ENGLISH WI-FI INFO Edited/Published/Produced by: Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 Ivrea (TO) Italy www.olivetti.com Copyright © Olivetti, 2006 All rights reserved Code: 520621en Date of publication: July 2006 Trademarks: Microsoft and Windows are registered trademarks of Microsoft Corporation. Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Olivetti disclaims any proprietary interest in trademarks and trade names other than its own. CONTENTS WI-FI CONNECTIVITY GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1 OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 WI-FI ICON ON THE CONTROL PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 CONNECTION OF THE PRINTER IN A WIRELESS (WI-FI) NETWORK . . . . . . . 3 INSTALLING THE PRINTER IN A WIRELESS NETWORK (WI-FI) . . . . . . . . . . . . 4 Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 USB installation for windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Activating the printer Wi-Fi component . . . . . . . . . . . . . . . . . . . . . . . 5 Creating the connection between the computer and the printer under Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Wi-Fi installation in Ad-Hoc mode (Peer-to-Peer) . . . . . . . . . . . . . . . . . 5 Connection of other computers to the printer in Wi-Fi mode . . . . . . . 5 Wi-Fi Installation in infrastructure mode . . . . . . . . . . . . . . . . . . . . . . . 6 USB installation for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Wi-Fi installation for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Adding the printer under Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . 7 Connection of other computers to the printer in Wi-Fi mode (Macintosh) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 TROUBLESHOOTING INSTALLATION PROBLEMS IN A WIRELESS (WI-FI) NETWORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 The printer is not recognised during a specific installation process . . . . 8 The printer is not recognised during infrastructure installation . . . . . . 9 Declaration of network addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 USING THE WEB SERVER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Accessing the Web Server mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Entering WEP keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Entering WPA keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 CHECKING FIREWALL SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Windows xp environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 WI-FI SYSTEM SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 CONTENTS iii iv CONTENTS WI-FI CONNECTIVITY GUIDE OVERVIEW WI-FI ICON ON THE CONTROL PANEL CONNECTION OF THE PRINTER IN A WIRELESS (WI-FI) NETWORK INSTALLING THE PRINTER IN A WIRELESS NETWORK (WI-FI) TROUBLESHOOTING INSTALLATION PROBLEMS IN A WIRELESS (WI-FI) NETWORK USING THE WEB SERVER CHECKING FIREWALL SETTINGS WI-FI SYSTEM SPECIFICATIONS WI-FI CONNECTIVITY GUIDE 1 OVERVIEW This guide describes the Wi-Fi capabilities of the photo wireless and wifi multifunction printer models. These models feature an internal interface board for wireless connection to a computer. This interface, compliant with the IEEE 802.11b/g standard, transmits and receives information to/from the printer using radio waves. Initial installation and any printer configuration are performed using the USB cable which can then be removed so that the printer can be used on the Wi-Fi (wireless) network. After initial installation, the printer can be used from other computers in the Wi-Fi mode. note: The printer is compatible with devices that comply with the 802.11 b/g standard. note: It is suggested to carry out installation in the Windows 2000 Service Pack 4, Windows XP Service Pack 2, or Macintosh OS X 10.2 or higher environments. WI-FI ICON ON THE CONTROL PANEL The front panel features a LED-type readout for checking Wi-Fi connection status. · · · On the front panel of the printer, when the green LED (A) is: Off, the Wi-Fi system is disabled On, the Wi-Fi system is enabled Flashing, data transfer is underway. 2 WI-FI CONNECTIVITY GUIDE CONNECTION OF THE PRINTER IN A WIRELESS (WI-FI) NETWORK The printer can be connected directly to a computer (Ad-Hoc mode) or via an existing wireless network (Infrastructure mode): · Ad-Hoc (Peer-to-Peer) (factory setting): The printer communicates directly with the computer; to create the connection, both must have a wireless adapter. Check that the computer to be connected to the printer is equipped with a wireless device and that this is active; consult the operator guide provided with the computer. Use of the Ad-Hoc mode is generally restricted to simple, reduced-size wireless networks as there is a considerable downgrading of performance after connecting several network peripherals. note: For the photo wireless model, if wireless and Bluetooth connectivity are available they cannot be used at the same time. · Infrastructure (access point): The printer communicates with the network computers via a wireless access point. The access point acts as hub (signal repeater) and may have a central gateway for connection of the peripherals. Each computer and printer must have a wireless network adapter for connection to the access point. WI-FI CONNECTIVITY GUIDE 3 INSTALLING THE PRINTER IN A WIRELESS NETWORK (WI-FI) PREREQUISITES The following items are required when installing or configuring the printer for the first time: · A USB cable (not included with the printer) · A desktop or portable computer with an active wireless device · In the case of installation in the infrastructure mode, a operational wireless network. note: If the portable or desktop computer is newly purchased, refer to the product User Guide to activate and configure the wireless network settings. INSTALLATION To correctly install the printer in the Wi-Fi network: · Perform the USB installation · Activate the printer's Wi-Fi component To enable wireless data exchange from the computer, use the printer software (Toolbox application) by choosing the Ad-Hoc mode (Peer-to-Peer) or Infrastructure (access point) mode. · Create a network connection between the computer and printer · Perform the Wi-Fi installation To add the printer to the list of available printers. The USB and Wi-Fi installations are performed by using the same "Installation" CD-ROM that is provided with the printer; upon completion of the installation the cable (USB) and wireless (Wi-Fi) connections can be used. USB INSTALLATION FOR WINDOWS Turn on the computer and insert the "Installation" CD-ROM in the computer's CD-ROM drive. note: Connect the USB cable only when instructed to do so. note: If the first window of the guided procedure is not displayed automatically, proceed to start-up manually: click Start > Execute > Browse, select the CD-ROM drive and then click Setup.exe. In the initial screen page, select the Language required and click Next; in the following screen pages, read the information displayed and continue until the following window is shown on the screen: 1 2 3 4 5 6 7 Click the USB button and follow the instructions displayed, clicking Next until reacing the end of the installation. A windows is displayed informing you that installation has been completed and instructing you to click the End button and then to connect the USB cable. note: If you require further information during installation, click the ? button to consult the on-line user documentation. Connect the USB cable (not included) to the printer and to the personal computer. Turn on the printer and wait for the automatic recognition in order to complete installation. Remove the "Installation" CD-ROM from the CD-ROM drive. USB installation has been completed. For instructions on how to use of the printer, click Start > Programs or All programs > Olivetti and consult the documentation. 4 WI-FI CONNECTIVITY GUIDE 1 2 3 4 · · ACTIVATING THE PRINTER WI-FI COMPONENT Connect the USB cable and turn on the printer. Open the Toolbox program (Start > Programs or All the programs > Olivetti> Toolbox). Click the Settings button and then Wireless. Tick the Enable wireless communication check box and select the required mode: Ad-Hoc (Peer-to-Peer): to connect the computer directly to the printer (factory settings) OR Infrastructure: to connect the printer to the computer via an existing wireless network, the following characteristics of the network must be known: Name of the network, wireless connection mode and encryption settings (WEP, EAP PSK). For information regarding the Wi-Fi parameters, consult the network administrator. Press Send Settings. Wait for automatic reception of the new settings on the printer (this takes a few minutes). The green light of the Wi-Fi icon on the front panel of the printer switches on. At the end, close the Toolbox program. Turn the printer off and then on again and wait for the green LED on the front panel to come on. CREATING THE CONNECTION BETWEEN THE COMPUTER AND THE PRINTER UNDER WINDOWS 5 6 7 8 1 2 3 4 5 With the right-mouse button, click the wireless network icon on the applications bar (the wireless network icon may vary and is normally represented by radio waves). The "Wireless network connection status" window is displayed. Click the Display wireless network button. With a click, select the network combined with the Olivetti printer (if this is not available, try to update the contents of the window by clicking the Update network list button) Create the connection by clicking the Connect button. Wait for the confirmation that the computer and the Olivetti printer have been connected. WI-FI INSTALLATION IN AD-HOC MODE (PEER-TO-PEER) Disconnect the USB cable and and insert the "Installation" CD-ROM in the computer's CD-ROM drive. In the initial screen page, select the Language and then click Next to continue with the installation. note: If the first window of the guided procedure is not displayed automatically, proceed to start-up manually: click Start > Execute > Browse, select the CD-ROM drive and then click Setup.exe. Continue with the installation until the screen page with the Add and Options items is displayed. Click Add to install the printer for the Wi-Fi connection. In the next screen page, select Wi-Fi and then click Next. Follow the instructions of the installation program as far as the printer selection window is concerned. You may be asked to re-boot your computer. Upon completion of the printer re-boot, the Wi-Fi installation routine starts from step 2. Select the printer that is highlighted and confirm by clicking Next. If the printer is not displayed, see "Installation troubleshooting in a wireless network", section "The printer is not recognized during installation". Wait for the display of the message indicating that the printer installation is completed and then click End. The printer has been added to the list of printers available on the system and can now operate in the Wi-Fi environment. CONNECTION OF OTHER COMPUTERS TO THE PRINTER IN WI-FI MODE When the computer is connected to the printer in Wi-Fi mode, a local network has been created. Other computers can be added to this network by simply carrying out Wi-Fi installation, thus the USB connection is no longer required. 1 2 3 4 5 6 · · · However, the following operations are necessary: Activate of the Wi-Fi device of the computer to be connected. Create the connection with the printer. Insert the "Installation" CD-ROM in the CD-ROM drive and carry out installation in the Wi-Fi mode (see the section entitled "Wi-Fi Installation"). WI-FI CONNECTIVITY GUIDE 5 WI-FI INSTALLATION IN INFRASTRUCTURE MODE For the installation of your printer in the infrastructure mode, there are different configurations available depending on the type of existing network. It is suggested that you consult your network administrator for detailed information. Provided below is a sample installation of a printer in a wireless network using an access point (or wireless router) configured with an active DHCP that assigns the IP addresses. note: The DHCP is a system that simplifies network management by automatically assigning an IP address to every machine connected to the network. Configuring the printer for operation in an infras ...