User manual OLIVETTI D-COPIA 163MF Y D-COPIA 164MF

Operation Guide EN PUBLICATION ISSUED BY: Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2007, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice. ENERGY STAR is a U.S. registered mark. The ENERGY STAR program is an energy reduction plan introduced by the United States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment. Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product: · incorrect electrical power supply; · incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User's Manual supplied with the product; · replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel. Contents Legal and Safety 1 Machine Parts Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Document Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Operation Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Message Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 2 Loading Paper Paper Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Before Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Loading Paper into a Cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Manual Feed Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Manual Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Selecting Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6 Selecting Media Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7 3 Preparations Connecting the Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Connecting the USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Turning the Machine On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Loading Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 4 Copy Functions Basic Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Placing Originals in the Document Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Placing a Thick Original on the Platen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Zoom Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Standard Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Variable Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Collate Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 EcoPrint Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 5 Scanning Functions User Interface Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1 Selecting the Scan Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Selecting Image Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Selecting the Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Enhancing Your Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3 6 Printing Functions Printing Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 7 Using QLINK To Start the QLINK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1 MFP Button Setting Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Using the Scan To PC Button on the Operation Panel to Scan . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 OPERATION GUIDE i Configuring the Scan To PC Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Copy Function Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4 Configuring the Copy Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4 Scan Function Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6 Send to email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6 Send to file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6 User define Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6 8 System Settings Message Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1 Sleep Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1 Toner Install . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Buzzer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Drum Reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Drum Refresh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3 Drum Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3 Eco Fuser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3 Copy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4 Changing Function Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4 Printing the Report Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5 9 Maintenance Toner Container Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1 Cleaning the Charger and Registration Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3 Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6 Cleaning the Document Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6 Replacing the Document Processor Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7 Shipping Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8 10 Troubleshooting General Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1 Maintenance and Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3 Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4 Output Tray and Rear Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4 Paper Cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5 Manual Feed Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6 Inside Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9 Document Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-11 11 Specifications Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Copying Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scanning Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Document Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1 11-2 11-2 11-3 11-3 11-3 11-4 INDEX ii OPERATION GUIDE Making Full Use of This Machine's Advanced Functions 1 Zoom mode 2 Enlarging/reducing copies to a desired size between 25% and 400% 25 % Copy Mode selection Making clear reproductions of photographs 3 EcoPrint mode Saving on toner use 400 % 4 Combine modes 5 Making one copy from either two or four originals Collate mode Collating automatically 6 Language Selection Function Changing the language used in the message display 7 Making full-color scans 8 Loading an image from TWAIN OPERATION GUIDE iii iv OPERATION GUIDE Legal and Safety CAUTION: No liability is assumed for any damage caused by improper installation. Notice The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition. No responsibility is assumed if accidents occur while the user is following the instructions in this manual. No responsibility is assumed for defects in the printer's firmware (contents of its read-only memory). This guide and any copyrightable subject matters sold or provided with or in connection with the sale of the machine are protected by copyright. All rights are reserved. Copying or other reproduction of all or part of this guide and any copyrightable subject matters without the prior written consent of Olivetti S.p.A. is prohibited. Any copies made of all or part of this guide and any copyrightable subject matters must contain the same copyright notice as the material from which the copying is done. Regarding Tradenames Microsoft and Windows are registered trademarks of Microsoft Corporation. ENERGY STAR is a U.S. registered mark. All other brand and product names are registered trademarks or trademarks of their respective companies. Legal Restriction On Copying It may be prohibited to copy copyrighted material without permission of the copyright owner. It is prohibited under any circumstances to copy domestic or foreign currencies. Copying other items may be prohibited. OPERATION GUIDE v Legal and Safety Energy Star Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. The International Energy Star Program has as its basic goals the promotion of efficient energy use and the reduction of the environmental pollution that accompanies energy consumption by promoting the manufacture and sale of products that fulfill program standards. International Energy Star Program standards require that multifunction devices come equipped with a Low Power Mode where printer and fax functions remain in a waiting state but energy consumption is still reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time. This product is equipped with the following features as a result of its compliance with International Energy Star Program standards. Low Power Mode The device automatically enters Low Power Mode when 7.5 minutes have passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For further information refer to Sleep Mode on page 8-1. Auto Sleep Mode The device automatically enters Sleep Mode when 15 minutes have passed since the device was last used. The amount of time of no activity that must pass before Sleep Mode is activated may be lengthened. For further information refer to Sleep Mode on page 8-1. Paper Recycling The Energy Star Program encourages the use of environmentally friendly recycled paper. Your sales or service representative can provide information about recommended paper types. Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference. The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below. DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points. vi OPERATION GUIDE Legal and Safety CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points. Symbols The following symbols indicate that the related section includes safety warnings. Specific points of attention are indicated inside the symbol. .... [General warning] .... [Warning of danger of electrical shock] .... [Warning of high temperature] The following symbols indicate that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol. .... [Warning of prohibited action] .... [Disassembly prohibited] The following symbols indicate that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol. .... [Alert of required action] .... [Remove the power plug from the outlet] .... [Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required) OPERATION GUIDE vii Legal and Safety IMPORTANT - PLEASE READ FIRST. CAUTION LABELS Caution labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. NOTE: Do not remove these labels. Label 1 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. ................................. Label 2 Do not touch the support area for the scan unit as there is a danger that your fingers or other objects may become caught or pinched, and this can result in injury. ............................................. viii OPERATION GUIDE Legal and Safety Installation Precautions Environment CAUTION: Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine. Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock. Avoid locations near radiators, heaters, or other heat sources, or locations near flammable items, to avoid the danger of fire. To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the vents, to allow air to be properly ventilated out of the machine. Rear: 25cm Right: 30cm Left: 30cm Front: 100cm Other Precautions Adverse environmental conditions may affect the safe operation and performance of the machine. Install in an air-conditioned room (recommended room temperature: around 71.6°F (22°C), humidity: around 60%RH), and avoid the following locations when selecting a site for the machine. · · · · · Avoid locations near a window or with exposure to direct sunlight. Avoid locations with vibrations. Avoid locations with drastic temperature fluctuations. Avoid locations with direct exposure to hot or cold air. Avoid poorly ventilated locations. OPERATION GUIDE ix Legal and Safety During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated. Power Supply/Grounding the Machine WARNING: Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock. Plug the power cord securely into the outlet. If metallic objects come in contact with the prongs on the plug, it may cause a fire or electric shock. Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative. Other Precautions Connect the power plug to the closest outlet possible to the machine. The power supply cord is used as the main disconnect device. Ensure that the socket/outlet is located/installed near the equipment and is easily accessible. Handling of Plastic Bags WARNING: Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation. x OPERATION GUIDE Legal and Safety Precautions for Use Cautions when Using the Machine WARNING: Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This situation presents a danger of fire or electrical shock should they fall inside. Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine. Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it, bend it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock. Never attempt to repair or disassemble the machine or its parts as there is a danger of fire, electrical shock or damage to the laser. If the laser beam escapes, there is a danger of it causing blindness. If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the power switch off (O) immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative. If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the power switch off (O) immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative. Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock. Always contact your service representative for maintenance or repair of internal parts. OPERATION GUIDE xi Legal and Safety CAUTION Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.) Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock. If the machine will not be used for a short period of time (overnight, etc.), turn the power switch off (O). If it will not be used for an extended period of time (vacations, etc.), remove the power plug from the outlet for safety purposes during the time the machine is not in use. Always hold the designated parts when lifting or moving the machine. For safety purposes, always remove the power plug from the outlet when performing cleaning operations. If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine. Other Precautions Do not place heavy objects on the machine or cause other damage to the machine. Do not open the upper front cover, turn off the power switch, or pull out the power plug during copying. When lifting or moving the machine, contact your service representative. Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity. Do not attempt to perform any operations not explained in this handbook. xii OPERATION GUIDE Legal and Safety CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful. Cautions when Handling Consumables CAUTION Do not attempt to incinerate the Toner Container. Dangerous sparks may cause burns. Keep the Toner Container out of the reach of children. If toner happens to spill from the Toner Container, avoid inhalation and ingestion, as well as contact with your eyes and skin. · · · · If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician. If you do happen to ingest toner, rinse your mouth out with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician. If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician. If toner does happen to get on your skin, wash with soap and water. Do not attempt to force open or destroy the Toner Container. Other Precautions After use, always dispose of the Toner Container in accordance with Federal, State and Local rules and regulations. Store all consumables in a cool, dark location. If the machine will not be used for an extended period of time, remove the paper from the cassette, return it to its original package and reseal it. OPERATION GUIDE xiii Legal and Safety Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified as Class 1 laser product under IEC 60825. CAUTION: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure. This label is attached to the laser scanner unit inside the machine and is not in a user access area. xiv OPERATION GUIDE Legal and Safety Safety Instructions Regarding the Disconnection of Power (Europe) CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen. DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity characteristics of information technology equipment EN55024 Limits and methods of measurement for radio interference characteristics of information technology EN55022 Class B equipment Limits for harmonic currents emissions for equipment input current 16A per phase Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A Safety of information technology equipment, including electrical equipment Radiation Safety of laser products, equipment classification, requirements and user's guide EN61000-3-2 EN61000-3-3 EN60950-1 EN60825-1 OPERATION GUIDE xv Legal and Safety Safety of Laser Beam (USA) 1. Safety of laser beam This equipment has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape. 2. The CDRH Act A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States. On this copier, the label is on the rear. 3. Optical unit When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at left is the label located on the cover of the optical unit. 4. Maintenance For safety of the service personnel, follow the maintenance instructions in the other section of this manual. xvi OPERATION GUIDE Legal and Safety 5. Safety switch The power to the laser unit is cut off when the upper front cover is opened. Safety Instructions Regarding the Disconnection of Power CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. ATTENTION: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs sur l'appareil ne sont que des interrupteurs de fonctionnement : ils ne mettent pas l'appareil hors tension. WARNING This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: · · · · Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. CAUTION: The changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. The above warning is valid only in the United States of America. Mercury Warning The lamp(s) inside this product contain mercury and must be recycled or disposed of according to local, state or federal laws. OPERATION GUIDE xvii Legal and Safety Introduction Included Manuals Included manuals are different depending on models. Model d-Copia 163MF d-Copia 164MF Included Manual Operation Guide (this document) Operation Guide (this document) Facsimile Operation Guide Operation Guide (this document) Describes how to load paper or how to operate copying, printing, or scanning and explains how to handle problems. Facsimile Operation Guide Describes how to use fax function and explains how to handle problems. Overview of Operation Guide This Operation Guide has following chapters: 1 2 3 4 5 6 7 8 9 Machine Parts - identifies the names and functions of the machine and operation panel. Loading Paper - contains explanations on loading paper and attaching the manual feed tray. Preparations - contains information on setting the machine up ready for use. Copy Functions - explains how to make copies. Scanning Functions - explains how to scan originals. Printing Functions - explains how to make prints. Using QLINK - explains how to use QLINK software. System Settings - explains the procedures to make the various settings. Maintenance - describes the maintenance and toner replenishment procedures. or paper jams. 10 Troubleshooting - explains how to handle problems such as error indications 11 Specifications - contains machine specifications. xviii OPERATION GUIDE Legal and Safety Conventions This manual uses the following conventions. Convention Italic Typeface Description Example Used to emphasize a key word, Open the Front Cover. phrase or references to additional For details on Auto Sleep, refer to Sleep information. Mode on page 8-1. Courier Typeface Used to denote messages or Access 13. Sleep Mode. names displayed on the operation panel. Bracket Bold Text Used to denote operation panel Typeface keys. Bold Typeface Used to emphasize buttons or items to be selected in dialog boxes, and titles displayed in dialog boxes. Press [Copy Mode] to select the desired mode. Click Next. Notes Used to provide additional or useful information about a function NOTE: For information about storing the pin, refer to step 10. or feature. Can also contain references to other publications. Used to provide important information. IMPORTANT: Ensure paper is not folded, curled, or damaged. Important Caution Cautions are statements that suggest mechanical damage as a CAUTION: Do not pull the cassette out when holding the front of the machine. result of an action. Used to alert users to the possibility of personal injury. Warning WARNING: High voltage is present in the charger section. OPERATION GUIDE xix Legal and Safety Accessing Menu Items When you configure the machine, you do so by accessing a menu item and making your setting from there. Each configuration instruction in this guide tells you to access the menu item and provides a route map to direct you to that item. An example of a route map and its significance is shown below. . [Menu] or This represents the operation panel button to be pressed. Press the left or right button until 1. Common Setup is displayed. 1. Common Setup [OK] or Press the left or right button until 12. Paper Size is displayed. 12. Paper Size [OK] xx OPERATION GUIDE 1 Machine Parts Main Body 7 1 2 5 4 3 6 1 2 3 4 Scan Unit Front Cover Cassette Manual Feed Tray 5 6 7 Toner Container Developer Unit Drum Unit 11 12 8 9 10 13 14 8 9 10 11 Shipping Lock Original Size Indicator Plate Operation Panel Original Cover 12 Platen 13 Output Tray 14 Paper Stopper OPERATION GUIDE 1-1 Machine Parts 15 16 17 18 19 15 USB Interface Connector 16 5V DC Output (for Print Server IB-110) 17 Rear Cover 18 Power Switch 19 Power Cord Receptacle Document Processor 1 2 3 4 5 1 2 3 Original Table Original Insert Guides Left Cover 4 5 Ejection Extension Original Eject Table 1-2 OPERATION GUIDE Machine Parts Operation Panel d-Copia 164MF 1 2 3 4 5 6 7 8 9 10 / 11 12 13 14 15 16 17 18 19 20 d-Copia 163MF 1 2 3 4 5 6 7 8 9 10 / 11 12 13 14 15 16 17 18 19 20 1 2 3 4 5 6 7 8 9 10 Copy Mode Key and Indicator Collate Key and Indicator Combine Key and Indicator SCAN Key and Indicator COPY Key and Indicator Key Key Numeric Keys EcoPrint Key and Indicator Stop/Clear Key 11 12 13 14 15 16 17 18 19 20 Exposure Adjustment Key Zoom Key Paper Jam Indicator Toner Indicator Scan To PC Key Message Display Menu Key Cancel Key OK Key Start Key NOTE: When copying in EcoPrint mode, press [EcoPrint] on the operation panel, refer to EcoPrint Mode on page 4-6. Set by the Printer Driver when you print in EcoPrint mode from the personal computer, refer to Printing Functions on page 6-1. Message Display The message display on the operation panel shows: · · Status information, the messages listed below which are displayed during normal operation. Error codes, when the printer requires the operator's attention. For further information refer to Maintenance and Error Messages on page 10-3. OPERATION GUIDE 1-3 Machine Parts Status Information Message Warming Up Meaning The machine is warming up and is not ready. When the machine is switched on for the first time, this message will take several minutes. A4 01 The machine is ready to use. This is the ready screen in the copy mode. The machine is in Auto Sleep. The machine wakes from Auto Sleep whenever a key on the operation panel or a print job is received. The machine then warms up and goes on-line. For details on Auto Sleep, refer to Sleep Mode on page 81. The machine is in Low Power Mode. The machine is skipping the data. The machine is making the copy. The machine is printing the received data from your computer. The machine is scanning the original. 100% ······· Sleeping Low Power Canceling... Copying Printing Scanning Error Codes Refer to Troubleshooting section. 1-4 OPERATION GUIDE 2 Loading Paper Paper Cassette - 250 sheets (80g/m2) - 60 to 105g/m2 - A4, B5 (JIS), A5, Letter, Legal, Folio and Oficio II Manual Feed Tray - 1 sheet - 60 to 163g/m2 - A4, B5 (JIS), A5, Letter, Legal, Folio, Oficio II, Statement, Executive, A6, B6, B5 (ISO), Envelope #10, Envelope #9, Envelope Monarch, Envelope #6, Envelope C5, Envelope DL and 16K Paper Specifications The following table summarizes the basic paper specifications: Item Weight Thickness Dimensional Accuracy Squareness of Corners Moisture Content Direction of Grain Pulp Content Specification Cassette: 60 to 105g/m2 Manual Feed Tray: 60 to 163g/m2 0.086 to 0.110mm ±0.7mm 90° ±0.2° 4 to 6% Long grain 80% or more NOTE: For further information about the sizes and types of media that can be used, refer to Specifications, on page 11-1. OPERATION GUIDE 2-1 Loading Paper Before Loading Paper Set the paper in the cassette with the side which faced the top of its packaging facing up. NOTE: Please set paper according to the instruction when paper side is directed. When you open a new package of paper, fan through the sheets to separate them slightly prior to loading. If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause paper jams. IMPORTANT: When using paper that has been run through a copier before, check it to make sure that all staples and paper clips have been removed. Attempting to copy paper that has fasteners attached may result in poor images or malfunctions. Straighten out any creases or curls in the paper before loading it into the cassette. Failure to straighten out creases and curls may lead to paper misfeeds. Loading Paper into a Cassette 1 Pull the cassette completely out of the printer. IMPORTANT: When pulling the cassette out of the printer, ensure it is supported and does not fall out. 2 Press the release button and adjust the paper length guide to the paper size required. 2-2 OPERATION GUIDE Loading Paper 3 Adjust the position of the width guides located on the left and right sides of the paper cassette. Press the release button on the left guide and slide the guides to the paper size required. NOTE: The paper sizes are marked on the cassette. If using Folio or Oficio II paper, remove the green stopper from the paper length guide and fix into position on the paper length guide . Pull the paper length guide towards the rear until it stops. 1 2 4 Load the paper in the cassette. IMPORTANT: Always adjust the paper length and width guides before loading paper to avoid skewed paper feed and/or a paper jam. Do not load paper above the triangle mark located on the width guide. Ensure the side to be printed is facing down and the paper is not folded, curled, or damaged. 5 Push the cassette back into the printer until it stops. There is a paper gauge on the right side of the front of the cassette to indicate the remaining paper supply. Manual Feed Tray Paper placed on the Manual Feed Tray is automatically fed and overrides the paper cassette. OPERATION GUIDE 2-3 Loading Paper 1 Pull out the cassette to access the Manual Feed Tray. 2 Pull the Manual Feed Tray up and out. 3 Pull out the front of the Manual Feed Tray. 4 Push the cassette back into the printer. 5 Adjust the paper width guides and slide the paper into the tray as far as it will go. The side to be printed should be face up. Ensure the paper width guides are flush against the edge of the paper. 2-4 OPERATION GUIDE Loading Paper Envelopes should be fed in the face-up position, right edge first. NOTE: Prior to purchasing envelopes, print a sample to check quality. IMPORTANT: Slide the paper firmly into the tray until it stop. Load one sheet or envelope at a time. Start printing after loading the Manual Feed Tray. 6 After use, move the width guides fully outwards and close the Manual Feed Tray. NOTE: For further information about the sizes and types of media that can be used, refer to Specifications on page 11-1. 7 Pull out the paper stopper. Manual Duplex Use Manual Duplex if you require printing on both sides of the paper. For Manual Duplex, load one sheet on the Manual Feed Tray at a time. 1 Load one sheet on the Manual Feed Tray in the face-up position and print the front side first. OPERATION GUIDE 2-5 Loading Paper 2 Load the printed sheet in the printed face-down position on the Manual Feed Tray again, and print the rear side. Long edge binding or Short edge binding can be selected depending on the orientation of the sheet. Binding Orientation Long Edge Binding How to Load Short Edge Binding Selecting Paper Size After loading paper, you need register the paper size. The paper size that can be used are: A4, Letter, Legal, A5, B5, OfficioII, Executive, Statement, Folio, B6, A6, ISO B5, Envelope C5, Envelope #10, Envelope DL, Envelope #9, Monarch, Envelope #6, 16K [Menu] or 1 2 Access 12. Paper Size. If you are unsure how to use this route map refer to Accessing Menu Items on page xx. Press or to select the paper size and press [OK]. The display returns to the ready screen. 1. Common Setup [OK] or 12. Paper Size [OK] 2-6 OPERATION GUIDE Loading Paper Selecting Media Type You can select the media type. The media type that can be used are: PLAIN, TRANSP., PREPRINT, BOND, RECYCLED, VELLUM, ROUGH, LETTERHD, COLOR, PREPUNCH, ENVELOPE, CARDSTOCK, COATED, THICK, HIGH QLT, CUSTOM [Menu] or 1 2 Access 15.Media Type. If you are unsure how to use this route map refer to Accessing Menu Items on page xx. Press or to select the media type and press [OK]. The display returns to the ready screen. 1. Common Setup [OK] or 15.Media Type [OK] OPERATION GUIDE 2-7 Loading Paper 2-8 OPERATION GUIDE 3 Preparations Connecting the Cables The machine can be connected to a computer. Connecting the USB Cable To connect the machine directly to your computer, use the USB cable. 1 Turn the machine off, remove the power cord from the outlet and turn the computer off. 2 Connect the USB cable to the USB interface connector located at the rear side of the machine. 3 Connect the other end of the USB cable to the USB interface connector on your computer. Connecting the Power Cord Connect the power cord to the rear of the machine. Connect the other end to a suitable power outlet. OPERATION GUIDE 3-1 Preparations Turning the Machine On Turn the power switch on. The machine will begin to warm up after which the ready screen is displayed. Loading Software Installing the Printer Driver and Scanner Driver. Ensure the machine is plugged in and connected to the computer's USB port before installing software from the CD-ROM. Required operating systems (OS) for using the Software: Microsoft Windows 98SE/Me/2000/XP Examples of the operations given in this guide are for the Windows XP. Essentially the same operations are used for Windows 98SE/Me/2000 environments. 1