USER'S GUIDE March 2003. Version 7. Professional, Medical, and Legal, Solution Series, Preferred, Standard, and Essentials editions. This material may not include some last-minute technical changes and/or revisions to the software. Changes are periodically made to the information provided here. Future versions of this material will incorporate these changes. ScanSoft, Inc. has patents or pending patent applications covering the subject matter contained in this document. The furnishing of this document does not give you any license to such patents. This software is protected under the following patents, among others: 5,027,406; 5,168,548 5,202,952; 5,231,670; 5,388,183; 5,428,707; 5,465,318; 5,526,463; 5,680,511; 5,715,367; 5,754,972; 5,765,132; 5,794,189; 5,799,279; 5,818,423; 5,822,730; 5,850,627; 5,890,181; 5,909,666; 5,915,236; 5,920,836; 5,920,837; 5,949,886; 5,960,394; 5,970,448; 5,970,460; 5,983,179; 6,029,124; 6,058,366; 6,064,959; 6,073,097; 6,088,671; 6,092,043; 6,092,044; 6,101,468; 6,125,342; 6,125,347; 6,138,098; 6,151,575; 6,163,768; 6,167,377; 6,212,498; 6,260,013; 6,292,779; 6,349,282; 6,424,943; and 6,456,972. No part of this manual or software may be reproduced in any form or by any means, including, without limitation, electronic or mechanical, such as photocopying or recording, or by any information storage and retrieval systems, without the express written consent of ScanSoft, Inc. Specifications are subject to change without notice. Copyright © 2002-2003 ScanSoft, Inc. All rights reserved. ScanSoft, the ScanSoft logo, the Dragon logo, Dragon NaturallySpeaking, NaturallySpeaking, NaturallyMobile, RealSpeak, Nothing But Speech (NBS), Natural Language Technology, Select-and-Say, MouseGrid, and Vocabulary Editor are registered trademarks or trademarks of ScanSoft, Inc. in the United States or other countries. All other names and trademarks referenced herein are trademarks of ScanSoft or their respective owners. Designations used by third-party manufacturers and sellers to distinguish their products may be claimed as trademarks by those third-parties. Pentium is a registered trademark of Intel Corporation. Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated. Corel and WordPerfect are registered trademarks of Corel Corporation. Lotus and Lotus Notes are registered trademarks of Lotus Development Corporation. Microsoft, Outlook, Windows, Windows NT, Visual Basic, and PowerPoint are trademarks or registered trademarks of Microsoft Corporation. Voice It, the Voice It logo, and Voice It Link are trademarks or registered trademarks of VXI Corporation. AMD is a trademark of Advanced Micro Devices, Inc. Sound Blaster is a registered trademark of Creative Technology Ltd. America Online is a registered trademark of America Online, Inc., a division of AOL Time Warner. Sony and Memory Stick are regitered trademarks of the Sony Corporation Panasonic is a registered trademark of the Matsushita Electric Industrial Co., Ltd iPAQ is a registered trademark of the Hewlett-Packard Company Dave Barry in Cyberspace, © Copyright 1996 by Dave Barry, published by Crown Publishers. 3001: The Final Odyssey, © Copyright 1997 by Arthur C. Clarke, published by HarperCollins Publishers. Dogbert's Top Secret Management Handbook, © Copyright 1996 by United Feature Syndicate, Inc., published by HarperBusiness, a division of HarperCollins Publishers. Success Is a Journey: 7 Steps to Achieving Success in the Business of Life, © Copyright 1999 by Jeffrey J. 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The Captain of Battery Park, © Copyright 1978 by Eugene Pool, published by Addison-Wesley. 50-A11A-10053 Contents CHAPTER 1 Introduction 1 About this guide 2 What's new in Version 7? 3 What should I expect from Dragon NaturallySpeaking? 4 Installation and Training 5 System requirements 5 Plugging in the microphone 6 Installing the software 7 Creating a new user 9 Setting up your microphone 11 Training a new user 13 Adapting to your writing style 15 Starting to Dictate 17 Starting Dragon NaturallySpeaking 17 Turning on the microphone 17 Starting to dictate 18 Getting Help 21 Troubleshooting 22 The DragonBar 23 Using QuickStart 25 Working on your Desktop 27 Programs, documents and folders 27 Switching between open windows 28 Opening and closing menus 28 Selecting buttons, tabs, and options 29 Selecting icons on the desktop 30 Resizing and closing windows 31 Scrolling in windows and list boxes 31 Opening lists and making selections 32 Pressing keyboard keys 32 Moving the mouse pointer and clicking the mouse CHAPTER 2 CHAPTER 3 CHAPTER 4 36 Dragon NaturallySpeaking User's Guide iii Contents CHAPTER 5 Correcting and Editing 41 Correcting mistakes 41 Selecting text by voice 45 Moving around in a document 48 Copying, cutting, and pasting text 50 Deleting text 50 Spelling as you dictate 52 Playing back your dictation (Preferred and higher) Using text-to-speech 57 Formatting 61 Capitalizing text 61 Formatting text 64 Working with Applications 67 Working with e-mail 67 Working with Microsoft Internet Explorer 70 Working with Microsoft Word 76 Working with Microsoft Excel (Preferred and higher) 53 CHAPTER 6 CHAPTER 7 80 CHAPTER 8 Dictating Names, Numbers, Punctuation & Special Characters 83 Dictating numbers 83 Punctuation 91 Dictating hyphenated words 93 Dictating compound words 94 Dictating names 95 Dictating abbreviations and acronyms 96 Dictating e-mail and Web addresses 96 Dictating special characters 97 Switching Recognition Modes 101 Using the Command Browser 103 Supported Applications 103 Starting the Command Browser 104 Finding specific commands 105 Training commands 108 Working with Custom Commands (Preferred and higher) Improving Accuracy 115 The Accuracy Center 115 Tools to improve your acoustics 116 Tools to Manage Commands 118 CHAPTER 9 109 CHAPTER 10 iv Dragon NaturallySpeaking User's Guide Contents Tools to improve your vocabulary 118 Training a word or command 129 Using the Performance Assistant 130 CHAPTER 11 Managing Users 131 Creating a new user 131 Opening a user 132 Renaming a user 133 Deleting a user 133 Backing up and restoring a user 134 Importing and exporting users 136 Using Portable Recorders (Preferred and higher) 137 Installing recorder software 138 Creating a user adapted to your recorded speech 140 Dictating into your recorder 144 Transcribing recorded dictation 145 Correcting mistakes 151 Using the Dragon NaturallyMobile recorder as a microphone 151 Automate Your Work (Preferred and higher) Viewing and editing commands 154 Creating new commands 154 Deleting custom commands 159 Importing and exporting commands 160 Changing the command group and availability 160 Customizing Dragon NaturallySpeaking 161 Correction options 161 Startup/Shutdown options 163 View options 165 Hot key options 166 Miscellaneous options 169 Formatting options 170 Commands List 173 207 153 CHAPTER 12 CHAPTER 13 CHAPTER 14 APPENDIX INDEX Dragon NaturallySpeaking User's Guide v CHAPTER 1 Introduction D ragon NaturallySpeaking lets you talk to your computer instead of typing. As you talk, your words are transcribed onto your screen and into your documents or e-mail messages. Talking to a computer while it types what you say is called dictating. You can dictate into Microsoft® Word, Corel® WordPerfect®, e-mail programs, personal information organizers, and virtually any other program in which you normally type. You can use Dragon NaturallySpeaking to: Compose letters, memos, and send e-mail messages. You can cut and paste inside your documents as well as revise and format text. Just think about what you want to say, and then say it into the microphone. Enter data into forms or spreadsheets. Most people can dictate numbers faster than they can type. Using Dragon NaturallySpeaking Professional or higher editions, you can create custom voice commands to let you move from field to field on your form by voice. Work on the Web. You can search the Web, access information, and navigate Web pages by speaking URLs and links. Start programs and open menus. Use handheld recorders to dictate while you are away from your computer. Dragon NaturallySpeaking can then transcribe what you said. (Available in Preferred and higher editions.) Dragon NaturallySpeaking User's Guide 1 1 Introduction About this guide This guide covers all editions of Dragon NaturallySpeakingNaturallySpeaking. This includes: Essentials Standard Preferred Professional Professional Solution Series Most of the information presented in this guide is applicable to all the editions. Differences between the editions is noted in the text. Conventions used in this guide 1 This guide contains many examples of words and phrases you can say when using Dragon NaturallySpeaking. These examples appear in italics with quotation marks, for example: "Format That Bold." 2 Some procedures also include sample text for you to dictate. Sample text appears in a different typeface, with punctuation in square brackets. For example: US/Canada: When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [period] Other Dialects: When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [full stop] 3 This guide applies to the five English dialects that ship with Dragon NaturallySpeaking: US English UK English Australian English Indian English Southeast Asian English US English uses US spelling, punctuation, and time and currency formats. We recommend US English for Canadian users since this dialect formats numbers (including times, telephone numbers, and currency) in North American formats. All other dialects use UK spelling, punctuation, and time and currency formats (some number settings depend on your Windows Regional Settings). Where 2 Dragon NaturallySpeaking User's Guide 1 Introduction multiple dialects are used in dictation examples, those dialects appear in a different font style. For example: You can also correct a longer phrase by saying "Correct [text] Through [text]" (US/ Canada) or "Correct [text] To [text]" (Other Dialects). 4 5 This guide uses US spelling and punctuation for consistency. This guide also includes tips and notes to help you use the software more effectively. Tips and notes appear like this: TIP If you pause correctly, but Dragon NaturallySpeaking still types a command as dictation, you can force it to recognize what you say as a command by holding down the CTRL key. NOTE With Numbers Mode on, Dragon NaturallySpeaking tries to interpret everything you say as a number. If you dictate words, the results will be unpredictable. However, you can still navigate menus and switch between programs by voice when Numbers Mode is on. What's new in Version 7? Dragon NaturallySpeaking Version 7 includes the following new features: New Performance Center The Performance Center guides you through troubleshooting and performance optimization to be sure you're getting the most out of Dragon NaturallySpeaking. Improved Command Browser The new Command Browser gives you more flexibility when creating and managing your custom commands. The Command Browser is available in all editions, but functionality varies by edition. Improved Text and Graphics Commands (Available only in Professional and higher editions) Text and Graphics commands can now optionally match text to the font of the document you're creating or include special formatting and bitmaps, allowing you maximum flexibility. Support for Additional Input Devices Dragon NaturallySpeaking Version 7 now supports certified Pocket PC devices as well as additional digital handheld recorders, array microphones and cordless microphones. RealSpeak V2 (Available only in Preferred and higher editions) Dragon NaturallySpeaking Version 7 now includes ScanSoft's RealSpeak V2. Full Support for More Applications: Outlook Express: Dragon NaturallySpeaking automatically learns the contact names in your Outlook Express address book. (Available only in Standard and higher editions) 3 Dragon NaturallySpeaking User's Guide 1 Introduction AOL 6, 7 and 8: Full Natural Language Command support. WordPerfect 10: Full compatibility and Natural Language Command support (Available only in Standard and higher editions) Microsoft Excel (Available only in Preferred and higher editions) Microsoft Access (Available only in Preferred and higher editions) Natural Punctuation (Available only in Standard and higher editions) You can have Dragon NaturallySpeaking automatically insert periods and commas in dictated text. Support for network installations and maintenance (Available only in Professional and higher editions) Dragon NaturallySpeaking is available with an MSI file for network installati ...