User manual NUANCE OMNIPAGE PRO 7 FOR VISIONEER PAPERPORT

OmniPage Pro for Visioneer PaperPort Version 7.0 Release Notes Read me first! 1 About This Software OmniPage Pro for Visioneer PaperPort is specially designed to work with scanners that support Visioneer PaperPort. It includes all the advanced OCR capabilities of OmniPage Pro plus special integration with PaperPort software. These Release Notes are a supplement to the manual included in your package. Before installation, please read the following topics contained within this booklet: · Working With Visioneer PaperPort · Documentation Notes · General Notes on Using OmniPage Pro · OCR Aware Notes · Windows NT Support · Image-Editing Applications · True Page Formatting Working With Visioneer PaperPort Recommended Scanners OmniPage Pro for Visioneer PaperPort is recommended for the following PaperPort-ready scanners: · Visioneer PaperPort Vx · Visioneer PaperPort ix · Visioneer PaperPort · Hewlett-Packard ScanJet 4s · Hewlett-Packard ScanJet 4Si · Compaq Scanner Keyboard Linking to OmniPage Pro During installation, OmniPage Pro automatically integrates with your Visioneer PaperPort software. An OmniPage Pro icon is automatically added to the Link Bar at the bottom of the PaperPort Desktop. This allows you to open PaperPort images in OmniPage Pro. OmniPage Pro icon 2 To open PaperPort images in OmniPage Pro: 1 2 Select the images on the PaperPort Desktop. Drag the images onto the OmniPage Pro icon in the PaperPort Link Bar. OmniPage Pro launches if it is not already open. The images are displayed in the image viewer. Please see OmniPage Pro's online help for information on creating zones and performing OCR on images. Using OmniPage Pro OCR with Other Application Links During installation, OmniPage Pro is set up as the default OCR engine in PaperPort. OmniPage Pro OCR is used when you drag PaperPort images onto text-based application icons -- such as Microsoft Word -- in the Link Bar. To make sure OmniPage Pro OCR is used: 1 Open PaperPort and choose Link Preferences... in the Edit menu. (The command is Preferences... in earlier versions of PaperPort.) Make sure OmniPage Pro for Visioneer PaperPort is selected. Click the icon of the application you want to check. Select the format in which you want OmniPage Pro to save a document after text recognition. 2 3 4 5 Click the icon in the Category scroll list of the text-based application that you want to check. Make sure OmniPage Pro for Visioneer PaperPort is selected as the OCR Package. Repeat steps 2 and 3 for other text-based applications you want to check. Click OK to accept the current selections and close the dialog box. 3 To select OmniPage Pro processing options: 1 Open PaperPort and choose Link Preferences... in the Edit menu (or Preferences... in earlier versions of PaperPort). Click OCR Settings to select OmniPage Pro processing options. 2 Click the tabs to display and select various settings. Click OCR Settings... to open the Options dialog box. 3 4 Click the Accuracy, Page Format, Language, and PaperPort tabs and select the desired settings. In the PaperPort settings: · Select Auto Zones to have OmniPage Pro create zones automatically on page images. Zones identify which areas of the image are processed during OCR. If Auto Zones is deselected, a zoning window will appear before OCR so you can draw zones manually. · Select Check Recognition to check for errors before exporting recognized text to the target application. Click OK to accept the selections and close the dialog box. The selected settings are used when you drag images to text-based application icons on the PaperPort Link Bar. 4 Some Page Format settings, such as Retain Graphics or True Page, will not take effect if they are not supported by your target application. Documentation Notes The complete user documentation for OmniPage Pro for Visioneer PaperPort is available in the online help. To open the online help, choose OmniPage Pro Topics in the Help menu. The manual included with OmniPage Pro for Visioneer PaperPort includes information about other scanners and directions for scanning into OmniPage Pro directly. Please disregard this information -- this version of OmniPage Pro has been customized for Visioneer PaperPort and does not support other scanners or direct scanning. General Notes on Using OmniPage Pro Opening Caere Documents From Previous Versions You can open Caere Documents from previous versions only if their original images were preserved. (Caere Documents are now called OmniPage Documents.) OmniForm Compatibility OmniForm versions 1.x and 2.0 conflict with this version of OmniPage Pro, so please do not run both programs simultaneously. OmniForm 2.01 is compatible with OmniPage Pro. HTML Support If you save recognized text in HTML format, any retained graphics will be saved separately as JPEG files. You can insert the graphics back into the HTML file in your target application. Saving Images Files If you select Save All Pages in the Save Image dialog box, Page# is appended to file names to distinguish separately saved pages. If you select Save Each Graphic Zone to a File, then Zone# is appended to file names to distinguish separately saved graphic zones. 5 Saving to Word 7 Saving recognized documents to Word 7 may take a long time (several minutes or so) if a lot of graphics are included in the document. OCR Aware Notes The OCR Aware feature adds an Acquire Text command to the File menu of major text-based applications. You can use this to load an image file and perform OCR on the spot. For complete information on using OCR Aware, please see OmniPage Pro's online help. Registering Applications With OCR Aware OCR Aware supports 32-bit applications and 16-bit applications. Applications must be registered in the OCR Aware section of the Options dialog box. The easiest way to register an application is to launch the application first. Any application that is running automatically appears in the Unregistered list. Click Add to add a selected application to the Registered list. Some applications must be registered this way rather than using the Browse button. Otherwise, they may not be registered correctly. Please note the following: · This version of OCR Aware does not allow direct scanning. · OCR Aware is not compatible with the 2.x versions of America Online (AOL). Before running these versions of AOL, please turn off OCR Aware. To do so, open OmniPage Pro for Visioneer PaperPort, choose Options... in the Tools menu, click the OCR Aware tab. Deselect Enable OCR Aware. OCR Aware is compatible with AOL 3.0. Please contact AOL about upgrading your version. · OCR Aware commands do not appear right away in the Excel 7.0 File menu. To make the commands appear, minimize and then restore Excel or switch to another application and back. · OCR Aware cannot automatically paste text into Quattro Pro; text is placed on the Clipboard instead. · OCR Aware may not paste text into separate cells correctly in spreadsheet applications. For best results, recognize spreadsheet images in OmniPage Pro and then save them 6 to a file format appropriate for your spreadsheet application. Windows NT Support OmniPage Pro for Visioneer PaperPort is supported on Windows NT 3.51 except for the following features: · Opening Microsoft Exchange faxes or sending recognized documents as Exchange mail · The Convert To command in image file shortcut menus These features may be supported on Windows NT 4.0. However, they have not been tested. Please note the following about working on Windows NT: · It may take a long time (several minutes or so) to open OCR Aware settings in Windows NT via the Acquire Text Settings... command. This depends on the speed of your computer. · Some dialog boxes are slightly different in Windows NT than they are in Windows 95. The documentation for OmniPage Pro follows Windows 95 dialog box conventions and terminology. Image-Editing Applications OmniPage Pro can link to various image-editing applications so you can edit retained graphics in OmniPage Pro's text viewer. OmniPage Pro uses the image-editing application that is currently associated with bitmap images. You can associate bitmaps with applications in Windows 95 Explorer by choosing Options... in the View menu and clicking the File Types tab. These image-editing applications have been tested to work with OmniPage Pro: · Microsoft Paint · Corel Photopaint · Corel Draw · Adobe Photoshop · Micrografx Picture Publisher · Micrografx PhotoMagic Other image-editing applications may work, but have not been tested by Caere. 7 Please note the following: · Image Assistant is not a supported application. · To use Microsoft Paint, be sure that bitmap files are associated with mspaint.exe not pbrush.exe. · Picture Publisher does not support grayscale graphics when you launch it from OmniPage Pro. · Do not change the graphics mode (for example, black-andwhite to grayscale) when editing graphics in OmniPage Pro. · Certain low-memory conditions may cause problems during an image-editing session. If problems occur, close other applications to free memory. True Page Formatting True Page formatting retains as much of a page's original formatting as possible during OCR. Frames in the Text Viewer OmniPage Pro's text viewer displays text and graphics in frames (formatting boxes) when you recognize documents with the True Page setting. If a text area is too large for a frame, some text may be hidden from view. To view the text, use the arrow keys to scroll up, down, right, and left. To resize or move frames, save the document in a recommended file format and open it in your target application. For information on working with frames, see your application's documentation. Recommended File Formats for True Page To get recommended file formats for True Page formatting, choose Options... in the Tools menu, click the Process tab, and select Show True Page Formats Only. The Save As dialog box will only list file formats that support True Page formatting. Other file formats will not be selectable. Removing Frames on Export for Easier Editing For easier editing in your target application, you can specify the removal of frames when you save a document to another file format. To do so, choose Options... in the Tools menu, click the Page Format tab, and select Remove Frames on Export. You must specify this option before performing OCR. 8 Please note the following: · Some frames may be retained (such as frames around graphics, captions, and certain side-by-side columns) if necessary to preserve formatting. · Ami Pro and Word Pro do not support "frameless" True Page for documents with side-by-side columns. In these cases, do not select Remove Frames on Export. Otherwise, unexpected page breaks may occur in the document. 800-1240-030A 9