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User manual NUANCE TEXTBRIDGE PROFESSIONAL EDITION 8.5
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Manual abstract: user guide NUANCE TEXTBRIDGE PROFESSIONAL EDITION 8.5
Detailed instructions for use are in the User's Guide. TextBridge PRO
User's Guide
8.5
COPYRIGHT INFORMATION
Copyright © 1996-1999 by ScanSoft Inc. All rights reserved. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without the prior written consent of ScanSoft Inc., 9 Centennial Drive, Peabody, Massachusetts 01960. Printed in the United States. The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license. This program was written with MacApp®: Copyright © 1985--1999 Apple Computer, Inc. The MacApp software is proprietary to Apple Computer, Inc. and is licensed to ScanSoft for distribution only for use in combination with TextBridge Professional for Macintosh. This program was written with PowerPlant library © 1993--1999 Metrowerks.
IMPORTANT NOTICES
ScanSoft provides this publication "as is" without warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability or fitness for a particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft reserves the right to revise this publication and to make changes from time to time in the content hereof with-out obligation of ScanSoft to notify any person of such revision or changes. Apple Computer, Inc. makes no warranties whatsoever, either express or implied regarding this product, including warranties with respect to its merchantability or its fitness for any particular purpose.
TRADEMARKS AND CREDITS
TextBridge is a registered trademark and Smart Zones and Instant Access OCR, are trademarks, of ScanSoft, Inc. Apple, the Apple logo, AppleScript, Macintosh, and OneScanner are trademarks of Apple Computer, Inc. Excel, Word, and Windows are trademarks of Microsoft Corp. WordPerfect is a registered trademark of WordPerfect Corp. Other terms used in this manual are trademarks of their respective holders. Portions of this product copyright © 1994--1997 Inso Corp. Designed by Jim Cahill; written by Sadie DeSimone, Jim Cahill, and Beth Paddock; illustrated by Sadie DeSimone and Beth Paddock.
© SCANSOFT, INC. 9 Centennial Drive Peabody, Massachusetts 01960 TextBridge Professional Edition User's Guide June 1999
(v8.5)
CONTENTS
PREFACE
About This Manual ..................................ix Organization of this manual ........................ x Documentation conventions........................ xii Other Reading Material..............................xiii Customer Support ..................................xiv
1
INTRODUCTION
TextBridge Pro Features and Benefits.................. 1Â2 Productivity features unique to TextBridge Pro ........ 1Â3 Other TextBridge Pro features..................... 1Â3 Documents TextBridge Pro can recognize ............ 1Â6 Supported Text Formats ............................ 1Â7 Scanner Support .................................. 1Â8 On-Line Help for TextBridge Pro...................... 1Â9 Where to Go From Here............................ 1Â11
2
INSTALLATION
System Configuration and Performance................. 2Â1 Installing and Testing Your Scanner ................... 2Â2 Basic scanner installation steps.................... 2Â3 Installing TextBridge Pro Software .................... 2Â3 Run the TextBridge Pro Installer................... 2Â4 Select a scanner driver .......................... 2Â9 Where to Go From Here............................ 2Â12 Un-installing TextBridge Pro........................ 2Â13
TextBridge Professional Edition User's Guide
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3
TEXTBRIDGE PRO TOOLS
Main Window .................................... 3Â1 Main toolbar .................................. 3Â2 Preferences panel .............................. 3Â2 View area .................................... 3Â2 Toolbars ........................................ 3Â3 Main toolbar .................................. 3Â4 Preview toolbar ................................ 3Â6 Training toolbar ............................... 3Â9 Preferences Panel ................................ 3Â11 Menus and Commands ............................ 3Â12 File menu ................................... 3Â12 Edit menu ................................... 3Â15 View menu .................................. 3Â18 Process menu ................................ 3Â20 Recognize menu............................... 3Â22 Scanner menu ................................ 3Â28 Where to Go From Here............................ 3Â31
4
USING TEXTBRIDGE PRO
Preparing the Job ................................. 4Â1 Setting job preferences .......................... 4Â3 Setting scanning preferences ...................... 4Â9 Scanning and Converting a Document................. 4Â12 Scanning a single-sided document ................. 4Â12 Scanning a double-sided document ................ 4Â15 Scanning Pages for Deferred Processing ............... 4Â16 Recognizing and Converting Image Files ............... 4Â20 Previewing Pages Before Processing .................. 4Â23 Training TextBridge Pro During Recognition............ 4Â28 Using TextBridge Instant Access OCR................. 4Â32 Where to Go From Here............................ 4Â35
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TextBridge Professional Edition User's Guide
5
TUTORIALS
TextBridge Pro Interface ............................ 5Â1 Sample Documents ................................ 5Â3 Tutorial Session 1: Automatic Operation ................ 5Â5 Tutorial Session 2: Capturing Parts of a Document ........ 5Â7 Tutorial Session 3: Interactive Training ............... 5Â12 Tutorial Session 4: Instant Access OCR ................ 5Â15 Tutorial Session 5: Document Recomposition............ 5Â17 Notes About Document Recomposition.............. 5Â18 Where to Go From Here............................ 5Â20
6
TIPS AND TECHNIQUES
Getting the Best Document Recognition ................ 6Â1 Use and maintain your scanner properly ............. 6Â2 Adjust scanner brightness ........................ 6Â3 Adjust for colors ............................... 6Â5 Use the fax filter ............................... 6Â5 Process multiple documents separately .............. 6Â6 Create a custom dictionary ....................... 6Â8 Use interactive training tools ..................... 6Â9 Use Smart ZonesTM ............................ 6Â11 Tips for Efficient Processing ........................ 6Â12 Use job preferences to define your document ......... 6Â12 Zone to capture only the data you want ............. 6Â17 Save and load zone templates .................... 6Â18 Save and load training data...................... 6Â19 Use deferred processing for long documents.......... 6Â20
Table of Contents
v
A
TROUBLESHOOTING AND ERROR CORRECTION
What To Do if You Have a Problem .................... AÂ2 Error messages and possible solutions.................. AÂ3 Installation Problems ............................. AÂ22 Basic Troubleshooting for Installation Problems ...... AÂ22 Scan Problems................................... AÂ23 Basic Troubleshooting for Scan Problems ........... AÂ23 Problems using a TWAIN driver .................. AÂ24 Assorted scanner driver problems ................. AÂ26 Expected scan options are grayed out-- (TWAIN or Adobe Photoshop Import Plug-in) ........... AÂ26 Scan problems after Clicking GO.................. AÂ27 Crash Problems.................................. AÂ29 Basic Troubleshooting for Crashes................. AÂ29 TextBridge-Specific Crash Problems ............... AÂ30 Processing image files created by other applications ... AÂ30 Instant Access OCR Problems .................... AÂ31 TextBridge Instant Access OCR Problems ........... AÂ31 Problems with TextBridge Pro or Instant Access OCR .. AÂ33 Final Check for Unresolved Problem .................. AÂ34
B
SAMPLE DOCUMENTS
Markplan ....................................... Zonepic ......................................... Plexis .......................................... Resume ......................................... 3col ............................................ BÂ2 BÂ3 BÂ4 BÂ5 BÂ6
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TextBridge Professional Edition User's Guide
C
APPLESCRIPT INTERFACE
Writing TextBridge Scripts .......................... CÂ2 Writing TextBridge Scripts .......................... CÂ2 Record a script................................. CÂ2 Sample scripts................................. CÂ4 TextBridge Pro Objects ............................. CÂ5 application.................................... CÂ5 docFormatter.................................. CÂ6 imageSource .................................. CÂ7 Recognizer................................... CÂ10 TBDictionary................................. CÂ15 TBLanguage ................................. CÂ16 TBTrainingData .............................. CÂ17 TBZones .................................... CÂ18 Zone ..................................... CÂ19 TextBridge Pro Commands ......................... CÂ20 CancelPage .................................. CÂ20 ContinueJob ................................. CÂ21 DeskewImage ................................ CÂ21 InvertImage ................................. CÂ22 Rescan ..................................... CÂ23 SaveTraining................................. CÂ23 SaveZones ................................... CÂ24 StartJob .................................... CÂ25 StopJob ..................................... CÂ25 Synchronize.................................. CÂ26
GLOSSARY OF TERMS INDEX
Table of Contents
vii
PREFACE
ScanSoft Inc. welcomes you to TextBridge® Pro 8.5 for MacintoshTM. TextBridge Pro incorporates powerful optical character recognition (OCR) technology and an easy-to-use interface so you can quickly convert paper documents into fully-editable text files, complete with the original layouts. Files produced by TextBridge Pro are compatible with a variety of word processing, desktop publishing, data base, and spreadsheet applications. Before going on to find out more about TextBridge Pro, please read this preface as it describes these important items: x x x x About this manual Documentation conventions Other reading material Customer support
ABOUT THIS MANUAL
This user's guide includes introductory, procedural, and tutorial information designed primarily for non-technical users. However, you should be familiar with the management and operation of your Macintosh computer. Note This manual should provide all the information you need to operate TextBridge Professional Edition. However, ScanSoft invites your comments about the information provided here. Please make sure to register your software, and provide any comments to ScanSoft as directed.
TextBridge Professional Edition User's Guide
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Organization of this manual
This manual is designed both as a training tool and a reference tool. It includes practical tips and techniques, troubleshooting and error correction, sample documents, and AppleScript information. It is organized as follows: x Chapter 1, "Introduction," discusses TextBridge Pro features and benefits, lists the supported scanners, lists the supported output text formats, and discusses the AppleGuide online Help system. Chapter 2, "Installation," provides step-by-step instructions to install TextBridge Pro software and link it with your scanner or other input device. This chapter also provides information about System Configuration and System Requirements. If you want to get started immediately, go directly to this chapter for full installation instructions. Chapter 3, "TextBridge Pro Tools," provides a complete reference to menus, commands, toolbars, and other components of TextBridge Pro's user interface. Chapter 4, "Using TextBridge Pro," provides step-by-step procedures to process paper documents and online page images to usable text files on your Macintosh. It describes how to use TextBridge Pro in both automatic and interactive modes.
x
x
x
x
TextBridge Professional Edition User's Guide
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Chapter 5, "Tutorials," walks you through several practice sessions designed to provide a firm basis on which to learn and use the important features of TextBridge Pro. Chapter 6, "Tips and Techniques," provides practical suggestions for getting the best performance from TextBridge Pro. Appendix A, "Troubleshooting and Error Correction," lists the error messages that can be generated during TextBridge Pro operation and suggests ways for correcting the errors. Appendix B, "Sample Documents," describes the online sample documents that are provided with TextBridge Pro. Appendix C, "Apple Script Interface," describes the Apple events supported by TextBridge Pro and expla ...
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