PaperPort 5.0 Software User's Guide FOR MACINTOSH COPYRIGHT INFORMATION PaperPort 5.0 Software for Macintosh. Copyright ©1997 Visioneer, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. AnyPort, AutoFix, AutoLaunch, FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links, PaperPort mx, PaperPort PowerBar, PaperPort vx, PaperPortation, PaperPort Strobe, ScanDirect, SimpleSearch, SharpPage, and Visioneer are trademarks of Visioneer, Inc. PaperPort, Paper-driven, and the Visioneer logo are registered trademarks of Visioneer, Inc. Apple, the Apple logo, AppleLink, LaserWriter, and Macintosh are registered trademarks of Apple Computer, Inc. Finder and QuickDraw are trademarks of Apple Computer, Inc. All other products mentioned herein may be trademarks of their respective companies. Information is subject to change without notice and does not represent a commitment on the part of Visioneer, Inc. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer, Inc. Part Number: 05-0228-000 Photo Credits: Tony Martin Restricted Rights Legend Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations. Visioneer's Limited Product Warranty If you find physical defects in the materials or the workmanship used in making the product described in this document, Visioneer will repair, or at its option, replace, the product at no charge to you, provided you return it (postage prepaid, with proof of your purchase from the original reseller) during the 12-month period after the date of your original purchase of the product. THIS IS VISIONEER'S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON- INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT, EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD "AS IS" AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT'S SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE, IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the express requirements of applicable law. FCC Radio Frequency Interference Statement This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equirpment off and on, the user is encouraged to try and correct the interference by one or more of the following measures: · Reorient or relocate the recemng antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio/TV technician for help. This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment. This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. TA B L E O F C O N T E N T S Chapter 1: Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Features at a Glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What's Next . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Chapter 2: Scanning Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Choosing a Target Application and Scanning . . . . . . . . . . . . . 10 Using the ScanDirect To Menu . . . . . . . . . . . . . . . . . . . . 11 Using the Scan Settings Dialog Box . . . . . . . . . . . . . . . . . 11 Using ScanDirect Function Keys . . . . . . . . . . . . . . . . . . . 12 Selecting Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Selecting PaperPort Desktop Scan Settings . . . . . . . . . . . 15 Selecting the Page Viewer Scan Settings . . . . . . . . . . . . . . 15 Selecting Photocopy Scan Settings . . . . . . . . . . . . . . . . . . 16 Selecting Fax Scan Settings . . . . . . . . . . . . . . . . . . . . . . . 17 Selecting E-Mail Scan Settings . . . . . . . . . . . . . . . . . . . . . 18 Selecting Word Processing Scan Settings . . . . . . . . . . . . . 19 Selecting Image Editing Scan Settings . . . . . . . . . . . . . . . 20 Selecting Other Application Scan Settings . . . . . . . . . . . . 21 Working with Scan Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Scan Mode Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 About Bit Depth and Resolution . . . . . . . . . . . . . . . . . . . 24 Selecting Predefined Scan Modes or Creating Your Own . 25 Scanning Color and Grayscale Items . . . . . . . . . . . . . . . . 28 Scanning to Get the Best Image . . . . . . . . . . . . . . . . . . . . . . . 29 Changing Brightness and Contrast . . . . . . . . . . . . . . . . . 30 Straightening Pages and Removing Black Edges . . . . . . . . 30 Setting the Compression . . . . . . . . . . . . . . . . . . . . . . . . . 31 Setting Paper Insertion Delay and Edge Detection . . . . . . . . . 32 Turning the Communications Port On and Off . . . . . . . . . . 33 iii Chapter 3: Viewing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Viewing Items on the PaperPort Desktop . . . . . . . . . . . . . . . . Starting and Quitting the PaperPort Desktop . . . . . . . . . Moving Items on the PaperPort Desktop . . . . . . . . . . . . . Viewing Items by Icon or Name . . . . . . . . . . . . . . . . . . . Working in the Page Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . Starting and Quitting the Page Viewer . . . . . . . . . . . . . . . The Annotation Tool Bar . . . . . . . . . . . . . . . . . . . . . . . . Displaying and Hiding the Annotation Tool Bar . . . . . . . Zooming In or Out on a Page . . . . . . . . . . . . . . . . . . . . . Arranging the Page Viewer Windows . . . . . . . . . . . . . . . . Navigating Between Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . Switching Between the PaperPort Desktop and Page Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chapter 4: Filing Items into Folders . . . . . . . . . . . . . . . . . . . . Displaying Folders and Items . . . . . . . . . . . . . . . . . . . . . . . . . Renaming Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Filing Items Into Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . Creating Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding a Favorite Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . Removing a Favorite Folder . . . . . . . . . . . . . . . . . . . . . . . . . . Locating Favorite Folders and Items . . . . . . . . . . . . . . . . . . . . Finding Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chapter 5: Working with Stacks . . . . . . . . . . . . . . . . . . . . . . . . Stacking Items on the PaperPort Desktop . . . . . . . . . . . . . . . Using Drag and Drop to Create Stacks . . . . . . . . . . . . . . Using the Stack Command . . . . . . . . . . . . . . . . . . . . . . . Moving Between Pages in a Stack . . . . . . . . . . . . . . . . . . . . . . Unstacking Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reordering Pages in a Stack . . . . . . . . . . . . . . . . . . . . . . . . . . Inserting a Page into a Stack . . . . . . . . . . . . . . . . . . . . . . . . . . Duplicating Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Creating Stacks When You Scan . . . . . . . . . . . . . . . . . . . . . . 35 36 37 38 39 40 41 42 43 43 44 44 45 47 48 50 50 52 54 55 55 56 61 62 62 63 64 65 66 67 68 68 iv Chapter 6: Fine-Tuning Images . . . . . . . . . . . . . . . . . . . . . . . . Straightening and Trimming Pages . . . . . . . . . . . . . . . . . . . . Cleaning Black-and-White Pages . . . . . . . . . . . . . . . . . . . . . . Rotating Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sharpening the Focus of an Image . . . . . . . . . . . . . . . . . . . . . Adjusting and Enhancing Images . . . . . . . . . . . . . . . . . . . . . . Adjusting a Picture with the Picture Wizard . . . . . . . . . . Automatically Adjusting a Picture . . . . . . . . . . . . . . . . . . Adjusting a Picture Yourself . . . . . . . . . . . . . . . . . . . . . . . Undoing an Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 69 70 71 72 73 74 76 76 79 Chapter 7: Annotating Items . . . . . . . . . . . . . . . . . . . . . . . . . . 81 A Look at the Annotation Tools . . . . . . . . . . . . . . . . . . . . . . . 82 Copying, Cutting, and Pasting PaperPort Images . . . . . . . . . . 83 Adding Images from Other Applications . . . . . . . . . . . . . . . . 84 Cropping a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Working with Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Adding Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Collapsing and Expanding Notes . . . . . . . . . . . . . . . . . . . 87 Highlighting Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Adding Freehand Annotations . . . . . . . . . . . . . . . . . . . . . . . . 90 Drawing Lines and Arrows . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Fine-Tuning Annotations . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Selecting the Font and Color . . . . . . . . . . . . . . . . . . . . . . 93 Editing Annotation Text . . . . . . . . . . . . . . . . . . . . . . . . . 95 Moving and Resizing Annotations . . . . . . . . . . . . . . . . . . 95 Copying, Cutting, and Pasting Annotations . . . . . . . . . . . . . . 96 Displaying and Hiding Annotations . . . . . . . . . . . . . . . . . . . . 97 Finding Annotations in the Page Viewer . . . . . . . . . . . . . . . . 97 Deleting Annotations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Filling in Forms and Adding Text Using the Mark-Up Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Filling in Forms Using the FormTyper Software . . . . . . . . . 101 v Chapter 8: Importing, Saving, and Deleting Items . . . . . . . . Importing Files from Other Applications . . . . . . . . . . . . . . . Using Drag and Drop . . . . . . . . . . . . . . . . . . . . . . . . . . Importing an Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Opening an Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing from Other Applications . . . . . . . . . . ...