User manual OLIVETTI D-COLOR MF30 Y D-COLOR MF35

PUBLICATION ISSUED BY: Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2006, Olivetti All rights reserved March 2006 The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice. ENERGY STAR is a U.S. registered mark. The ENERGY STAR program is an energy reduction plan introduced by the United States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment. Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product: · incorrect electrical power supply; · incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User's Manual supplied with the product; · replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel. Table of contents 1 Introduction Acknowledgement ......................................................................... 1-3 Copyright ....................................................................................... 1-3 1.1 Special notice to user....................................................................... For Canada .................................................................................... For U.S.A........................................................................................ For New Zealand............................................................................ For Europe ..................................................................................... 1-4 1-4 1-4 1-6 1-7 1.2 1.3 Getting started (fax).......................................................................... 1-8 Sending .......................................................................................... 1-8 Features of the fax.......................................................................... Imprint the total number of pages on the fax............................... Send a fax at a specified time...................................................... To be sent each time a page is read (Quick memory TX) ............ Sending faxes to a foreign country .............................................. TX Stamp ..................................................................................... Frame erasure mode .................................................................... Send a fax in original size select mode........................................ Setting and sending document pages of mixed sizes in a single operation......................................................................... Send Z folded original .................................................................. Sending long originals.................................................................. Specify the binding style of a two-sided document .................... Sending a fax when it receives a polling command from the recipient ......................................................................... Sending a fax with ECM disabled ................................................ Polling specified document.......................................................... Sending a fax with the Super G3 mode disabled ........................ Relay fax ...................................................................................... Use a confidential box ................................................................. Sending a fax protected with a password ................................... To be sent with the density in the background color adjusted.... To be sent with the edge of the character made clear ................ An e-mail is sent from the fax screen .......................................... To be saved in the box................................................................. 1-10 1-10 1-10 1-11 1-11 1-11 1-12 1-13 1-14 1-14 1-15 1-15 1-16 1-16 1-17 1-18 1-18 1-19 1-19 1-20 1-20 1-21 1-21 d-Color MF30 (Phase3) Contents-1 1.4 Explanation of manual conventions............................................... 1-22 Safety advices............................................................................... 1-22 Sequence of action ....................................................................... 1-22 Tips ............................................................................................... 1-23 Special text markings ................................................................... 1-23 Descriptions and symbols for documents and paper.................. 1-24 "Width" and "Length" ................................................................... 1-24 Paper orientation .......................................................................... 1-24 User manuals ................................................................................... 1-25 User manual ­ Copy operations ................................................... 1-25 User manual ­ Network scanner operations................................. 1-25 User manual ­ Box operations...................................................... 1-25 User manual ­ Enlarge display operations ................................... 1-25 User manual ­ FK-502 Facsimile operations (this manual)........... 1-25 User manual ­ Network fax operations......................................... 1-25 User manual ­ Print operations .................................................... 1-26 1.5 1.6 2 Before use 2.1 2.2 2.3 Restriction matter.............................................................................. 2-3 Control panel ..................................................................................... 2-4 First-use settings............................................................................... 2-7 Must-set items ................................................................................ 2-7 Header information ......................................................................... 2-7 Telephone line settings ................................................................... 2-7 Useful functions................................................................................. 2-8 Address book.................................................................................. 2-8 Program ........................................................................................ 2-12 Fax screen........................................................................................ 2-15 User authentication and account track......................................... 2-17 When the user authentication has been set ................................. 2-17 When the account track has been set .......................................... 2-17 Fax reception using the box ........................................................... 2-18 Type of boxes ............................................................................... 2-19 Operations of the PC-FAX RX feature .......................................... 2-22 Using an additional line for both sending and receiving ............. 2-24 Using a line for both sending and receiving ................................. 2-25 Using a line only for receiving ....................................................... 2-27 Using a line only for sending......................................................... 2-28 2.4 2.5 2.6 2.7 2.8 Contents-2 d-Color MF30 (Phase3) 3 Transmission 3.1 3.2 Simple fax transmission................................................................... 3-3 Placing the original on the machine ............................................... 3-7 Using the ADF ................................................................................ 3-7 Placing originals on the platen glass ............................................. 3-8 Sending multiple originals from the platen glass ........................... 3-9 Transmitting originals by using both the ADF and the platen glass............................................................................ 3-10 Setting transmission conditions.................................................... Original image type ...................................................................... Density ......................................................................................... Simplex/Duplex............................................................................ Resolution .................................................................................... Confirming settings and communication results ......................... Registering the address book from the mode check screen....... Selecting one destination .............................................................. Selecting one destination............................................................. Keypad ......................................................................................... Program ....................................................................................... Address book............................................................................... Direct input................................................................................... Selecting multiple destinations .................................................... To confirm/delete a destination ................................................... Recently dialed............................................................................. Scanning.......................................................................................... When original size cannot be detected........................................ When memory capacity is exceeded ........................................... Automatic rotation of original document ..................................... When unable to send...................................................................... Redialing ...................................................................................... Auto redial function ...................................................................... Redial check screen..................................................................... Manual redial function.................................................................. Re-TX user box ............................................................................ 3-12 3-13 3-14 3-15 3-16 3-17 3-20 3-22 3-22 3-22 3-23 3-24 3-27 3-29 3-30 3-31 3-32 3-32 3-32 3-33 3-34 3-34 3-34 3-35 3-35 3-36 3.3 3.4 3.5 3.6 3.7 3.8 3.9 Reserving transmission ................................................................. 3-38 Manual transmission ...................................................................... 3-39 Canceling transmission ................................................................. 3-40 Canceling communication in progress ........................................ 3-40 Canceling reserved jobs .............................................................. 3-41 d-Color MF30 (Phase3) Contents-3 3.10 3.11 3.12 Confirm the job list .......................................................................... 3-43 Confirming reserved documents .................................................. 3-43 Confirming communication results ............................................... 3-44 Memory transmissions and quick memory TX ............................. 3-47 Memory transmission ................................................................... 3-47 Quick memory transmission ......................................................... 3-47 To perform a quick memory transmission .................................... 3-47 Number of originals......................................................................... 3-49 Timer transmission.......................................................................... 3-52 International communication ......................................................... 3-55 Overseas TX.................................................................................. 3-55 Sender information.......................................................................... 3-58 Set to inside body text.................................................................. 3-58 Set to outside body text ............................................................... 3-58 Set to OFF..................................................................................... 3-59 To name ........................................................................................ 3-59 To name is set to ON .................................................................... 3-60 To name is set to OFF .................................................................. 3-60 3.13 3.14 3.15 3.16 4 Reception 4.1 Reception mode ................................................................................ 4-3 Auto reception (fax only mode)....................................................... 4-3 Manual reception (telephone only mode) ....................................... 4-3 Auto reception (fax only mode) ........................................................ 4-4 Manual reception (telephone only mode)........................................ 4-5 Unable to receive............................................................................... 4-6 Memory substitute reception ........................................................... 4-7 Transferring the jobs after memory substitute reception................ 4-7 Reception recording.......................................................................... 4-9 Recording after reducing at the minimum reduction rate............... 4-9 Recording after reducing to fit in paper........................................ 4-10 Recording at full scale .................................................................. 4-17 Recording method at the reception .............................................. 4-18 Reception information .................................................................... 4-20 Set to inside body text.................................................................. 4-20 Set to outside body text ............................................................... 4-20 Set to OFF..................................................................................... 4-20 4.2 4.3 4.4 4.5 4.6 4.7 Contents-4 d-Color MF30 (Phase3) 5 Troubleshooting 5.1 5.2 5.3 5.4 Cannot send messages.................................................................... 5-3 Cannot receive messages ............................................................... 5-4 Error message displayed ................................................................. 5-6 Call for service .................................................................................. 5-7 Procedure when call for service screen appears........................... 5-7 6 7 Specifications Transmission applications 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11 7.12 7.13 7.14 7.15 7.16 7.17 7.18 7.19 7.20 7.21 7.22 Opening the scan setting screen and comm. setting screen....... 7-3 Application functions overview ....................................................... 7-5 Mixed original.................................................................................... 7-8 Z-Folded original ............................................................................ 7-11 Long original ................................................................................... 7-15 Bind position ................................................................................... 7-18 Frame erase transmission ............................................................. 7-21 Background adjustment ................................................................ 7-24 Sharpness........................................................................................ 7-27 TX Stamp ......................................................................................... 7-30 Scan size ......................................................................................... 7-33 Header setting................................................................................. 7-36 Specify the file type ........................................................................ 7-39 Password transmission.................................................................. 7-42 Confidential communication (F-code TX)..................................... 7-45 Relay transmission request (F-code TX) ...................................... 7-48 ECM OFF ......................................................................................... 7-51 V.34 OFF .......................................................................................... 7-54 Fax transmission from public user box/personal user box ........ 7-56 Check the destination before sending.......................................... 7-59 Sending after the check of destination ........................................ 7-61 Specifying the line for sending (Line selection) ........................... 7-62 d-Color MF30 (Phase3) Contents-5 8 Useful functions for reception 8.1 Utilize a document received as confidential reception ................. 8-3 Printing the document received in a confidential user box ............ 8-4 Deleting documents from a confidential user box .......................... 8-5 Memory reception ............................................................................. 8-6 Printing a document held in memory.............................................. 8-6 Deleting a document held in memory ............................................. 8-8 Reception information ...................................................................... 8-9 When [Duplex Print (RX)] is set to [ON]........................................... 8-9 8.2 8.3 9 Polling 9.1 9.2 9.3 Polled transmission........................................................................... 9-3 Printing a document in the polling TX user box.............................. 9-6 Polling reception................................................................................ 9-7 Bulletin.............................................................................................. 9-10 Write a document to the bulletin board ........................................ 9-10 Receive by polling a document written to the bulletin board of a destination (fax)............................................................................. 9-13 Printing a document in the bulletin board user box...................... 9-15 10 Registering/Settings 10.1 10.2 Displaying the fax registration screen........................................... 10-3 Registering the address book ........................................................ 10-5 Registering the fax number for the address book ........................ 10-6 Registering the e-mail for the address book ................................ 10-9 Registering the box for the address book .................................. 10-12 Changing the contents of the address book .............................. 10-15 Deleting the address book.......................................................... 10-17 Registering the group ................................................................... 10-19 Changing the group .................................................................... 10-23 Deleting the group ...................................................................... 10-24 Registering the program............................................................... 10-25 Registering the program ............................................................. 10-26 Deleting the program .................................................................. 10-30 10.3 10.4 Contents-6 d-Color MF30 (Phase3) 10.5 Registering the subject and text of the e-mail .......................... Registering the subject of the e-mail ......................................... Changing the subject of the e-mail............................................ Deleting the subject of the e-mail .............................................. Setting the default of the subject of the e-mail.......................... Registering the text of the e-mail............................................... Changing the text of the e-mail.................................................. Deleting the text of the e-mail.................................................... Setting the default of the text of the e-mail ............................... 10-32 10-32 10-35 10-37 10-39 10-41 10-43 10-45 10-47 10.6 Setting up confidential reception (F-code RX) user boxes....... 10-49 Registering the confidential RX user box................................... 10-49 Scheme of the confidential communication .............................. 10-52 Setting the bulletin board ............................................................ Registering the bulletin board user box ..................................... Password (access password) .................................................... Scheme of transmission/reception by polling with bulletin board ............................................................................. 10-53 10-53 10-56 10-56 10.7 10.8 Setting the relay user box ............................................................ 10-57 Registering the relay user box ................................................... 10-57 Scheme of relayed transmission to multiple stations ................ 10-60 Setting the memory RX user box ................................................ 10-61 10.9 11 Utility mode 11.1 Utility mode screen......................................................................... Entering user setting .................................................................... Exiting from user setting .............................................................. Entering administrator setting...................................................... Exiting from administrator setting ................................................ 11-3 11-3 11-3 11-4 11-5 11.2 Fax utility mode list......................................................................... 11-6 Fax Basic Screen Default Setting ................................................ 11-6 Fax Active Screen ........................................................................ 11-6 Initial Setting ................................................................................ 11-7 Entering Power Save Mode (Fax)................................................. 11-7 Print/Fax Output Settings ............................................................ 11-7 Restrict Fax Broadcasting............................................................ 11-7 Header Information ...................................................................... 11-8 Header/Footer Position................................................................ 11-8 Telephone Line Settings .............................................................. 11-9 TX/RX Setting............................................................................. 11-10 Function Setting......................................................................... 11-11 PBX CN Set................................................................................ 11-12 d-Color MF30 (Phase3) Contents-7 Report Settings ........................................................................... 11-13 Job Settings List ......................................................................... 11-13 Multi Lines Setting ...................................................................... 11-14 Restrict Fax TX............................................................................ 11-15 11.3 11.4 11.5 11.6 11.7 11.8 11.9 Fax basic screen default setting .................................................. 11-16 Fax active screen........................................................................... 11-19 Initial setting................................................................................... 11-22 Entering power save mode (fax) .................................................. 11-24 Print/Fax output settings .............................................................. 11-27 Restrict fax broadcasting ............................................................. 11-29 Header information ....................................................................... 11-31 11.10 Header/Footer position................................................................. 11-34 11.11 Telephone line settings ................................................................. 11-37 11.12 TX/RX setting ................................................................................. 11-40 11.13 Function setting............................................................................. 11-43 Function ON/OFF setting............................................................ 11-43 Turning ON/OFF transmission/reception functions .................... 11-44 Memory RX ................................................................................. 11-47 Setting up Memory RX................................................................ 11-48 Closed Network RX..................................................................... 11-50 Setting up closed network area reception.................................. 11-51 Forward TX setting...................................................................... 11-53 Setting up fax transfer (Forward TX setting) ............................... 11-53 Incomplete TX hold ..................................................................... 11-56 Setting up incomplete TX hold ................................................... 11-56 PC-Fax RX setting ...................................................................... 11-59 TSI user box setting .................................................................... 11-63 Allocate received originals for each fax sender .......................... 11-65 11.14 PBX (Private Branch Exchange) CN set ...................................... 11-69 PBX (Private Branch Exchange) connection mode options........ 11-69 11.15 Report settings .............................................................................. 11-71 11.16 Set the multi lines setting ............................................................. 11-75 Telephone line setting................................................................. 11-75 Function setting .......................................................................... 11-78 Multi lines setting ........................................................................ 11-80 Sender fax no.............................................................................. 11-82 11.17 Restrict fax TX ............................................................................... 11-84 Setting up restrict fax TX ............................................................ 11-84 Contents-8 d-Color MF30 (Phase3) 12 Explanation of reports and lists 12.1 Types of reports and lists .............................................................. 12-3 Reports......................................................................................... 12-3 Lists.............................................................................................. 12-4 Activity report.................................................................................. 12-5 Automatic printout ....................................................................... 12-5 Manual printout ............................................................................ 12-5 TX report........................................................................................ 12-10 Manual printout .......................................................................... 12-10 Automatic printout ..................................................................... 12-10 Polling TX report ........................................................................... 12-12 Polling RX report........................................................................... 12-14 Broadcast report........................................................................... 12-16 Sequence polling reception report ............................................. 12-18 Reservation communication report ............................................ 12-20 Reservation polling TX report...................................................... 12-22 12.2 12.3 12.4 12.5 12.6 12.7 12.8 12.9 12.10 Broadcast reserved report........................................................... 12-24 12.11 An address polling Rx reserved report....................................... 12-26 12.12 Sequence polling RX reservation report .................................... 12-28 12.13 Confidential RX report.................................................................. 12-30 12.14 Bulletin TX report.......................................................................... 12-32 12.15 Relay TX result report .................................................................. 12-34 12.16 Relay request RX report............................................................... 12-36 12.17 PC-Fax TX error report................................................................. 12-38 12.18 Address book list .......................................................................... 12-39 12.19 Group address list ........................................................................ 12-42 How to see the group address list ............................................. 12-44 12.20 Program list................................................................................... 12-45 How to see the program list....................................................... 12-47 12.21 E-mail subject/text list ................................................................. 12-48 How to see the subject/text list ................................................. 12-50 12.22 Fax setting list............................................................................... How to see the fax setting list.................................................... Relay list..................................................................................... Confidential/Bulletin list ............................................................. Sender (TSI) RX box................................................................... 12-51 12-53 12-55 12-56 12-57 d-Color MF30 (Phase3) Contents-9 13 Web Connection 13.1 Items that can be specified using Web Connection .................... 13-3 Operating environment ................................................................. 13-3 Accessing Web Connection.......................................................... 13-4 Page structure .............................................................................. 13-4 Web browser cache ...................................................................... 13-6 For Internet Explorer ..................................................................... 13-6 For Netscape Navigator................................................................ 13-6 Logging on and logging off............................................................. 13-7 To log off....................................................................................... 13-7 Logging on to user mode (public user) ......................................... 13-9 Logging on to user mode (registered user/box administrator) ... 13-11 Logging on to administrator mode ............................................. 13-13 Address book................................................................................. 13-15 To register new destinations....................................................... 13-15 Editing abbreviated destinations ................................................ 13-18 Deleting the address book.......................................................... 13-19 Group .............................................................................................. 13-21 To register group ........................................................................ 13-21 Program registration ..................................................................... 13-24 To register program .................................................................... 13-24 Confidential RX user box .............................................................. 13-32 To register confidential RX user box........................................... 13-32 To open confidential RX user box............................................... 13-34 Bulletin board user box................................................................. 13-37 To register bulletin board user box............................................. 13-37 To open bulletin board user box................................................. 13-39 Relay user box ............................................................................... 13-42 To register relay user box ........................................................... 13-42 To open relay user box ............................................................... 13-44 Polling TX user box ....................................................................... 13-47 To open polling TX user box ....................................................... 13-47 13.2 13.3 13.4 13.5 13.6 13.7 13.8 13.9 13.10 Memory RX user box..................................................................... 13-49 To open memory RX user box .................................................... 13-49 Contents-10 d-Color MF30 (Phase3) 14 Appendix 14.1 14.2 Number of stored pages to memory............................................. 14-3 Entering text.................................................................................... 14-4 To type text .................................................................................. 14-6 List of available characters .......................................................... 14-6 Fax terms......................................................................................... 14-7 Index .............................................................................................. 14-12 14.3 14.4 d-Color MF30 (Phase3) Contents-11 Contents-12 d-Color MF30 (Phase3) 1 Introduction Introduction 1 1 Introduction Thank you for your purchase of our product. This user manual describes operating procedures and precautions for use of the Fax functions. Please read this user manual before starting operation of the machine. After reading this user manual, it is advisable to keep it close at hand to consult it any time when necessary in order to operate the Fax functions at their optimum condition. For correct operation, also read the User manual [Copy Operations] before starting operation. Acknowledgement Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript Logo are registered trademarks or trademarks of Adobe Systems, Inc. Other company names and product names used in this User manual are the registered trademarks or trademarks of their respective companies. Copyright © 2006 by Olivetti S.p.A. All Rights Reserved. Exemption - A part or this User manual may be used or duplicated without permission. - Information written in this User manual is subject to change without notice. d-Color MF30 (Phase3) 1-3 1 1.1 Special notice to user For Canada NOTICE: Introduction This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. AVIS: Le present materiel est conforme aux specifications techniques applicables d'Industrie Canada. L'indice d'equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de terminaux qui peuvent etre raccordes a une interface telephonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, a la seule condition que la somme d'indices d'equivalence de la sonnerie de tous les dispositifs n'excede pas 5. For U.S.A. FCC PART 68 REQUIREMENTS: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If required, this information must be provided to the telephone company. This equipment uses certification jack USOC RJ11C. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). 1-4 d-Color MF30 (Phase3) Introduction 1 To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this equipment FK-502 causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment FK-502, for repair or warranty information, please contact the Olivetti dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If you home has specially wired alarm equipment connected to the telephone line, ensure the installation of FK-502 does not disable you alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your fax machine, you should complete the following steps: See "Header information" on page 11-31. d-Color MF30 (Phase3) 1-5 1 WARNING/CAUTION Explained Introduction 7 WARNING The exclamation point within an equilateral triangle followed by the word "Warning" is intended to alert the user to the possibility that a disregard for the warning may result in fatal hazards or critical injuries. % Be sure to focus your attention on the Warning headings when reading the User manual [Copy Operations]. 7 CAUTION The exclamation point within an equilateral triangle followed by the word "Caution" is intended to alert the user to the possibility that a disregard for the caution may result in minor injuries or in physical damage. % Be sure to focus your attention on the Caution headings when reading the User manual [Copy Operations]. For New Zealand This device is equipped with pulse dialing while the Telecom standard is DTMF tone dialing. There is no guarantee that Telecom lines will always continue to support pulse dialing. Use of pulse dialing, when this equipment is connected to the same line as other equipment, may give rise to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, the user should not contact the Telecom Fault Service. This equipment may not provide for the effective hand-over of a call to another device connected to the same line. This equipment does not fully meet Telecom's impedance requirements. Performance limitations may occur when used in conjunction with some parts of the network. Telecom will accept no responsibility should difficulties arise in such circumstances. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services. 1-6 d-Color MF30 (Phase3) Introduction 1 The automatic calling functions of this equipment must not be used to cause a nuisance to other customers. Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary port is not specifically designed for 3-wire connected equipment. 3-wire might not respond to incoming ringing when connected to this port. For Europe The Facsimile has been approved in accordance with Council Decision 1999/5/ EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point. In the event of problems, you should contact your equipment supplier in the first instance. The CE marking must be affixed to the product or to its data plate. Additionally it must be affixed to the packaging, if any, and to the accompanying documents. d-Color MF30 (Phase3) 1-7 1 1.2 Getting started (fax) Sending Perform the following basic procedure to send a fax. Introduction 1 2 Press [Fax] on the control panel to start the fax mode. Set the functions as necessary. Fax screen Scan Setting screen Application screen Comm. setting screen 1-8 d-Color MF30 (Phase3) Introduction 1 Use the keypad to enter the fax number of the destination. ­ ­ If you make an incorrect entry, press [Del.] to clear your entry. Press [C] (clear) to clear the whole entry. 3 4 Place the original on the machine. ­ For details, see "Placing the original on the machine" on page 3-7. 5 Press [Start] on the control panel. d-Color MF30 (Phase3) 1-9 1 1.3 Features of the fax Imprint the total number of pages on the fax Introduction You can place the total number of pages on each page of the fax for quick memory transmission. It is useful for the recipient, so that they can make sure whether all pages of the fax have been received. From: MFP01 To:123456789 2006/05/25 13:22 #138 P.001/001 ! Detail For details, see "Number of originals" on page 3-49. Send a fax at a specified time This function allows you to specify the time to start sending a fax. You can save money by specifying a transmission to start during the night or early in the morning when telephone charges are less. ! Detail For details, see "Timer transmission" on page 3-52. 1-10 d-Color MF30 (Phase3) Introduction To be sent each time a page is read (Quick memory TX) This is a method by which the fax transmission is started upon a sheet of original being read. 1 ! Detail For details, see "Memory transmissions and quick memory TX" on page 3-47. Sending faxes to a foreign country You can employ a lower transmission rate if you send a fax to the location at which the communication condition is poor. ! Detail For details, see "International communication" on page 3-55. TX Stamp When transmitting a fax via the copier's ADF, a stamp can be affixed to the pages of the document that have already been scanned, allowing you to confirm that these pages have been scanned. Front surface of original document Original document transmitting direction Stamp position ! Detail For details, see "TX Stamp" on page 7-30. d-Color MF30 (Phase3) 1-11 1 Frame erasure mode Introduction You can send a fax by erasing dark bands sometimes created when transmitting a document bound in the form of book. You can also set the width of marginal erasure according to your preference. Width of erasure Ordinary transmission Frame erasure transmission ! Detail For details, see "Frame erase transmission" on page 7-21. 1-12 d-Color MF30 (Phase3) Introduction Send a fax in original size select mode You can send a fax by designating the paper size for the document to be sent. It is useful if you want to send only a portion of the original. 1 ! Detail For details, see "Scan size" on page 7-33. d-Color MF30 (Phase3) 1-13 1 Introduction Setting and sending document pages of mixed sizes in a single operation You can send pages of mixed sizes because the facsimile recognizes each size and sends pages properly when the mixed original feature is used. Transmitted and reproduced in the same size as the original pages at the destination. You set document pages of mixed sizes on the ADF. ! Detail For details, see "Mixed original" on page 7-8. Send Z folded original You can send Z folded original because the ADF can determine the document size properly. Some facsimiles cannot detect the document size if it has been folded. ! Detail For details, see "Z-Folded original" on page 7-11. 1-14 d-Color MF30 (Phase3) Introduction Sending long originals You can send originals longer than 432 mm. 1 ! Detail For details, see "Long original" on page 7-15. Specify the binding style of a two-sided document You can specify the appropriate binding style when transmitting two-sided documents. Binding style allows the pages of the document to be read appropriately by determining right to left or top to bottom. Top/Bottom bind Transmission Left/Right bind Destination fax ! Detail For details, see "Bind position" on page 7-18. d-Color MF30 (Phase3) 1-15 1 Introduction Sending a fax when it receives a polling command from the recipient You can send a fax that has been read and stored in hard disk in the facsimile when a polling command is sent from the recipient. ! Detail For details, see "Polling reception" on page 9-7. Sending a fax with ECM disabled You can send a fax with ECM disabled to shorten the transmission time. ! Detail For details, see "ECM OFF" on page 7-51. 1-16 d-Color MF30 (Phase3) Introduction Polling specified document 1 You can store documents that you want to poll in the bulletin board of the hard disk for polling transmission or polling reception. ! Detail For details, see "Bulletin" on page 9-10. d-Color MF30 (Phase3) 1-17 1 Sending a fax with the Super G3 mode disabled Introduction You can send a fax with the super G3 mode disabled if V.34 protocol is not available because of restrictions on the Private Branch Exchange (PBX). ! Detail For details, see "V.34 OFF" on page 7-54. Relay fax You can send a fax to a recipient via an intermediate relay station. Remote station Original station Intermediate relay station Toll call Local call Remote station ! Detail For details, see "Relay transmission request (F-code TX)" on page 7-48. 1-18 d-Color MF30 (Phase3) Introduction Use a confidential box 1 You can use a confidential box (similar to an inbox) to exchange confidential information with specific person. Sender Classified document box Receiver ! Detail For details, see "Confidential communication (F-code TX)" on page 7-45. Sending a fax protected with a password You can send a fax protected with a password if the closed communication is set at the recipient. ! Detail For details, see "Password transmission" on page 7-42. d-Color MF30 (Phase3) 1-19 1 Introduction To be sent with the density in the background color adjusted Transmission can be made after the density in the background color of the original is adjusted. ! Detail For details, see "Background adjustment" on page 7-24. To be sent with the edge of the character made clear Transmission can be made after adjustments are made so that blurred characters are made clear to give them a smooth impression. ! Detail For details, see "Sharpness" on page 7-27. 1-20 d-Color MF30 (Phase3) Introduction An e-mail is sent from the fax screen 1 An original that has been read can be sent as an E-Mail from the fax screen to the computer. Mail server E-mail ! Detail For details, see "Direct input" on page 3-27. To be saved in the box An original that has been read can be saved in the box created in the internal hard disk. Furthermore, files saved in the box can be transmitted by fax. Box Hard disk ! Detail For details, see "Fax reception using the box" on page 2-18 or "Fax transmission from public user box/personal user box" on page 7-56. d-Color MF30 (Phase3) 1-21 1 1.4 Explanation of manual conventions Introduction The marks and text formats used in this manual are described below. Safety advices 6 DANGER Failure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact of electrical power. % Observe all dangers in order to prevent injuries. 7 WARNING Failure to observe instructions highlighted in this manner may result in serious injuries or property damage. % Observe all warnings in order to prevent injuries and to ensure safe use of the machine. 7 CAUTION Failure to observe instructions highlighted in this manner may result in slight injuries or property damage. % Observe all cautions in order to prevent injuries and to ensure safe use of the machine. Sequence of action 1 2 The number 1 as formatted here indicates the first step of a sequence of actions. Subsequent numbers as formatted here indicate subsequent steps of a sequence of actions. An illustration inserted here shows what operations must be performed. ? Text formatted in this style provides additional assistance. % Text formatted in this style describes the action that will ensure the desired results are achieved. 1-22 d-Color MF30 (Phase3) Introduction Tips 1 2 Note Text highlighted in this manner contains useful information and tips to ensure safe use of the machine. 2 Reminder Text highlighted in this manner contains information that should be reminded. ! Detail Text highlighted in this manner contains references for more detailed information. Special text markings [Stop] key The names of keys on the control panel are written as shown above. MACHINE SETTING Display texts are written as shown above. d-Color MF30 (Phase3) 1-23 1 1.5 Introduction Descriptions and symbols for documents and paper The use of words and symbols in this manual are explained below. "Width" and "Length" Whenever paper dimensions are mentioned in this manual, the first value always refers to the width of the paper (shown as "Y" in the illustration) and the second to the length (shown as "X"). Paper orientation Lengthwise (w) If the width (Y) of the paper is shorter than the length (X), the paper has a vertical or portrait orientation, indicated by w. Crosswise (v) If the width (Y) of the paper is longer than the length (X), the paper has a horizontal or landscape orientation, indicated by v. 1-24 d-Color MF30 (Phase3) Introduction 1 1.6 User manuals The following user manual have been prepared for this machine. User manual ­ Copy operations This manual contains details on basic operations and the operating procedures for the various copy functions. - Refer to this user manual for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds. User manual ­ Network scanner operations This manual contains details on specifying network settings for standard equipment and on operations for scanning functions. - Refer to this user manual for details on operating procedures for network functions and for using Scan to E-Mail, Scan to FTP and Scan to SMB. User manual ­ Box operations This manual contains details on operating procedures for using the boxes. - Refer to this user manual for details on operating procedures for using the boxes on the hard disk. User manual ­ Enlarge display operations This manual contains details on operating procedures for using copy, network scanner and fax functions in Enlarge Display mode. - Refer to this user manual for details on operating procedures in Enlarge Display mode. User manual ­ FK-502 Facsimile operations (this manual) This manual contains details on operating procedures for faxing. - Refer to this user manual for details on operating procedures for fax functions when the fax kit is installed. User manual ­ Network fax operations This manual contains details on operating procedures for Network fax. - Refer to this user manual for details on operating procedures for Network fax functions (Internet Fax/IP Address Fax). d-Color MF30 (Phase3) 1-25 1 User manual ­ Print operations Introduction This manual contains details on operating procedures using the standard built-in printer controller. - For details on the printing functions, refer to user manual (PDF file) on User Software CD-ROM. 1-26 d-Color MF30 (Phase3) 2 Before use Before use 2 2 2.1 Before use Restriction matter 2 Note No sending or reception of a fax in color is available for this fax kit. This fax kit can be connected to phone lines as shown below. - Local phone lines (including facsimile communication networks) - PBX (Private branch exchange Two wire system) With respect to the telephone line to be used, be sure to check the following. - A business phone cannot be connected as an outside line. - When the digital private line is multiplexed in the corporate network that is used by the customer, the facsimile communication may be subject to the following constraints. ­ The transmission speed is restricted. ­ Communication by the Super G3 is not available. There may occur once in a while communication errors in the setting made when the product was shipped from the factory. These constraints are due to the multiplexed device that restricts the band available for the line to the utmost limit on the assumption that voice is used. However, these constraints vary depending on a device that makes up the network. For more information, refer to the administrator of the network that you use. 2 Reminder Turning the power OFF/ON repeatedly may cause an fault. After turning OFF the equipment, wait for more than 5 seconds before turning it ON again. d-Color MF30 (Phase3) 2-3 2 2.2 Control panel Before use 1 Power Save 2 34 Box Access 5 Fax 6 Scan 7 Copy Reset 8 ABC DEF Interrupt Power 24 23 22 Help GHI JKL MNO Accessibility Enlarge Display Mode Memor Memory Utility/ Counter Mode Check Chec PQRS TUV WXYZ Proof Copy 9 10 11 12 Stop Start Star Contrast Data Main P er Power 21 20 19 18 17 16 15 14 13 No. 1 Name [Power Save] key Description Press to enter Low Power mode. While the machine is in Low Power mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To cancel Low Power mode, press the [Power Save] key again. Displays various screens and messages. Specify the various settings by directly touching the panel. If user authentication or account track settings have been applied, press this key after entering the user name and password (for user authentication) or the account name and password (for account track) in order to use this machine. Press to enter Box mode. While the machine is in Box mode, the indicator on the [Box] key lights up in green. For details, refer to the User manual [Box Operations]. Press to enter Fax mode. While the machine is in Fax mode, the indicator on the [Fax] key lights up in green. Press to enter Scan mode. While the machine is in Scan mode, the indicator on the [Scan] key lights up in green. For details, refer to the User manual [Network Scanner Operations]. Press to enter Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the User manual [Copy Operations]. 2