OmniPage Pro ® User's Manual Caere Corporation 100 Cooper Court Los Gatos, California 95032-7603 USA Caere GmbH Innere Wiener Strasse 5 81667 München, Germany Caere UK Information Centre Abbey House 4 Abbey Orchard Street Westminster, London SW1P 2JJ Centre d'informations Caere 72, rue Baratte-Cholet 94100 Saint-Maur, France Please Note To use this program, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on. OmniPage Pro for Windows Version 10 Registration Number: Copyright© 1999 by Caere Corporation. All rights reserved. The Caere logo, Caere, OmniPage, OmniPage Pro, PageKeeper, PageKeeper Pro, AutoOCR Toolbar, True Page, and OCR Proofreader are registered trademarks of Caere Corporation. All other trademarks are the property of their respective companies. ii 800-1319-030A Table of Contents Welcome Using This Manual .............................................................................................................. vi Getting Online Help .......................................................................................................... vii Help Menu ................................................................................................................... vii Context-Sensitive Help............................................................................................... vii Product Support ................................................................................................................viii Chapter 1 Installation and Setup Minimum System Requirements.........................................................................................2 Installing OmniPage Pro .....................................................................................................2 Setting Up Your Scanner With OmniPage Pro .................................................................3 Starting OmniPage Pro .........................................................................................................4 Registering Your Software ...................................................................................................5 Chapter 2 Introduction to OmniPage Pro What Is Optical Character Recognition (OCR)?................................................................8 OmniPage Pro's OCR Capabilities ..............................................................................8 Basic Steps of OmniPage Pro OCR .............................................................................9 The OmniPage Pro Desktop .............................................................................................10 OmniPage Toolbox.......................................................................................................11 Standard Toolbar..........................................................................................................13 Image Toolbar...............................................................................................................13 Chapter 3 Processing Documents Different Ways to Process Documents .............................................................................16 Converting Images to Text.................................................................................................17 Processing Documents Using the OCR Wizard.......................................................19 Automatic Processing ..................................................................................................20 Manual Processing .......................................................................................................21 Processing Documents In Other Applications.........................................................22 Improving OCR Results .....................................................................................................23 Adjusting Page Images Before OCR..........................................................................23 Changing Zone Properties ..........................................................................................24 Matching Original Document Fonts..........................................................................25 iii Proofreading OCR Results .........................................................................................25 Checking Recognized Text Against Original Text ..................................................27 Working with OmniPage Documents .............................................................................28 Resizing a Page View .................................................................................................29 Changing Pages ...........................................................................................................29 Reordering Pages ........................................................................................................30 Deleting Pages .............................................................................................................30 Printing a Document ..................................................................................................31 Closing a Document ...................................................................................................31 Chapter 4 Settings and Commands The OmniPage Toolbox......................................................................................................34 AutoOCR Toolbar ........................................................................................................34 Manual OCR Toolbar ..................................................................................................34 OCR Wizard..................................................................................................................34 Setting Toolbar Commands........................................................................................35 Activating Toolbar Commands..................................................................................38 Selecting OmniPage Pro Settings......................................................................................39 OCR Settings ........................................................................................................................40 Scanner Settings...................................................................................................................40 Tables Settings .....................................................................................................................41 Direct OCR Settings ............................................................................................................42 Process Settings ...................................................................................................................43 Chapter 5 Saving and Exporting Saving a Document .............................................................................................................45 Copying a Document to the Clipboard ...........................................................................48 Sending a Document as a Mail Attachment ...................................................................48 Converting Text to Speech.................................................................................................49 Chapter 6 Technical Information General Troubleshooting Solutions .................................................................................52 Solutions to Try First ...................................................................................................52 Testing OmniPage Pro ................................................................................................53 Low Memory Problems...............................................................................................54 Low Disk Space Problems ..........................................................................................54 Supported File Types..........................................................................................................55 OCR Problems .....................................................................................................................57 System Crash During OCR.........................................................................................57 Text Does Not Get Recognized Properly..................................................................58 Problems With Fax Recognition ................................................................................59 Uninstalling the Software ..................................................................................................60 iv Welcome Welcome to OmniPage Pro, and thank you for using our software! The following documentation has been provided to help you learn about OmniPage Pro. This User's Manual This manual introduces you to the basics of using OmniPage Pro. It includes installation and setup instructions, an introduction to OmniPage Pro, task-oriented instructions, ways to customize processing, and technical information. Online Help OmniPage Pro's online Help contains basic and advanced information on features, settings, and procedures. The online Help is provided in HTML format, and has been designed for quick and easy information retrieval. Please see "Getting Online Help" on page ix for more information. Readme File The Readme file contains last-minute information about the software. Please read it before using OmniPage Pro. To open this HTML file, choose Readme in the Help menu after OmniPage Pro has been installed. Scanner Setup Notes The Scanner Setup Notes contains detailed information about supported scanners and related issues. To open this HTML file, choose Scanner Setup Notes in the Help menu after OmniPage Pro has been installed. v Using This Manual Using This Manual This manual is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows documentation if you have questions about how to use dialog boxes, menu commands, scroll bars, drag and drop functionality, shortcut menus, and so on. The following conventions are used in this manual. Convention Italicized text Purpose · Emphasizes menu commands, dialog box options, labeled buttons, and file names For example: "Choose Open... in the File menu." · Emphasizes new terms the first time they are used · Emphasizes important words in a sentence Note symbol Introduces a tip or an item of note Warning symbol Introduces important information vi Getting Online Help Getting Online Help In addition to using this manual, you can use OmniPage Pro's online Help to learn about features, settings, and procedures. Online Help is available after you install OmniPage Pro. Help Menu One way to open OmniPage Pro's online Help is to choose commands in the Help menu. Context-Sensitive Help You can get on-the-spot information about a particular OmniPage Pro command, toolbar button, or dialog box option in the following ways: · Click the Help button in the Standard toolbar and then click any toolbar button, menu command, or area of the OmniPage Pro desktop to display a Help topic explaining that item. · Click the question-mark button in the upper-right corner of a dialog box and then click an item in the dialog box to get a popup explanation for that item. · Some dialog boxes have a Help button. Click Help to get information about that dialog box. vii Product Support Product Support For the fastest and easiest way to get help, please look for solutions in this manual or in the online Help. See "General Troubleshooting Solutions" on page 52 for troubleshooting tips. If you need additional help, please use the following resources: · Caere on the World Wide Web Go to Caere's World Wide Web site for common questions and answers, updates, patches, troubleshooting procedures, and product information. Caere's Web site address is www.caere.com. You can also connect to Caere's Web site by choosing Caere on the Web in the Help menu. · OmniPage Pro Readme File Read the OmniPage Pro Readme file for last-minute information about the software. You can view a text version of the Readme file from the first installation screen during installation of OmniPage Pro. To open an HTML version of the file after OmniPage Pro has been installed, choose Readme in the Help menu. · Caere Scan Troubleshooter Use the Caere Scan Troubleshooter to set up a scanner that is not listed in Caere Scan Manager or to resolve problems using your scanner with OmniPage Pro. The Caere Scan Troubleshooter has been provided to you in HTML format. Start Caere Scan Troubleshooter by choosing it from the Help menu of either Caere Scan Manager or OmniPage Pro. · Caere Product Support document Read the Caere Product Support document to get a list of support tele ...