User manual NUANCE PDF CREATE! 3 - QUICK REFERENCE GUIDE

Quick Reference Guide Welcome to ScanSoft PDF Create! 3 ScanSoft PDF Create! 3 lets you convert a wide range of file types to Portable Document Format (PDF) files. The Print dialog box in your print-capable applications will offer a printer named ScanSoft PDF Create! ® The PDF Create! Assistant lets you compile a list of files generated by different applications. Each file can be converted to a separate PDF file, or they can be combined into a single file. When working in Microsoft® Word, Excel or PowerPoint you can call on the program to create a PDF file directly from your current document. When converting from Microsoft Word, hyperlinks and comments can be transferred and you can set bookmarks to be generated from the structure of the Word document. The program can create PDF files in versions 1.3, 1.4 or 1.5. Files can be protected by passwords and can include watermarks. Compression and font settings give you control over PDF file size and appearance. Installation and Activation Please remove any previous version of PDF Create! and also any version of the Zeon DocuCom PDF printer driver utility before the installation. ScanSoft PDF Create! is a customized and updated version of that utility and it cannot co-exist with other versions. 1. Insert the CD-ROM in your CD-ROM drive The installation program will start automatically. If it does not, locate your CD-ROM drive in Windows Explorer and double-click the program's setup.exe file. Select a language for installation. The InstallShield® Wizard will appear. If you have downloaded the program from the ScanSoft web site, double-click its setup.exe file. 2. Follow the on-screen instructions You must accept the license agreement in order to proceed. You must enter a serial number. You will find this on the CD sleeve or on the ScanSoft web site at the download location. Be sure to keep the serial number in a safe place; it is fully checked only during product activation and is also needed for any re-installations. The installer offers a default location for the program. Accept it or define a different one. 3. Click Finish Registration runs at the end of installation. Select Register Online to establish a connection to the ScanSoft web site. We provide an easy electronic form that can be completed in a few moments. When the form is filled, click Submit. If you decide not to register or to be reminded later, you can go to http://www.scansoft.com/ to register online any time later. Click on Support and from the main support screen choose Register in the left-hand column. For a statement on the use of your registration data, please see ScanSoft's Privacy Policy. 4. Activate You will be invited to activate the product at the end of installation. Please ensure that web access is available. Provided your serial number is found at its storage location and it has been correctly entered, no user interaction is required and no personal information is transmitted. If you do not activate the product at installation time, you will be invited to do this each time you invoke the program. PDF Create! can be launched only five times without activation. Note: System requirements are presented on the product box and in online Help. The user performing installation or uninstallation should have Administrator rights on the computer. Administrator rights are recommended for activation and de-activation. Presenting the Program ScanSoft PDF Create! 3 has the following parts: Print dialog box addition The Print dialog box appearing in your print-capable applications will include the printer driver ScanSoft PDF Create! PDF Create! Assistant The Assistant is called from the Windows Start menu. It lets you compile a list of files to be converted. These files may have been created in different applications. Choose to combine the files in the given order to create a single PDF file or have each file converted separately. Files can also be overlaid for the conversion. Press F1 to access this help when one of these dialog boxes is active. A Readme file with latest information is available on the CD and in the program folder. The ScanSoft web site offers program information, with a regularly updated knowledge base and user forums. ScanSoft PDF Create! Properties This gives you full control over the conversions. In the General panel you define page size, orientation, resolution for the PDF and choose whether or not to view it after creation. The PDF Settings panel lets you define the PDF version, control font embedding, set compression types and severity, define passwords and add watermarks. It gives you choices for naming the created PDF file(s) and defining properties such as title, author, subject and keywords. The created file(s) can also be directed as attachments to an E-mail message, ready for distribution. The ScanSoft PDF Create! Properties dialog box can be accessed from the Print dialog box in your applications, the Windows Start menu, the PDF Create! Assistant, the PDF Links dialog box in Microsoft Word, the PDF Create! menu in Microsoft Word, Excel and PowerPoint, and from the shortcut menu of any file from which a PDF can be generated. How to Start PDF Creation When you are satisfied with your settings, you can start PDF creation as follows: · Select ScanSoft PDF Create! as the name of your printer in the Print dialog box of any print-capable application on your system. Click OK to have the current document in that application converted to a PDF file under a name you specify. · Click the PDF Create button in the PDF Create! Assistant. The listed files will be converted. · Choose Create PDF or Create and E-mail PDF or Create/ Combine/Overlay PDFs from a shortcut menu of a file that is a valid source for PDF creation. In the first cases, the PDF is created using existing settings. In the last case the selected file or files are listed in the PDF Create! Assistant, where more files can be added and settings made before conversion is started. · Click the PDF Create! button in a Microsoft Word, Excel or PowerPoint toolbar to have the current document converted to a PDF file using existing settings. Click the PDF Create and E-mail button in the same toolbars to additionally have the PDF attached to a new empty E-mail message, ready to be sent. Choose Convert to PDF or Convert to PDF and E-mail in the PDF Create! menu for the same functionality. PDF Links This dialog box can be accessed from Microsoft Word, from a toolbar button or an item in the PDF Create! menu. It lets you define settings that are applicable only when creating a PDF from a Word document. Define which paragraph styles in the Word document should be converted to bookmarks in the PDF, which comments should be transferred and how hyperlinks should appear. · How to get Help This printed Quick Reference Guide accompanies ScanSoft PDF Create! when it is supplied on a CD. This guide is also available as a PDF file on the CD and after installation in the program folder. When the program is delivered electronically, this document should be consulted. It is available at the download site. ScanSoft PDF Create! has an online Help in PDF format. It can be accessed from the About panel in the ScanSoft PDF Create! Properties dialog box. The PDF Create! Assistant and the PDF Links dialog box have Help buttons. Click one for help on the displayed dialog box. Un-installation 1. Select Add/Remove Programs from the Control Panel. 2. Select ScanSoft PDF Create! 3.0. 3. Click Remove to uninstall the program or Change to auto-repair it. A de-activation step is performed at the start of un-installation, allowing you to reinstall the program later without re-activation problems. De-activation requires web access. www.scansoft.com Copyright © 2005 ScanSoft, Inc. All rights reserved. Subject to change without prior notice. Productivity Without Boundaries, ScanSoft, the ScanSoft logo and the PDF Create! logo are trademarks or registered trademarks of ScanSoft, Inc. in the United States and/or other countries. Microsoft and Windows are registered trademarks and/or trademarks of Microsoft Corporation in the United States and other countries. InstallShield is a registered trademark of InstallShield Software Corporation. All other company names or product names may be trademarks of their respective owners. This program is protected by US and International copyright laws as described in the About panel.