OmniPage Pro ® User's Manual CAERE CORPORATION 100 Cooper Court Los Gatos, California 95032-7603 USA Caere GmbH Innere Wiener Strasse 5 81667 München, Germany Caere UK Information Centre Abbey House 4 Abbey Orchard Street Westminster, London SW1P 2JJ Centre d'informations Caere 72, rue Baratte-Cholet 94100 Saint-Maur, France Please Note To use this program, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on. OmniPage Pro for Windows Version 9 Copyright© 1998 Caere Corporation. All rights reserved. The Caere logo, Caere®, OmniPage®, OmniPage Pro®, PageKeeper®, Language Analyst®, 3D OCR®, AutoOCR ToolbarTM, True Page®, and OCR Proofreader are trademarks of Caere Corporation Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Such designations appearing in this manual have been printed in initial capitals. ii 800-1288-030A Table of Contents Welcome Using This Manual ............................................................................................................viii Chapter 1 Installation and Setup Minimum System Requirements.........................................................................................2 Installing OmniPage Pro .....................................................................................................2 Starting and Closing OmniPage Pro...................................................................................3 Registering OmniPage Pro ..................................................................................................5 Chapter 2 Introduction to OmniPage Pro What Is Optical Character Recognition (OCR)?................................................................8 OmniPage Pro's OCR Capabilities ..............................................................................8 Basic Steps of OmniPage Pro OCR .............................................................................9 The OmniPage Pro Desktop .............................................................................................10 AutoOCR Toolbar .......................................................................................................11 Standard Toolbar..........................................................................................................12 Zone Toolbar.................................................................................................................12 Options Dialog Box ......................................................................................................13 Getting Online Help ...........................................................................................................14 Help Menu ....................................................................................................................14 Context-Sensitive Help................................................................................................15 Product Support ..................................................................................................................16 Chapter 3 Processing Documents Ways to Process Documents ..............................................................................................18 Using the OCR Wizard................................................................................................18 Automatic Processing .................................................................................................19 Performing Multiple Tasks at Once...........................................................................19 Starting the OCR Process Outside OmniPage Pro ..................................................19 Bringing Document Images into OmniPage Pro ...........................................................20 Scanning Pages .............................................................................................................20 Loading Image Files ....................................................................................................20 Creating Zones for OCR ....................................................................................................22 Creating Zones Automatically ...................................................................................22 iii Performing OCR on a Document .....................................................................................23 Proofreading OCR Results ................................................................................................24 Verifying Text ..............................................................................................................25 Proofreading OCR Results in Microsoft Word .......................................................25 Using OCR in Other Applications ...................................................................................29 Working with Documents .................................................................................................30 Resizing a Page View .................................................................................................31 Changing Pages ...........................................................................................................31 Reordering Pages ........................................................................................................32 Deleting Pages .............................................................................................................32 Printing a Document ..................................................................................................33 Closing a Document ...................................................................................................33 Exporting Documents ........................................................................................................34 Saving a Document......................................................................................................34 Copying a Document to the Clipboard ....................................................................36 Sending a Document as a Mail Attachment ............................................................37 Chapter 4 OmniPage Pro Settings Setting AutoOCR Toolbar Commands ............................................................................40 AUTO Button Commands ..........................................................................................41 Image Button Commands ...........................................................................................41 Zone Button Commands .............................................................................................42 OCR Button Commands .............................................................................................43 Export Button Commands ..........................................................................................44 Selecting OmniPage Pro Settings ......................................................................................45 Accuracy Settings ................................................................................................................46 Scanner Settings...................................................................................................................46 Page Format Settings ..........................................................................................................47 Tables Settings .....................................................................................................................47 Language Settings ...............................................................................................................48 OCR Aware Settings ...........................................................................................................48 Process Settings ...................................................................................................................49 Microsoft Word Settings ....................................................................................................50 Settings Guidelines .............................................................................................................51 Chapter 5 Customizing OCR Adjusting Page Images Before OCR.................................................................................62 Customizing Zones .............................................................................................................63 Zone toolbar..................................................................................................................63 Drawing Zones Manually ..........................................................................................64 Modifying Text and Graphic Zones ..........................................................................65 Modifying Table Zones ...............................................................................................69 Deleting Zones..............................................................................................................71 Changing Zone Properties..........................................................................................71 Creating Zone Templates............................................................................................73 iv Specifying Fonts...................................................................................................................74 Training OCR for Special Characters ...............................................................................75 Creating User Dictionaries .................................................................................................77 Saving Settings Files............................................................................................................78 Scheduling OCR ..................................................................................................................80 Scheduling Individual Documents............................................................................80 Scheduling Documents from an Input Folder ........................................................81 Modifying Output Options for Documents .............................................................83 Chapter 6 Technical Information General Troubleshooting Solutions .................................................................................86 Solutions to Try First ...................................................................................................86 Testing OmniPage Pro.................................................................................................87 Low Memory Problems...............................................................................................88 Low Disk Space Problems...........................................................................................88 Supported File-Format Types............................................................................................89 Scanner Setup Issues ...........................................................................................................91 Scanner Drivers Supplied by the Manufacturer ......................................................91 Scanner Drivers Supplied by Caere...........................................................................92 Scan Manager is Needed with OmniPage Pro ........................................................92 Problems Connecting OmniPage Pro to Your Scanner ..........................................93 Missing Scan Image Command ...................................................................................94 Scanner Message on Launch.......................................................................................94 System Crash Occurs While Scanning ......................................................................94 Scanner Not Listed in Supported Scanners List Box...............................................95 Scanning Tips................................................................................................................95 OCR Problems......................................................................................................................96 System Crash During OCR .........................................................................................96 Text Does Not Get Recognized Properly ..................................................................97 Problems With Fax Recognition.................................................................................98 Uninstalling the Software...................................................................................................99 v vi Welcome Welcome to OmniPage Pro, and thank you for using our softwar ...