User manual OKI OKIFAX 4100

4100 Fax ENGLISH 15/1/97 9:37 am Page 1 OKIFAX 4100 Handbook English 4100 Fax ENGLISH 15/1/97 9:37 am Page 2 Every effort has been made to ensure that the information in this document is complete, accurate and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in products made by other manufacturers and referred to in this handbook will not affect the applicability of the information in it. This handbook is subject to change without notification. © 1996 by Oki Data Corporation. All rights reserved. OKI and OKIFAX are registered trademarks of OKI Electric Industry Co., Ltd. English This product complies with the requirements of the Council Directives 89/336/EEC and 73/23/EEC on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage. As an Energy Star Partner, Oki has determined that this product meets the Energy Star guidelines for energy efficiency. 4100 Fax ENGLISH 15/1/97 9:37 am Page 3 Installation Hints s s Install your fax machine in a dust-free location away from direct sunlight. Do not plug your fax machine into a power source shared by equipment which produces electrical noise (i.e., air conditioners, etc.). Leave electronic adjustments to authorized service personnel. The LINE terminal connects your fax machine to a standard telephone line. To avoid damage to your telephone system or to the fax machine, do not plug your fax machine into anything other than a standard RJ-11C jack. Your fax machine is intended to be grounded electrically and is equipped with a three-wire grounded power cord. For your safety, do not attempt to defeat your power cord's grounding plug. The socket-outlet should be installed near the equipment and should be easily accessible. s The TEL port on the back of the fax is only suitable for 2 wire devices. Not all standard telephones will respond to incoming ringing when connected to an extension socket. This equipment may not necessarily provide for the effective hand-over of a call from a telephone connected to the same line. The operation of this equipment on the same line as telephone or other equipment with audible warning devices or automatic ring detectors will rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact the telephone company. s s s s s Operation and Maintenance s Use a dry cloth to clean the control panel and the main body of the unit. Aside from the instructions specifically mentioned in this handbook, your fax machine is not user Safety s s 3 English Safety 4100 Fax ENGLISH 15/1/97 9:37 am Page 4 English serviceable. Do not attempt to service the machine or lubricate moving parts by yourself. s the image drum unit. s Pull out the AC plug before trying to remove any objects that may have fallen into the machine. Immediately disconnect the fax machine if it becomes physically damaged and arrange for its repair or disposal. When relocating your fax machine, always disconnect the telephone line before disconnecting the power cord, then reconnect the power cord first. s Exercise care when removing the toner cartridge. Do not let it touch your clothing or porous materials. The toner powder causes permanent stains. Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water. Using heated water will make removing the stain much more difficult. s s Emergency First Aid s IF TONER IS SWALLOWED: Dilute by giving two Toner Cartridge and Image Drum Unit Handling s Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, re-use the packaging to dispose of the old toner cartridge or image drum unit. Do not expose these components to light for more than five minutes. Never expose the green drum (inside the image drum unit) to direct sunlight. Always hold the image drum unit by the ends-never by the middle. Never touch the green drum inside glasses of water and induce vomiting by administering Syrup of Ipecac (follow manufacturer's instructions). Seek medical attention. Never attempt to induce vomiting or give anything by mouth to a person who is unconscious. s IF TONER IS INHALED: Take person to an open area for fresh air. Seek medical attention. s IF TONER GETS IN THE EYES: Flush eyes with large quantities of cool water for 15 minutes, keeping eyelids open with fingers. Seek medical attention. s s 4 Safety 4100 Fax ENGLISH 15/1/97 9:37 am Page 5 Introduction 8 Features 8 Product Options 9 Memory Expansion 9 PC Interface Board 9 Optional Handset 9 Optional Document Stacker 9 Component Identification 10 What You Should Receive 10 Components 11 Control Panel 13 Control Panel Keys and Indicators 14 The One Touch Keypad 17 Using the One Touch Keys for Dialling 17 Using the One Touch Keys for Selecting Functions and Programming 17 Signal Tones 18 Install the Paper Tray/Copy Stacker 20 Install the Document Tray 20 Install the Toner Cartridge 20 Connect to the Telephone Line 22 Option: Installing an External Handset 22 Connecting an External Telephone or Answering Machine 23 Connect Power 23 Loading Paper 23 Setting the Clock 24 Setting the Answering Mode 25 Answering Mode Options 25 Changing the Answering Mode 26 Setting the Fax Identification 26 Setting Language 27 Connecting to a PBX 28 Dial Directories 29 Programming One Touch Keys 29 One Touch Parameters 30 Chain Dialling 30 Programming Auto Dial Numbers 31 Programming Groups 32 Contents Installation 19 Getting Started 19 Where to Install Your Fax Machine 19 Unpacking 19 Setting Up Your Fax Machine 20 5 English Contents 4100 Fax ENGLISH 15/1/97 9:37 am Page 6 Basic Operations 33 Preparing Documents 33 Document Size 33 Multiple Page Documents 33 Loading Documents 34 Sending a Fax to a Single Location 35 Search Key Dialling 35 Real-Time Dialling 36 Redialling 36 Confirming Results 36 Stopping a Transmission 36 Receiving Faxes Manually 36 Receiving Faxes in Memory 37 No Paper Reception 37 No Toner Reception 37 Cancelling Messages Stored in Memory 37 Rejecting Unsolicited Fax Messages 38 Power Failures and Memory 38 Making Copies 39 Making Copies with the Manual Paper Feeder 39 Using Voice Request 39 To Initiate a Voice Request 40 To Answer a Voice Request 40 Advanced Operations 41 Sending a Fax at a Later Date and Time 41 Sending a Delayed Fax From the Document Feeder 41 Sending a Delayed Fax From Memory 42 Cancelling a Delayed Transmission 43 Sending a Fax to Multiple Locations 43 Sending a Confidential Fax 44 Relay Broadcasting 44 Relay Initiating Station 44 Relay Key Station 45 Relay Broadcast Report 45 Initiating a Relay Broadcast 45 Polling 46 Setting Your Fax Machine to be Polled 46 Polling Documents from Other Fax Machines 46 English Programming 47 Customizing Features and Operations 47 Viewing Your Current Settings 47 User Function Settings 47 User Function Settings List 47 Changing Your User Function Settings 50 Setting Your Fax Machine's Distinctive Ring 51 Dial Parameter Settings 51 Dial Parameter Settings List 51 Changing Your Dial Parameter Settings 53 Service Function Settings 53 Service Function Settings List 53 6 Contents 4100 Fax ENGLISH 15/1/97 9:37 am Page 7 Reports 55 Understanding Reports 55 Activity Report 55 Broadcast Confirmation Report 55 Broadcast Entry Report 56 Message Confirmation Report 56 Configuration Report 56 Phone Directory 56 Power Outage Report 57 Printing Reports 57 Printing a Message Confirmation Report 57 Printing Other Reports 57 Codes Used in Reports 57 Result Codes 57 Communication Codes 58 Problem Solving 59 Clearing a Document Jam 59 Clearing a Printing Paper Jam 60 Replacing the Toner Cartridge 62 Replacing the Image Drum Unit 65 Reading Your Print Counters 67 Problem Checklist 67 Specifications 71 Index 72 Contents 7 English 4100 Fax ENGLISH 15/1/97 9:37 am Page 8 English Introduction Thank you for purchasing this OKIFAX fax machine. This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It has been designed to make sending and receiving faxes a fast and trouble-free process. s s Fax communication at up to 14,400 bits per second. Automatic redial and page re-transmission when a telephone number is busy or when problems occur in communication. Advanced transmission and reception features, including delayed transmission, transmission to multiple locations, relay broadcast initiate and polling. Advanced memory transmission and reception features, including automatic reception into memory. Reports to help you keep track of your fax machine's operations and settings. Automatic power save mode. Answering modes for manual and automatic fax reception, automatic switching between incoming voice and fax messages, and to allow an answering machine to work on the same telephone line. s Features The OKIFAX 4100 includes the following features: s s 10 One Touch keys for automatic, single-key dialling of pre-programmed telephone numbers. 45 Auto Dial numbers for automatic dialling of additional pre-programmed telephone numbers. 5 Groups can be programmed to allow you to transmit a document to multiple locations with a single selection. A search feature to allow you to look for pre-programmed telephone numbers by name. Halftone transmission in up to 16 shades of gray. Introduction s s s s s s s 8 4100 Fax ENGLISH 15/1/97 9:37 am Page 9 s s Your fax machine can also make up to 50 sorted copies of an original document (using standardweight 20 lb. paper). 256 KB of built-in memory. This option allows your fax machine to communicate with a personal computer. Once the option is installed, you can: s s s Use your fax machine as a local printer. Send fax messages directly from your computer. Receive and store fax messages directly on your computer. Scan pages from your fax machine into your computer. Optional Handset s Product Options A number of product options are available to increase the usefulness and convenience of your fax machine. Memory Expansion s Installing additional memory allows your fax machine to more pages of information in memory. If you are constantly seeing a MEMORY OVERFLOW message on your fax machine, you should consider purchasing additional memory. s The optional handset connects directly to your fax machine and works exactly like a telephone. Optional Document Stacker A 1MB memory expansion board is available. This optional tray connects to the front of your fax machine and supports documents after they have been faxed or copied. Introduction 9 English A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from. PC Interface Board 4100 Fax ENGLISH 15/1/97 9:37 am Page 10 English Component Identification What You Should Receive Paper Tray/ Copy Stacker Document Tray Power Cord Telephone Cord Optional Document Stacker Optional External Handset Image Drum Unit (inside fax machine) Toner Cartridge Facsimile Unit 10 Component Identification 4100 Fax ENGLISH 15/1/97 9:37 am Page 11 Components Paper Tray/Copy Stacker Load up to 100 sheets of paper into this tray. Up to 30 sheets of finished copies or received faced are stacked on top of this tray. Document Tray Holds original documents that are to be faxed or copied. Document Guides Adjust these guides to the page width of the documents that are to be copied or faxed. One Touch Keypad Control Panel Manual Paper Feeder Load paper into this slot when you want to use a type of paper different from the paper in the paper tray. Component Identification 11 English 4100 Fax ENGLISH 15/1/97 9:37 am Page 12 Components English LINE Terminal Terminal for connecting the unit to an outside telephone line. Expansion Slot Cover Open this cover to expose expansion slots for optional PC interface and memory expansion boards. TEL Terminal Terminal for connecting the fax machine to an optional handset or external telephone. AC Power Inlet Plug the AC power cord, supplied with your fax machine, into this inlet. LED Print Head This black bar is the part of your fax machine which writes received or copied images onto the image drum unit. You should clean this bar each time you change your toner cartridge. Image Drum Unit The image drum unit contains the green photosensitive drum which receives images from the LED print head and transfers them to the printing paper. Toner Cartridge This black cylinder, installed inside the image drum unit, contains the black powder which is your fax machine's ink. You will need to install a new toner cartridge when the REPLACE TONER CART message appears on the display. 12 Component Identification 4100 Fax ENGLISH 15/1/97 9:37 am Page 13 Control Panel 23 12 22 21 20 19 18 8.5* A4 B5 A5 ABC DEF 1 2 3 4 5 1 1 GHI 2 JKL 3 MNO DELAYED TX © FEEDER TX © 7 BROADCAST CONF. TX RELAY INIT.-TX POLLING 17 8/+ 9/SPACE 10/PAUSE 4 PQRS 5 TUV 6 WXYZ 6 16 REPORT PRINT COUNTER DISPLAY LOCATION PROG. USER PROG. MSG. PRINT FROM MEMORY 7 8 0 UNIQUE 9 # ALARM AUTO DIAL SELECT FUNCTION COPY STOP START 15 14 * PHOTO EX FINE FINE NO STD AUTO REC LIGHT NORMAL DARK SEARCH HOOK V. REQUEST YES HYPHEN REDIAL 2 3 4 5 6 7 8 9 10 11 12 13 Component Identification 13 English 4100 Fax ENGLISH 15/1/97 9:37 am Page 14 Control Panel Keys and Indicators English 1 LCD Display Panel: Refer to this display for instructions and information while your fax machine is performing operations or while you are programming. Transmit Resolution/Yes key: Use this key to change the resolution used for transmitting documents. Use STD for standard originals, FINE and EX.FINE for detailed or small print originals, and PHOTO for originals that include colours or many shades of gray. Setting the Answering Mode in the Installation chapter for more information about the answering modes available in your fax machine. 5 Hyphen Key: When programming One Touch keys and Auto Dial telephone numbers, use this key to tell your fax machine to wait for the outside or international line to become available before it proceeds with dialling the rest of the telephone number. When programming the TSI/CSI (see page 26) or call back numbers into your fax machine, use this key to enter a "+" symbol. 2 key when You will also use this key as the Yes making selections or to move your cursor while programming. 3 Type of Original/No key: Use this key to select the document contrast after you load a document for transmission. Use LIGHT for originals that are too light, NORMAL for documents with good contrast, and DARK for originals that are too dark. 6 Search Key: The One Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbers. Using this key by itself or in combination with the numeric keypad, you can search for these numbers alphabetically. You can also use the Search key to search for unassigned One Touch keys and Auto Dial numbers. 7 Hook/V. Request Key: Press this key to open a telephone line for manual dialling. You will be able to hear the dialling through your fax machine's speaker. If you have an optional telephone handset or external telephone connected to your fax machine, you can also use this key to initiate or answer a request for voice communication. During a fax communication, press this key to tell the operator at the other fax machine that you want to talk to him or her at the You will also use this key as the No key when making selections or to move your cursor while programming. 4 Auto Rec Key: Use this key to switch your fax machine's answering mode. The answering mode controls how your fax machine answers incoming calls and receives faxes. Your fax machine's display will always indicate your current selection. See 14 Component Identification 4100 Fax ENGLISH 15/1/97 9:37 am Page 15 8 Redial Key: Press this key to manually redial the last number dialled on your fax machine. Tip: Once the fax machine has entered power save mode (after the machine has been inactive for three minutes), this manual redial function does not work. 9 Auto Dial Key: Auto Dial numbers are abbreviated numbers for rapid dialling. Rather than dialling the entire telephone number, you can enter a 2-digit Auto Dial number instead. You can also use the Location IDs (names) associated with Auto Dial numbers to search for these locations by name using the Search key. 10 Select Function Key: Use this key to activate your fax machine's advanced transmission and reception functions, to obtain reports and for programming. To select a function, press the Select Function key, then press the One Touch key labelled with the function you want to use. While programming or selecting other functions, pressing the Select Function key a second time takes you directly back to your fax machine's standby mode. 11 Copy Key: After loading a document, press this key to make a copy. When no documents are 12 Stop Key: This key cancels the operation currently in progress and turns off the Alarm Indicator. After loading paper or installing a new toner cartridge, press this key to cancel alarm conditions after the condition has been corrected. While you are programming, pressing the Stop key takes you back step-by-step through the programming functions you have already selected. 13 Start Key: Press the Start key to initiate the operation indicated on the display or to confirm information you have entered into the display. While the fax machine is in power save mode, press the Start key to exit power save mode. 14 Alarm Indicator: This indicator will glow red and an alarm will sound to notify you of any problem that occurs. To turn the alarm indicator off, press the Stop key and correct the problem. Component Identification 15 English end of your transmission or after reception of any page has been completed. To answer a voice request, press the this key after lifting your telephone handset. loaded, press this key once to obtain a Message Confirmation Report about your last transmission on the LCD Display Panel, and a second time to receive a printed report. You can also use the Copy key as a shortcut for programming One Touch keys and Auto Dial numbers. After you have loaded a document and manually dialled a telephone number, press Copy to be able to instantly program that number into a One Touch Key or Auto Dial number. 4100 Fax ENGLISH 15/1/97 9:37 am Page 16 15 Plus key (One Touch key 8): Each fax number you enter or program into your fax machine can be up to 32 digits long. In the case that you need to dial a number which is longer than 32 digits, it is possible to dial a number using any combination of One Touch keys, Auto Dial numbers or the numeric keypad. When programming a chain dial number into a One Touch key or Auto Dial number, press the Plus key at the end of the first part of the number to indicate to the fax machine that this is a chain dial number. 16 Pause Key (One Touch key 10): Use this key English tion into a One Touch key, write the location's name on the One Touch label. Lift off the plastic cover above the One Touch label, use a pencil to write in the name, then replace the cover. 20 #/Group Key: Once you have programmed some One Touch keys or Auto Dial numbers, use this key to create groups to allow you to send the same fax to multiple locations. After you have loaded a document, use this key to select the group you want to send your fax to. 21 0/Unique Key: When dialling, you will use this key to enter a "0". When programming your Sender ID or a Location ID, you can use this key to enter a variety of unique characters, including: ! # & ` ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø. 22 Numeric Keypad: When dialling, these 12 keys on the One Touch keypad to enter automatic 3-second pauses (certain countries only) in dialling when programming telephone numbers. For example, you may want to use this key to tell your machine to wait for an outside or international line to open. Pauses in telephone numbers are marked by a "P" symbol. 17 Space Key (One Touch key 9): Use this key on the One Touch Keypad to enter spaces while programming. Unlike the Pause key, spaces are used for easier reading only and have no effect on dialling. 18 One Touch Keypad: For a description of all the work just like the keypad on a telephone. You will also use the keypad to enter numbers, letters and other characters while programming. After pressing the Search key, you can also use the numeric keypad to alphabetically search for the names of locations programmed into your fax machine. 23 */Tone Key: If your fax machine is set to pulse functions of the One Touch keypad, see the next section, The One Touch Keypad. 19 One Touch Labels: After programming a loca- dialling, this key allows you to switch the dialling operation of your fax machine from pulse to tone dialling during your current call. You can also use this key while programming to create numbers with 16 Component Identification 4100 Fax ENGLISH 15/1/97 9:37 am Page 17 The One Touch Keypad The One Touch keys are your fax machine's most important tool. You will use them for quick, onetouch dialling, and to access most of your fax machine's functions and programming options. Using the One Touch Keys for Dialling To use a One Touch key for dialling, just press the appropriate One Touch key. For each key, you may program up to two telephone numbers: a primary number, which will always be dialled first, and an alternate number which will be automatically dialled if the first number is busy or if there is no answer. You can also use the Location IDs (names) associated with One Touch keys to search for these locations by name using the Search key. Using the One Touch Keys for Selecting Functions and Programming 2/Broadcast Feeder TX Key: Use this key to send a fax to multiple locations. 3/Confidential TX Key: Use this key to send a confidential document to a mail box (a memory storage area) in the receiving fax machine. 4/Relay Initiate TX Key: Use this key to set up a relayed fax transmission. During a relayed fax transmission, your fax machine initiates the transmission by sending a document to a second fax machine, which then broadcasts the message to a number of other fax machines. 5/Polling Key: When a document is loaded on the You will also use the One Touch keys for selecting special transmission and reception functions, for obtaining reports and for programming. To select a function from the One Touch keypad, press the Select Function key, then press the corresponding One Touch key. 1/Delayed TX Key: Use this key to send a fax at a later time and date which you specify (within three days). document table, use this key to set your fax machine to wait for another fax machine to call and request the document to be sent (polling transmission). When no document is loaded on the document table, use this key to call another fax machine and Component Identification 17 English 4100 Fax ENGLISH 15/1/97 9:37 am Page 18 English request it to send the documents loaded into it (polling reception). 6/Report Print Key: Use this key to manually print Signal Tones Your fax machine emits a number of sounds to inform you of specific conditions. Key Select Tone: This is a short beep that occurs reports from your fax machine. 7/Counter Display Key: Your fax machine keeps each time you press a key. Error Tones: If you press a wrong or inappropriate track of the number of pages it has printed in several ways. Use this key to check your fax machine's print counters, and to reset your fax machine's drum counter after replacing the image drum unit. 8/Location Program Key: Use this key to program your fax machine's One Touch keys, Auto Dial numbers and groups. 9/User Program Key: Use this key to program your fax machine's identification information, to set your fax machine's clock and to change your fax machine's function settings. 10/Message Print From Memory Key: Your fax machine can be set to receive messages into memory and not print them when it runs low on toner. Using this key you can force messages to print (although print quality may be poor). When no messages are in memory, use this key to print a cleaning page to clear accumulated toner from your fax machine's image drum. key, your fax machine will emit three short beeps. If your fax machine experiences a problem during communications, it will emit three long beeps. Press the Stop key to turn the error tone off, then print a Message Confirmation Report to check the source of the problem (to do this, press the Copy key twice with no documents loaded). Voice Request Tone: During a fax session, either you or the person at the remote fax machine may initiate a voice request. When the person at the remote fax machine either initiates or answers your voice request, your fax machine will emit a repetitive warbling sound. End of Session Tone: At the end of every successful fax session, your fax machine will emit a short beep to inform you that there were no errors or problems in the communication. Off-Hook Alarm Tone: If your fax machine is 18 Component Identification equipped with a handset, and if the handset is left off the hook, your fax machine will emit an intermittent warbling sound. To turn off the sound, hang up the handset or press the Stop key. 4100 Fax ENGLISH 15/1/97 9:37 am Page 19 Getting Started To install your new fax machine, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your fax machine to operate properly. If you have purchased an option package for your fax machine, refer to the documentation you received with that option. Where to Install Your Fax Machine s Unpacking Before you begin, be sure that all the items listed below are included in your package. Remove the contents from the carton and place them on a sturdy surface. s s s s s s s Install your fax machine in a dust-free location away from direct sunlight. Allow several inches on each side of the fax machine to ensure adequate ventilation. Make sure that both power and telephone outlets are available nearby. Choose a location where the relative humidity is between 20% and 80%, and where the temperature is between 10°C/50°F and 32°C/92°F. s Facsimile unit Toner cartridge Image drum unit (inside facsimile unit) Power cord Telephone line cord Paper tray/Copy stacker This handbook Refer to the illustrations in the Component Identification chapter. Tip: A telephone handset, handset cradle and handset cord may also be included. If any items are missing, notify your dealer immediately for a replacement. Keep your packing materials and carton in case you ever need to ship or transport the machine. Installation s s 19 English Installation 4100 Fax ENGLISH 15/1/97 9:37 am Page 20 Setting Up Your Fax Machine Install the Toner Cartridge English Install the Paper Tray/Copy Stacker 1 Open the fax machine's top cover. 1 Slip the paper tray/copy stacker tabs into the rearmost slots in the top of the unit. You will feel them lock into place. 2 Remove the protective plastic cover from the toner well in the image drum unit. Install the Document Tray 1 Insert the document tray into the long horizontal slot on the top of the unit. You will feel it lock into place. Warning: Be careful when handling the toner cartridge. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see the Safety chapter at the beginning of this handbook. 20 Installation 4100 Fax ENGLISH 15/1/97 9:37 am Page 21 3 4 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. 6 Close the top cover of the fax machine. Tip: Ensure that the top cover is firmly closed by pressing down hard on both sides of the top cover. Installation 21 English Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge. 5 Once the toner cartridge is in place, push the gray lever all the way forward to secure it and release the toner. 4100 Fax ENGLISH 15/1/97 9:37 am Page 22 Connect to the Telephone Line 1 English 1 Insert one end of the telephone cord into the LINE terminal at the back of the machine. Plug one end of the handset cord into the handset. Then plug the other end of the handset cord into the jack located on the front of the cradle. Place the handset in the cradle. 2 Insert the other end of the cord into your wall telephone jack. Tip: Now, you can connect either an external telephone or the external handset option for your fax machine. See the instructions below. Option: Installing an External Handset 2 3 Insert the supplied telephone cable into the jack on the telephone cradle. Insert the end of the cord into the TEL terminal on the back of the fax machine. If you purchased an external handset option with your fax machine, follow these instructions to install it. 22 Installation 4100 Fax ENGLISH 15/1/97 9:37 am Page 23 1 1 Insert one end of the telephone cord into the TEL terminal on the back of the machine. Plug the power cord into the power inlet located on the back of the unit. 2 2 Insert the other end of the cord into the jack in your external device. Tip: To connect both an answering machine and a telephone, first connect your answering machine to your fax machine, then plug your external telephone's cord into the telephone jack on your answering machine. Tip: You will need to have the TAD mode feature turned on for an answering machine to work with your fax machine. See Setting the Answering Mode in this chapter. Plug the unattached end of the power cord into a nearby eathed AC power socket. Your fax machine has no power switch and will automatically turn on. The time and current answering mode will appear on the display. Your fax machine is now in standby mode, ready to send or receive faxes. 3 Loading Paper Your fax machine can hold up to 100 sheets of standard-weight (20 lb.) paper. For best results, use paper specially made for laser printers or photocopiers. Available sizes are A4, letter size and legal size. Installation 23 English Connecting an External Telephone or Answering Machine Connect Power 4100 Fax ENGLISH 15/1/97 9:37 am Page 24 Your fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your fax machine (down to 75% of the original length). For example, if you are sent a document created originally on legal-size paper, your fax machine can reduce the received pages to fit on A4 or letter-size paper. Tip: Your fax machine is set at the factory to use A4 paper. If you intend to use a different paper size, change the 1'ST PAPER SIZE user function setting to match your new paper size. See the Programming chapter for instructions. 3 Insert the paper into the paper tray, print side down. English Caution: Be sure to grasp the paper tightly to avoid slipping of the uppermost sheet of paper. 1 Adjust the paper guides to the width of your paper. Setting the Clock Follow these instructions to set the time and date on your fax machine. 1 2 3 4 2 Remove the paper from its wrapper (up to 100 sheets). Note the "print side" notice printed on the label. Fan the paper. 5 6 7 Press the Select Function key. Press the 9/User Program One Touch key. On the numeric keypad, press 3. The display will show 3:CLOCK ADJUSTMENT. Press the Yes key. The display will show the currently set date and time. Using the numeric keypad, enter the new date and time. Press the Yes key to confirm your entry. Press the Select Function key to finish. 24 Installation 4100 Fax ENGLISH 15/1/97 9:37 am Page 25