User manual MURATEC MFX-2500

Muratec MFX-2500 Operating Instructions General Reference Welcome ... Trademarks Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of Muratec America, Inc. ENERGY STAR is a registered mark of the United States Environmental Protection Agency. Copyright Copyright © 2000 by Muratec America, Inc, All rights reserved. As an Energy Star® partner, Muratec America, Inc., has determined that this product meets the Energy Star guidelines for energy efficiency. Super G3 is an extension of Group 3 fax technology standards, allowing the use of high-speed ITU-T V.34 bis modems for 33.6 Kbps transmission and high-speed protocols for rapid handshaking. JBIG -- Joint Bi-level Image experts Group, the new ITU-T standard image data compression method. As JBIG compresses the data more efficiently than MMR, it is especially effective when transmitting halftone (grayscale) image document. This manual and any updates to it can be found online at www.muratec.com Go to the "Products" section of this site, then click on "MFX-2500" Regulatory information United States of America Federal Communications Commission (FCC) information Ringer Equivalence Number (RENs): AC REN, 2.2B; DC REN, 0.3. This facsimile machine has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against such interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment causes interference in radio or television reception (which can be determined by turning the equipment off and on), the user is encouraged to try to correct the interference by one or more of the following measures: · Reorient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio/TV technician for help. This equipment complies with Part 68 of the FCC rules. On the bottom of this equipment is a label that contains, among other information, the FCC registration number and REN for this equipment. If so requested, you must provide this information to the telephone company. An FCC-compliant telephone cord and modular plug are provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part-68-compliant. If problems arise If any of your telephone equipment is not operating properly, you should immediately remote it from your telephone line, as it may cause harm to the telephone network. If the telephone company notes a problem, they may temporarily stop service. When practical, they will notify you before this disconnection. If advance notice is not feasible, you will be notified as soon as possible. When you are notified, you will be given the opportunity to correct the problem and will be informed of your right to file a complaint with the FCC. In the event repairs are ever needed on your fax machine, they should be done by Muratec America, Inc., or an authorized representative of Muratec America, Inc. For information, contact the Muratec Customer Support Center at 972-364-3350 (from the U. S. only). Canada Industry Canada (IC) regulations Ringer Equivalence Number (REN): 0.3. This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled "Digital Apparatus," ICES-003 of the Department of Communications. Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe A prescrites dans la norme sur le matériel brouilleur: "Appareils Numériques," NMB-003 édictée par le Ministre des Communications. Notice: The Canadian Department of Communications label identifies certified equipment. This certification means the equipment meets certain telecommunications network protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user's satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. Sometimes, the company's inside wiring associated with a single-line individual service may be extended with a certified connector assembly (telephone extension cord). The customer should be aware that compliance with these conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any equipment malfunction, or repairs or alterations made by the user to this equipment, may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected. This precaution may be particularly important in rural areas. Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority or electrician. The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed 5. The IC REN for your equipment is 0.3. IC Telephone company procedures The goal of the telephone company is to provide you with the best service it can. In order to do this, it may occasionally have to make changes in its equipment, operations or procedures. If these changes might affect your service or the operation of your equipment, the telephone company will give you notice, in writing, to allow you to make any changes necessary to maintain uninterrupted service. If you have any questions about your telephone line, such as how many pieces of equipment you can connect to it, the telephone company will provide this information upon request. In certain circumstances, it may be necessary for the telephone company to request information from you about the equipment which you have connected to your telephone line. Upon request of the telephone company, provide the FCC registration number and the Ringer Equivalence Number (REN) of the equipment which is connected to your line. Both of these numbers are listed on the equipment label attached to your fax machine. The sum of all RENS on your telephone line should be fewer than five (5) in order to assure proper service from the telephone company. Sometimes, a sum of five (5) may not be usable on a given telephone line. Note: This equipment is hearing-aid-compatible (HAC). Notice: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains, either in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it was sent and an identification of the business or other identity, or other individual sending the message and the telephone number of the sending machine or such business, entity or individual. For instructions on programming this information (the "TTI") into your fax machine, see pages 1.16­1.17. Type of service Your fax is designed for use on standard-device telephone lines. The fax connects to the telephone line with a standard line called the USOC RJ-11. Connection to telephone-company-provided coin service (central-office-implemented systems). Connection to party line service is subject to State tariffs. i Safety information Laser Safety This is a digital machine which operates by means of a laser. There is no possibility of danger from the laser, provided the machine is operated according to the instructions in this manual. Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation. This machine is certified as a Class 1 laser product. This means the machine does not produce hazardous laser radiation. For the United States CDRH regulation This machine is certified as a Class 1 Laser product under the Radiation Performance Standard according to the Food, Drug and Cosmetic Act of 1990. Compliance is mandatory for Laser products marketed in the United States and is reported to the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration of the U. S. Department of Health and Human Services (DHHS). This means that the device does not produce hazardous laser radiation. The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States. CAUTION: Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. This is a semiconductor laser. The maximum power of the laser diode is 5mW and the wavelength is 770-810nm. Internal Laser Radiation Maximum Average Radiant Power: 36.7 (µW) at the laser aperture of the print head unit. Wavelength: 770-810 nm This product employs a Class IIIb Laser Diode that emits an invisible laser beam. The Laser Diode and Scanning Polygon Mirror are incorporated in the print head unit. The print head unit is NOT A FIELD SERVICE ITEM. Therefore, the print head unit should not be opened under any circumstances. Laser Safety Label A laser safety label is attached to the outside of the machine as shown below. ID Label Laser safety label Laser Aperture of the Print Head Unit Print Head IC Label This figure shows the view inside the Right Door with the Imaging Unit removed. ii Before using your Muratec machine Where to set up your machine Follow these guidelines when setting up your machine: Clean Dust buildup can damage your machine. Periodically clean your machine as described in the operating instructions. Do not use a dust cover, which can cause damaging overheating. Away from direct sunlight To avoid overheating, set up your machine away from direct sunlight or a heater. Near a phone jack Level, and vibration-free To avoid damages to the machine or injuries, set the machine up in a level, vibration-free location. Your machine uses a standard (modular) telephone jack, also known as an RJ-11. Avoid extreme high / low temperature 50 - 95 F 40 cm (15.7 inches) Space around the machine 22 cm (8.7 inches) Use your machine within the temperature range of 50ºF to 95ºF (10ºC to 35ºC). 10 cm (3.9 inches) To ensure proper ventilation and easy operation, set up the machine in an area that meets the minimum requirements for clearance as illustrated below. 10 cm (3.9 inches) 35 cm (13.8 inches) Away from a television or radio Many appliances and office equipment, including televisions, radios, copy machines, air conditioners and computers, can generate electronic noise that can interfere with the operation of your machine. iii Power requirements Plug in the power cord Plug the power cord carefully and completely into a wall outlet. Do not leave any portion of the electrical cord's metal plugs exposed. Doing so could cause a fire and poses a risk of electrical shock. General Precautions Never disassemble your machine! Disassembling your machine can cause serious injury to you and damage to your machine. If service is required, call your authorized Muratec dealer. Do not share an extension cord connector with other plugs It can cause electrical shock. Keep away from liquids Keep liquids and metal pins or other objects away from your machine. If something falls into the machine, remove the plug from the outlet, and call your authorized Muratec dealer. Do not share an outlet with a large appliance High-consumption appliances such as a refrigerator or air conditioner can cause "draw-downs" which could damage your machine. Never handle your machine or power cord with wet hands Never touch your machine or power cord if your hands are wet. 120 VAC outlet AC 120V During electrical storms, disconnect the plug from the outlet Electrical storms can cause electrical shock or damage to the machine. Use a standard three-pronged 120 V electrical outlet to power your machine. Using any other electrical outlet will cause damage to your machine. For domestic use only Never use your machine outside the country in which you purchased it. Doing so may violate telecommunication and safety regulations of that country, and variations in electrical and telephone standards can cause poor performance and damage to your machine. iv Do not put furniture or equipment on the power cord Do not put anything on or over the electrical power cord, and do not route the power cord under rugs or carpets. Doing so can damage the power cord or fax, and can cause fire or electrical shock. Storing and handling toner bottle To avoid damage to your machine and to assure the best performance possible, follow these guidelines when storing and handling toner bottles: Store the toner bottle Store toner bottle at a constant temperature within a range of 50ºF to 95ºF (10ºC to 35ºC). Do not store bottles in locations subject to extreme fluctuation of temperature and humidity. Avoid temperature fluctuations Sudden changes in temperature can cause damaging condensation to form inside your machine. Do not stand the bottle on its end and do not store it upside down. Do not open the protective bag of the bottle until you are ready to install the bottle. Allow clearance around the outlet Don't stack boxes or furniture around the outlet. Do not store bottles in areas of: · Direct sunlight · Dusty conditions · Near floppy disks or other computer media, computer screens, or any other materials sensitive to magnetic fields. Use supplies manufactured specifically for Muratec machines Using toner cartridges and other supplies that are not manufactured specifically for Muratec machines may affect the operation of your unit. Do not burn toner bottles! The toner powder is extremely flammable. Exposure to flame can cause toner bottles to burn or explode, causing serious injury. Be careful not to get the toner powder in your eyes. If the toner powder gets in your eyes, wash your eyes well and see a doctor. Keep bottles away from water or oil. Do not expose bottles to direct sunlight. Do not expose toner bottles to static or other electrical shock. v Introduction Thank you for choosing Muratec MFX-2500. The Muratec MFX-2500 is a multi-function machine, combining facsimile and copier features. The operating instructions for this machine is divided into three books. Please read the instructions you need. · "General Reference" (This book) -- Describes the basic operations and basic caring of your machine. Covers what you have to know to use your machine immediately. · "Fax Reference" -- Describes the various faxing features. · "Copy Reference" -- Describes the various copying features. Pick an installation spot Where should you install your fax machine? The location should be: · Clean -- Dust buildup can damage your machine. (However, do not use a cover!) · In the open -- Allow at least 12 inches of clearance around your machine. Be sure that you never cover the machine. Its vents must be able to "breathe." · Away from direct sunlight -- This helps avoid overheating. · Dry -- Avoid any location where splatters or sprays (such as from a water fountain) could reach your fax machine. · Level, and vibration-free. · Near a phone jack -- Your fax machine uses a standard (modular) telephone jack, also known as an RJ-11. · Near an AC power outlet -- The AC power cord is about 5 feet long when stretched to its limit, and the power cord should never be stretched to its limit. Find your serial number and write it down Please note that your machine's serial number is located on the bar code label as shown on the drawing at right. Use the blank at the bottom of this column to copy this down before you set up your machine. Note: The IC label and ID label do not contain serial number information. Close up, the bar code label looks something like this, but with a different set of numbers: Please copy down your machine's serial number below for future reference, and note the machine's model number: My machine's serial number (scanner): ________________________________ My machine's serial number (printer): ________________________________ My machine's model number: Muratec MFX-2500 Bar code label for scanner Bar code label for printer Power tips · Use a standard three-pronged 120 VAC outlet. · Make sure the outlet isn't controlled by a wall switch. If it is, you'll risk occasional shutoffs to the machine, causing you to lose fax messages. · Don't use an outlet which also is supplying power to a large appliance, such as a refrigerator or air conditioner. Such high-consumption appliances can cause "draw-downs" (temporary drops in the power available for other equipment on the circuit) which could damage your fax machine. · Use an electrical surge suppressor, preferably one which guards both telephone and electrical lines. This device helps to shield your fax machine from damaging high-voltage electrical surges. Voltage requirements: 120 VAC ± 10%, 50­60% Hz. Power consumption: Sleep mode Standby Transmission Reception 5W 45 W 88 W 840 W Copying 880 W Maximum* 1320 W * ; simultaneous copying, communicating and scanning vi Symbol and terms (Operating tips) In this manual, the following symbols and terms are used, and make sure you know what they mean. CAUTION Important: Note: [ " ] " LCD About and symbol . and symbol indicates the direction of your document or recording paper. When the document or paper has a length longer than its width, we use symbol This symbol indicates how to avoid personal injury. This instruction describes conditions or incorrect operations that could cause damage to your machine. A note describes helpful hints, restrictions, or how to avoid difficulties. Keys that appear at the lower parts on the LCD. To press this key, use the item select key. Items that appear on the LCD. Keys built into the machine's operation panel. The Liquid Crystal Display. It shows the machine's status, error messages and function menu, etc. A document is the original sheet(s) of paper you send or copy on your machine. A paper is the recording paper for printing. It means that the direction of the document or paper. See "About and symbol" next column. When the document or paper has a length shorter than its width, we use symbol . BOLD WORDS Document Paper , Here's an example. If we say "press MENU, J, 0, 7, [Enter]" ... ... you'd press ... then ... then ... then ... and then MENU J 0 (the numeric key zero) 7 Item select key correspond to [Enter]. Important: Even though our example above includes commas, do not enter them into the machine. Those characters appear in our instructions to separate one number from the other. They do not need to be entered into your machine. vii Table of Contents Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i Safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii Internal Laser Radiation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii For the United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii Laser Safety Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii Before using your Muratec machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii Where to set up your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii Power requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv Storing and handling toner bottle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .v Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi Find your serial number and write it down . . . . . . . . . . . . . . . . . . . . . . . .vi Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi Symbol and terms (Operating tips) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii About and symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii Getting started Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1 Parts of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.3 Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.4 Panel display (Liquid Crystal Display) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.6 Power On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7 AC power switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7 ENERGY SAVING key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7 Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8 Recording paper size and capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8 Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.8 Changing the paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.9 Installing / Changing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . .1.11 Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.14 Using one-touch keys to enter characters . . . . . . . . . . . . . . . . . . . . . . .1.14 Using CODE to enter characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.14 Language settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.15 EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.16 Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.16 Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.16 Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.16 How to set the document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18 Acceptable document size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18 How to set the document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18 Auto document size detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18 Using as a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.19 Sending a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.19 Review Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.19 Receiving a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.19 Using as a Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.20 Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.20 Using as a Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.21 Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.21 Dialing with the monitor speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.21 EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.21 Checking the fax reception mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.21 Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.21 Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.21 Adjusting handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.21 Machine setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.22 A. Confirm the Counter for total printed pages . . . . . . . . . . . . . . . . . . .1.22 B. Protect passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.22 C. Copy protect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.22 D. Soft Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.22 E. Sleep mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.23 F. Auto power off mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.23 G. Paper jam alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.24 H. Paper size for list printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.24 I. 2-Bin tray (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.24 J. Printing of the machine setting list . . . . . . . . . . . . . . . . . . . . . . . . . .1.24 Just in case ... Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1 If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1 If a printout jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.2 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6 Caring for your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.8 Cleaning tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.8 viii Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.8 Cleaning the FBS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9 If you have unsatisfactory printout quality . . . . . . . . . . . . . . . . . . . . . . .2.9 In the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10 Memory back up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10 Power failure report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10 Appendix and index Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .AI.1 Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .AI.4 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .AI.5 ix Getting started Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Parts of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4 Panel display (Liquid Crystal Display) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6 Power On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7 Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8 Installing / Changing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11 Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14 EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.16 How to set the document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18 Using as a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19 Using as a Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.20 Using as a Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.21 Machine setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.22 Getting started Packaging contents Parts of the machine Note: Any terms used here that are unclear to you right now will be explained in detail in the coming pages. 13 12 11 10 9 14 1 Main unit (Scanner unit) Main unit (Printer unit) 2nd paper cassette Toner bottle 8 1 1 2 2 3 3 4 4 7 5 5 Drum cartridge Telephone line cord AC power cord Paper size / Cassette No. stickers 2 3 5 6 One-touch labels Soft Key labels Operating instructions 15 4 Included in your machine's packaging: u Main unit (Scanner part) u AC power cord u Main unit (Printer part) u Paper size / Cassette No. stickers with Multi purpose cassette u One-touch labels u 2nd paper cassette u Soft Key labels u Toner bottle u Operating instructions u Drum cartridge · General Reference · Fax Reference u Telephone line cord · Copy Reference · Installation Manual Note: Be sure to save the box (or boxes) and packing materials for reshipment. 1 2 3 4 Control Panel -- The keys you use to operate your machine. (See pages 1.4­1.5 for more details.) Multi purpose cassette -- Where you put the recording paper. Holds up to 275 sheets of various sized paper. 2nd paper cassette -- Where you put the recording paper. Holds up to 550 sheets, either letter or legal-sized paper. Recording paper size / level indication lamp -- Put the paper size sticker on this place. The lamp shows the level of the current paper supply without requiring you to open the paper cassette. It will blink when the remaining papers become few and it will light when the paper is completely gone. 1.1 Getting started 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Side cover -- Open this to fix printout jams in the cassette. Printer cover release -- Pull up this to open the printer cover. Printer cover -- Open this to fix printout jams or change the drum cartridge. Fuser cover -- Open this to fix printout jams in the fuser. Original document exit -- Where the original document comes out. Document tray -- Holds original documents. Document guide -- Adjust this to fit the width of the original document so it will feed properly into the machine. ADF cover -- Open this by using the ADF cover release to remove original document paper jams. ADF cover release -- Pull up this to open the ADF cover. Platen cover -- Open this to scan an original document using the flatbed scanner (FBS). AC 26 16 25 17 18 24 19 20 21 22 23 power switch -- Turns your machine on and off. Usually it should be on. (If it is off, the machine cannot receive a fax message.) Toner bottle cover -- Open this to change the toner bottle. RS-232C interface port -- Where you plug in the RS-232C cable, when you use the optional RS-232C interface kit. LINE / PHONE 21 22 23 24 25 26 LINE jack -- Where you plug in the telephone line cord. (The other end of the cord plugs into a wall telephone jack.) jack -- If you connect a second telephone to your machine, this is where you plug in the cord. jack -- Where you plug in the optional handset. PHONE2 jack for option -- Where you plug in the telephone line cord and the optional handset, when you use the optional second phone line module. jack -- Where you plug in the network cable, when you use the optional total server kit. PHONE1 ETHERNET LAN-FAX ETHERNET jack -- Where you plug in the network cable, when you use the optional network printer controller. power jack -- Where you plug in the AC power cord. AC PRINTER PARALLEL port -- Where you plug in the printer cable, when you use the optional printer controller kit. Paper tray -- Where the received fax message or copied paper emerges. 1.2 Getting started Options 1 2 3 4 5 6 7 8 9 10 Paper cassette (3rd, 4th, 5th) -- Each cassette capacity is 550 sheets. Large capacity cassette -- Its capacity is 2,700 sheets. Bypass tray -- Where you put the recording paper for copying. Holds only one sheet, either letter, legal or half-letter size paper. Handset -- Used for voice communication. Shift tray -- Shifts and sorts printed papers in sort copy. 2-Bin tray -- Sorts copied papers and received fax messages. Duplex unit -- Used for duplex copy or booklet copy. Page counter -- Counts the total printed pages. Second phone line module (AL-250) -- Adds one more line and makes it possible to communicate with two machines at the same time with super G3. Additional Memory (8 MB, 24 MB) -- Able to add one or two memories to the standard 16 MB memory. 4 5 6 7 3 1 2 1.3 Getting started Control panel 3 4 567 8 9 1011 12 2 1 23 22 21 20 19 18 17 16 15 14 13 1 2 CONTRAST -- Press to adjust the contrast level. -- In Fax mode: RESOLUTION Press to toggle among the three resolution modes and 256-level grayscale. RESOLUTION COMMUNICATION light -- Glows when the fax machine is communicating with another machine. MEMORY RECEIVE light -- Glows when the machine is receiving an incoming fax document into its electronic memory. 8 9 10 11 12 In Copy mode: DOCUMENT Press to toggle among PHOTO, PHOTO/TEXT and AUTO. Numeric keypad -- Just like the numeric keys on a regular tone-dialing phone. Use these to dial phone and fax numbers and to enter numbers when you're setting up the machine. SPEED DIAL/TEL INDEX -- Starts a speed-dialing operation, which you finish by pushing three of the keys on the numeric keypad. Also displays one-touch and speed-dial entries sorted alphanumerically, as in a telephone directory. REVIEW COMMANDS 3 4 5 6 7 1.4 REDUCE/ENLARGE -- Press this key to choose one of several preset reduction/enlargement rates for copy or enlarge transmission. (See page 1.8 in "Copy Reference" or page 2.20 in "Fax Reference" for more information.) Liquid crystal display (LCD) -- Shows the machine's status and lets you see what you're programming into the machine. MENU LCD -- Press to review pending fax commands or to view a brief description of delayed commands. -- Press to interrupt the current printing job and make copies. -- Press to set the advanced futures or settings. INTERRUPT contrast volume -- Use to adjust the contrast of the LCD. Status lights ALARM light -- Glows when a problem occurs during fax communication, printing or scanning. Macro keys -- Programming the Macro keys (M1 ­ M6) can reduce many steps of the operation to a simple press of a key. You can "teach" the Macro keys to carry out one of the several operations (see page 2.16 in "Fax Reference" or page 2.12 in "Copy Reference"). Getting started 13 14 One-touch keys -- The keys labeled 01-78 offer one-touch dialing convenience. You also can use the keys labeled 79-84 for programmable functions: this lets you teach your machine an advanced multi-step function just once, then recall the function at any time by pressing one of these keys. Soft Keys -- Shortcut keys. Any function that can be turned on or off can be programmed into these four keys. If the light above one of these keys glows, this indicates the setting that's been programmed into it (see page 2.15 in "Fax Reference" or page 2.11 in "Copy Reference") is turned on. These keys are programmed at the factory to turn the following functions on or off: Soft Key 1: STAMP -- Press this key to set the machine to stamp each original document or page automatically when the machine transmits it successfully. Soft Key 2: REPORT -- Press to turn the confirmation report feature on or off for the next fax transmission. Soft Key 3:MONITOR/CALL -- Press to turn the monitor speaker off or on. When it's on, it allows you to hear the call you're making. When using this feature, you can only hear the communication taking place. You cannot be heard unless you use a handset (optional). When sending a fax, this key also activates the call request feature. Soft Key 4: MEMORY TRANSMIT -- Selects which transmission mode your machine uses, whether from memory or from the document feeder. 21 22 23 Select function keys -- These keys correspond to the items at the lower part on the LCD. Press to choose item at the lower part on LCD. FAX -- Press to change from Copy mode to Fax mode. -- Press to change from Fax mode to Copy mode. COPY 15 16 17 18 19 20 START STOP -- Press to begin a fax communication or copying. -- An all-purpose "Whoa!" key. Stops the current operation and ejects a document from the document feeder. RESET -- Press to cancel the settings. Cursor key -- Use in various scenes, to select an item on LCD or the enter the numbers when you are setting up the machine. ENERGY SAVING -- Press to enter the Sleep mode. If you press it for 3 seconds, it will be in the Auto power off mode. Press this key again to return to standby mode. (See page 1.7 for details.) NEXT -- When the frame of the item at the lower part on LCD is shown with double or more lines, it means that you can select more items. Press this key to show the more items. 1.5 Getting started Panel display (Liquid Crystal Display) Changing Fax/Copy mode When you use your machine as a copier, for making copies or setting copy functions, press COPY. As a facsimile, for fax transmission or setting fax functions, press FAX. The LCD shows the machine's status, error messages and function menu. Fax standby display Copy standby display 1 2 3 4 5 6 Operational status or messages, paper size currently selected and reduce/enlarge ratio. Currently selected paper cassette and the machine's status. Various items are displayed according to the operation. When it is shown with double or more lines, it means that you can select more items. Press NEXT to show the more items. Copy reduction or enlargement ratio. Number of copies. In this area, displays the selected function's icon or error message. When you set the copy function(s), the icon corresponds selected function is displayed. See page 1.2 in "Copy Reference" for details. 1 2 3 4 5 Machine's status. Fax reception mode. Various items are displayed according to the operation. When it is shown with double or more lines, it means that you can select more items. Press NEXT to show the more items. Amount of memory available. In this area, displays the operational status, items and any messages. 1.6 Getting started Power On Your machine has the AC power switch and ENERGY SAVING key as the power switch. ENERGY SAVING key AC power switch When you use your machine for the first time, turn on the AC power switch. It should be always On. Only when your machine will be not used for a long time or will be moved, turn it off. Note: If you turn it off, your machine will be not able to receive a fax message. Sleep mode When pressing ENERGY SAVING, it will put out lights of the LCD display and all lamps and the printer will be stopped (in the Sleep mode). It cuts down the power consumption. When the Sleep mode is On, your machine will be in the Sleep mode automatically when 15 minutes has passed after you pressed any key last. (The time can be set within 1 - 100 minutes, see page 1.23.) ENERGY SAVING key will turn to green during the Sleep mode. As any key is pressed in the Sleep mode, your machine will wake up. Auto Power Off mode When pressing ENERGY SAVING for 3 seconds, your machine will be in the Auto power off mode. Also when your machine has been in the Sleep mode for 60 minutes, it will be in the Auto power off mode automatically. (The time can be set within 30 120 minutes, see page 1.23.) All power switches will be turned off in the Auto power off mode, however your machine can transmit the data stored in the memory and print out the received document. It is effective for cutting down the power consumption at night or on holidays. ENERGY SAVING key will turn to red during the Auto power off mode. As ENERGY SAVING is pressed in the Auto power off mode, your machine will wake up. 1.7