ScanSoft PDF Converter Professional 3 Online Help Introduction ScanSoft® PDF Converter Professional 3 offers the full circle of functionality for handling Portable Document Format (PDF) files. It can open PDF files from versions 1.0 to 1.6 for viewing, editing, annotation and re-assembly. It can create PDF files from versions 1.3 to 1.5. This professional product has three parts (creating, editing and converting) that are installed and activated with a single procedure. Create PDF Files ScanSoft PDF Create! 3 lets you convert a wide range of file types to Portable Document Format (PDF) files. When working in Microsoft® WordTM, ExcelTM or PowerPoint® you can call on the program to create a PDF file directly from your current document. When converting from Microsoft Word, hyperlinks and comments can be transferred and you can set bookmarks to be generated from the structure of the Word document. Files can be protected by passwords and can include watermarks. Compression and font settings give you control over PDF file size and appearance. Edit PDF Files ScanSoft PDF Converter Professional gives you extensive control over your PDF files: through an easy-to-use browsing and reading interface. You can edit pages and documents, annotate and review them, adjust document security, sign your documents and more. PDF documents can be compiled from different sources and pages can be rearranged. The program delivers a powerful document management system: use it to create archives from related documents to index and search them later. Export PDF Files ScanSoft PDF Converter 3 lets you unlock PDF files to edit them as Microsoft® Word, Microsoft Excel, Corel® WordPerfect®, and generic RTF files. It also lets you open PDF files directly from these applications, edit them and save them in the appropriate file type. The program offers three types of conversions, resulting in documents, forms or spreadsheets. 2 System Requirements The following are the minimum system requirements to install and run the ScanSoft® PDF Converter Professional 3.0: A computer with at least an Intel® Pentium® or comparable Microsoft Windows® 98 (from second edition), Windows Me, Windows 2000 (SP4), or Windows XP (SP1, SP2) Microsoft Internet Explorer 5.1 or above Applications associated to the file types to be converted to or from PDF (for example Microsoft Word 97, 2000, XP or 2003 for .doc files, Corel WordPerfect 9 to 12 for wpd files, Microsoft Excel for xls files) 128 MB of memory (RAM), 256 MB recommended 140 MB of free hard disk space for application files plus 5 MB working space during installation 5 MB for Microsoft Installer (MSI) if not present. (This is present as part of the operating system in Windows Me, Windows 2000 and Windows XP) SVGA monitor with 256 colors, but preferably 16-bit color (called High Color in Windows 2000 and Medium Color in XP) and 800 x 600 pixel resolution Windows-compatible pointing device CD-ROM drive for installation Internet connection for activation, de-activation and automatic program updates. To create a PDF file, you must have a print-enabled application on your system that can handle the source file and that is associated with it. Conversions (unlocking PDF files) can be performed whether or not the target applications are installed on your system. However, to use the results, you need the applications associated to the target file types you want to use (for example Microsoft Word 97, Microsoft Word 2000, Microsoft Word XP or Microsoft Word 2003 (SP1) for .doc files, the same versions of Microsoft Excel for .xls files and Corel WordPerfect 9 through 12 for .wpd files). Note: Performance and speed will be enhanced if your computer's processor, memory, and available disk space exceed minimum requirements. This is especially true when converting very large color PDF files. 3 Installation and Activation Please remove any previous version of PDF Converter or Create! before the installation. Please remove any version of the ZeonTM DocuComTM PDF printer driver utility before the installation. 1. Insert the CD-ROM in your CD-ROM drive The installation program will start automatically. If it does not, locate your CD-ROM drive in Windows Explorer and double-click the converter's setup.exe file. Choose a language for the installation. The InstallShield® Wizard will appear. If you have downloaded the converter from the ScanSoft web site just double-click its setup.exe file. 2. Follow the on-screen instructions You must accept the license agreement in order to proceed. You must enter a serial number. You will find this on the CD sleeve or on the ScanSoft web site at the download location. Be sure to keep the serial number in a safe place; it is fully checked only during product activation and is also needed for any re-installations. The installer offers a default location for the program. Accept it or define a different one. In the program folder's sub-folders you will find the Readme file in HTML format and the Quick Reference Guide in PDF format. 3. Click Finish 4. Register Registration runs at the end of installation. Select Register Online to establish a connection to the ScanSoft web site. We provide an easy electronic form that can be completed in a few minutes. When the form is filled, click Submit. If you decide not to register or to be reminded later, you can go to www.scansoft.com to register online any time later. Click on Support and from the main support screen choose Register in the left-hand column. For a statement on the use of your registration data, please see ScanSoft's Privacy Policy. 5. Activate You will be invited to activate the product at the end of installation. Please ensure that web access is available. Provided your serial number is found at its storage location and has been correctly entered, no user interaction is required and no personal information is transmitted. 4 If you do not activate the product at installation time, you will be invited to do this each time you invoke the program. PDF Converter can be launched only five times without activation. Note: We recommend Automatic Activation. If you choose Manual Activation, you have to activate both PDF Converter and PDF Converter Professional separately. Note: Any earlier version of PDF Converter or PDF Create! or of a Docucom PDF printer driver should be removed before installing version 3. Keep the serial number of the earlier version, to retain the option of installing it on a different computer. Note: The user performing installation or un-installation should have Administrator rights on the computer. Administrator rights are recommended for activation and deactivation. Note: You will be allowed to re-install the program a reasonable number of times without having re-activation problems, because un-installation includes a deactivation step. The serial number is needed for re-installation and web access is needed for de-activation and re-activation. Note: The program can be installed on a server and pushed to local computers in a Local Area Network (LAN). Please contact ScanSoft for license information and separate documentation. 5 Key Features PDF Creation: You can create PDF documents in the Windows environment from almost all application source files, with speed and quality. Document Assembly: You can combine Microsoft Word, Excel, PowerPoint, or other source files into one PDF document; or drag-and-drop pages from different sources to assemble a new document. You may then freely re-arrange pages; create bookmarks and/or hyperlinks; create table of contents; re-number pages; use the commands Rotate, Crop, Copy, Paste, Delete, Replace, and finally secure and publish the documents. Edit Bookmarks and Hyperlinks: Tools are available for creating bookmark trees to logically represent a document; or drag the bookmark tree across files to create a document archive. Add Revisions and Annotations: The program offers a wide variety of revision tools available on the Annotation Palette. Secure Documents: Documents can be secured using passwords. Custom Fields: You can define custom fields which are useful for post-processing or creating indexes. Create PDF Forms: You can create electronic forms by designing the form (with static text and graphics) in any authoring application, such as Microsoft Word. Then drag the Word document into PDF Converter Professional, so that it is converted to PDF, then add dynamic fields using the form tools. Search Documents: You can create indexes across gigabytes of PDF documents. This Unicode based index engine allows searching of both the file contents and predefined custom document properties fields. Edit Page Contents: You can insert and manipulate clipart. You can edit text on document pages using the Text Touchup tool. Sign Documents: PDF Converter Professional uses industrial standard PublicPrivate Keys to digitally sign documents. Sending Documents or Pages: You can send selected pages, or a whole document to mail recipients. Undo ­ Redo: Unlimited levels of Redo and Undo help you to correct mistakes when editing the PDF document. Enjoy Intuitive Browsing: Use the Hand tool with the Dynamic Zoom and Loupe to reveal every detail of the page contents. 6 Starting PDF Converter Professional There are several ways to start the program: From the Start menu, select (All) Programs / ScanSoft PDF Professional 3.0 / PDF Converter Professional 3.0, then click the Open button or select Open from the File menu and select a PDF file. If you select more than one PDF file, they will be opened in separate windows. If you select Microsoft Office files (*.doc, *.rtf, *.xls, *.ppt), they will be converted immediately to PDF files, and will be displayed in separate windows. Click the program icon on the desktop as described above. if you placed it there, then proceed Double-click on a PDF file: If you choose PDF Converter Professional as the default PDF viewer when prompted, you can double click on a PDF file to start the program and load the selected PDF file. Browse PDF files on a Web Server: If you choose PDF Converter Professional as the default PDF viewer when prompted, click any PDF URL on a Web page to open the PDF file in the program. Drag-and-drop files: You can drag-and-drop PDF files onto the PDF Converter Professional program window to have them opened ­ up to a "Maximum Opened Files" limit , preset under Preferences. You can also drag-and-drop documents (*.doc, *.txt), Excel sheets (*.xls), PowerPoint slides (*.ppt) to have them converted. Right-click a PDF file: Select Create/Combine/Overlay PDFs in the shortcut menu. PDF Create! Assistant will appear displaying the clicked PDF file name. This method is useful if you want to combine or overlay PDFs. To change settings before PDF creation, select PDF Create! Properties from the shortcut menu. Right-click an Office file: Select one of the following shortcut menu items: Create PDF, Create and E-mail PDF, Create/Combine/Overlay PDFs. To change settings before PDF creation, select PDF Create! Properties from the shortcut menu. Note: You can collect several files written in different formats (PDF and Office files) and located in different folders and combine them into one PDF. Use the Create/Combine/Overlay PDFs shortcut menu item. The clicked files will be added to the PDF Create! Assistant file list. 7 The Workspace The PDF Converter Professional program window contains a Document Window and an Organizer Panel. The Document Window can display more than one PDF document at a time. Document Window: Contains Document Views which in turn may have a Page Panel to show Bookmarks, Pages, Document Info, Annotations, etc. Organizer: This versatile area gives you access to Document and Digital Signature Preferences; Comment, Form, and Touchup Text Properties; the Search Tool, Actions, Stamps, Watermarks and Clip Art. Menu bar Main Toolbar Navigation Panel Document View Organizer View bar The Main Toolbar contains tools grouped by functionality. Right-click on the toolbar area to display the shortcut menu. You can show or hide the tool groups by clicking their names in the shortcut menu. 8 About PDF Toolbars The ScanSoft PDF Toolbar appears in Microsoft Word and Microsoft Excel. It has four buttons: The . The three Create PDF buttons correspond to the PDF Create! menu items in Microsoft Word, Excel and PowerPoint. Use the first button to create a PDF file. Use the second one to create and e-mail a PDF file. The third button behaves in different ways depending on the application. Use in Microsoft Word to display the Links dialog box. Use in Microsoft Excel or PowerPoint to display the ScanSoft PDF Create! Properties dialog box. In Microsoft Word you can display this latter dialog box if you choose the ScanSoft PDF Create! printer driver in the Print dialog box and then click in the Properties button. Note: Under Microsoft Office 2000 only two buttons will be availab ...