OmniPage Pro Version 6 for Macintosh Reference Manual 1 Reference How to Use the Documentation Please read the Release Notes before installing OmniPage Pro. The notes include up-to-date lists of supported scanners, compatible file formats, and any last minute information concerning the current release of OmniPage Pro. Use this Reference manual to find specific information about any OmniPage Pro feature. It describes all the commands and settings, how to use the editor, how to improve performance, and how to troubleshoot common problems. This information is also available in OmniPage Pro's online Guide and Reference. Chapter 2 contains a variety of tutorial exercises to help you learn OmniPage Pro and see what it can do to streamline your workload. OmniPage Pro contains Caere's 24-bit image-editing program Image Assistant. The Image Assistant Tutorial booklet introduces the program's basic features. Refer to the Image Assistant Balloon Help system for detailed information about Image Assistant's features. Assumptions We assume that you know how to work in the Macintosh environment. If you have questions about how to use dialog boxes, scroll bars, menus, and so on, please refer to your Macintosh documentation. -i CAERE CORPORATION 100 Cooper Court Los Gatos, California 95030 European Offices: CAERE GmbH. Ismaninger Strasse 17-19 81675 Munich, Germany OmniPage Pro 6 Macintosh Version Copyright© 1995 Caere Corporation. All rights reserved. CAERE®, OmniPage®, OmniPage Pro, Image Assistant®, AnyPage, True Page, Language Analyst, AnyFax, and 3D OCR are trademarks of Caere Corporation. Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Such designations appearing in this manual have been printed in initial caps. ii Table of Contents Chapter 1 Installation System Requirements .................................................................................................................... 1-2 Installing the Software ...................................................................................................................1-3 Selecting Your Scanner .................................................................................................................. 1-6 Starting OmniPage Pro .................................................................................................................. 1-8 Registering OmniPage Pro ............................................................................................................ 1-9 Chapter 2 Tutorials Before You Start .............................................................................................................................. 2-2 Tutorial 1 -- Basic Text Recognition ............................................................................................ 2-3 The OCR Process ..................................................................................................................... 2-3 Automatic OCR with the Default Settings .......................................................................... 2-6 Touring the AutoOCR toolbar ............................................................................................2-12 Touring the Settings Panel ...................................................................................................2-14 Using the Process Buttons ....................................................................................................2-21 Opening a Graphic in Image Assistant ..............................................................................2-27 Tutorial 2 -- Document Types and OCR Settings ...................................................................2-30 Setting a Zoning Method .....................................................................................................2- 31 Complex Layouts ..................................................................................................................2-33 Standardized Forms ..............................................................................................................2-37 Legal Documents and Spreadsheets ...................................................................................2-43 Documents with Specialized Characters ...........................................................................2-44 Foreign-Language and Multilingual Documents .............................................................2-49 Tutorial 3 -- Streamlining the OCR Workflow ........................................................................2-51 Saving a Settings File for Specific Documents ..................................................................2-51 Scanning Large Jobs ..............................................................................................................2-53 Opening Multiple TIFF and PICT Files ..............................................................................2-57 Saving Graphics ............................................................................................................... ......2-59 Deferring Recognition ..........................................................................................................2-60 iii Chapter 3 Commands and Settings The AutoOCR Toolbar ................................................................................................................... 3-2 Shortcut Command Buttons .................................................................................................. 3-3 Processing Buttons .................................................................................................................. 3-3 AUTO Button ........................................................................................................................... 3-4 Image Button ........................................................................................................................... 3-4 Zone Button ............................................................................................................................. 3-7 OCR Button .............................................................................................................................. 3-9 Save As Button .............................................................................................................................. 3-10 The File Menu ............................................................................................................................... 3-11 Open... ..................................................................................................................................... 3-11 Close ........................................................................................................................................ 3-12 Save ......................................................................................................................................... 3-13 Save As... ................................................................................................................................ 3-13 Revert to Saved ...................................................................................................................... 3-15 Get Accuracy Info ................................................................................................................. 3-15 Save Settings... ....................................................................................................................... 3-17 Load Settings... ...................................................................................................................... 3-18 Save Zone Template... .......................................................................................................... 3-18 Page Setup... ........................................................................................................................... 3-20 Print... ...................................................................................................................................... 3-20 Send Mail... ............................................................................................................................. 3-21 Quit ......................................................................................................................................... 3-21 The Edit Menu .............................................................................................................................. 3-22 Undo ....................................................................................................................................... 3-22 Cut ........................................................................................................................................... 3-22 Copy ........................................................................................................................................ 3-23 Paste ........................................................................................................................................ 3-23 Clear ........................................................................................................................................ 3-24 Select All ................................................................................................................................. 3-24 Clear All Zones ...................................................................................................................... 3-24 Clear Markers ........................................................................................................................ 3-24 Show/Hide Markers ............................................................................................................ 3-24 Check Recognition... ............................................................................................................. 3-25 Verify Image... ....................................................................................................................... 3-26 Delete Current Page .............................................................................................................. 3-27 Go to Page... ........................................................................................................................... 3-27 The Process Menu ........................................................................................................................ 3-29 Auto ........................................................................................................................................ 3-29 Scan Image ............................................................................................................................. 3-30 Load Image... ......................................................................................................................... 3-31 Auto Zones ............................................................................................................................. 3-33 Manual Zones ........................................................................................................................ 3-35 iv Use Zone Template... ............................................................................................................3-38 Perform OCR .........................................................................................................................3-40 OCR & Check .........................................................................................................................3-40 Defer OCR ..............................................................................................................................3-40 Train OCR ..............................................................................................................................3-41 Process Settings .....................................................................................................................3-43 Finish Current Document... .................................................................................................3-43 Batch Processing... .................................................................................................................3-44 Start Image Assistant ............................................................................................................3-46 The Settings Menu ........................................................................................................................3-47 Settings Panel... ......................................................................................................................3-47 Verify Scanner... .....................................................................................................................3-48 Select Languages... ..................................... ...