User manual NUANCE VISUAL EXPLORER FOR WINDOWS

Visioneer® Visual Explorer User's Guide FOR WINDOWS COPYRIGHT INFORMATION Visioneer® Visual Explorer 1.0 Software for Windows. Copyright ©1998 Visioneer, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. AnyPort, AutoFix, AutoLaunch, Visioneer® FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links, PaperPort mx, PaperPort OneTouch, PaperPort PowerBar, PaperPort vx, PaperPortation, PaperPort Strobe, PaperPort 3000, PaperPort 3100, PaperPort 3100B, PaperPort 6000, PaperPort 6000A, PaperPort 6000B, PaperPort 6100, ScanDirect, SimpleSearch, SharpPage, Visioneer Pro OCR 100, and Visioneer are trademarks of Visioneer, Inc. PaperPort, Visioneer® Visual Explorer, and the Visioneer logo are registered trademarks of Visioneer, Inc. Powered by dtSearch; www.dtsearch.com. Portions of this product were created using LEADTOOLS © 1991­1998, LEAD Technologies, Inc. All rights reserved. Microsoft is a U.S. registered trademark of Microsoft Corporation. OutsideIn® Viewer Technology © 1992­1997 Inso Corporation. All rights reserved. Windows is a trademark of Microsoft Corporation. TextBridge is a registered trademark of Xerox Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990­1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies. Information is subject to change without notice and does not represent a commitment on the part of Visioneer, Inc. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer, Inc. Part Number: 06-0007-000 Restricted Rights Legend Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations. Visioneer's Limited Product Warranty If you find physical defects in the materials or the workmanship used in making the product described in this document, Visioneer will repair, or at its option, replace, the product at no charge to you, provided you return it (postage prepaid, with proof of your purchase from the original reseller) during the 12-month period after the date of your original purchase of the product. THIS IS VISIONEER'S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT, EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD "AS IS" AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT'S SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE, IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the express requirements of applicable law. FCC Radio Frequency Interference Statement This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures: · Reorient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio/TV technician for help. This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment. This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. TA B L E O F C O N T E N T S Chapter 1: Welcome to the Visual Explorer Software . . . . . . . . . . 1 View items in a variety of ways . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Capture Web pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Organize all your items in folders . . . . . . . . . . . . . . . . . . . . . . . . 3 Combine items into stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Add notes, highlight areas, and mark up a page . . . . . . . . . . . . . . 6 Link to other applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Fax it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 E-mail it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Use SimpleSearch to find an item . . . . . . . . . . . . . . . . . . . . . . . . 8 Import items from other applications . . . . . . . . . . . . . . . . . . . . . 9 Export items in other formats . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Use right mouse button shortcuts . . . . . . . . . . . . . . . . . . . . . . . . 9 Visit Visioneer's Web site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Chapter 2: Viewing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Viewing items in Desktop View . . . . . . . . . . . . . . . . . . . . . . . . Using Desktop View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the Command Bar in Desktop View . . . . . . . . . . . . . Viewing items in Page View . . . . . . . . . . . . . . . . . . . . . . . . . . . Using Page View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the Command Bar in Page View . . . . . . . . . . . . . . . . Zooming in or out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Changing between Desktop View and Page View . . . . . . . . . . . Viewing items by using the application that created them . . . . . Setting the Double-Click Action preference . . . . . . . . . . . . . . . Quitting Desktop View or Page View . . . . . . . . . . . . . . . . . . . . Chapter 3: Filing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Visual Explorer's filing system . . . . . . . . . . . . . . . . . . . . . . . . . . Displaying folders and items . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding and removing folders from Folder View . . . . . . . . . . . . Adding a folder to Folder View . . . . . . . . . . . . . . . . . . . . . . Removing folders from Folder View . . . . . . . . . . . . . . . . . . Arranging folders in Folder View . . . . . . . . . . . . . . . . . . . . 11 12 13 14 15 18 18 20 20 21 21 22 23 23 24 27 27 29 29 iii iv TABLE OF CONTENTS Working with folders and items . . . . . . . . . . . . . . . . . . . . . . . . Dragging and dropping items into folders . . . . . . . . . . . . . . Filing items in multiple locations . . . . . . . . . . . . . . . . . . . . Duplicating items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Creating new folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Giving folders new titles . . . . . . . . . . . . . . . . . . . . . . . . . . . Dragging and dropping folders into folders . . . . . . . . . . . . . Creating new items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using Windows Explorer to manage items . . . . . . . . . . . . . . . . Using SimpleSearch to find an item . . . . . . . . . . . . . . . . . . . . . Chapter 4: Stacking PaperPort Items . . . . . . . . . . . . . . . . . . . . . . Combining items into stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . Using drag and drop to create stacks . . . . . . . . . . . . . . . . . . Selecting and deselecting items . . . . . . . . . . . . . . . . . . . . . . Giving titles to items and stacks . . . . . . . . . . . . . . . . . . . . . . . . Moving between stacked pages . . . . . . . . . . . . . . . . . . . . . . . . . Unstacking items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tiling items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chapter 5: Capturing Web Pages . . . . . . . . . . . . . . . . . . . . . . . . . Using a supported browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . Capturing Web pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Updating captured Web pages . . . . . . . . . . . . . . . . . . . . . . . . . . Viewing captured Web pages . . . . . . . . . . . . . . . . . . . . . . . . . . . Searching Web pages using SimpleSearch . . . . . . . . . . . . . . . . . Chapter 6: Using Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The basic steps for using links . . . . . . . . . . . . . . . . . . . . . . . . . . Setting a link's preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Managing the Link Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Changing how links appear on the Link Bar . . . . . . . . . . . . Showing and hiding the Link Bar . . . . . . . . . . . . . . . . . . . . Removing a link from the Link Bar . . . . . . . . . . . . . . . . . . . Reordering links on the Link Bar . . . . . . . . . . . . . . . . . . . . 30 31 32 33 34 35 36 36 37 39 41 42 42 44 44 47 48 49 53 54 54 56 58 58 59 60 60 62 62 63 64 64 TABLE OF CONTENTS v Chapter 7: Sending a Fax or E-Mail Message. . . . . . . . . . . . . . . . Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending an item as a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending an item with an e-mail message . . . . . . . . . . . . . . . . . . Sending a self-viewing file using an e-mail link . . . . . . . . . . . . . Chapter 8: Annotating a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the annotation tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pointer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Eraser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Straighten Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mark-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Highlighter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Freehand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Arrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Displaying and hiding annotations . . . . . . . . . . . . . . . . . . . . . . Chapter 9: Importing, Exporting, and Printing. . . . . . . . . . . . . . Importing files created in other applications . . . . . . . . . . . . . . . Exporting PaperPort items . . . . . . . . . . . . . . . . . . . . . . . . . . . . Exporting with compression . . . . . . . . . . . . . . . . . . . . . . . . . . . Opening an item in Page View . . . . . . . . . . . . . . . . . . . . . . . . . Saving an item in a different format . . . . . . . . . . . . . . . . . . . . . Printing items to the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing from other applications . . . . . . . . . . . . . . . . . . . . . . . . 65 66 66 69 71 73 75 76 77 78 79 80 81 82 82 83 83 84 86 89 90 92 94 96 96 97 98 vi TABLE OF CONTENTS CHAPTER 1 Welcome to the Visual Explorer Software Welcome to the Visual Explorer software. This guide explains how to use the main features of your software. In addition to this guide, you can get more information from a variety of sources: Web. Visit Visioneer's Web site at www.visioneer.com where you can find Technical Notes, Frequently Asked Questions (FAQs), software updates, and more. For a quick way to access information on the Web site, use the Internet menu. Getting Started Guide. Review this printed guide to quickly get started using Visual Explorer. CD. Access the CD, your source for installing additional software that works with the Visioneer software and for viewing the online documentation. Help. Get help fast. Everything you want to know about Visual Explorer--how-to procedures, dialog box reference, and troubleshooting advice. For a quick overview of Visual Explorer features, see the rest of this chapter. 1 2 CHAPTER 1: WELCOME TO THE VISUAL EXPLORER SOFTWARE VIEW ITEMS IN A VARIETY OF WAYS Visual Explorer provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a folder. The thumbnails represent PaperPort items (PaperPort MAX files) --the format in which Visual Explorer saves items. The thumbnails also represent non-PaperPort items--items created using another application, such as Microsoft Word. Both types of items appear; no extra steps are necessary to see non-PaperPort items. Page View displays a close-up of a single page. You can view both PaperPort items and nonPaperPort items in Page View. Desktop View and Page View are separate applications that you can run independently or at the same time. You can also display a non-PaperPort item in the application that created it. Desktop View displays items as thumbnails. Page View displays each item as a full page. CAPTURE WEB PAGES 3 CAPTURE WEB PAGES With Web Capture, you can easily add Web pages as PaperPort items directly to Desktop View and update the captured page the next time you connect to the Internet. You have the option of capturing only the visible portion of a page, or an entire page. Capture the visible portion of a Web page or the entire page. ORGANIZE ALL YOUR ITEMS IN FOLDERS Desktop View provides an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view. A folder can be located any where on your computer or on a device attached to your computer, such as an external drive or Zip disk. (You cannot view items on a network.) An item can be a PaperPort item or non-PaperPort item. You decide which folders to show in Folder View. · Folders are arranged in a "tree" structure in Folder View. You use Folder View to select folders and view their items in Desktop View. · You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse button and the item is stored in that folder. · Folders can be "nested"--that is, stored in other folders. 4 CHAPTER 1: WELCOME TO THE VISUAL EXPLORER SOFTWARE · When you double-click a folder, its items (both PaperPort (MAX) files and other files) appear on the Desktop. · You can also use Windows Explorer to manage the folders and items shown in Desktop View. Folder View. A folder added to Folder View. Items in the selected folder appear on the Desktop. COMBINE ITEMS INTO STACKS 5 COMBINE ITEMS INTO STACKS Many items that you place on the Desktop will probably be more than one page. You can combine individual PaperPort items into a multipage item, called a stack. A single page A stack 6 CHAPTER 1: WELCOME TO THE VISUAL EXPLORER SOFTWARE ADD NOTES, HIGHLIGHT AREAS, AND MARK UP A PAGE With the annotation tools in Page View, you can add a note, highlight text, draw lines or arrows, circle information, or paste a picture or graphic from another application into a PaperPort item. The following figure shows an example of how you can use the tools. Circle information with the Freehand tool. Use the Highlighter tool to highlight an area. Draw the reader's attention by adding arrows. Use the Note tool to add notes to a page. LINK TO OTHER APPLICATIONS Visual Explorer automatically recognizes other supported applications on your computer and creates a "working link" to them. The Link Bar at the bottom of Desktop View shows icons of linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Link Bar is to select an item and then fax it. Fax link icon. FAX IT 7 FAX IT If your computer has a fax modem and fax software, you can use the fax link to quickly send an item as a fax. The fax link is represented by a fax link icon on the Link Bar at the bottom of Desktop View. Send an item by dragging and dropping it onto a link icon. This example shows dragging and dropping an item onto the fax link icon. When the fax link icon is highlighted, release the mouse button. Your fax application starts and you can send the item as a fax. E-MAIL IT If you can send e-mail from your computer, you can send any item as an e-mail attachment, including pages, graphics, and photos. You can use either the e-mail link icon or a convenient Send command to attach an item to an e-mail message. The e-mail link icon for Lotus cc:Mail. 8 CHAPTER 1: WELCOME TO THE VISUAL EXPLORER SOFTWARE USE SIMPLESEARCH TO FIND AN ITEM Visual Explorer has a wide range of options for finding items. In addition to the standard methods of searching for items by name, date, or keywords, a powerful feature named SimpleSearch can find items based on the textual content. For example, if you only remember that the item included the word "California" or the phrase "California coastal tours," SimpleSearch can find the item containing that word or phrase for you. SimpleSearch finds items this way because it actually indexes all of your items (both PaperPort and non-PaperPort items) that are included in Folder View and remembers the textual content. You simply enter a word or phrase, and SimpleSearch finds the items that have it. IMPORT ITEMS FROM OTHER APPLICATIONS 9 IMPORT ITEMS FROM OTHER APPLICATIONS You can bring items into Desktop view in a variety of ways and convert them to PaperPort (MAX) files in several different ways: · Print to Desktop View from another application, such as Microsoft Excel. · Import files saved in other file formats, such as Windows Bitmap (BMP) or Tag Image File Format (TIFF). · Duplicate an item as a PaperPort item. · Capture a Web page. EXPORT ITEMS IN OTHER FORMATS You can export or save PaperPort items in several popular file formats, such as BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. USE RIGHT MOUSE BUTTON SHORTCUTS Many of the tools, buttons, and icons in Visual Explorer have right mouse button shortcuts. For example, select an item in Desktop View and click the right mouse button to display a menu for the item. You can choose commands from that menu instead of the menus in the menu bar. 10 CHAPTER 1: WELCOME TO THE VISUAL EXPLORER SOFTWARE The following sample shows the shortcut menu for a single item in Desktop View. Other shortcut menus appear when you click the right mouse button in Desktop View instead of on an item, and when you're viewing an item in Page View. VISIT VISIONEER'S WEB SITE You can use the Visual Explorer software to connect to different areas on Visioneer's Web site (www.visioneer.com) on the Internet. The software starts your Internet browser software and displays the selected area on Visioneer's Web site. (If you do not have a direct Internet connection, you might have to connect to your Internet provider before choosing an Internet menu command.) CHAPTER 2 Viewing Items Visual Explorer provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a selected folder. The thumbnails represent PaperPort items (PaperPort MAX files)--the format in which Visual Explorer saves items. The thumbnails also represent non-PaperPort items--items created using another application, such as Microsoft Word. Page View displays a close-up of a single page. You can view both PaperPort items and non-PaperPort items in Page View. Desktop View and Page View are separate applications that you can run independently or at the same time. You can also start and use other applications directly from Desktop View to view non-PaperPort items created in those applications. This chapter tells you about: · Viewing items in Desktop View · Viewing items in Page View · Viewing items by using the application that created them · Changing between Desktop View and Page View · Setting the Double-Click Action preference · Quitting Desktop View or Page View 11 12 CHAPTER 2: VIEWING ITEMS VIEWING ITEMS IN DESKTOP VIEW Desktop View shows thumbnails of items and stacks of items. When you first start Desktop View, the items in the default folder appear. You can select a different folder to see its items. To view items in Desktop View: · Double-click the Visual Explorer icon on the Windows desktop. or · In Page View, click the Desktop button. Thumbnail of non-PaperPort item (for example, a Word file). Web Capture item. Thumbnail of a PaperPort item. The Command Bar has shortcuts for choosing menu commands, such as changing views. Use Folder View to navigate between different folders and to file and organize items. Stacks are PaperPort items that have been combined. Stack titles appear in bold type above the page titles. The status bar shows information about the selected item, link, or button. The Link Bar has icons that represent other applications and functions that work with Visual Explorer. The icons vary, depending on the applications installed on your computer. VIEWING ITEMS IN DESKTOP VIEW 13 Tip: By default, the Desktop background is gray. If you prefer to use your system default background color, deselect the gray option in the Desktop Preferences. To display the preferences, choose Preferences from the Edit menu, and then click the Desktop tab. USING DESKTOP VIEW Desktop View contains many features that help you to easily navigate between folders and display items to perform a variety of actions. Command Bar. The buttons on the Command Bar are shortcuts for commands on the menus. For example, clicking the Find button is the same as choosing Find from the Search menu. The Command Bar appears in both Desktop View and Page View, but most of the buttons are different. Folder View. The Folder View is the left pane shown in Desktop View. It contains the default folder (Visioneer Documents, unless you chose a different folder at installation) and any other folders that you add to it. The folders that you add to Folder View can be located anywhere on your computer or located on any device connected to your computer, such as folders on an external hard drive, Zip drive, or CD. After you add a folder to Folder View, you can see all of its subfolders and items (both PaperPort and non-PaperPort) in Desktop View. You can also work with the folders and items, such as moving, copying, and renaming items in Desktop View. For more information about using Folder View to manage your items, see Chapter 3, "Filing Items." Thumbnails of PaperPort items. PaperPort thumbnails are small representations of PaperPort items so that you can see the items at a glance. To see an item at full size, use Page View. Thumbnails of non-PaperPort items. If an item is a non-PaperPort item, such as a Microsoft Word or Microsoft Excel file, the item also appears as a thumbnail. In addition, a small icon representing the application that was used to create the item appears at the corner of the thumbnail. 14 CHAPTER 2: VIEWING ITEMS A stack. After placing multiple pages in Desktop View, you can combine the thumbnails of those pages into a stack. For example, if you import a 10-page report, 10 individual pages appear on the PaperPort Desktop. By combining the pages into a stack, you can work with the report as a single item. Stack titles appear in bold type above the page titles. You cannot stack non-PaperPort items; however, you can change non-PaperPort items into a PaperPort items and then stack them together. (For more information, see Chapter 9, "Importing, Exporting, and Printing.") Link Bar. The icons on the Link Bar represent other applications and functions that work with PaperPort. The icons include links for sending an item as a fax or an e-mail attachment. The icons that appear depend on the applications installed on your computer. Use the scroll arrows on the Link Bar to see the other icons. Status Bar. The Status Bar shows information about the selected items, the links, or the buttons on the Command Bar. USING THE COMMAND BAR IN DESKTOP VIEW To use a button on the Command Bar, click it. If a button does not apply to a selected item, the button will be gray, and clicking it will not have any effect. Page. Change from Desktop View to Page View. To use this button, you must first select an item. Copy. Copy an item shown in Desktop View. Paste. Paste an item into the currently selected folder in Desktop View. Find. Find an item in Desktop View. Duplicate. Make a copy of the selected items. Stack. Combine selected items into one stack.