PiN 570 | User Manual Contents Box Contents ............................................................................... 5 1. Introduction .............................................................................. 6 2. PiN Features ............................................................................ 7 3. Battery ................................................................................... 12 4. GPS and GPS Signals............................................................ 14 5. Microsoft ActiveSync.............................................................. 15 6. Memory Card ......................................................................... 17 7. Starting Your PiN.................................................................... 18 8. Positioning the PiN in a Vehicle .............................................. 19 9. Basic Skills ............................................................................. 21 10. Managing Your Pocket PC................................................... 37 11. Installing Outlook 2002......................................................... 42 12. Microsoft Pocket Outlook..................................................... 43 13. More Programs .................................................................... 65 Pocket Word..................................................................... 65 Pocket Excel..................................................................... 70 Microsoft Reader .............................................................. 71 14. Software Accessories........................................................... 77 15. Pocket Internet Explorer....................................................... 84 16. Getting Connected............................................................... 86 17. Troubleshooting ................................................................. 109 18. Regulatory Information ....................................................... 113 Support Information ................................................................ 116 Compliance .............................................................................. 116 Copyright ................................................................................. 116 3 PiN 570 | User Manual 4 PiN 570 | User Manual Box Contents SmartS Application Installer CD including: · SmartS 2005 software, including SmartS Desktop · User Manual (PDF format) and Adobe® Reader® · Map data One or more SmartS Map CDs Note: The number of disks varies with country of purchase. PiN Carry Case PiN Companion CD, including: · Microsoft® ActiveSync® · Outlook 2002 Navman PiN 570 PiN Suction-Mount Arm 12V In-Vehicle Power Adaptor with Power-Cable USB Cable PiN PDA Cradle AC Power-Pack with Power-Cable Documentation, including: · PiN 570 Pocket PC User Manual · SmartS for Pocket PC User Manual · In-Car Installation Guide · Software Product Licence/ Limited Warranty Agreement · Registration Card SD/MMC Card* *Not included with PiN purchased in United States. 5 PiN 570 | User Manual 1. Introduction Thank you for purchasing the Navman PiN 570. Whether you travel in your own country or elsewhere, the PiN will direct you to your destination without the need for map-books and secondhand instructions. The Global Positioning System (GPS) is available free of charge, at any time, and is accurate to within 5 m (15 ft). Your PiN map provides street-level detail for door-to-door navigation, including Points of Interest (POIs) such as accommodation, petrol stations, railway stations and airports. Use this manual to learn how to operate your PiN efficiently and safely, and discover all the different features available to you. For details about GPS and your PiN, see GPS and GPS Signals, page 14. Safety Notice WARNING: In a vehicle, it is your sole responsibility to place, secure and use the PIN in a manner that will not cause accidents, personal injury or property damage. The user of this product is solely responsible for observing safe driving practices. It is your responsibility to read and follow the vehicle mount installation instructions and to use the product consistent with your government's laws/regulations. Consult the vehicle manual to ensure the mounting location is safe. It is your sole responsibility to adhere to the following safety instructions at all times: · Do not operate the PiN while driving or place the PIN in a position that obstructs the driver's view. · Do not mount the PiN in a way that may be distracting or interfere with the safe operation of the vehicle, the deployment of airbags or other safety equipment. · Do not leave the PiN in view while your vehicle is unattended, especially in strong or direct sunlight. · Do not use or handle the PiN when it is hot; leave it to cool, out of direct sunlight. Failure to adhere to these instructions may lead to serious personal injury, including death, or property damage. Navman disclaims all liability for use of the PiN that contributes to injuries, death, property damage or violates law. 6 PiN 570 | User Manual 2. PiN Features Your PiN 570 is designed to be easy to use. This chapter highlights the external features of your PiN: Front Components Component Charge Indicator Description Flashing Green ­ Indicates the battery is charging. Solid Green ­ Indicates the battery is fully charged and the unit is receiving external power. Flashing Red ­ Indicates low battery. Flashing Amber ­ Indicates the GPS receiver is turned on and is trying to establish a GPS fix. Solid Amber ­ Indicates the GPS receiver is turned on and has a GPS fix. Displays maps and menu options. Tap with the stylus to select menu options or enter information. The four buttons provide quick access to specific programs. The default settings are: · · · · Navigate (using SmartS) Calendar Contacts Today screen Notification Indicator Touch Screen Program Buttons Settings Buttons icon. In the Each button may be customized. Tap left column of the table, tap the button you want to customize, then choose the button assignment from the Button assignment: drop-down box. 4-Way Toggle Moves up, down, left or right. Depending on the program that is open, the toggle may move the cursor or scroll the screen. In SmartS, selects Main Menu options and scrolls through lists, such as lists of search results. Press up or down to adjust the viewing angle on the 3D Map screen. Zoom in and Zoom out on the 2D and 3D Map screens. 7 PiN 570 | User Manual Back Components Component GPS Receiver External Antenna Socket Speaker Description Receives signals from the GPS satellites overhead when lifted up to the horizontal position. Connection socket for GPS external antenna (sold separately). Protected by rubber cover. Outputs voice commands and warnings. Use the Up/Down Toggle to adjust volume. 8 PiN 570 | User Manual Left-Side Components Component Power Button Up/Down Toggle Description Turns your Pocket PC on or off by pressing briefly. Turns the screen backlight on or off by pressing and holding. Rotate up or down to scroll through menus. Press to select an option. Note: In SmartS, this is a zoom in/out toggle. 9 PiN 570 | User Manual Top Components Component Microphone SD/MMC Slot Stylus (in slot; not shown) Headphone Socket Records messages. Description Slot for SD (Secure Digital) or MMC (Multimedia Card) memory card must be inserted with label facing front. Tap the stylus on the touch screen to select and enter information. Store it in its slot when not in use. Connection socket for headphones (sold separately). Bottom Components Component Soft Reset USB/Power Socket Hard Reset Switch Description Resets the PiN. Press using the stylus. Connection socket for USB cable and for power supply to recharge your PiN. Resets the PiN and restores all factory default settings. Move the switch to the left, then back to the right using the stylus. WARNING: A hard reset will restore default settings, deleting all custom-loaded software, files and customized settings stored on internal memory. 10 PiN 570 | User Manual Stylus The stylus is your input PiN. Store it in its slot when not in use. · Tap the screen with the stylus to select · Tap and drag the screen with the stylus to navigate the 2D Map and 3D Map screens. 11 PiN 570 | User Manual 3. Battery When fully charged, your PiN will operate for a varying length of time, depending on two main factors: (1) Whether the GPS receiver is turned on; (2) whether the backlight is set to on the default or high setting. PiN Features Setup Default backlight without GPS Default backlight with GPS High backlight without GPS High backlight with GPS To change the GPS status, see GPS and GPS Signals, page 14. Expected Battery-Life (hours) 10.3-11.0 2.5-3.0 4.0 1.75 Settings System tab Backlight. To change the backlight settings, tap The Backlight screen will open, allowing you to change backlight setting to save power. 12 PiN 570 | User Manual Battery Power Status You can monitor battery power at the Power screen by tapping Settings System tab Power. Charging the Battery We strongly recommend that you fully charge your PiN before initial use. When the battery is charging, the Charge Indicator is flashing green. When the battery is fully charged and receiving external power, the Charge Indicator is non-flashing green. You may use the PiN while it is charging. Whenever possible, keep your PiN connected to a power source; doing so keeps the battery charged. To charge the PiN... in a vehicle using a power supply Plug the... Vehicle power-adaptor into the USB/Power Socket on the bottom of the PiN and the other end into the vehicle power socket. ActiveSync cable into the USB/Power Socket on the bottom of the PiN. Connect the power adaptor to the appropriate end of the Active Sync cable and the other end into a wall outlet. 13 PiN 570 | User Manual 4. GPS and GPS Signals GPS stands for "Global Positioning System", which is a network of satellites that transmit accurate time and position information worldwide. GPS receivers receive signals from these satellites and use the information to determine an exact location. Satellites orbit the earth at approximately 20,200 km (12,000 miles). While a GPS receiver can detect signals from up to 12 satellites at any time, only three signals are needed to provide a position or "GPS fix" (latitude and longitude) for vehicle navigation systems. The PiN GPS antenna receives GPS signals. To receive GPS signals, ensure that the PiN is outdoors, or in a vehicle outdoors, and the GPS antenna has an unobstructed view of the sky. The PiN can operate in all weather conditions except when it is snowing. NOTE: When you start SmartS, the GPS receiver will automatically turn on. To manually turn the GPS on or off: Tap Settings Tap ON or OFF. System tab GPS. 14 PiN 570 | User Manual 5. Microsoft ActiveSync Using Microsoft ActiveSync, you can synchronize the information on your computer with the information on your PiN. Synchronization compares the data on your PiN with your computer and updates both computers with the most recent information. NOTE: By default, ActiveSync does not automatically synchronize all types of information. Use ActiveSync options to turn synchronization on and off for specific information types. Use ActiveSync to: · · Keep Pocket Outlook data up-to-date by synchronizing your PiN with Microsoft Outlook data on your computer. Synchronize Microsoft Word and Microsoft Excel files between your PiN and computer. Your files are automatically converted to the correct format With ActiveSync, you can also: · · · Back up and restore your PiN data. Copy (rather than synchronize) files between your PiN and computer. Control when synchronization occurs by selecting a synchronization mode. For example, you can synchronize continually while connected to your computer or only when you choose the synchronize command. Select which information types are synchronized and control how much data is synchronized. For example, you can choose how many weeks of past appointments you want synchronized. · Before you begin synchronization, install ActiveSync on your computer from the PiN 570 Companion CD. ActiveSync comes preinstalled on your PiN. WARNING Do not connect your PiN to your computer unless you have Microsoft ActiveSync installed or until prompted to do so during the installation process. 15 PiN 570 | User Manual Installing ActiveSync on Your Computer 1. 2. 3. 4. 5. 6. 7. Turn on your computer and allow Microsoft Windows to start. Insert the PiN Companion CD into the CD drive of your computer. The Getting Started with your Pocket PC window will open. Click Getting Started With Windows Mobile or wait for the Getting Started With Your Windows MobileTM based Pocket PC screen to appear. Click Start Here. The Start Here screen will display. Click Install ActiveSync in the left-hand column. ® ® The Install Microsoft ActiveSync screen will display. Click Install and follow the on-screen prompts to install Microsoft ActiveSync. When prompted, connect your PiN to your computer: · · 8. Connect the appropriate end of the ActiveSync cable to the bottom of your PiN. Connect the USB end of the cable to a USB port on your computer. The Add New Hardware Wizard should automatically install the USB driver. (If you need to specify the location of the driver, click Browse and select the CD drive containing the PiN Companion CD.) Follow the on-screen prompts to establish a partnership and synchronize your PiN with your computer. 9. After your first synchronization, the data you have stored on your computer such as Calendar, Contacts and Tasks is copied to your PiN. For information on adding or removing programs using ActiveSync, see pages 39-40. 16 PiN 570 | User Manual 6. Memory Card Your PiN may come with a memory card containing a preactivated SmartS map of the region in which it was purchased. To navigate to your destination you will first need to insert the memory card into your PiN. Note: If your PiN did not come with a memory card, or if you are using a memory card other than the one that came with your PiN: To use SmartS, you must purchase a memory card separately. Then, you may install the required maps from the enclosed Map CDs using SmartS Desktop. For more information, see the SmartS 2005 for Pocket PC User Manual. WARNING: Before connecting your PiN to your computer, make sure that ActiveSync is installed on your computer. Inserting Memory Card Gently insert the memory card into the SD/MMC slot with the label facing the front of the PiN. Removing Memory Card Gently push down on the top edge of the card to release it, and pull it out of the slot. 17 PiN 570 | User Manual 7. Starting Your PiN 1. Check the Hard Reset switch on the bottom of the PiN. If this is in the left position, remove the stylus and use it to set it to the right and set up your PiN for use. 2. Press the Power button on the left side of the PiN The PiN will turn on. The first time you use your PiN, you will be prompted to set up your Pocket PC. On subsequent occasions, the Today screen will display. 3. Gently pull the bottom of the GPS receiver away from the PiN and lift it out to a horizontal position so that it can obtain a GPS fix. Starting SmartS Whether you travel in your own country or elsewhere, SmartS will direct you to your destination without the need for map books and second-hand instructions. The Global Positioning System (GPS) is available free of charge, at any time, and is accurate to within 5 m (15 ft). Your Smart map provides street-level detail for door-to-door navigation, including Points Of Interest (POIs) such as accommodation, railway stations and airports. 1. 2. To open SmartS, press the SmartS button on the front of the PiN. The Language Selection screen will display on PiN 570s purchased outside of Australia, Canada, New Zealand or United States, the first time you open SmartS. Tap the language name or associated flag icon, then tap . · The Legal Notice screen will display. Read the legal notice and tap I Agree to confirm you understand. The Tutorial will display. Tap The 2D Map screen will open. For more information about SmartS, see the SmartS 2005 for Pocket PC User Manual. to move through the screens. 3. 4. 18 PiN 570 | User Manual 8. Positioning the PiN in a Vehicle Before you begin, determine whether your vehicle is fitted with a heat-reflecting or heated windscreen. If so, you will need to purchase an external antenna for your PiN to receive GPS signals. Read the Safety Notice on page 6 to ensure that the PiN does not obstruct the driver's view, or interfere with the operation of vehicle airbags and safety devices. Installing the PiN in Your Vehicle First, check the Hard Reset on the bottom of the PiN. If the button is to the left, then remove the stylus and use it to move the switch to the right. Choose a suitable position on the windshield where the PiN will be clearly visible by the driver without obstructing the view of the road. Clean and dry the suction-cup and the windshield. Do not touch either area after it is cleaned. 1. 2. 3. 4. 5. Insert the four tabs at the end of the suction-mount arm into the four slots on the PDA cradle. Ensure that the Close arrow on the suction-mount is pointed toward the top end of the cradle. Slide the suction-mount arm towards the top of the PDA cradle. The cradle should click into place. Ensure that a memory card has been placed in the PiN's memory card slot. See page 17 for detailed instructions on how to insert the memory card. Open the GPS antenna outwards, so that it has a clear view of the sky. Close the side-arms of the PDA cradle so that the PiN is held securely in place. 19 PiN 570 | User Manual 6. 7. 8. Plug the small end of the In-Vehicle Power-Adaptor into the USB/Power Socket on the bottom of the PiN. Plug the other end of the In-Vehicle Power-Adaptor into the vehicle power-socket. Clean and dry the suction cup and the mounting-area on the windshield, then attach the suction-mount to the windshield: a) Hold the suction-cup firmly against the windshield; b) Press the lever towards the suction-cup. To remove the PDA windshield suction-mount from the windshield, pull the lever away from the window and gently lift the tab on the rim of the suction-cup. 20 PiN 570 | User Manual 9. Basic Skills Learning to use your PiN is easy. This chapter describes how to use the basic functions of your PiN. PiN Buttons and the Stylus On the front of your PiN are four hardware buttons, which each start a different program. There are also two toggles, one on the front, and one on the side, which can be used to scroll through menus. Your PiN also comes with a stylus for selecting items and entering information on screen. The stylus is used instead of a mouse on your Pocket PC. The stylus can be used in the following ways: · · · Tap. Touch the screen once with the stylus to open items and select options. Drag. Hold the stylus on the screen and drag across the screen to select text and images. Drag in a list to select multiple items. Tap and hold. Tap and hold the stylus on an item to see a list of actions available for that item. Before a pop-up menu appears, you will see a circle of dots to notify you of where on the screen you are pressing. On the pop-up menu that appears, tap the action you want to perform. Today Screen When you turn on your PiN for the first time each day (or after 4 hours of inactivity), you will see the Today screen. You can also display it by tapping information for the day. Today. The Today screen presents at a glance important 21 PiN 570 | User Manual The following table explains some of the icons that may be displayed on the Today screen. Status Icon Meaning Turns all sounds on and off; adjusts volume level Backup battery is low Main batteries are charging Main batteries are low Main batteries are very low Main batteries are full Notification that one or more instant messages were received Notification that one or more e-mail messages were received NOTE: If more notification icons need to be displayed than there is room to display them, the Notification , will display. Tap the icon to view all notification icons. icon, Programs You can switch from one program to another by selecting it from the menu. You can customize which programs you see on this menu. For further information, see Chapter 10. To access a program using this menu, tap Programs program name. You can activate some programs by pressing a program button. Your PiN has four program buttons on the front. By default, these activate certain programs. See Chapter 2 for more information. NOTE: Some programs have abbreviated labels in check boxes and drop-down menus. To see the full spelling of an abbreviated label, tap and hold the stylus on the label. When you see the full name, drag the stylus off the label if you do not want to execute the program. 22 PiN 570 | User Manual The following table contains a brief description of programs that come preinstalled on your PiN. Additional applications can be installed from Club Pocket PC at http://www.pocketpc.com. Icon Program ActiveSync Calculator Description Synchronize information between your PiN and desktop computer. Perform basic arithmetic and computations. Calendar Contacts Inbox MSN Messenger Notes Pictures Pocket Excel Pocket Internet Explorer Pocket Word Tasks Terminal Services Client Windows Media Player 9 SmartS Keep track of your appointments and create meeting requests. Keep track of your friends and colleagues. Send and receive e-mail messages. Send and receive instant messages with your MSN Messenger contacts. Create handwritten or typed notes, drawings, and recordings. Manage and manipulate image files. Create new workbooks or view and edit Excel workbooks created on your desktop computer. Browse Web and WAP sites, and download new programs and files from the Internet. Create new documents or view and edit Word documents created on your desktop computer. Keep track of your tasks. Remotely access files and information on a Windows NT/2000/XP Server. Playback multimedia content (videos and sound files). Navigate using SmartS. 23 PiN 570 | User Manual Navigation Bar and Command Bar The navigation bar is located at the top of the screen. It displays the active program and current time, and allows you to switch to programs and close screens. Use the command bar at the bottom of the screen to perform tasks in programs. The command bar includes menu names, buttons, and the Input Panel button. To create a new item in the current program, tap New. To see the name of a button, tap and hold the stylus on the button. Drag the stylus off the button so that the command is not carried out. Pop-up Menus You can use pop-up menus to access commonly-used functions. For example, in the contact list, you can use the pop-up menu to quickly delete a contact, make a copy of a contact, or send an e-mail message. The actions in the pop-up menus vary from program to program. To access a pop-up menu, tap and hold the stylus on the item to which you want to perform the action. When the menu appears, lift the stylus, and tap the action you want to perform. Tap anywhere outside the menu to close it without performing an action. 24 PiN 570 | User Manual Notifications Your PiN can notify you of an alarm in a number of ways. For example, if you create an appointment in Calendar, a task with a due date in Tasks, or an alarm in Clock, you can be notified in any of the following ways when that activity falls due: · · · A message box appears on the screen. A sound, which you can specify, is played. A light flashes on your PiN. Settings Personal tab Sounds & To choose reminder types and sounds for your PiN, tap Notifications. Choose the event and your preferred notification method in the Notifications tab. Set the volume and types of warnings you wish to allow in the Volume tab. Entering Information on Your PiN You have several options for entering new information: · · · · · Use the input panel to enter typed text, either by using the soft keyboard or another input method. Write directly on the screen. Draw pictures on the screen. Record a message using the microphone on your PiN. Use Microsoft ActiveSync to synchronize or copy information from your desktop computer to your PiN. For more information on ActiveSync, see ActiveSync Help on your computer. Entering Text Using the Input Panel Use the input panel to enter information in any program on your PiN. To enter type, you can use the soft keyboard, Letter Recognizer, Block Recognizer, or Transcriber. In any case, all entered characters appear as typed text on the screen. Tap the arrow next to the Input Panel button to view the alternative input methods. Tap on your preferred method to select it. 25 PiN 570 | User Manual When you use the input panel, your PiN anticipates the word you are typing or writing and displays it above the input panel. When you tap the displayed word, it is inserted into your text at the insertion point. The more you use your PiN, the more words it learns to anticipate. NOTE: To change word suggestion options, such as the number of words suggested at one time, tap Settings Personal tab Input Word Completion tab. Word Completion options: Pocket PC will attempt to predict the word that you enter as you type by doing a dictionary lookup. Your PiN comes with a preinstalled dictionary, which includes a range of common words. As you enter words that do not feature in that dictionary, they will automatically be added to a custom user dictionary that will also be used to suggest the word you are entering. To change how word completion works, tap the arrow next to the Input Panel button Options Word Completion tab. These options allow you to turn word completion on or off, allow you to adjust at what point the full word should be predicted, and whether or not text should be replaced while you type. To type with the soft keyboard: 1. 2. Tap the arrow next to the Input Panel button and then Keyboard. On the soft keyboard that is displayed, tap the keys with your stylus. 26 PiN 570 | User Manual The soft keyboard can be used in three modes: small, large with gestures enabled, and large without gestures enabled. The larger modes gives the advantage of larger keys and therefore higher accuracy; the small mode allows you to view the soft keyboard in a style similar to a standard QWERTY keyboard. The different keyboard modes are shown on below, and the way to switch between them is set out on page 28. By default, your PiN displays the small keyboard with on-screen special commands. If you choose to view the large keyboard without gestures enabled; the special commands remain, but you must tap the button in the top left-hand corner in order to enter numbers. If you choose to view the large keyboard with gestures enabled, you can enter numbers without tapping through to another keyboard, but you can no longer tap to use special commands. You can activate these commands using the following methods. 1. 2. 3. 4. To space forward, swipe the stylus horizontally across the keyboard in a forward direction. To move backwards, swipe the stylus horizontally across the keyboard in a backwards direction. To carriage return, swipe the stylus vertically downwards on the keyboard. To shift + key, place the stylus on the key and swipe vertically upwards across the keyboard. 27 PiN 570 | User Manual To amend soft keyboard options: With Keyboard selected as the input method, tap the arrow next to the Input Panel button Options. and tap This activates the Input Method screen, in which you can set the keyboard to your preferred mode. This screen can also be reached by tapping Settings Personal tab Input Input Method tab. To use Letter Recognizer: With Letter Recognizer you can write letters on screen using the stylus just as you would on paper. It uses ® technology similar to that of CIC's Jot product. 1. 2. Tap the arrow next to the Input Panel button and then Letter Recognizer. Write a letter in one of the boxes. Text that you write in the first box is displayed as upper-case; text entered in the second as lower-case, and the third box is used to enter numbers. 28 PiN 570 | User Manual Click on the button to open a panel of symbols and special characters to enter into your text. Foreign characters as well as general purpose special characters can be entered using this keyboard. Tap the button to return to the Letter Recognizer pane. To amend Letter Recognizer options: With Letter Recognizer selected as the Input Method, tap the arrow icon next to the Input Panel and tap Options. , 29 PiN 570 | User Manual Tap the Options button. Quick Stroke lets you write all letters using one stroke. While this method will allow you to write faster, you may have to learn to form letters in a new way. You should enable Right to left crossbar if you form crossbars on `t', `f', and `+' from right to left. Many lefthanded people do this. Allow accented characters enables the recognizer to predict whether your inputted characters should have accent marks. For example, á. To use Block Recognizer: With Block Recognizer you can input character strokes using the stylus that are similar to those used on other PiNs such as Palm Pilots. It uses technology similar to that of Palm's Grafitti® product. 1. 2. Tap the arrow next to the Input Panel button and then Block Recognizer. Write in the appropriate box. You should enter letters in the box on the left, and numbers in the box on the right. All the text that you enter is presented as type on the screen. Click on the symbols and special characters to enter into your text. button to open a panel of To amend Block Recognizer options: Currently there are no options for this input method. 30 PiN 570 | User Manual To use Transcriber: With Transcriber you can write anywhere on the screen using the stylus just as you would on paper. Unlike Letter Recognizer and Block Recognizer, you can write a sentence or more of information. 1. 2. 3. Tap the arrow next to the Input Panel button and then Transcriber. Write anywhere on the screen. Transcriber will change the written characters to typed characters. For help using Transcriber, tap the question mark in the lower right hand corner of the screen. To select typed text: To select typed text, drag the stylus across it. Entering a date in an application: Many applications ask you to input a date. All standard Pocket PC applications use the same form to assist in this process. First, click on the arrow to the right of the date field. Next, select the date by moving among months using the arrows in the upper left- and right-hand corners. When you have found the date you want, tap the date to enter it. You can enter the current date by clicking Today: ... Writing on the Screen You can use your stylus to write directly on the screen in any program that accepts writing, such as Notes. You can also write directly on the screen in the Notes tab in Calendar, Contacts, and Tasks. 31 PiN 570 | User Manual To write on the screen: Tap the Pen button to switch to writing mode. This action displays lines on the screen to help you write. NOTE: Some programs that accept writing may not have the Pen button. See the documentation for that program to find out how to switch to writing mode. To select writing: If you want to edit or format writing, you must select it first. 1. 2. Tap and hold the stylus next to the text you want to select until the insertion point appears. Without lifting, drag the stylus across the text you want to select. If you accidentally write on the screen, tap Edit Undo and try again. You can also select text by tapping the Pen button to deselect it and then dragging the stylus across the screen. You can cut, copy, and paste written text in the same way you work with typed text: tap and hold the selected words and then tap an editing command on the pop-up menu, or tap the command on the Edit menu. To convert writing to text: If you want to convert your handwritten notes to typed text, tap Tools Recognize. If you want to convert only certain words, select them before doing so. Alternatively, tap and hold the selected words and then tap Recognize on the pop-up menu. If your PiN does not recognize a word, it will not convert it to text. In this instance, your writing will be left as it appears on screen. 32 PiN 570 | User Manual If your PiN converts your text to the wrong word, you can select the correct word from a list of alternates or you can return to the original writing. To do so, tap and hold the incorrect word (tap one word at a time). On the pop-up menu, tap Alternates. A menu with a list of alternate words appears. Tap the word you want to use, or tap the writing at the top of the menu to return to the original writing. Tips for getting good recognition: · · · · · Write neatly. Write between the lines. Keep the crosses of "t" and apostrophes and periods and commas within the lines between which you are writing. For better recognition, try increasing the zoom level to 300% using the Tools menu. Write the individual letters of a word close together. Leave big gaps between words so that the PiN can tell where words begin and end. Avoid words that cannot be converted. These include hyphenated words, foreign words that use special characters such as accents, and some punctuation. NOTE: If you add writing to a word to change it (such as changing a "3" to an "8") after you attempt to recognize the word, the writing you add will not be included if you attempt to recognize the writing again. 33 PiN 570 | User Manual Drawing on the Screen You can draw on the screen in the same way that you write on the screen. The difference between writing and drawing on the screen is how you select items and how they can be edited. For example, selected drawings can be resized, while writing cannot. To create a drawing: · Cross three ruled lines on your first stroke. A drawing box appears. Subsequent strokes in or touching the drawing box become part of the drawing. Drawings that do not cross three ruled lines will be treated as writing. NOTE: You may want to change the zoom level so that you can more easily work on or view your drawing. Tap Tools and then a zoom level. To select a drawing: If you want to edit or format a drawing, you must select it first. · Tap and hold the stylus on the drawing until the selection handle appears. To select multiple drawings, deselect the Pen button and then drag to select the drawings you want. You can cut, copy, and paste selected drawings by tapping and holding the selected drawing and then choosing the appropriate command on the pop-up menu. Alternatively, choose the command from the Edit menu. To resize a drawing, make sure the Pen button is not selected, and drag a selection handle. NOTE: For more detailed information about the Notes application, please see "Notes: Capturing Thoughts and Ideas," on Page 50. Support for clip-on keyboards You may be able to attach a snap-on keyboard to your PiN (see your PiN manufacturer for supported keyboards for your PiN). Snap-on keyboards allow you to enter text on a physical keyboard, and allows you to use number of standard keyboard shortcut commands, such as CTRL+C, copy; CTRL+Z, undo; CTRL+V, paste; etc. Additionally, most Pocket PC applications now support keyboard mnemonics, meaning you may be able to access menu items without using the stylus on the screen. 34 PiN 570 | User Manual Recording a Message In any program where you can write or draw on the screen, you can also quickly capture thoughts, reminders, and phone numbers by recording a message. In Calendar, Tasks, and Contacts, you can include a recording in the Notes tab. In the Inbox program, you can add a recording to an e-mail message. In the Notes program, you can either create a stand-alone recording or include a recording in a written note. If you want to include the recording in a note, open the note first To create a recording: 1. 2. 2. 4. Tap the Record button on the Recording toolbar. Hold your PiN's microphone near your mouth or other source of sound. Make your recording. To stop recording, tap the Stop button on the recording toolbar. To play a recording, tap it in the list or tap its icon in the note. Using My Text When using Inbox or MSN Messenger, use My Text to quickly insert preset or frequently used phrases into your messages. To insert a phrase, tap My Text and tap a message from the menu. 35 PiN 570 | User Manual You can edit a My Text message by tapping Tools Edit My Text Messages. Select the message you wish to edit and make desired changes. Tap OK to save changes. 36 PiN 570 | User Manual 10. Managing Your Pocket PC Find and Organize Information Use the Find feature on your PiN helps you quickly locate information. Tap Find. Enter the text you want to find, select a data type, and then tap Go to begin searching. You can elect to search all data on your PiN, or specific programs. To find data that is taking up storage space on your PiN, select Larger than 64 KB in Type. Using File Explorer You can also use the File Explorer to find files on your PiN and to organize these files into folders. Tap Programs File Explorer. Other operations you can undertake from File Explorer includes cut, copy, paste, rename, delete, send via e-mail, and beam file. Customize Your PiN You can customize your PiN by adjusting PiN settings or installing additional software. To adjust PiN settings, tap Settings. Among the settings you can adjust are: · · · · · Clock, in which you can change the time or set alarms. Owner Information, to enter your contact information. Password, to limit access to your PiN. Power, to maximize battery life. Today, to customize the look and the information that is displayed on the Today screen. 37 PiN 570 | User Manual Changing Password settings: To set or change a password on your PiN, tap Settings Password. You can choose between a simple 4-digit numerical password or a stronger, alphanumeric password. Before setting your password, set the amount of time after which your PiN will lock if you have not been using it. Then select the type of password you want, and enter your password. If you wish, you can enter a hint to remind you of your password should you forget it. To do so, activate the Hint screen and enter your password hint. When prompted, tap Yes to set your password. NOTE: If password protection is enabled, you will always be prompted for password after a soft reset or upon power up in addition to the specified frequency. Adding or Removing Programs Programs installed on your PiN at the factory are stored in ROM (read-only memory). You cannot remove this software. ROM programs can be updated using special installation programs with a *.xip extension. All programs and data files added to your PiN after factory installation are stored in RAM (random access memory). You can install any program created for your PiN, as long as your PiN has enough memory. The most popular place to find software for your PiN is on the Pocket PC Web site (http://www.microsoft.com/mobile/pocketpc). 38 PiN 570 | User Manual To add programs using ActiveSync You will need to install the appropriate software for your PiN on your computer before transferring it to your PiN. For information on installing ActiveSync on your computer, see pages 15-16. 1. Determine your PiN and processor type so that you know which version of the software to install. Tap 2. Settings System tab About Version tab. Make a note of the information. Download the program to your computer (or insert the CD or disk that contains the program into your computer). You may see a single *.xip, *.exe,, or *.zip file, a Setup.exe file, or several versions of files for different PiN types and processors. Be sure to select the program designed for the Pocket PC and your PiN processor type. Read any installation instructions, Read Me files, or documentation that comes with the program. Many programs provide special installation instructions. Connect your PiN and desktop computer. Double-click the *.exe file. · If the file is an installer, the installation wizard will begin. Follow the directions on the screen. Once the software has been installed on your desktop computer, the installer will automatically transfer the software to your PiN. If the file is not an installer, you will see an error message stating that the program is valid but it is designed for a different type of computer. You will need to move this file to your PiN. If you cannot find any installation instructions for the program in the Read Me file or documentation, use ActiveSync Explore to copy the program file to the Program Files folder on your PiN. For more information on copying files using ActiveSync, see ActiveSync Help. Programs, and then the program icon to switch to it. 3. 4. 5. · Once installation is complete, tap 39 PiN 570 | User Manual To remove programs using ActiveSync 1. Launch ActiveSync and select Tools--Add/Remove Programs. 2. 3. 4. Highlight the name of the application you wish to remove from your PiN. Click Remove Follow the on-screen instructions To add a program directly from the Internet 1. Determine your PiN and processor type so that you know which version of the software to install. Tap 2. Settings System tab About Version tab. Make a note of the information Download the program to your PiN straight from the Internet using Pocket Internet Explorer. You may see a single *.xip, *.exe or *.zip file, a Setup.exe file, or several versions of files for different PiN types and processors. Be sure to select the program designed for the Pocket PC and your PiN processor type. Read any installation instructions, Read Me files, or documentation that comes with the program. Many programs provide special installation instructions. Tap the file, such as a *.xip or *.exe file. The installation wizard will begin. Follow the directions on the screen. 3. 4. 40 PiN 570 | User Manual To add a program to the Start menu Tap Settings Menus Start Menu tab, and then the check box for the program. If you do not see the program listed, you can use File Explorer on the PiN to move the program to the Start Menu folder. Alternatively. use ActiveSync on your computer to create a shortcut to the program and place the shortcut in the Start Menu folder. · Programs File Explorer, and locate the program. Tap Using File Explorer on the PiN: Tap and hold the program and tap Cut on the pop-up menu. Open the Start Menu folder located in the Windows folder, tap and hold a blank area of the window, and tap Paste on the pop-up menu. The program will now appear on the menu. For more information on using File Explorer, see "Find and Organize Information," earlier in this chapter. · Using ActiveSync on your computer: Use the Explorer in ActiveSync to explore your PiN files and locate the program. Right-click the program, and then click Create Shortcut. Move the shortcut to the Start Menu folder in the Windows folder. The shortcut now appears on the information, see ActiveSync Help. menu. For more To remove programs · Tap Settings System Remove Programs. If the program does not appear in the list of installed programs, use File Explorer on your PiN to locate the program, tap and hold the program, and then tap Delete on the pop-up menu. 41 PiN 570 | User Manual 11. Installing Outlook 2002 Microsoft Outlook 2002 provides an integrated solution for managing and organizing e-mail messages, schedules, tasks, notes, contacts, and other information. Using ActiveSync, you can synchronize information in Microsoft Outlook or Microsoft Exchange on your computer with Pocket Outlook on your PiN. You can also synchronize this information directly with a Microsoft Exchange server. Each time you synchronize, ActiveSync compares the changes you made on your PiN and desktop computer or server and updates both computers with the latest information. For information on using ActiveSync, see Using ActiveSync on pages 15-16. Installing Outlook 2002 on Your Computer 1. 2. 3. 4. 5. Turn on your Windows-based/IBM-compatible computer and allow Microsoft Windows to start. Insert the PiN Companion CD into the CD drive of your computer. The Getting Started with Your Pocket PCTM window will open. Click Getting Started With Windows Mobile or wait for the Getting Started With Your Windows MobileTM - based Pocket PC screen to appear. Click Start Here. The Start Here screen will display. Click Install Outlook 2002 in the left-hand column. ® ® The Install Microsoft Outlook 2002 screen will display. Click Install and follow the on-screen prompts to install Microsoft Outlook. 6. 42 PiN 570 | User Manual 12. Microsoft Pocket Outlook Microsoft Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and Notes. You can use these programs individually or together. For example, e-mail addresses stored in Contacts can be used for sending e-mail messages in Inbox. Using ActiveSync, you can synchronize information in Microsoft Outlook or Microsoft Exchange on your computer with your PiN. You can also synchronize this information directly with a Microsoft Exchange server. Each time you synchronize, ActiveSync compares any changes you have made in your PiN and your computer or server. It then updates both computers with the latest information. You can switch to any of these programs by tapping them on the menu. Calendar: Scheduling Appointments and Meetings Use Calendar to schedule appointments, including meetings and other events. You can check your appointments in one of several views (Agenda, Day, Week, Month and Year) and easily switch views by pressing the buttons below: Agenda View Day View Week View Month View Year View Upcoming appointments appear in bold; past appointments are not View your day's schedule in 30-minute blocks View your week's schedule in one-hour blocks View your month in 12-hour blocks View a year calendar 43 PiN 570 | User Manual To create an appointment: 1. 2. 3. 4. 5. 6. If you are in Day or Week view, tap the desired date and time for the appointment. Tap New. Using the input panel, enter a subject and a location. You can change the date or time of the appointment by tapping on the relevant field. Enter other desired information such as status (Free, Tentative, Busy, Out of Office) or Sensitivity (Normal or Private). You will need to hide the input panel to see all available fields. If this appointment occurs more than once, click the text "Once" next to the Occurs field and select among the drop-down options. i. ii. 7. Choose between weekly, monthly, or yearly appointments. Alternatively, you can edit the recurrence pattern. Click Next to move to the next screen. Indicate when this pattern should begin and terminate. Click Finish to save changes. You can add your appointment to a category if you wish. Click on the Categories field to begin. i. ii. Choose one or more of the available categories. Alternatively, select the Add/Delete tab to define new categories. Enter the name of the category and press the Add button. To delete a category, highlight the appropriate category and press Delete. 8.. When finished, tap OK to return to the calendar. NOTE: If you select Remind me in an appointment, your PiN will remind you according to the options set in Settings Personal tab Sounds & Reminders. Using the Summary Screen When you tap an appointment in Calendar, a summary screen is displayed. To change the appointment, tap Edit. To add notes to an appointment, tap the Notes tab from the Edit Appointment screen. You can enter text, draw, or create a recording. For more information on creating notes, see "Notes: Capturing Thoughts and Ideas," on page 50. 44 PiN 570 | User Manual Creating Meeting Requests You can use Calendar to set up meetings with users of Outlook or Pocket Outlook. The meeting request will be created automatically and sent either when you synchronize Inbox or when you connect to your e-mail server. You can choose how you want meeting requests sent by tapping Tools Options. If you send and receive e-mail messages through ActiveSync, select ActiveSync. To schedule a meeting: 1. Create an appointment. 2. 3. In the appointment details, hide the input panel, and then tap Attendees. Select the meeting attendees from your Contacts. To be invited, your Contacts must have e-mail addresses. The meeting notice is created automatically and placed in the Outbox folder after the above screen is accepted. Beaming Appointments 1. 2. Highlight the applicable appointment in Agenda or Day view. Select Tools, Select Appointments 45 PiN 570 | User Manual 3. Select Yes on the destination PiN. Contacts: Tracking Friends and Colleagues Contacts maintains address details for your friends and colleagues for easy retrieval at home or on the road. Using the PiN infrared (IR) port, you can quickly share Contacts information with other PiN users. 46 PiN 570 | User Manual To create a contact: 1. Tap New. 2. 3. Using the input panel, enter a name and other contact information. You will need to scroll down to see all available fields. To assign the contact to a category, scroll to and tap Categories and select a category from the list. In the contact list, you can display contacts by category. Click on the Categories field to begin. i. ii. Choose one or more of the available categories. Alternatively, select the Add/Delete tab to define new categories. Enter the name of the category and press the Add button. To delete a category, highlight the appropriate category and press Delete. 4. 5. To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more information on creating notes, see "Notes: Capturing Thoughts and Ideas," on page 50. When finished, tap OK to return to the contact list. Finding a contact There are four ways to find a contact: · In the contact list, enter a contact name in the box under the navigation bar. To show all contacts again, clear text from the box or tap the button to the right of the box. 47 PiN 570 | User Manual · In the contact list, tap the drop-down list labeled All Contacts by default. Select the type of contact that you want displayed. To show all contacts again, select All Contacts. To view a contact not assigned to a category, select No Categories. To view the names of companies your contacts work for, in the contact list, tap View > By Company. · The number of contacts that work for each company in your address book will be displayed to the right of the company name. · Tap Find, enter the contact name, select the type Contacts, then tap Go. Using the Summary Screen When you tap a contact in the contact list, a summary screen is displayed. To change the contact information, tap Edit. Beaming Contacts 1. 2. Select Tools--Beam Contacts Select Yes on the destination PiN. 48 PiN 570 | User Manual Tasks: Keeping a To Do List Use Tasks to keep track of what you have to do. To create a task: 1. 2. 3. 4. Tap New. Using the input panel, enter a Subject. You can enter a start date and due date or enter other information by first tapping the field. If the input panel is open, you will need to hide it to see all available fields. To assign the task to a category, tap Categories and select a category from the list. In the task list, you can display tasks by category. See adding categories to appointments in "To create an appointment" above in the section describing Calendar for more information about categories. To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more information on creating notes, see "Notes: Capturing Thoughts and Ideas," on page 50. When finished, tap OK to return to the task list. 5. 6. NOTE: To quickly create a task with only a subject, tap Entry Bar on the Tools menu. Then, tap Tap here to add a new task and enter your task information. 49 PiN 570 | User Manual Using the Summary Screen When you tap a task in the task list, a summary screen is displayed. To change the task, tap Edit. Notes: Capturing Thoughts and Ideas Quickly capture thoughts, reminders, ideas, drawings, and phone numbers with Notes. You can also create a recording. If a note is open when you create the recording, it will be included in the note as an icon. If the note list is displayed, it will be created as a stand-alone recording. 50