right. Use the blank at the bottom of this column to copy this down before you set up your machine. Note: The IC label and ID label do not contain serial number information. Bar cord label Laser printer label IC and ID label Please copy down your machine's serial number below for future reference, and note the machine's model number: My machine's serial number: ________________________________________ My machine's model number: F-160 Table of Contents Getting started A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Parts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 The keys and their functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4 Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5 Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6 Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6 Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6 Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6 Installing a new drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7 Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7 Attaching the parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8 Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8 Setting the paper size for the multipurpose tray . . . . . . . . . . . . . . . . . . . 1.8 Adjusting the monitor speaker's volume . . . . . . . . . . . . . . . . . . . . . . . . . 1.8 Attaching your telephone or answering machine . . . . . . . . . . . . . . . . . . 1.9 Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9 EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10 Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10 Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10 Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10 Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13 Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13 Adjusting the machine for larger documents . . . . . . . . . . . . . . . . . . . . . 1.14 Using memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14 Inserting a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.15 Sending a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.15 Sending a fax using monitor/call or a handset . . . . . . . . . . . . . . . . . . . . 1.16 Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.16 Review Commands, an introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.17 Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18 Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18 Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18 Answering fax calls using another phone . . . . . . . . . . . . . . . . . . . . . . . . 1.18 Tel Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18 Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19 Fax/Tel Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19 Tel/Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.20 Ans/Fax Ready mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If the paper runs out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dialing with the monitor speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Checking the fax reception mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . . 1.20 1.21 1.22 1.23 1.23 1.23 1.23 1.23 1.23 Beyond the basics Entering settings for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 Using CODE to enter characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2 Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2 Copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3 Number of rings, settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4 ECM, settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4 Silent mode, settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5 Transmission confirmation stamp, setting . . . . . . . . . . . . . . . . . . . . . . . . 2.6 Language settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6 Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6 Printing a program list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6 Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7 Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7 Special Dialing Characters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7 Call groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8 Using one-touch numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8 Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.11 Printing a call group directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14 EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16 Broadcasting basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16 Delayed broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16 Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17 Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17 Reviewing or cancelling delayed commands . . . . . . . . . . . . . . . . . . . . . 2.18 Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19 Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19 Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20 Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20 Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21 Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . . 2.21 Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . 2.21 Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . 2.22 Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . . . 2.22 Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.23 Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24 Soft Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24 Copy & Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.25 Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.26 Setting the activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.27 Setting the reports: TCRs and RCRs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28 Quick memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.29 Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.29 OneLine + distinctive ring detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.31 Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.32 Numbering pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.33 The power of QuadAccess . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.33 F-Code communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34 Creating or modifying an F-Code box . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34 Printing a list of F-Code boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.38 Printing a list of documents stored in F-Code boxes . . . . . . . . . . . . . . . . 2.38 Using a bulletin box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.38 Using a security box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.40 Using a relay box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.41 Erasing an empty F-Code box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.41 F-Code transmission and polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.42 Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44 Using the power of programmable one-touch keys . . . . . . . . . . . . . . . . 2.44 Programming a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44 Programming a broadcast / group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.46 Programming regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.48 Programming a batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.49 Programming an F-Code transmission . . . . . . . . . . . . . . . . . . . . . . . . . 2.51 Programming F-Code polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.53 Programming printouts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.54 Programming a document storage operation. . . . . . . . . . . . . . . . . . . . . . 2.55 Fax dialing with programmable one-touch key . . . . . . . . . . . . . . . . . . . 2.56 Printing lists using programmable one-touch . . . . . . . . . . . . . . . . . . . . . 2.56 Storing fax documents with programmable one-touch . . . . . . . . . . . . . . 2.57 Erasing a programmable one-touch key . . . . . . . . . . . . . . . . . . . . . . . . . 2.57 Printing a list of programmable one-touch keys . . . . . . . . . . . . . . . . . . 2.57 Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58 The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58 Operation protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58 Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.59 Masking the PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.60 Setting security transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.62 Setting for use with a closed network . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.63 Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.63 Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.65 Just in case ... Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Printout jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.3 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5 Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5 LCD error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5 Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.7 Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10 Cleaning tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10 Cleaning air vents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10 Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11 Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12 We're online to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12 General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12 Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12 Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13 Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14 Working with your answering machine . . . . . . . . . . . . . . . . . . . . . . . . . 3.14 Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14 How your fax machine works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15 Appendix and index Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . United States of America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.1 AI.2 AI.2 AI.2 AI.3 AI.6 AI.7 Getting started A quick trip through the basics of your Muratec fax machine A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Parts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 The keys and their functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4 Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6 EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10 Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13 Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18 Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.22 Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23 Getting started A quick introduction to fax What's a fax document? A fax document is anything a fax user wants to fax to someone else. It can be one or more pages, and it can be text, a drawing or even a copy of a photograph. What's a fax number? Because your fax operates on standard phone lines, a fax number is just a regular phone number. And because your fax is also a high-quality, full-featured telephone, your fax number can be your regular phone number. What are resolution and grayscale? Just as cars are measured by engine size, fax machines are measured by resolution and grayscale. Resolution refers to the sharpness of a fax transmission. It's expressed in lines per inch (lpi). There are three levels of resolution: · Normal (203 horizontal × 98 vertical lpi) · Fine (203 × 196 lpi) · Superfine (406 × 392 lpi). Grayscale levels, or shades of gray -- refers to the many shades of gray your fax machine sees on a document it's sending. It's likely most of your fax documents will be dark text on white paper. However, when you want to send photographs and other shaded items, you can set your fax machine to transmit in 256-level grayscale. Why not always set your fax machine for superfine, or for grayscale? Setting your fax machine for superfine resolution and grayscale mode makes your machine send more information, making transmissions last longer and driving up your phone bills on long-distance calls. You'll find that we've made it easy for you to set your fax machine for the most efficient and truest transmission for the types of documents you send. 1.1 Getting started Packaging contents 3 2 4 5 6 1 7 Parts list Note: Any terms used here that are unclear to you right now will be explained in detail in the coming pages. 1 2 3 4 5 6 7 8 9 10 11 12 13 10 9 8 16 14 15 Included in your fax machine's packaging: 1 2 3 4 5 Fax machine Document hopper Paper hopper Document tray AC power cord 6 7 8 9 10 Telephone line cord Toner cartridge Drum cartridge (This operating manual) Autodialer labels 1 2 3 4 5 6 7 Control panel -- The keys you use to operate your machine. (See page 1.4 for more details.) Liquid crystal display (LCD) -- Shows the machine's status and lets you see what you're programming into the machine. The display shows 2 lines, 20 characters per line. (If the LCD is blank, the machine is off.) Printer cover release -- Push this to open the printer cover. Printer cover -- Open to change the toner and drum cartridges or to fix printout jams. Printed document exit -- Where the printout emerges. Paper hopper -- Holds up the printout after it emerges. Scanner cover release -- Pull up on this to open the scanner cover. It's a good idea to save the packaging in case there's a need for reshipment. 1.2 Getting started 8 9 10 11 12 13 14 15 16 Scanner cover -- Open this by using the scanner cover release to remove original document paper jams. Document feeder -- Place your original document here for faxing or copying. It holds up to 50 sheets. Document guides -- Adjust these to fit the width of the original document so it will feed properly into the machine. Document hopper -- This supports original documents for feeding into the machine. Document tray -- Holds original documents after they've been scanned into the machine for faxing/copying. Original document exit -- Where the original document emerges once it's been scanned for faxing/copying. Multipurpose tray -- One of two locations where you put the recording paper. Holds up to 150 sheets, either letter- or legal-sized. Paper cassette -- One of two locations where you put the recording paper. Holds up to 500 letter-sized sheets. AC 17 power switch -- Turns your fax machine on and off. LINE EXT.TEL HANDSET 20 19 18 17 18 19 20 AC power jack -- Where you plug in the AC power cord. jack -- Where you plug in the optional handset. HANDSET EXT. TEL jack -- If you connect a second telephone to your machine, this is where you plug in the cord. LINE jack -- Where you plug in the telephone line cord. (The other end of the cord plugs into a wall telephone jack.) 1.3 Getting started The keys and their functions 1 23 4 5 6 7 8 9 10 11 12 13 14 15 16 17 PRINTER ALARM PAPER JAM PC CONNECT REPLACE PAPER AUTO ANSWER LIGHT CONTRAST COMMUNICATION MEMORY RECEIVE 30 HALFTONE 29 26 25 24 23 22 21 20 19 28 27 Important: Some of the functions mentioned here are covered in the "Beyond the basics" section. fliptab a 18 fliptab b 10 11 12 13 14 15 16 1 2 3 4 5 6 7 8 9 1.4 ALARM light -- Glows when a problem occurs during fax communication, printing or scanning. The light stays on until the machine prints a Check Message report. COMMUNICATION light -- Glows when the fax machine is communicating with another machine. PRINTER ALARM light -- Glows when your machine encounters a problem printing a fax or copy. Check the display or an error report for more information. MEMORY RECEIVE light -- Glows when the machine is receiving an incoming fax document into its electronic memory. PAPER JAM SPEED DIAL/TEL INDEX -- Starts a speed-dialing operation, which you finish by pushing three of the keys on the numeric keypad. Also displays one-touch and speed-dial entries sorted alphanumerically, as in a telephone directory. MONITOR/CALL -- Turns the monitor speaker off or on. When it's on, it allows you to hear the call you're making. When using this feature, you can only hear the communication taking place. You cannot be heard unless you use a handset (optional). When sending a fax, this key also activates the call request feature. Numeric keypad -- Just like the numeric keys on a regular tone-dialing phone. Use these to dial phone and fax numbers and to enter numbers when you're setting up the machine. COM-OPTIONS light -- Glows when a printout jams in your fax machine. PC CONNECT light -- Glows when your fax machine is ready to communicate using the optional RS-232C interface. -- Press this to choose from among six fax options: delayed transmission, polling, batch transmission, continuous polling, F-code transmission or F-code polling. light -- Glows when either the multipurpose paper tray or paper cassette is empty. See page 1.7 for details on replacing paper. REPLACE PAPER AUTO ANSWER GROUP DIAL -- Press this to set up a fax transmission to a call group, a set of fax numbers which will receive the same document in one fax operation. DIALING OPTIONS -- light -- Glows when auto-answer mode is active. In this mode, the machine answers automatically as a fax machine. Produces a special character when dialing, and also inserts special symbols into telephone numbers (see page 2.7). REDIAL/PAUSE -- Redials the last number you dialed. In certain operations, it also produces a special pause character which can be useful when dialing long-distance numbers. AUTO ANSWER -- Press this to select which mode your fax machine uses to handle incoming calls. Choose between auto-answer mode (your machine answers automatically as a fax machine) or manual-answer mode (the machine waits for the user to pick up an optional, connected handset). Getting started 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Soft keys -- Shortcut keys. Any function that can be turned on or off can be programmed into these four keys. If the light above one of these keys glows, this indicates the setting that's been programmed into it (see page 2.24) is turned on. One-touch keys -- Serve three functions: (1) the keys labeled 01­64 can be used for one-touch dialing, (2) the keys labeled 65­72 are for programmable functions: this lets you teach your machine a multi-step function just once, then recall the function at any time by pressing one of these keys, and (3) all these keys can be used to type letters and symbols for user settings. START COPY STOP Operating tips To press: 0 (zero), 1, 2, 3, 4, 5, 6, 7, 8, 9, # or * Use: The numeric keypad. Tip: At no other time within this manual will we refer to the letters printed below the numeric keys and their uses (such as accessing abc by pressing the 2 key.) These letters are there only for your convenience in using your fax machine as a telephone. To press: A, B, C, D or any other letter key Use: The one-touch key labeled with that letter. Tip: Please don't confuse the zero (0) with the letter O. Here's an example. If we say "press /PROGRAM, 7, ENTER, 0, 8, ENTER" ... -- Press to begin a fax transmission or reception. -- Press to make one or more copies of a document. -- An all-purpose "Whoa!" key. Stops the current operation and ejects a document from the document feeder. BROADCAST -- Press to send a broadcast fax (sending the same document to more than one location). REVIEW COMMANDS -- Press to review pending fax commands or to view a brief description of delayed commands. ... you'd press /PROGRAM ... then 7 ... then ENTER ... then 0 (the numeric key zero) ... then 8 ... and then ENTER Important: Even though our example above includes commas, do not enter them into the fax machine. Those characters appear in our instructions to separate one number from the other. They do not need to be entered into your fax machine. There is a function (broadcasting) which requires commas to be entered, but there is a special way to enter them. We'll explain this process later. -- Press to turn the confirmation report feature on or off for the next fax transmission. If the REPORT light next to this key is glowing, your machine will print the confirmation report for the next fax transmission. If not, your machine will not print a confirmation report. REPORT CANCEL -- Press to delete characters on the LCD and cancel commands you have entered into the machine. ENTER -- Much as STOP is a "Whoa!" key, ENTER is a "Go!" key. It confirms user settings, begins operations and moves through command levels. /PROGRAM -- Any function can be started by first pressing this key and then entering the function number. Also, scrolls (moves) through features and command options as displayed on the LCD. -- Push to scroll through features and commands displayed on the LCD. RESOLUTION -- When a document is in the document feeder, press this key to toggle among the three resolution modes and the halftone (grayscale) mode. CONTRAST -- When a document is in the document feeder, press this key to toggle among normal, dark or light contrast settings. 1.5 Getting started Setting up Pick an installation spot Where should you install your fax machine? The location should be: · Clean -- Dust buildup can damage your machine. (However, do not use a cover!) · In the open -- Allow at least 12 inches of clearance around your machine. Be sure that you never cover the machine. Its vents must be able to "breathe." · Away from direct sunlight -- This helps avoid overheating. · Dry -- Avoid any location where splatters or sprays (such as from a water fountain) could reach your fax machine. · Level, and vibration-free. · Near a phone jack -- Your fax machine uses a standard (modular) telephone jack, also known as an RJ-11. · Near an AC power outlet -- The AC power cord is about 5 feet long when stretched to its limit, and the power cord should never be stretched to its limit. Installing the printing supplies Your fax machine prints incoming faxes and copies with a laser print engine. The engine requires two types of printing supplies (sometimes also called consumables): · The drum cartridge -- It yields 20,000 normal letter-sized printouts (see "Specifications," page AI.1). By "normal," we're referring to the amount of text and/or graphics on each page. This is based on an industry-standard test document. · The toner cartridge -- It yields 5,500 "normal", letter-sized printouts (see "Specifications," page AI.1). Note: The toner cartridge included with your machine is a starter cartridge which yields 3,600 printouts (see "Specifications," page AI.1). Please purchase regular, full-yield toner cartridges from your authorized Muratec dealer. To install these supplies: Power tips · Use a standard three-pronged 120 VAC outlet. · Make sure the outlet isn't controlled by a wall switch. If it is, you'll risk occasional shutoffs to the machine, causing you to lose fax messages. · Don't use an outlet which also is supplying power to a large appliance, such as a refrigerator or air conditioner. Such high-consumption appliances can cause "draw-downs" (temporary drops in the power available for other equipment on the circuit) which could damage your fax machine. · Use an electrical surge suppressor, preferably one which guards both telephone and electrical lines. This device helps to shield your fax machine from damaging high-voltage electrical surges. Voltage requirements: Power consumption: 120 VAC ± 10%, 50­60% Hz. Standby Transmission Reception 17 W 40 W 440 W Copying 448 W Maximum* 650 W 1 Press the printer cover release and swing open the printer cover. 2 Unpack the drum cartridge from its box. Important: Shield the drum cartridge from light, especially strong light. Later, if you have to remove the cartridge from the fax, immediately wrap it in a thick cloth to protect it from light. 3 Put the drum cartridge into the printer by aligning the cartridge's protrusions with the slits inside the printer frame. Important: You must also reset the drum counter. See "Installing a new drum cartridge" (page 1.7). * ; simultaneous copying, communicating and scanning 1.6 Getting started Loading paper 4 5 Unpack the toner cartridge from its carton. Hold the toner cartridge with both hands, and shake it well as shown. Install the toner cartridge in the printer, making sure that the cartridge's four pins (two at the front and two at the rear) fit in the slits inside the printer frame. The toner cartridge will click into place when inserted correctly. Your machine holds up to 650 sheets at a time: 500 sheets in the paper cassette and 150 sheets in the multipurpose tray. Loading the paper cassette 1 2 Pull forward on the paper cassette to slide it out. Insert up to 500 letter-sized sheets into the cassette, placing the edges of the top sheet under the metal tabs on the left side of the cassette (viewed from the cassette's front, as shown). Important: Load the cassette with letter-sized paper only. 3 Push the paper cassette closed. You'll feel a click when it's properly in place. Loading the multipurpose tray You may use either letter- or legal-sized paper in the multipurpose tray, but not both at the same time. Do not mix paper sizes in one tray. 6 Close the printer cover. Push down on the cover to lock it into position. Note: The fax machine will not work if the cover isn't closed properly. Note: If you encounter problems with printouts, see "Print Quality Problems" on page 3.3 for suggestions to correct them. 1 Adjust the multipurpose tray for the length of paper you plan to load. Pull slightly upward on the paper-length guide in the tray, then slide the guide to the slot (either LTR or LGL) for the paper size you're loading. Paper-width guide Paper-length guide Important: You must set your machine to recognize the size of paper you've loaded (see "Setting the paper size" on page 1.8 for details). Installing a new drum cartridge Your fax machine keeps track of how many pages go through the drum cartridge in order to let you know when the drum needs to be replaced. So whenever you install a new drum cartridge, you have to "notify" the machine by resetting the drum counter. (Before resetting it the very first time, you'll have to finish installing the machine and then turn it on [see page 1.8].) To reset the drum counter: 2 3 Slightly "fan" the paper you're loading, to help ensure smooth feeding. Insert up to 150 sheets of paper into the tray. Make sure the paper-length guide and the paper-width guide now fit against the paper's edges. Important: To avoid paper jams, do not refill this tray without first removing all of the paper in it. 1 2 Press /PROGRAM, J, 2, 3. The LCD shows: J23 Reset Drum Life Program/Enter Press ENTER, ENTER to reset the drum counter. 1.7 Getting started Attaching the parts 1 4 Attach the document tray by inserting it into the appropriate holes, as shown. Use the AC power switch on the front of the machine to turn it on. The markings are international standards: I means on, O means off. 2 Attach the paper hopper into the appropriate hole, as shown. Press gently until the hopper won't go in any farther. Attach the document hopper by inserting its two pegs at a slightly upward angle into the appropriate holes, as shown. Paper hopper Document hopper Setting the paper size for the multipurpose tray The multipurpose tray can hold either letter- or legal-sized paper for your machine. All you have to do is tell the machine which size the tray is holding. Important: If you use a different size from the size you set here, the machine won't print. Be sure to change this setting whenever you load a different paper size. 3 1 2 Press /PROGRAM, J, 0, 4, ENTER. The LCD shows the tray's current setting: Plug in and power up Paper Size: Letter Program/Enter Press or /PROGRAM until the paper size you want to load appears. In this example, we've chosen legal-sized paper. 1 Plug one end of the telephone line cord into the LINE jack on the back of the machine. Plug the other end of the cord into a standard telephone wall jack, just as you would plug in a phone. Note: If you purchased an optional handset, don't confuse its curled handset cord with the uncurled telephone line cord. Plug the non-pronged end of the AC power cord into the AC power cord jack on the left side of the machine. Plug the pronged end of the AC power cord into a 120 VAC electrical outlet (use a surge suppressor, as mentioned on page 1.6). Paper Size: Legal Program/Enter 3 Press ENTER to save the setting. Adjusting the monitor speaker's volume To adjust the volume of the monitor speaker: 2 3 1 Press MONITOR/CALL on the control panel. You should hear a dial tone, and the display shows: ** _ Tel Mode ** Important: If you don't hear a dial tone, make sure your fax machine is plugged into a working phone line. 1.8 Getting started 2 Adjust the volume as needed: To turn the volume up, press /PROGRAM. To turn the volume down, press The display, or LCD, indicates the volume. The possible settings are: Attaching an optional handset . To attach the optional handset: ** Tel Mode ** Volume:s s s s s s ** Tel Mode Volume:s s s s ** Tel Mode Volume:s s ** Tel Mode Volume: ** 1 = Loudest setting. = Medium setting. Use the screws included with the handset and a small Phillips-head screwdriver to attach the handset cradle to the side of your fax machine. LINE EXT.TEL HANDSET 2 3 4 Plug one end of the curled handset cord into the HANDSET jack on the back of the fax machine. Plug the other end of the curled handset cord into the jack on the handset. If connected to a phone line, your fax machine is now "off-hook," and you can hear a dial tone. Place the telephone handset onto its cradle. The cradle will press the handset's small "flash" button, hanging it up. Note: You can also press the "flash" button manually to hang up the call when holding the handset. ** = Low setting. ** = Volume off. 3 Press MONITOR/CALL again to hang up and save the setting that appears. Important: Do not connect the handset directly to a telephone wall jack. Connect the handset only to your fax machine. Attaching your telephone or answering machine It's easy to attach a telephone or answering machine to your fax machine. If you do this, only your fax machine connects to the phone outlet in the wall. The other device receives phone signals through your fax machine. To attach a telephone or answering machine: telephone or answering machine is already plugged into a 1 If yourwall, disconnect it from that jack. Hold onto the phone plug;phone jack in the you'll need it in step 2. Installation complete! Now, see how our EasyStart feature will have you up and running within minutes. 2 3 Plug the line you disconnected from the wall jack in Step 1 into the EXT. TEL jack on the back of your fax machine. If you attach an answering machine to your fax machine, set the answering machine to answer calls after no more than two rings. (If necessary, consult your answering machine's instructions.) For information on how to use either an answering machine or a telephone with your fax machine, see "Receiving faxes," beginning on page 1.18. 1.9 Getting started EasyStart EasyStart software is already installed on your Muratec fax machine. It guides you through the process of entering your machine's settings. Remember that the settings you make here can always be changed later. We'll explain more in "Beyond the basics," beginning on page 2.1. Entering initial settings Important: If you press STOP during EasyStart, your fax machine returns to standby mode (its normal condition). But it will keep the settings you saved by pressing ENTER as described in these instructions. Getting started Determine the following before you go any further: 1 Press /PROGRAM, I, ENTER. The LCD shows the current calendar/clock setting, with a cursor appearing under the first digit. 1 2 The type of dialing your telephone system requires -- Choose either tone or pulse (rotary) dialing. The name and fax number you want to appear on your faxes -- Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page. This text lists a name and a fax number, which are called a Transmit Terminal Identifier (TTI). The TTI cannot be longer than 22 characters. Enter Time '01 01/01 00:00 2 Use the numeric keypad to enter the correct date and time, using a YYMMDD format for the date and 24-hour ("military") format for the time. For instance, to set 8:30 PM on September 11, 1999, press 9 9 0 9 1 1 2 0 3 0, which results in: Enter Time '99 09/11 20:30 Note: Your fax machine automatically inserts the spaces and date-slash. All you have to do is enter the digits. To change a digit, press to move the cursor left, or right. Then enter the correct digit. /PROGRAM to move it Clearing stored settings Before using EasyStart, clear your machine's built-in user data memory. This ensures the memory will hold only your settings. Important: After you use EasyStart, do not clear the memory again unless an authorized technician asks you to do so. To clear the machine's memory: 3 Press ENTER to save the clock setting and continue EasyStart. 1 Press /PROGRAM, *, 2. The LCD now asks if you want to clear the memory: Clear User Settings Check Program/Enter Note: If you don't want to clear the memory, just press /PROGRAM. 2 If you do want to clear the memory, press ENTER. 1.10 Getting started 4 The LCD now asks if you want to set the calendar/clock to automatically recognize daylight saving time (DST). 10 The LCD now asks you to enter the name you want to appear at the top of faxes you send. The name may be up to 22 characters in length. Use the one-touch keys to enter letters and other non-numeric characters. Daylight Saving:Off Program/Enter When the setting is On, your machine automatically recognizes DST at 2 AM on the appropriate switchover Sundays each year. When the setting is Off, no automatic change will occur. Your Name _ ;Upper The word "Upper" means the machine will enter only upper-case letters. If you press R, the machine will see it as an R (not an r). To type a lower-case letter, press ALPHABET. The display changes to: 5 Press or /PROGRAM until the mode you want appears. Here, we've changed the setting to On: Daylight Saving:On Program/Enter Your Name _ ;Lower 6 7 Press ENTER to save the setting and continue. The LCD now asks you to enter your fax number as you want it to appear on other fax machines' displays or printouts. The fax industry term for this number is Subscriber ID. This means pressing one-touch keys will enter lower-case letters: pressing R will produce an r (not an R) on the display. To switch back for upper-case entries, press ALPHABET. To enter spaces, punctuation and symbols, use the one-touch keys. In "Beyond the Basics," we'll show you how to use the CODE function to enter even more characters (see page 2.2). Note: If you make a mistake, press CANCEL to erase to the left. To change just one character in the name, press to move left, or /PROGRAM, to move right. Press CANCEL to erase the character. Then re-enter the character correctly. Your Fax Number 8 Use the numeric keypad to enter the fax number. To insert a dash, as shown here, press DIALING OPTIONS once. The number may contain up to 20 characters (numbers and dashes). Your Fax Number 972-555-5525 Note: If you make a mistake, press CANCEL to erase to the left. To change just one number, press to move left, or /PROGRAM to move right. Press CANCEL to erase the number. Then re-enter the fax number correctly. 11 12 Press ENTER to save the setting and continue. The LCD now asks you to enter the type of dialing needed for the fax machine, either tone or pulse: Phone Type: Tone Program/Enter 9 Press ENTER to save the number. 1.11 Getting started 13 Press or /PROGRAM until the mode you want appears. Here, we've changed the setting to Pulse mode: Phone Type: Pulse Program/Enter 14 15 16 17 18 Press ENTER to save the setting and continue. The LCD now shows the machine's current reception mode. Fax Ready Program/Enter For now, press or /PROGRAM until the setting Fax Ready appears. (This setting can always be changed. We'll discuss reception modes further on pages 1.18-1.20.) Press ENTER to save the setting. The LCD now asks if you want to print a list of all of the machine's settings. Print Setting List Enter/Stop · If you want to print a list, make sure paper is loaded into your machine for printing, then press ENTER. Your fax machine will print a list of its settings. · If you don't want to print a list, press STOP. Your machine will return to standby mode. EasyStart is complete! Year 2000 compliance Muratec's entire current line, as well as every Muratec fax machine introduced in the last decade, is fully tested and Year 2000 ready. Year 2000 compliance means that all programming or other actions needed to support the correct processing of date-related fields prior to, during and beyond the turn of the century are completed and have been tested and validated for the accurate and correct processing of date fields and related logic for Muratec products. 1.12