|
|
|
|
|
User manual NUANCE PAPERPORT 4.0 FOR WINDOWS
Diplodocs help download the user guide NUANCE PAPERPORT 4.0 FOR WINDOWS .
This product, although classified under the brand NUANCE, may have been manufactured by CAERE, DRAGON SYSTEMS, IBM, SCANSOFT, VISIONEER after mergers, acquisitions, or a change in name.
Preview of the first 3 pages of manual
You either have JavaScript turned off or an old version of Adobe Flash Player Get the latest Flash Player.
Manual abstract: user guide NUANCE PAPERPORT 4.0 FOR WINDOWS
Detailed instructions for use are in the User's Guide. TA B L E O F C O N T E N T S
Chapter 1: Welcome to the PaperPort Software . . . . . . . . . . . . . . 1 View Scanned Items Two Ways . . . . . . . . . . . . . . . . . . . . . . . . . 2 Add Notes, Highlight Areas, and Mark-Up a Page . . . . . . . . . . . 3 Combine Items into Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Link to Many Other Applications . . . . . . . . . . . . . . . . . . . . . . . . 4 Scan It and Fax It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Scan It and E-Mail It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Convert Scanned Text into Text That You Can Edit . . . . . . . . . 6 Scan to Get the Best Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Organize Items in Personal Folders . . . . . . . . . . . . . . . . . . . . . . . 7 Import Items From Other Applications . . . . . . . . . . . . . . . . . . . . 8 Export Items in Other Formats . . . . . . . . . . . . . . . . . . . . . . . . . . 8 View PaperPort Items on an IBM PC or Macintosh . . . . . . . . . . 8 Customize PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Right Mouse Button Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Chapter 2: Scanning Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Scanning a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Scanning a Business Card or Photo . . . . . . . . . . . . . . . . . . . . . . 13 Why You Don't Need to Save a Scanned Item . . . . . . . . . . . . . 15 Chapter 3: Viewing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Desktop View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Page View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Switching Between Desktop View and Page View . . . . . . . . . . . 20 Using the Command Bar in Desktop View . . . . . . . . . . . . . . . . 21 Using the Command Bar in Page View . . . . . . . . . . . . . . . . . . . 22 Chapter 4: Stacking Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Combining Items into Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Using Drag and Drop to Create Stacks . . . . . . . . . . . . . . . . 26 Selecting and Deselecting Items . . . . . . . . . . . . . . . . . . . . . 27 Moving Between Stacked Pages . . . . . . . . . . . . . . . . . . . . . . . . . 27 Unstacking Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Giving Titles to Items and Stacks . . . . . . . . . . . . . . . . . . . . . . . 30
iii
iv
TABLE OF CONTENTS
Chapter 5: Sending a Fax or E-Mail Message . . . . . . . . . . . . . . . 33 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Sending a Scanned Item as a Fax . . . . . . . . . . . . . . . . . . . . . . . . 34 Sending a Scanned Item with an E-Mail Message . . . . . . . . . . . 36 Chapter 6: Converting a Scanned Item to Text. . . . . . . . . . . . . . 39 What is OCR? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Converting an Item to Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Converting Part of a Page to Text . . . . . . . . . . . . . . . . . . . . . . . 43 Converting a Scanned Spreadsheet . . . . . . . . . . . . . . . . . . . . . . 44 Chapter 7: Annotating a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Using the Annotation Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Tool Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Pointer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Straighten Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Pan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Sticky Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Mark-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Highlighter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Freehand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Arrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Displaying and Hiding Annotations . . . . . . . . . . . . . . . . . . . . . 56 Printing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Chapter 8: Filing Items in Folders . . . . . . . . . . . . . . . . . . . . . . . 59 Dragging and Dropping Items into Folders . . . . . . . . . . . . . . . . 60 Creating New Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Giving Folders New Titles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Seeing the Contents of Folders . . . . . . . . . . . . . . . . . . . . . . . . . 63 Finding an Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Appendix A: PaperPort Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
s ble nt Ta onte C of
CHAPTER 1
Welcome to the PaperPort Software
Welcome to the PaperPort software. This guide explains how to use the main features of your PaperPort software. In addition to this guide, you can get more information from a variety of sources, as shown in this figure.
EXPLORE PAPERPORT
One-Minute Guide
An online tour of PaperPort features.
This Getting Started Guide
The fastest way to get acquainted with PaperPort and start using it.
Online Help
Everything you want to know about PaperPort--"how-to" procedures, dialog box reference, and troubleshooting advice.
PaperPort CD
Your source for installing additional software that works with PaperPort and printing the documentation.
1
s ble nt Ta onte C of
2
CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE
w
NOTE: To see the One-Minute Guide and Online Help, you should first install the PaperPort 4.0 Software on your computer. See the installation guide that you received with your scanner to install the software.
This chapter of your Getting Started Guide provides a quick overview of PaperPort's features. If you've used an earlier version of the software, you can also read this chapter to see what's new in the PaperPort software. The whole idea behind the PaperPort software is to help you work more quickly and efficiently with paper items scanned into your computer. The next few pages show--at a glance--many of the time-saving features of the PaperPort software.
VIEW SCANNED ITEMS TWO WAYS
PaperPort provides two ways to view items: the Desktop View and Page View. Desktop View displays a thumbnail, a small graphic that represents each item on the PaperPort Desktop. Page View displays a close-up of a single page.
Desktop View displays items as thumbnails.
Page View displays each item as a full page.
s ble nt Ta onte C of
ADD NOTES, HIGHLIGHT AREAS, AND MARK-UP A PAGE
3
ADD NOTES, HIGHLIGHT AREAS, AND MARK-UP A PAGE
With the annotation tools in Page View, you can add a sticky note, highlight text, draw lines or arrows, circle information, or paste a graphic from another application into a PaperPort item. The following figure shows a sample of how the tools can be used.
Use the Highlighter tool to draw the reader's attention to an area.
Circle information with the Freehand tool. Use the Sticky Note tool to add notes like paper sticky notes.
COMBINE ITEMS INTO STACKS
Many items that you scan will probably be more than one page. You can combine the individual pages into a multipage item, called a stack. For example, you could save all of your invoices for a job in one stack named Invoices, and each page of the stack could be an invoice with its own name, such as Invoice 7/9/96.
s ble nt Ta onte C of
4
CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE
A single page
Stacks Link Bar
LINK TO MANY OTHER APPLICATIONS
PaperPort automatically recognizes many other applications on your computer and creates a "working link" to them. The Link Bar at the bottom of the Desktop View shows icons of those linked applications. To use a link, you drag an item onto one of the icons. Then, that link's application starts, and you can use it with the scanned item. A typical use of the Link Bar is to scan an item and fax it. This sample shows many different applications linked to PaperPort.
If PaperPort does not automatically recognize one of the applications on your computer, you can manually create a link using the Create New Link feature. See the Online Help for more information about creating links.
s ble nt Ta onte C of
SCAN IT AND FAX IT
5
SCAN IT AND FAX IT
If your computer has a fax modem and fax software, you can use the fax link to quickly send the item as a fax. The fax link is represented by a fax icon on the Link Bar at the bottom of the Desktop View.
Send an item by dragging and dropping it onto a link icon. This example shows dragging and dropping an item onto the fax link icon.
When the fax icon is highlighted, release the mouse button. Your fax application will start and you can send the item as a fax.
SCAN IT AND E-MAIL IT
If you can send e-mail from your computer, you can send any scanned item as an e-mail attachment, including scanned pages, graphics, and photos. You can use either the e-mail link icon or a convenient Send command to attach an item to an e-mail message.
The e-mail link icon for Lotus cc:Mail.
s ble nt Ta onte C of
6
CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE
CONVERT SCANNED TEXT INTO TEXT THAT YOU CAN EDIT
PaperPort can quickly convert the text on a scanned item, (which is really just a picture of the text), into text that you can edit with a word processing application. The text is converted using either the optical character recognition (OCR) application provided with PaperPort, or your own OCR application if it's already on your computer. You can convert the entire item, or using the Copy As Text command, you can select only a portion of the text to convert.
A word processor link icon. Dragging an item onto it starts PaperPort's built-in OCR application, or you can use your own.
SCAN TO GET THE BEST IMAGE
With the PaperPort software, you select a setting that is best for scanning a particular type of item. The software has scan settings for items that you want to fax or e-mail, file, convert to text, or for special items such as business cards, graphics, and photos. You can also customize the software's scan settings.
s ble nt Ta onte C of
ORGANIZE ITEMS IN PERSONAL FOLDERS
7
The following sample shows the Scan Settings dialog box.
ORGANIZE ITEMS IN PERSONAL FOLDERS
PaperPort has an easy-to-use filing system for organizing your scanned items. The filing system consists of folders designed specifically for holding every item you scan. You can also rename folders to create your own set. To store scanned items in folders, you simply drag-and-drop the items onto the folder.
s ble nt Ta onte C of
8
CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE
Personal file folders in PaperPort
IMPORT ITEMS FROM OTHER APPLICATIONS
In addition to scanning items, you can bring items into PaperPort in several different ways: · Print to the PaperPort Desktop from another application, such as Microsoft Excel or Adobe Photoshop. · Import files saved in other file formats, such as Windows Bitmap (BMP) or Tag Image File Format (TIFF). · Drag and drop an image file onto the PaperPort folder in Windows Explorer and convert the file to a PaperPort item. · Drag and drop an image file onto the PaperPort icon on the Windows Desktop.
EXPORT ITEMS IN OTHER FORMATS
You can export or save PaperPort items in several popular file formats, such as BMP or TIFF. For example, after you scan a photograph, export it in PaperPort as a BMP file. You can open that BMP file in an application that reads BMP files.
s ble nt Ta onte C of
VIEW PAPERPORT ITEMS ON AN IBM PC OR MACINTOSH
9
VIEW PAPERPORT ITEMS ON AN IBM PC OR MACINTOSH
PaperPort Viewer, a separate application, comes with PaperPort and lets others view PaperPort items without PaperPort. PaperPort Viewer is available for free on CompuServe, America Online, and the Visioneer web site at http://www.Visioneer.com. You can also send PaperPort Viewer to someone else by attaching it to an e-mail message.
CUSTOMIZE PAPERPORT
You can arrange PaperPort's tools to suit your individual style of working. For example, you can move the Command Bar to another part of the screen, hide the folders, display the Annotation Tool Bar vertically or horizontally, move it to the other side of the window, and so on. On the Link Bar, you can reorder the icons so the ones you use most ...
|
