USER'S GUIDE August 2000. Version 5. Professional, Preferred, and Standard editions. This material may not include some last-minute technical changes and/or revisions to the program. Changes are periodically made to the information described here. Future versions of this material will incorporate these changes. Lernout & Hauspie Speech Products N.V. (L&H) may have patents or pending patent applications covering subject matter in this document. The furnishing of this document does not give you any license to such patents. The software is subject to one or more of the following U.S. patents, among others: 5,027,406; 5,202,952; 5,428,707; 5,526,463; 5,680,511; 5,715,367; 5,754,972; 5,765,132; 5,794,189; 5,799,279; 5,809,453; 5,818,423; 5,822,730; 5,850,627; 5,903,864; 5,909,666; 5,915,236; 5,920,836; 5,920,837; 5,946,654; 5,949,886; 5,960,394; 5,983,179; 6,029,124; 6,052,657; 6,064,959; 6,073,097; 6,088,671; 6,092,043; 6,092,044. Specifications subject to change without notice. Appearance of microphone may vary from that shown. Copyright © 2000 Lernout & Hauspie Speech Products N.V. All rights reserved. No part of this material or software may be reproduced in any form or by any means, including electronic or mechanical, such as photocopying or recording, or by any information storage and retrieval systems, without the express written consent of L&H. Dragon Systems, L&H, NaturallySpeaking, NaturallyMobile, Select-and-Say, BestMatch, MouseGrid, Vocabulary Builder, Vocabulary Editor, and the L&H and Dragon Systems logos are registered trademarks or trademarks of L&H in the United States and/or other countries. All other names and trademarks referenced herein are trademarks of L&H or their respective owners. The L&H Text-to-Speech utility uses the Elan Text-to-Speech engine, which is licensed from Elan Informatique. Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Where those designations appear in this book, and where Lernout & Hauspie Speech Products N.V is aware of the trademark, the first occurrence of the designation is printed with a trademark (TM) or registered trademark (®) symbol. Adobe and Acrobat are trademarks of Adobe Systems Incorporated. Corel and WordPerfect are trademarks of Corel Corporation. Lotus and Lotus Notes are registered trademarks of Lotus Development Corporation. Microsoft, Outlook, Windows, and Windows NT are trademarks of Microsoft Corporation. Netscape and Netscape Navigator are trademarks of Netscape Communications Corporation. Voice It, the Voice It logo, and Voice It Link are trademarks of Voice It Worldwide, Inc. Yahoo! is a trademark of Yahoo! Inc. Dave Barry in Cyberspace, © Copyright 1996 by Dave Barry. Published by Crown Publishers. 2001: A Space Odyssey, © Copyright 1968 by Arthur C. Clarke. Published by New American Library. 3001: The Final Odyssey, © Copyright 1997 by Arthur C. Clarke. Published by HarperCollins Publishers. Dogbert's Top Secret Management Handbook, © Copyright 1996 by United Feature Syndicate, Inc. Published by HarperBusiness, a division of HarperCollins Publishers. Success Is a Journey: 7 Steps to Achieving Success in the Business of Life, © Copyright 1999 by Jeffrey J. Mayer. Published by McGraw Hill. Charlie and the Chocolate Factory, © Copyright 1964 by Roald Dahl. Published by Alfred A. Knopf, Inc., and Penguin Books. Charlie and the Great Glass Elevator, © Copyright 1972 by Roald Dahl. Published by Alfred A. Knopf, Inc., and Penguin Books. To Be a Man, © Copyright 1997 by Eugene and Miranda Pool. Ghost Brother, © Copyright 1990 by C.S. Adler. Published by Houghton Mifflin Company. The Captain of Battery Park, © Copyright 1978 by Eugene Pool. Published by Addison-Wesley. 03-216-50-01 Contents About This Guide CHAPTER 1 v Introducing Dragon NaturallySpeaking 1 What's new in version 5? 2 What should I expect from Dragon NaturallySpeaking? 6 Do I still need my mouse and keyboard? 7 Using Dragon NaturallySpeaking Successfully 9 How Dragon NaturallySpeaking works 10 Seven habits for success with Dragon NaturallySpeaking 11 Positioning your microphone correctly 11 Speaking properly to the computer 12 Correcting recognition mistakes 15 Playing back your dictation 23 Using text-to-speech 28 Improving Your Speech Recognition 31 Working with the Dragon NaturallySpeaking vocabulary 31 Quick and easy ways to add new words 34 Advanced tools for building and editing vocabularies 41 Managing vocabularies 54 Training Dragon NaturallySpeaking to recognize problem words 59 Running General Training again 63 Dictating Names, Numbers & Punctuation 65 Dictating names of people, places, and events 65 Dictating abbreviations and acronyms 67 Dictating hyphenated words 68 Dictating compound words 69 Dictating words that end with 's 70 Dictating e-mail and Web addresses 72 Dictating special characters 73 Dictating foreign words 75 Dictating numbers 76 Editing and Revising Text 87 Moving around in a document 87 Selecting text 90 CHAPTER 2 CHAPTER 3 CHAPTER 4 CHAPTER 5 Dragon NaturallySpeaking User's Guide iii Contents Copying, cutting, and pasting text 95 Capitalizing text 95 Formatting text 98 Deleting text 100 CHAPTER 6 Working With Your Desktop and Windows 103 Starting programs 104 Opening documents and folders 105 Switching between open windows 106 Copying text to other programs 106 Opening and closing menus 107 Selecting buttons, tabs, and options 108 Selecting icons on the desktop 109 Resizing and closing windows 110 Scrolling in windows and list boxes 110 Pressing keyboard keys 111 Moving the mouse pointer and clicking the mouse 115 Working With E-Mail and the Web 119 Working with E-mail 119 Working with Internet Explorer 123 Managing Users 131 Creating a new user 132 Opening a user 133 Renaming a user 133 Deleting a user 134 Backing up a user 135 Restoring a backup copy of a user 136 Multilingual users 137 Creating Your Own Dragon NaturallySpeaking Commands 139 About voice commands 140 Creating and editing voice commands 140 Importing and deleting command files 150 Troubleshooting commands 151 Using Dragon NaturallySpeaking With a Portable Recorder 153 Installing recorder software 154 Dragon NaturallySpeaking Version 5 Commands List 171 207 CHAPTER 7 CHAPTER 8 CHAPTER 9 APPENDIX A APPENDIX B INDEX iv Dragon NaturallySpeaking User's Guide About This Guide W elcome to Dragon NaturallySpeaking®, one of the world's most widely acclaimed speech-recognition products. Dragon NaturallySpeaking lets you talk to your computer instead of typing. It also lets you use your voice to control your computer in other ways. This guide provides detailed information that will help you get the most out of using the program. It also explains how to ensure that Dragon NaturallySpeaking will recognize your speech accurately. Before using this guide, we recommend that you read the Dragon NaturallySpeaking Quick Start guide and view the online Tutorial. This guide covers multiple editions of Dragon NaturallySpeaking. Where information applies to certain editions only, this is clearly noted. Conventions used in this guide 1 This user's guide contains many examples of words and phrases you can say when using Dragon NaturallySpeaking. These examples usually appear in italics with quotation marks, for instance: "Scratch That." Some procedures also include sample text for you to dictate. Sample text appears in a different typeface, with punctuation in square brackets. For example: US/Canada: When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [period] Other Dialects: When talking to a computer [comma] try to say every word clearly without trailing off at the end of a sentence [full stop] 2 3 This guide covers the five dialects of English that ship with Dragon NaturallySpeaking: s US English Dragon NaturallySpeaking User's Guide v About This Guide s s s s UK English Australian English Indian English Southeast Asian English US English uses US spelling, punctuation, times, and currency. Dragon Systems recommends US English for Canadian users since this dialect formats numbers (including times, telephone numbers, and currency) in North American formats. All other dialects use UK spelling, punctuation, times, and currency (some number settings depend on your Windows Regional Settings). Dictation examples that differ among dialects appear in a different font, as in this example: s You can also correct a longer phrase by saying "Correct [text] Through [text]" (US/Canada) or "Correct [text] To [text]" (Other Dialects). This user's guide uses US spelling and punctuation for consistency. 4 This guide also includes helpful tips to improve your dictation, and notes that require special attention. Tips and notes appear like this: TIP If you pause correctly, but Dragon NaturallySpeaking still types a command as dictation, you can force it to recognize what you say as a command by holding down the CTRL key. NOTE The ability to create your own voice commands is available only in Dragon NaturallySpeaking Professional and higher editions. vi Dragon NaturallySpeaking User's Guide CHAPTER 1 Introducing Dragon NaturallySpeaking D ragon NaturallySpeaking lets you talk to your computer instead of typing. As you talk, your words are transcribed onto your screen and into your documents or e-mail messages. Talking to a computer while it types what you say is called dictating. You can dictate into Microsoft® Word, Corel® WordPerfect®, e-mail programs, personal information organizers, and virtually any other program in which you normally type. You can use Dragon NaturallySpeaking for: s s Composing letters, memos, and e-mail messages. Just think about what you want to say, and then say it into the microphone. Writing a report, article, or story. Brainstorm out loud and capture your thoughts on screen. Then edit your work by voice or mouse and keyboard. "Typing up" notes from a meeting. When you get back to your desk, simply read your notes into the microphone. s You can also use simple voice commands to revise and format text, move around your document, and control your computer. Learn the basics in your Quick Start guide. Dragon NaturallySpeaking isn't just for creating documents. You can also use your voice to start programs, open menus, and click buttons. If you use Internet Explorer, you can use Dragon NaturallySpeaking to browse the Web by voice. Learn how in Chapter 7, "Working With E-Mail and the Web." Dragon NaturallySpeaking User's Guide 1 CHAPTER 1 Introducing Dragon NaturallySpeaking If you share your computer with family members, friends, or colleagues, they can also use Dragon NaturallySpeaking. Simply create a new set of "user speech files" for each person who wants to talk to the computer. Find out how in Chapter 8, "Managing Users." After you become comfortable talking to your computer, you may want to take the convenience of dictating a step further by using a portable recorder with Dragon NaturallySpeaking. This option is available if you have Dragon NaturallySpeaking Preferred or a higher edition. For more information, see Appendix A, "Using Dragon NaturallySpeaking With a Portable Recorder." If you have Dragon NaturallySpeaking Professional or a higher edition, you can expand the power of using speech by creating your own voice commands. Find out how in Chapter 9, "Creating Your Own Dragon NaturallySpeaking Commands." Dragon NaturallySpeaking Professional and higher editions also let you create and customize additional vocabularies for dictating in different subject areas. For more information, see "Managing vocabularies" on page 54. What's new in version 5? Dragon NaturallySpeaking version 5 has many new features to make your dictation easier and faster to use. Most of these features are available through the DragonBar. When you see the DragonBar on your screen, you can dictate into virtually any program. Welcome to the DragonBar Dragon icon NaturallySpeaking menu Start DragonPad icon Show Extras icon Microphone icon and volume display Display Help icon Users icon The Dragon icon Click the icon (or right-click anywhere on the DragonBar) to display a menu that controls how the DragonBar looks and acts on your screen. See the online Help for more information. 2 Dragon NaturallySpeaking User's Guide CHAPTER 1 Introducing Dragon NaturallySpeaking NaturallySpeaking menu The NaturallySpeaking menu on the DragonBar contains all the menu commands that you can use while working in Dragon NaturallySpeaking. Some of these commands are also available from other parts of the DragonBar, for example opening the online Help. Microphone icon and volume display Click the microphone icon to turn speech recognition on and off. Microphone is off Microphone is on and ready to dictate The volume display shows how well the program is hearing your voice. Start DragonPad icon C ...