User manual OLIVETTI D-COPIA 200MF

USER MANUAL PUBLICATION ISSUED BY: Olivetti Tecnost, S.p.A. Divisione Business Prodotti Office Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivettitecnost.com Copyright © 2004, Olivetti All rights reserved September 2004 The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice. ENERGY STAR is a U.S. registered mark. The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment. The mark affixed to the product certifies that the product satisfies the basic quality requirements. Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product: · · · incorrect electrical power supply; incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User's Manual supplied with the product; replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel. Making Full Use of Advanced Functions 1 Automatic selection of copy paper the same size as the original: Auto Paper Selection mode (Refer to page 3-2) 2 Reduction/enlargement for a specified cassette size: Auto Zoom mode (Refer to page 3-5) 11 × 17": 129 % A3: 141 % 3 Reduction/enlargement in the range from 25 to 200 %: Zoom mode (Refer to page 3-7) 25 % 8 1/2 × 11" A4 200 % 5 1/2 × 8 1/2": 64 % A5: 70 % 4 Copying at a previously registered Zoom ratio: Preset Zoom mode (Refer to page 3-8) 5 Making two-sided copies from various types of originals: Duplex mode (Refer to page 3-9) 6 1 Copying two-page originals onto separate sheets: Split mode (Refer to page 3-12) 2 1 2 1 2 1 2 7 Automatic sorting of copy sets: Sort mode (Refer to page 3-14) ! ! ! ! 8 Change of orientation of copies by set: Offset mode (Refer to Chapter 1, Advanced Operation Guide) 3 2 1 3 2 1 3 2 1 9 Combination of two or four originals onto a single copy page: Combine mode (Refer to Chapter 1, Advanced Operation Guide) 3 2 1 2 1 1 2 10 Making a margin space on 11 Making copies with clean copies: Margin mode (Refer to Chapter 1, Advanced Operation Guide) edges: Border Erase mode (Refer to Chapter 1, Advanced Operation Guide) 12 Use to copy more originals in one operation: Continuous Copying (Refer to Chapter 1, Advanced Operation Guide) BASIC OPERATION GUIDE i 13 Memorizing copy settings: 14 Selection of the language Program function (Refer to Chapter 1, Advanced Operation Guide) used in the message display: Language Setting (Refer to page 2-18) English 15 Using ID-codes to control the number of copies made: Job Accounting mode (Refer to Chapter 4, Advanced Operation Guide) 16 Full range of optional equipment: Document Processor (Refer to page 4-3) Paper Feeder (Refer to page 4-7) Duplex Unit (Refer to page 4-8) Finisher (Refer to page 4-8) Job Separator (Refer to page 4-12) Key Counter (Refer to page 4-13) Fax Kit (Refer to page 4-14) Network Scanner Kit (Refer to page 4-14) Memory Card (CompactFlash) (Refer to page 4-14) Hard Disk (Refer to page 4-15) Additional memory (Refer to page 4-15) ii BASIC OPERATION GUIDE Legal and Safety Information Read this information prior to using your machine. This chapter explains the following topics: · · · · · · · · · · Legal Information............................................................. iv Energy Star Program........................................................v Safety Conventions ......................................................... vi Caution Labels .............................................................. viii Installation Precautions ................................................... ix Power Supply/Grounding the Machine.............................x Precautions for Use......................................................... xi Laser Safety .................................................................. xiv Disconnection of Power..................................................xv CE Declaration of Conformity.........................................xv BASIC OPERATION GUIDE iii Legal and Safety Information Legal Information CAUTION: No liability is assumed for any damage caused by improper installation. Notice The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition. No responsibility is assumed if accidents occur while the user is following the instructions in this manual. No responsibility is assumed for defects in the printer's firmware (contents of its read-only memory). Copyright This Operation Guide is for 1650, 2050, and 2550. Throughout this guide 1650 is referred to as 16 ppm (prints per minute) model, 2050 as 20 ppm (prints per minute) model, and 2550 as 25 ppm (prints per minute) model. This guide, any copyrightable subject matter sold or provided with or in connection with the sale of the machine, are protected by copyright. All rights are reserved. Any copies made of all or part of this manual, or any copyrightable subject must contain the same copyright notice as the material from which the copying is done. Regarding Trade names PRESCRIBE is a registered trademark of Kyocera Corporation. KPDL and KIR (Kyocera Image Refinement) are trademarks of Kyocera Corporation. Diablo 630 is a product of Xerox Corporation. IBM Proprinter X24E is a product of International Business Machines Corporation. Epson LQ-850 is a product of Seiko Epson Corporation. Hewlett-Packard, PCL, and PJL are registered trademarks of Hewlett-Packard Company. Centronics is a trade name of Centronics Data Computer Corp. PostScript is a registered trademark of Adobe Systems Incorporated. Macintosh is a registered trademark of Apple computer, Inc. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. PowerPC is a trademark of International Business Machines Corporation. ENERGY STAR is a U.S. registered mark. All other brand and product names are registered trademarks or trademarks of their respective companies. CompactFlash and CF are trademarks of SanDisk Corporation of America. iv BASIC OPERATION GUIDE Legal and Safety Information Legal Restriction On Copying · · · It may be prohibited to copy copyrighted material without permission of the copyright owner. It is prohibited under any circumstances to copy domestic or foreign currencies. Copying other items may be prohibited. Energy Star Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. The International Energy Star Program has as its basic goals the promotion of efficient energy use and the reduction of the environmental pollution that accompanies energy consumption by promoting the manufacture and sale of products that fulfill program standards. International Energy Star Program standards require that multifunction devices come equipped with Low Power Mode and Auto Sleep Mode. After a specified period of time since the last operation the machine remains in a waiting state but enters Lower Power Mode or Auto Sleep Mode and reduces power consumption. This product is equipped with the following features as a result of its compliance with International Energy Star Program standards: Low Power Mode The device automatically enters Low Power Mode after 15 minutes of machine inactivity. The period of time the machine is idle before entering Low Power Mode can be lengthened. For further information refer to Low Power Mode, on page 3-18. Auto Sleep Mode The device enters Auto Sleep Mode after 30 minutes (16 and 20 ppm models) or 45 minutes (25 ppm model) of machine inactivity. The period of time the machine is idle before entering Auto Sleep Mode can be lengthened. For further information refer to Auto Sleep Mode, on page 319. Duplex Mode The Energy Star Program encourages the use of two-sided copying which reduces the load on the environment. Your Sales or Service Representative can provide information about adding two-sided copying capabilities to this device. For further information refer to Duplex Unit, on page 4-8. BASIC OPERATION GUIDE v Legal and Safety Information Paper Recycling The Energy Star Program encourages use of environmentally friendly recycled paper. Your Sales or Service Representative can provide information about recommended paper types. Safety Conventions Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference. The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects. Also, to ensure correct and safe usage of the machine. The symbols and their meanings are indicated below. DANGER:Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points. CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points. Symbols The following symbols indicate that the related section includes safety warnings. Specific points of attention are indicated inside the symbol. .... [General warning] .... [Warning of danger of electrical shock] .... [Warning of high temperature] vi BASIC OPERATION GUIDE Legal and Safety Information The following symbols indicate that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol. .... [Warning of prohibited action] .... [Disassembly prohibited] The following symbols indicate that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol. .... [Alert of required action] .... [Remove the power plug from the outlet] .... [Always connect the machine to an outlet with a ground connection] Contact your Service Representative to order a replacement (fee required) if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. BASIC OPERATION GUIDE vii Legal and Safety Information Caution Labels Caution labels have been attached to the machine at the following locations for safety purposes. Take care to avoid fire or electric shock when removing a paper jam or when replacing toner. Label 2 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. Label 3 High voltage inside. Never touch parts in this area, because there is a danger of electric shock. Label 4 Label 1 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. NOTE: Do not remove these labels. viii BASIC OPERATION GUIDE Legal and Safety Information Installation Precautions Environment CAUTION: Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine. Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock. Avoid locations near radiators, heaters, or other heat sources, or locations near flammable items, to avoid the danger of fire. To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the vents, to allow air to be properly ventilated out of the machine. Rear: 3 15/16" 10 cm Left: 11 13/16" 30 cm Front: 39 3/8" 100 cm Right: 11 13/16" 30 cm Other Precautions Adverse environmental conditions may affect the safe operation and performance of the machine. Install in an air-conditioned room (recommended room temperature: around 73.4 °F (23 °C), humidity: around 50 %), and avoid the following locations when selecting a site for the machine. · · · · · Avoid locations near a window or with exposure to direct sunlight. Avoid locations with vibrations. Avoid locations with drastic temperature fluctuations. Avoid locations with direct exposure to hot or cold air. Avoid poorly ventilated locations. If the floor is delicate, when the product is moved after installation, the floor may be damaged. BASIC OPERATION GUIDE ix Legal and Safety Information During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated. Power Supply/Grounding the Machine WARNING: Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock. WARNING: Plug the power cord securely into the outlet. If metallic objects come in contact with the prongs on the plug, it may cause a fire or electric shock. WARNING: Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your Service Representative. Other Precautions Connect the power plug to the closest outlet possible to the machine. The power supply cord is used as the main disconnect device. Ensure that the socket/outlet is located/installed near the equipment and is easily accessible. Handling of Plastic Bags WARNING: Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation. x BASIC OPERATION GUIDE Legal and Safety Information Precautions for Use Cautions when Using the Machine WARNING: Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This situation presents a danger of fire or electrical shock should they fall inside. WARNING: Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine. WARNING: Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it, bend it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock. WARNING: Never attempt to repair or disassemble the machine or its parts as there is a danger of fire, electrical shock or damage to the laser. If the laser beam escapes, there is a danger of it causing blindness. WARNING: If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the power switch off ( ) immediately, be absolutely certain to remove the power plug from the outlet and then contact your Service Representative. WARNING: If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the power switch off ( ) immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your Service Representative. WARNING: Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock. WARNING: Always contact your Service Representative for maintenance or repair of internal parts. CAUTION: Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.) CAUTION: Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock. BASIC OPERATION GUIDE xi Legal and Safety Information If the machine will not be used for a short period of time (overnight, etc.), turn the power switch off ( ). If it will not be used for an extended period of time (vacations, etc.), remove the power plug from the outlet for safety purposes during the time the machine is not in use. Always only hold the designated parts when lifting or moving the machine. For safety purposes, always remove the power plug from the outlet when performing cleaning operations. If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your Service Representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your Service Representative in regard to the cost of cleaning the internal parts of the machine. Other Precautions Do not place heavy objects on the machine or cause other damage to the machine. Do not open the upper front cover, turn off the power switch, or pull out the power plug during copying. When lifting or moving the machine, contact your Service Representative. Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity. Do not attempt to perform any operations not explained in this handbook. CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful. xii BASIC OPERATION GUIDE Legal and Safety Information Cautions when Handling Consumables CAUTION: Do not attempt to incinerate the Toner Container or Waste Toner Box. Dangerous sparks may cause burns. Keep the Toner Container and Waste Toner Box out of the reach of children. If toner happens to spill from the Toner Container or Waste Toner Box, avoid inhalation and ingestion, as well as contact with your eyes and skin. If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician. If you do happen to ingest toner, rinse your mouth out with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician. If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician. If toner does happen to get on your skin, wash with soap and water. Do not attempt to force open or destroy the Toner Container or Waste Toner Box. Other Precautions After use, always dispose of the Toner Container and Waste Toner Box in accordance with Federal, State and Local rules and regulations. Store all consumables in a cool, dark location. If the machine will not be used for an extended period of time, remove the paper from the Cassette(s) and Multi-Bypass Tray, return it to its original package and reseal it. BASIC OPERATION GUIDE xiii Legal and Safety Information Laser Safety Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by a user, no radiation can leak from the machine. This machine is classified as a Class 1 laser product under IEC 60825. CAUTION: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure. These labels are attached to the laser scanner unit inside the machine and are not in a user access area. 16 and 20 ppm models 25 ppm model The label shown below is attached on the rear side of the machine. xiv BASIC OPERATION GUIDE Legal and Safety Information Disconnection of Power CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. CAUTION: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen. CE Declaration of Conformity DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC and 93/68/EEC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity characteristics of information technology equipment EN55024 Limits and methods of measurement for radio interference characteristics of information EN55022 Class B technology equipment Limits for harmonic currents emissions for equipment input current 16A per phase EN61000-3-2 Limitation of voltage fluctuations and flicker in low-voltage supply systems for equipment EN61000-3-3 with rated current 16A Safety of information technology equipment, including electrical equipment EN60950 Radiation Safety of laser products, equipment classification, requirements and user's guide EN60825-1 BASIC OPERATION GUIDE xv Legal and Safety Information xvi BASIC OPERATION GUIDE Introduction This Basic Operation Guide has the following chapters: · 1 Machine Parts Identifies the names of the machine parts and main functions. · 2 Preparation Contains explanations on loading paper and machine connections. · 3 Basic Operation Explains how to make simple copies and prints. · 4 Optional Equipment Describes the available optional equipment. · 5 Maintenance Describes the maintenance and toner replenishment procedures. · 6 Troubleshooting Explains how to handle problems such as error indications or paper jams. · Appendix Contains machine specifications. BASIC OPERATION GUIDE xvii Introduction Guides Included The following guides are included with this machine. Refer to the guide that corresponds to your particular objective. Basic Operation Guide (this guide) This Basic Operation Guide contains procedural steps for initial installation and set-up of the machine and connection to a computer. It also includes basic procedures for using the machine as a copier and printer and has a Troubleshooting section. Advanced Operation Guide The Advanced Operation Guide contains explanations on copier and printer functions as well as default settings adjusted on the machine. KX Printer Driver Operation Guide Describes how to install and set-up the printer driver. PRESCRIBE Technical Reference PRESCRIBE is the native language of these printers. This Technical Reference contains information about how printing is performed using the PRESCRIBE commands, as well as a font and emulation description. PRESCRIBE Command Reference Gives a detailed explanation of the PRESCRIBE command syntax and parameters with the aid of print examples. This guide is stored on the CDROM as a PDF document. xviii BASIC OPERATION GUIDE Introduction Conventions This manual uses the following conventions. Convention Italic Typeface Description Used to emphasise a key word, phrase or message. In addition, references to other publications are displayed in italic typeface. Used to emphasise the selection of a feature mode or key. Used to provide additional or useful information about a function or feature. Example Open the Multi-Bypass Tray. Bracket Bold Text Typeface Notes Press [Enter]. NOTE: To ensure best copying quality, it is recommended this cleaning task is performed at least once a month. IMPORTANT: Never use water, thinner or other organic solvents to clean the slit glass. Important Use to provide important information. Cautions are statements that suggest mechanical damage as a result of an action. Used to alert users to the possibility of personal injury. Caution CAUTION: For safety purposes, always remove the power plug from the outlet when cleaning the machine. Warning WARNING: High voltage is present in the charger section. Measurements This guide contains information that corresponds to using both the inch and metric versions of the machine. The screens and messages shown in the guide reflect the inch version of the machine. When using the metric version, refer to the messages on your machine. BASIC OPERATION GUIDE xix Introduction xx BASIC OPERATION GUIDE Contents Making Full Use of Advanced Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i Legal and Safety Information Legal Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Legal and Safety-iv Energy Star Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Legal and Safety-v Safety Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Legal and Safety-vi Caution Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Legal and Safety-viii Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Legal and Safety-ix Power Supply/Grounding the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Legal and Safety-x Precautions for Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Legal and Safety-xi Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Legal and Safety-xiv Disconnection of Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Legal and Safety-xv CE Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Legal and Safety-xv Introduction Guides Included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix 1 Machine Parts Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Message Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7 2 Preparation Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10 Switching Power On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12 Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13 Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16 Setting the Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18 Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18 3 Basic Operation Basic Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Making Zoom Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 Duplex Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9 Split Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12 Sort Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14 Interrupt Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15 Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18 Auto Sleep Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19 Basic Printing Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20 BASIC OPERATION GUIDE xxi Contents 4 Optional Equipment Optional Equipment Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Document Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7 Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8 Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8 Job Separator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12 Key Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13 Fax Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 Network Scanner Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 Memory Card (CompactFlash) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 Hard Disk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15 Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15 5 Maintenance Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Replacing the Toner Container and Waste Toner Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5 6 Troubleshooting Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Error Messages and Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5 Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10 Appendix Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-2 xxii BASIC OPERATION GUIDE 1 Machine Parts This chapter explains the following topics: · · · Main Body .................................................................... 1-2 Operation Panel ........................................................... 1-5 Message Display .......................................................... 1-5 BASIC OPERATION GUIDE 1-1 Machine Parts Main Body 1 2 3 9 10 11 8 5 7 6 4 1 2 3 4 5 6 7 8 9 Original Cover Output Tray Operation Panel Cassette 1 Cassette 2 (20 and 25 ppm models only) Paper Width Adjusting Tab Paper Length Adjusting Tab Left Cover Handle Multi-Bypass Tray 10 Multi-Bypass Tray Extension 11 Insert Guides 1-2 BASIC OPERATION GUIDE Machine Parts 12 13 16 17 14 15 19 18 12 Platen 13 Original Size Indicator Plates 14 Left Cover 15 Waste Toner Box 16 Toner Container Release Lever 17 Toner Container 18 Charger Cleaner Rod 19 Front Cover BASIC OPERATION GUIDE 1-3 Machine Parts 23 24 25 26 22 20 21 22 20 Main Power Switch 21 Main Power Switch Cover 22 Handles for Transport 23 Network Interface Connector 24 USB Interface Connector 25 Parallel Interface Connector 26 Memory Card Slot 1-4 BASIC OPERATION GUIDE Machine Parts Operation Panel 1 2 3 7 6 11 12 13 25 28 27 21 26 29 30 31 32 37 Ready to copy. 100% Auto Auto 1 5 4 8 9 10 15 16 14 17 18 22 19 23 20 24 33 34 36 35 1 2 3 4 5 6 7 8 9 System Menu/Counter Key and Indicator Copier Key and Indicator Printer Key and Indicator Scanner Key and Indicator Fax Key and Indicator Combine Key and Indicator Border Erase Key and Indicator Duplex/Split Page Key and Indicator Offset Key and Indicator 10 Function Key 11 Scanner Function Key 12 Auto Selection Key and Indicator 13 Margin Key and Indicator 14 Sort Key and Indicator 15 Staple Key and Indicator 16 Program Key 17 Zoom Key/< Key 18 Auto%/100% Key/ 19 Original Size Key/ 21 Enter Key Key Key 20 Paper Select Key/> Key BASIC OPERATION GUIDE 1-5 Machine Parts 22 Image Quality Mode Select Key 23 Auto Exposure Key 24 Lighter Key / Darker Key / Exposure Display 25 Message Display 26 Ready Indicator (green light) 27 Data Indicator (green light) 28 Attention Indicator (red light) 29 Job Accounting Key 30 Interrupt Key and Indicator 31 Energy Saver Key and Indicator 32 Power Key and Indicator 33 Numeric Keys 34 Reset Key 35 Stop/clear Key 36 Start Key and Indicator 37 Main Power Indicator 1-6 BASIC OPERATION GUIDE Machine Parts Message Display The message display indicates the operation status of the machine. Copier Basic Screen The following screen displays when the Copier key is pressed. 1 Ready to copy. 100% Auto Auto 4 3 1 6 2 5 Reference number 1 2 3 4 5 6 Meaning Indicates the current machine status. Displays when the original size is automatically selected. Displays the copy magnification ratio. Displays if Auto Paper Selection mode is selected. Displays the Original Size, Paper Size, and the selected cassette. Number of copies selected. BASIC OPERATION GUIDE 1-7 Machine Parts Printer Basic Screen The following screen displays when the Printer key is pressed: 1 2 3 4 Ready GO CANCEL MENU Reference number 1 2 Meaning Indicates the current status of the machine. Select to switch between online and offline, to print/resume printing, to clear a specific error, and to cancel the currently processing page to begin printing a new page. Select to stop printing in progress. Select to adjust network settings. For further information refer to Network Settings, on page 2-13. Also used to change various printer functions and settings. Refer to Chapter 2, Advanced Operation Guide. 3 4 1-8 BASIC OPERATION GUIDE 2 Preparation This chapter explains the following topics: · · · · · · · Loading Paper .............................................................. 2-2 Connection ................................................................. 2-10 Switching Power On ................................................... 2-12 Network Settings ........................................................ 2-13 Setting the Date and Time.......................................... 2-16 Setting the Language ................................................. 2-18 Other Settings ............................................................ 2-18 BASIC OPERATION GUIDE 2-1 Preparation Loading Paper Paper and media can be loaded in the Cassette or Multi-Bypass Tray. NOTE: For information about the types of media that can be used, refer to Appendix, Advanced Operation Guide. Prepare the Paper After removing paper from the packaging, fan through the sheets to separate prior to loading. If using paper that has been folded or is curled, straighten it prior to loading. Failure to do so may result in a paper jam. IMPORTANT: Ensure paper is not stapled and clips are removed. Load the paper with the side which faced the top of the packaging face-up if using a Cassette and face-down if using the Multi-Bypass Tray. Leaving paper out of its package under high temperature and high humidity conditions may lead to problems caused by ambient moisture. After loading paper into a Cassette or Multi-Bypass Tray, seal the remaining paper in its original package. If the machine is not being used for a prolonged period of time, remove all paper from the Cassette(s) and MultiBypass Tray and reseal it in its original packaging. Loading Paper into a Cassette Standard paper (60 to 90 g/m²), thick paper (90 to 105 g/m²), recycled paper, or color paper can be loaded. Up to 300 sheets of standard paper (80 g/m²) can be loaded into each cassette at one time. The paper sizes which can be loaded are: A3, B4, A4, A4R, B5, B5R, A5R, Folio, 11 × 17" (Ledger), 8 1/2 × 14" (Legal), 11 × 8 1/2", 8 1/2 × 11" (Letter), 5 1/2 × 8 1/2" (Statement), 8 1/2 × 13" (Oficio II). IMPORTANT: The type of paper that is being loaded into a cassette (standard, recycled, etc.) must be specified. For details refer to Chapter 3, Advanced Operation Guide. 2-2 BASIC OPERATION GUIDE Preparation 1 Pull the cassette completely out of the machine. IMPORTANT: When pulling the cassette out of the machine, ensure it is supported and does not fall out. NOTE: Pull out one cassette at a time. 2 Push down on the Cassette Base Plate. 3 Using the Paper Width Adjusting Tab, adjust the width guides to the paper size required. NOTE: The paper sizes are marked on the cassette. 4 Using the Paper Length Adjusting Tab, adjust the length guide to the paper size required. BASIC OPERATION GUIDE 2-3 Preparation When loading A3 or 11 × 17" (Ledger) paper, move the paper length guide to the right end and push it down, as shown. NOTE: The paper sizes are marked on the cassette. 5 Load the paper in the cassette, the leading edge must be aligned against the Paper Length Guide. IMPORTANT: Always adjust the paper length and width guides before loading paper to avoid skewed paper feed and/or a paper jam. Ensure the paper is placed securely against the paper length and width guides with no gap. A different paper size may show on the message display if the guides are not adjusted correctly. Do not load paper above the fill lines located on the width guide. Ensure the side to be printed is facing up and the paper is not folded, curled, or damaged. Fill Lines 6 Place the Paper Size Sheet in the slot to show the size of paper inside. 2-4 BASIC OPERATION GUIDE