User manual OLIVETTI D-COPIA 18MF

d-Copia 18MF Operation Guide GB PUBLICATION ISSUED BY: Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2005, Olivetti All rights reserved May 2005 The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice. ENERGY STAR is a U.S. registered mark. The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment. Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product: · incorrect electrical power supply; · incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User's Manual supplied with the product; · replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel. All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher. Making Full Use of This Machine's Advanced Functions 1 Enlarging/reducing copies to 2 a desired size between 50 % and 200 % Zoom mode (Refer to page 4-4) 50 % Copying at a previously registered zoom ratio Standard Zoom mode (Refer to page 4-4) 3 Making clear reproductions of photographs Image quality selection (Refer to page 4-1) 200 % 4 Saving on toner use 5 EcoPrint mode (Refer to the Advanced Operation Guide.) Making one copy from either 6 two or four originals Combine modes (Refer to the Advanced Operation Guide.) Collating automatically Collate mode (Refer to page 4-6) 7 Interrupting the current job using Print Override mode (Refer to page 4-7) 8 Sending scanned data by e- 9 mail (Refer to page 4-9) Making full-color scans (Refer to page 4-13) 10 Loading an image from TWAIN (Refer to page 4-13) 11 Storing address information Address Book (Refer to the Advanced Operation Guide) 3 12 Managing the number of scans and prints by Job Account (Refer to the Advanced Operation Guide) 2 1 4 5 6 A B C OPERATION GUIDE i 13 Changing the operational environment by each individual user User Login (Refer to the Advanced Operation Guide) 14 A full range of optional equipment is available · Document Processor (Refer to the Advanced Operation Guide) · Paper Feeder (Refer to the · Advanced Operation Guide) Expansion Memory (Refer to · the Advanced Operation Guide) FAX System (Refer to the Advanced Operation Guide) ii OPERATION GUIDE Contents Legal and Safety 1 Machine Parts Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Operation Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Message Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 2 Loading Paper Loading Paper Into a Cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Adjusting the Paper Stopper for Folio or Oficio II Size Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Loading Paper on the MP Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Using the Face-up Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 3 Preparations Connecting the Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Connecting the Network Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Connecting the Parallel or USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Turning the Machine On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Accessing Menu Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3 Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 Registering the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 Registering the Subnet Mask . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 Registering the Default Gateway . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 Date and Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 Setting the Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 Summer Time Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 Setting the Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 Default Operation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7 Character Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 Keys Used for Entering Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 Available Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9 List of Character Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9 Entering Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10 Selecting Message Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11 Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11 4 Basic Operation Basic Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Canceling Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Zoom Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Standard Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Variable Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Collate Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 Print Override Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7 Low Power Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8 Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8 Basic Scanning Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9 Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9 OPERATION GUIDE iii Scan to Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11 Recipient Selection from One-Touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13 Scan with TWAIN Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13 Selecting Color Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13 Basic Printing Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 Printing from Application Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 5 Maintenance Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1 Toner Container Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1 Online Help Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1 Replacing Toner Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Cleaning the Charger and the Registration Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4 Reinstalling the Transport Pin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5 6 Troubleshooting General Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 Maintenance and Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3 Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 Jam Location Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 Online Help Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 MP Tray and Inside Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 Cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9 Face-up Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9 Optional Document Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10 7 Specifications Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1 Copying Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Printing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3 Scanning Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3 Document Processor (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4 Paper Feeder (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4 Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4 INDEX iv OPERATION GUIDE Legal and Safety CAUTION: No liability is assumed for any damage caused by improper installation. Notice The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition. No responsibility is assumed if accidents occur while the user is following the instructions in this manual. No responsibility is assumed for defects in the printer's firmware (contents of its read-only memory). This guide, any copyrightable subject matter sold or provided with or in connection with the sale of the machine, are protected by copyright. All rights are reserved the prior written consent of the owner of the copyright is prohibited. Any copies made of all or part of this manual, any copyrightable subject must contain the same copyright notice as the material from which the copying is done. Regarding Tradenames Diablo 630 is a product of Xerox Corporation. IBM Proprinter X24E is a product of International Business Machines Corporation. Epson LQ-850 is a product of Seiko Epson Corporation. Hewlett-Packard, PCL, and PJL are registered trademarks of Hewlett-Packard Company. Centronics is a trade name of Centronics Data Computer Corp. PostScript is a registered trademark of Adobe Systems Incorporated. Macintosh is a registered trademark of Apple computer, Inc. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. PowerPC is a trademark of International Business Machines Corporation. ENERGY STAR is a U.S. registered mark. All other brand and product names are registered trademarks or trademarks of their respective companies. The product uses PeerlessPrintXL to provide the HP LaserJet compatible PCL6 language emulation. PeerlessPrintXL is a trademark of the Peerless Systems Corporation, 2381 Rosecrans Ave. El Segundo, CA 90245, U.S.A. This product contains UFSTTM and MicroType® from Agfa Monotype Corporation. GPL This product contains GPL (www.fsf.org/copyleft/gpl.html) software as part of its firmware. For further information including availability of the source code, to address to the retailer from which the product it has been acquired. OPERATION GUIDE v Legal and Safety Legal Restriction On Copying It may be prohibited to copy copyrighted material without permission of the copyright owner. It is prohibited under any circumstances to copy domestic or foreign currencies. Copying other items may be prohibited. Agfa Japan License Agreement 1 2 "Software" shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols ("Typefaces") solely for your own customary business or personal purposes at the address stated on the registration card you return to Agfa Japan. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can be obtained from Agfa Japan. Agfa Japan retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement. To protect proprietary rights of Agfa Japan, you agree to maintain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces. You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the original. This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License may be terminated by Agfa Japan if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Agfa Japan. When this License expires or is terminated, you shall either return to Agfa Japan or destroy all copies of the Software and Typefaces and documentation as requested. You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software. Agfa Japan warrants that for ninety (90) days after delivery, the Software will perform in accordance with Agfa Japan-published specifications, and the diskette will be free from defects in material and workmanship. Agfa Japan does not warrant that the Software is free from all bugs, errors and omissions. The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded. 3 4 5 6 7 vi OPERATION GUIDE Legal and Safety 8 Your exclusive remedy and the sole liability of Agfa Japan in connection with the Software and Typefaces is repair or replacement of defective parts, upon their return to Agfa Japan. In no event will Agfa Japan be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces. New York, U.S.A. law governs this Agreement. Typefaces without the prior written consent of Agfa Japan. 9 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or 11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2). 12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement. Energy Star Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. The International Energy Star Program has as its basic goals the promotion of efficient energy use and the reduction of the environmental pollution that accompanies energy consumption by promoting the manufacture and sale of products that fulfill program standards. International Energy Star Program standards require that multifunction devices come equipped with a Low Power Mode where printer and fax functions remain in a waiting state but energy consumption is still reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time. This product is equipped with the following features as a result of its compliance with International Energy Star Program standards. Low Power Mode The device automatically enters low power mode when 5 minutes have passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For further information refer to Low Power Mode on page 4-8. Auto Sleep The device automatically enters Sleep Mode when 30 minutes have passed since the device was last used. The amount of time of no activity that must pass before Sleep Mode is activated may be lengthened. For further information refer to Auto Sleep on page 4-8. OPERATION GUIDE vii Legal and Safety Paper Recycling The Energy Star Program encourages the use of environmentally friendly recycled paper. Your sales or service representative can provide information about recommended paper types. Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference. The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below. DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points. CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points. Symbols The following symbols indicate that the related section includes safety warnings. Specific points of attention are indicated inside the symbol. .... [General warning] .... [Warning of danger of electrical shock] .... [Warning of high temperature] The following symbols indicate that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol. .... [Warning of prohibited action] .... [Disassembly prohibited] viii OPERATION GUIDE Legal and Safety The following symbols indicate that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol. .... [Alert of required action] .... [Remove the power plug from the outlet] .... [Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required) OPERATION GUIDE ix Legal and Safety IMPORTANT - PLEASE READ FIRST. CAUTION LABELS Caution labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. NOTE: Do not remove these labels. Label 1 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. ........... Label 2 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. ........... x OPERATION GUIDE Legal and Safety Installation Precautions Environment CAUTION: Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine. Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock. Avoid locations near radiators, heaters, or other heat sources, or locations near flammable items, to avoid the danger of fire. To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the vents, to allow air to be properly ventilated out of the machine. Left: 11 13/16" 30 cm Rear: 11 13/16" 30 cm Front: 39 3/8" 100 cm Right: 11 13/16" 30 cm Other Precautions Adverse environmental conditions may affect the safe operation and performance of the machine. Install in an air-conditioned room (recommended room temperature: around 73.4 °F (23 °C), humidity: around 60 %RH), and avoid the following locations when selecting a site for the machine. · · · · · Avoid locations near a window or with exposure to direct sunlight. Avoid locations with vibrations. Avoid locations with drastic temperature fluctuations. Avoid locations with direct exposure to hot or cold air. Avoid poorly ventilated locations. OPERATION GUIDE xi Legal and Safety During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated. Power Supply/Grounding the Machine WARNING: Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock. Plug the power cord securely into the outlet. If metallic objects come in contact with the prongs on the plug, it may cause a fire or electric shock. Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative. Other Precautions Connect the power plug to the closest outlet possible to the machine. The power supply cord is used as the main disconnect device. Ensure that the socket/outlet is located/installed near the equipment and is easily accessible. Handling of Plastic Bags WARNING: Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation. xii OPERATION GUIDE Legal and Safety Precautions for Use Cautions when Using the Machine WARNING: Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This situation presents a danger of fire or electrical shock should they fall inside. Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine. Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it, bend it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock. Never attempt to repair or disassemble the machine or its parts as there is a danger of fire, electrical shock or damage to the laser. If the laser beam escapes, there is a danger of it causing blindness. If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the power switch off (O) immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative. If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the power switch off (O) immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative. Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock. Always contact your service representative for maintenance or repair of internal parts. OPERATION GUIDE xiii Legal and Safety CAUTION Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.) Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock. If the machine will not be used for a short period of time (overnight, etc.), turn the power switch off (O). If it will not be used for an extended period of time (vacations, etc.), remove the power plug from the outlet for safety purposes during the time the machine is not in use. Always hold the designated parts when lifting or moving the machine. For safety purposes, always remove the power plug from the outlet when performing cleaning operations. If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine. Other Precautions Do not place heavy objects on the machine or cause other damage to the machine. Do not open the upper front cover, turn off the power switch, or pull out the power plug during copying. When lifting or moving the machine, contact your service representative. Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity. Do not attempt to perform any operations not explained in this handbook. xiv OPERATION GUIDE Legal and Safety CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful. Cautions when Handling Consumables CAUTION Do not attempt to incinerate the Toner Container. Dangerous sparks may cause burns. Keep the Toner Container out of the reach of children. If toner happens to spill from the Toner Container, avoid inhalation and ingestion, as well as contact with your eyes and skin. · If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician. If you do happen to ingest toner, rinse your mouth out with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician. If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician. If toner does happen to get on your skin, wash with soap and water. · · · Do not attempt to force open or destroy the Toner Container. Other Precautions After use, always dispose of the Toner Container in accordance with Federal, State and Local rules and regulations. Store all consumables in a cool, dark location. If the machine will not be used for an extended period of time, remove the paper from the cassette, return it to its original package and reseal it. OPERATION GUIDE xv Legal and Safety Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified as Class 1 laser product under IEC 60825. CAUTION: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure. This label is attached to the laser scanner unit inside the machine and is not in a user access area. The labels shown below are attached on the rear side of the machine. xvi OPERATION GUIDE Legal and Safety Safety Instructions Regarding the Disconnection of Power (Europe) CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen. DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC and 93/68/EEC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity characteristics of information technology equipment EN55024 Limits and methods of measurement for radio interference characteristics of information technology EN55022 Class B equipment Limits for harmonic currents emissions for equipment input current 16A per phase Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A Safety of information technology equipment, including electrical equipment Radiation Safety of laser products, equipment classification, requirements and user's guide EN61000-3-2 EN61000-3-3 EN60950 EN60825-1 OPERATION GUIDE xvii Legal and Safety Introduction This Basic Operation Guide has following chapters: 1 2 3 4 5 6 Machine Parts - identifies the names and functions of the machine and operation panel. Loading Paper - contains explanations on loading paper and attaching the Face-up Tray. Preparations - contains information on setting the machine up ready for use. Basic Operation - explains how to make simple copies and prints and how to scan originals. Maintenance - describes the maintenance and toner replenishment procedures. Troubleshooting- explains how to handle problems such as error indications or paper jams. Appendix A - Specifications - contains machine specifications Guides included The following guides are included with this machine. Refer to the guide that corresponds to your particular objective. Installation Guide This Guide contains instructions for assembling and installing the machine. Operation Guide (This guide) This Operation Guide contains explanations on the initial installation and set-up of this machine, the procedure to connect it to a computer, and the basic procedures for using this machine as a copier, printer, and scanner as well for resolving problems if trouble occurs. Advanced Operation Guide The Advanced Operation Guide contains explanations on copier, printer, and scanner functions as well as default settings that can be adjusted on this machine. This guide is stored on the CD-ROM as a PDF document. KX Driver User Guide Describes how to install and set the printer driver. This guide is stored on the CDROM as a PDF document. OPERATION GUIDE xviii Legal and Safety Network tool for Clients Operation Guide Network tool for Clients is a network printing utility intended to monitor and configure the printing system. This guide describes how to install and operate Network tool for Clients. This guide is stored on the CD-ROM as a PDF document. Network tool for Direct Printing Operation Guide Network tool for Direct Printing is a utility that allows you to directly print PDF files without starting Adobe Acrobat by directly sending a PDF file through the Windows spooler. This guide describes how to install and operate Network tool for Direct Printing. This guide is stored on the CD-ROM as a PDF document. Network FAX Driver Operation Guide Describes how to use the Network FAX Driver to send documents created on a network computer directly from that computer to the other fax machine. This guide is stored on the CD-ROM as a PDF document. Conventions This manual uses the following conventions. Convention Italic Typeface Description Example A Completed message displays and the Used to denote messages or names displayed on the operation Copy Basic screen returns. panel, names of machine parts and for references to additional information and other publications. Used for emphasis and to denote buttons on the operation panel. To cancel copying, press Stop/Clear. Bold Typeface Notes Used to provide additional or useful information about a function NOTE: For information about storing the pin, refer to step 10. or feature. Can also contain references to other publications. Used to provide important information. IMPORTANT: Ensure paper is not folded, curled, or damaged. Important Caution Cautions are statements that suggest mechanical damage as a CAUTION: Do not pull the cassette out when holding the front of the machine. result of an action. Used to alert users to the possibility of personal injury. Warning WARNING: High voltage is present in the charger section. xiv OPERATION GUIDE 1 Machine Parts Main Body 1 7 8 3 2 4 5 6 9 10 11 1 2 3 4 5 6 7 8 9 Original Cover Platen Original Size Indicator Plate Operation Panel Top Cover Front Cover Process Unit Charger Cleaner Lock Lever 10 Toner Container 11 Toner Container Release Lever OPERATION GUIDE 1-1 Machine Parts 12 13 14 15 15 17 17 16 18 19 12 Output Tray 13 Stopper Extension Lock 14 Paper Stopper 15 Paper Width Guides 16 Cassette 17 Paper Width Guides (MP Tray) 18 MP (Multi-Purpose) Tray 19 MP Tray Extension 1-2 OPERATION GUIDE Machine Parts 20 21 22 23 24 26 27 25 20 Document Processor Connector 21 Parallel Interface Connector 22 USB Interface Connector 23 Right Cover Anchor Pin 24 Network Interface Connector 25 Rear Cover (Face-up Tray) 26 Power Switch 27 Power Cord Receptacle OPERATION GUIDE 1-3 Machine Parts Operation Panel 5 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 1 2 3 4 5 6 7 8 9 10 11 Status/Job Cancel Key and Indicator Copy Key and Indicator One-touch Keys (1 to 8) Scan Color Select Key and Indicator Program Key and Indicator Scan Resolution Key and Indicator Function Key and Indicator Print Indicator Send/Receive Indicator Memory Indicator Error Indicator: Flashing red indicates an error has occurred. Continuous red indicates a mechanical problem. Turn the power switch off and then back on. 17 18 19 20 21 22 23 24 25 26 27 28 Send Key and Indicator Original Quality Key and Indicator Original Size Key and Indicator Exposure Key and Indicator Paper Select Key and Indicator Message Display Left Select Key Right Select Key Key Back Key Key Key 29 Enter Key 30 Key For further information refer to Maintenance and Error 31 Stop/Clear Key Messages, on page 6-3. 32 Start Key and Indicator 12 13 14 15 16 System Menu/Counter Key and Indicator Log Out Key and Indicator Numeric Keys Reset/Power Key Main Power Indicator 1-4 OPERATION GUIDE Machine Parts Message Display The following examples explain the messages and icons used on the message display. 1 2 3 4 5 Ready to copy. * Set : 1 A4 A4 100% Zoom Ready to send. 6 7 10 Dest.: 3 :h_pttr@owl-net.net Left Off Subject Placemnt 8 9 11 5 Copier Screen Send Screen Reference number Meaning Indicates the current status of the machine. Also displays the title of the current menu whenever the operation panel is being used. Displays an icon that indicates the currently selected source of paper feed. The meaning of each icon is as indicated below. The standard paper cassette is currently selected. When this icon is displayed as , there is no paper is the cassette. The paper cassette for the optional paper feeder is currently selected. When this icon is displayed as , there is no paper is the cassette. The MP Tray is currently selected. 1 2 3 4 5 6 7 8 9 10 11 Displays the size of the original(s). Displays the current setting when there is a corresponding menu that can be selected using the left or right Select keys. Displays the title of the corresponding menu that can be selected using the left or right Select keys. Displays the number of copies. Displays the paper size to be copied. Displays the number of destinations. Displays the destination. Displays Italic when top edge to rear has been selected as the original placement setting, and Left when top edge to left has been selected. Displays On when the e-mail subject or message field contains an entry or Off when there is no entry. OPERATION GUIDE 1-5 Machine Parts 1-6 OPERATION GUIDE 2 Loading Paper Paper can be loaded into the cassette or on the MP tray. For details on the media types that can be used, refer to the Advanced Operation Guide. After taking new paper out of its packet, fan it to separate the sheets before loading it. If you are using paper that has been folded or is curled, straighten it out before loading it. Failure to do so may result in a paper jam. If you will not be using the machine for a prolonged period of time, remove all paper from the machine and seal in its original packaging to protect it against moisture. Be sure to remove any staples or paper clips to avoid a reduction in print quality or damage to the machine. Loading Paper Into a Cassette For details of the paper size and type that can be loaded into a cassette, refer to the Advanced Operator Guide. 1 Carefully pull the cassette all the way out of the machine. 2 Adjust the paper length by pressing in on the release buttons and sliding paper stopper to fit the size of the paper. The paper sizes are marked on the bottom of the cassette. The default settings are for A4/US Letter paper. Refer to Adjusting the Paper Stopper for Folio or Oficio II Size Page on page 2-3 OPERATION GUIDE 2-1 Loading Paper 3 Adjust the paper width by pressing in on the release buttons and sliding the guides to fit the width of the paper. 4 Place the paper in the cassette, with side to be printed downward, so that the leading edge is aligned against the paper stopper. Be sure that none of the paper gets caught on the overhanging tabs, that there is no gap between the paper and the stopper or guides and that it does not exceed the level of the lines located on the width guides. 5 Push the cassette securely all the way back into the machine until it stops. 6 Register the paper size loaded in the cassette. Refer to the Advanced Operation Guide. 2-2 OPERATION GUIDE Loading Paper Adjusting the Paper Stopper for Folio or Oficio II Size Page 1 Slide the paper stopper towards the rear of the cassette until the grooves that are cut into the paper stopper are aligned with the rear edge of the cassette. 2 Remove the stopper extension lock from the paper stopper. 3 Insert the stopper extension lock into the holes in the paper stopper. 4 Press down on the stopper extension lock and slide the paper stopper towards the rear of the cassette to set the lock into place. The paper stopper is now in position for Folio and Oficio II size paper. Loading Paper on the MP Tray For details of the paper size and type that can be loaded into the MP tray, refer to the Advanced Operator Guide. Only load the MP Tray when you are planning to use it. Do not leave paper in the MP tray for long periods of time. When using Legal, Oficio II or Folio size paper, it is recommended that you use the cassette(s). OPERATION GUIDE 2-3 Loading Paper 1 Open the MP tray towards you until it click into place. 2 Pull out the MP tray extension and then flip it open. 3 Adjust the paper width guides to fit the width of the paper. 4 Slide the paper, with the side to be copied or printed onto is facing upward, along the paper width guides, as far as it will go. 2-4 OPERATION GUIDE Loading Paper Using the Face-up Tray When copying and printing onto special paper, such as thick paper (90 to 163 g/m²), and transparencies, always use the face-up tray. The face-up tray has a storage capacity of approximately 30 sheets of standard paper (80 g/m²) but only 1 sheet of special paper should be stored there at one time. 1 Open the face-up tray (located at the rear of the machine). 2 Perform the standard copying or printing procedure. Completed pages will be output onto the face-up tray. OPERATION GUIDE 2-5 Loading Paper 2-6 OPERATION GUIDE 3 Preparations Connecting the Cables The machine can be connected to a network or directly to a computer. Connecting the Network Cable When connecting the machine to the network, use the appropriate network cable (10BASE-T or 100BASE-TX). 1 Turn the machine off, and remove the power cord from the outlet. 2 Connect the network cable to the network interface connector at the rear side of the machine. 3 4 Connect the other end of the network cable to your network device. Make network settings on the operation panel - refer to Network Settings on page 34. Connecting the Parallel or USB Cable To connect the machine directly to your computer, use either a parallel cable or USB cable. For details refer to the Advanced Operation Guide. 1 Turn the machine off, remove the power cord from the outlet and turn the computer off. OPERATION GUIDE 3-1 Preparations 2 Connect the printer cable to the appropriate connector located at the rear side of the machine. Parallel Cable USB Cable 3 Connect the other end of the printer cable to the appropriate connector on your computer. Connecting the Power Cord Connect the power cord to the rear of the machine. Connect the other end to a suitable power outlet. Turning the Machine On Turn the power switch on. The machine will begin to warm up after which the basic screen is displayed. 3-2 OPERATION GUIDE Preparations Accessing Menu Items When you configure the machine, you do so by accessing a menu item and making your setting from there. Each configuration instruction in this guide tells you to access the menu item and provides a route map to direct you to that item. An example of a route map and its significance is shown below. . System Menu/ Counter or This represents the control panel button to be pressed. Press the up or down button until System Setting is displayed. System Setting Enter or Press the up or down button until Network Setting is displayed. Network Setting Enter or Press the up or down button until TCP/IP Setting is displayed. TCP/IP Setting Enter or Press the up or down button until IP Address is displayed. IP Address Enter