User manual OLIVETTI ECR 3550 T

Cash Register ECR 3550 T euro CLERK GUIDE GUIDE VENDEUR KASSIERERANLEITUNG GUÍA PARA EL EMPLEADO HANDLEIDING BEDIENDE GUIA DO EMPREGADO ENGLISH PORTUGUÊS NEDERLANDS ESPAÑOL DEUTSCH FRANÇAIS PUBLICATION ISSUED BY: Olivetti Tecnost, S.p.A. 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 2002, Olivetti All rights reserved PREFACE This Clerk Guide explains how to use the numerous features that the cash register has to offer. This electronic cash register is designed to help your business function smoothly by providing efficient register operations. Here are just a few of the cash register's many valuable features: · · · · · · · · · · · · · · · · · · · 40 departments and 1000 Price Look-Ups (PLU); 9 major department group categories and 99 major PLU group categories; possibility of connection to a Personal Computer; possibility of connection to a barcode reader; keypad programming so that the cash register's standard key functions can be personalized according to the specific needs; with the cash register keypad programmed accordingly, possibility of using Take-out, House, Price Inquiry and Tray subtotal functions; 26 clerk numbers with the possibility of assigning a three-digit security code to individual clerk transactions to prevent unauthorized access; 2-station thermal printer that prints information on 2 separate rolls of paper, providing customer receipts and a transaction journal; 7-line customer sales receipt header personalization plus a 5-line customer sales receipt advertisement string personalization; cash, check, charge and credit tender media keys; possibility of using up to 4 different currency exchange rates; swivel pole rear customer 10-character numeric display for transaction viewing; front operator alphanumeric display consisting of a 10-character message line on top and a 10-character transaction line on the bottom; automatic tax computations for up to 8 different programmable VAT and Add-on tax rates; department-linked entry options that streamline and speed-up operation; time and date display, printing on customer receipts and journal records; customer receipt and journal record printing in any one of six languages (English, French, German, Spanish, Dutch and Portuguese); possibility of issuing copies of a transaction receipt. GB-I ENGLISH PLU-to-PLU linking so that PLUs can automatically register other PLUs when activated; TABLE OF CONTENTS GETTING ACQUAINTED WITH YOUR CASH REGISTER ...................................... 1 STANDARD ACCESSORIES ............................................................................................................................. 1 USING THIS MANUAL ....................................................................................................................................... 2 MAINTAINING THE CASH REGISTER .............................................................................................................. 2 THE KEYPAD ............................................................................................................. 3 KEYPAD FUNCTIONS ....................................................................................................................................... 3 OPTIONAL FUNCTIONS THAT CAN BE ASSIGNED TO KEYPAD KEYS ......................................................... 5 THE CONTROL SYSTEM .......................................................................................... 6 THE CONTROL LOCK ....................................................................................................................................... CASH DRAWER WITH REMOVABLE CASH BIN .............................................................................................. OPERATOR AND CUSTOMER DISPLAYS ........................................................................................................ DATE AND TIME DISPLAY ................................................................................................................................. SPECIAL SYMBOL INDICATORS ...................................................................................................................... 6 6 7 7 7 ERROR CONDITIONS ............................................................................................... 7 ERROR MESSAGES AND CODES ................................................................................................................... THE ERROR ALARM ......................................................................................................................................... CLEARING AN ERROR ..................................................................................................................................... GENERAL CLEARANCE ................................................................................................................................... VOIDING ERRORS ............................................................................................................................................ 7 8 8 8 9 MEMORY BACK-UP BATTERY SYSTEM ................................................................ 9 PRINTER COMPARTMENT....................................................................................... 9 PAPER TAPE ..................................................................................................................................................... 9 LOADING THE CUSTOMER RECEIPT ROLL ................................................................................................. 10 LOADING THE JOURNAL ROLL ..................................................................................................................... 11 TRANSACTION EXAMPLES .................................................................................. 13 ENTERING THE REGISTER MODE ................................................................................................................ EXITING THE REGISTER MODE .................................................................................................................... CLEARING ERRORS ....................................................................................................................................... SAMPLE RECEIPT .......................................................................................................................................... REPRINTING A SALES RECEIPT ................................................................................................................... STANDARD TRANSACTIONS .......................................................................................................................... MINUS (-) KEY TRANSACTIONS .................................................................................................................... PLUS (+) KEY TRANSACTIONS ..................................................................................................................... PERCENT DISCOUNT (-%) TRANSACTIONS ................................................................................................ PERCENT PLUS (+%) TRANSACTIONS ........................................................................................................ PLU CODES ..................................................................................................................................................... VOIDS AND REFUNDS ................................................................................................................................... OTHER TRANSACTIONS ................................................................................................................................ TRANSACTIONS USING THE OPTIONAL KEYS ASSIGNED ........................................................................ TRANSACTIONS USING A FOREIGN CURRENCY ............................................................................. CASH REGISTER SPECIFICATIONS AND SAFETY ...................................................................................... 13 13 13 13 14 14 19 20 21 24 26 29 31 34 34 41 GB-II GETTING ACQUAINTED WITH YOUR CASH REGISTER The figure below shows an overall view of your cash register. 11 10 12 1 9 8 2 3 7 6 4 5 Customer Display Operations Control Lock Serial interface for connection to a PC Serial interface for connection to a barcode reader 5. Cash Drawer Lock 6. Cash Drawer 7. Keypad 1. 2. 3. 4. 8. 9. 10. 11. 12. Printer Compartment Lock Journal Roll Display Window Customer Receipt Output Slot Printer Compartment Cover Operator Display STANDARD ACCESSORIES Your cash register comes with the following items: · One 2-piece black plastic journal winder spindle · Two rolls of standard 37.5 + 0.5 mm thermal paper, one for customer receipts and the other for journal record · This Clerk Guide, the System Configuration Guide and the Software Guide · A set of Program keys (PRG) for accessing the machine programming functions · A set of Register keys (REG) for accessing the machine cash register functions · A set of Z keys for accessing the X and Z functions · A set of keys for locking the cash drawer and printer compartment cover · A serial interface cable for the connection of the cash register to a Personal Computer. · Cash register configuration software to be installed on the Personal Computer. GB-1 ENGLISH 4 USING THIS MANUAL Your cash register Clerk Guide is organized for easy reference. The front portion gives an overall view of the cash register and provides information on all the features and functions available. Next you will find transaction examples showing you how to operate the cash register. Transaction examples provide steps for key operations and include sample receipts. At the back of the manual you will find your cash register's technical specifications and some safety information. Use the Table of Contents to locate a particular item. Getting Started Before you begin to use the cash register, read the sections entitled Keypad Functions, The Control System and Operator and Customer Displays to become familiar with their operations. Once the desired program options have been set by your Supervisor, insert the REG control key into the control lock, turn it to the REG 1 or REG 2 position and you are ready to perform sales transactions. In the REG 2 position the cash register will not print the customer receipt unless the [ST] key is pressed at the end of the transaction. MAINTAINING THE CASH REGISTER Provided below is information on how to maintain your cash register. NOTE: Before cleaning the cash register, make sure it is powered off and/or unplugged from the wall outlet. Machine programming data and transaction information for management reports are stored in the cash register. A back-up battery inside the cash register saves this information when the cash register is unplugged from the power outlet or the event of a power failure. 1. Keep all liquids away from the cash register so as to avoid spills which could damage the electronic components. 2. To clean the cash register firstly turn it off and/or unplug it from the wall outlet, then use just a damp cloth. Do not use corrosive substances such as solvents, alcohol, petrol, or abrasive components. 3. If the cash register is stored in extreme hot or cold temperatures (below 32 degrees or above 104 degrees Fahrenheit), allow the temperature inside the cash register to reach room temperature before turning it on. 4. DO NOT attempt to pull the paper tape when the cash register is printing or when you are loading paper. Always use the [R Feed] or [J Feed] key to feed paper. Pulling the paper tape could damage the print mechanism. GB-2 THE KEYPAD Your cash register is equipped with a 53-key keypad by means of which you can perform all cash register functions. The figure below shows the keypad layout. 1 4 2 3 5 6 7 8 24 23 22 21 20 19 12 9 10 11 18 17 16 15 14 13 KEYPAD FUNCTIONS 1. [R Feed] (Receipt Paper Feed) - Advances the receipt paper one line feed; advances the paper continuously when held down. 2. [J Feed] (Journal Record Feed) - Advances the journal paper one line feed; advances the paper continuously when held down. 3. [Dept Shift] (Department Shift) - Allows price entries to departments 21-40. Press this key before entering applicable department keys 21-40. 4. [0 - 9/00] - Input amounts, indicate how many times a particular item repeats, determine percentage rates or amounts to add or subtract. Used to enter Clerk identification numbers. The double zero key allows the quick entry of numbers with two or more zeros. 5. [1-40] (Departments 1 through 40) - Register price entries to departments 1 to 40. To register a price entry to departments 21 to 40, press the [Dept Shift] key followed by the related department number key. 6. [#/NS] - (NS: No Sale) - Opens the cash drawer without registering any amount such as when changing cash for a non-sales transaction. Used to register a transaction number to a transaction or to the sale of individual items. 7. [Price 2] - Registers an alternate price which has been programmed for the same product or department. 8. [Check] - Totals sales paid by check. GB-3 ENGLISH 9. [Charge] - Totals sales that are charged. 10. [ST] - Displays and prints on the customer receipt and transaction journal, the subtotal of a sale. It calculates a subtotal of a transaction consisting of a number of items to be individually discounted or increased by a determined amount or percentage, and prints this on the customer receipt and transaction journal. Also used to print a duplicate copy of the sales receipt just issued (the copy is not recorded on the transaction journal). 11. [Credit] - Totals sales that are put on credit, such as a debit card, or on a credit card which is alternative to the one used for Charge tenders. 12. [Amt Tend/Total] (Amount Tendered/TOTAL) - Totals exact cash transactions and computes change. 13. [.] (Decimal Point) - Used to enter fractional quantities of items being sold. The decimal point is not to be used when entering a price. 14. [Qty/Time] (Dual function: Multiply and date/time display) - Multiplies [department], [PLU] key entries; also toggles between the display of the current date and time in the REG mode. Pressing this key during a transaction displays alphanumeric captions that are longer than the 10-character display capabilities. For example, if the caption is 18 characters long, the whole caption can be displayed in two steps. 15. [Void/EC] (Dual function: Void and Error Correct) - Deletes the last item entered and corrects a particular entry after it is processed and printed. 16. [Clerk] - Confirms an entered clerk number. 17. [Return] - Issues refunds or registers the price of returned merchandise. 18. [Clear] - Clears an entry made from the numeric keypad or with the [Qty/Time] key before finalizing a transaction with a Department or function key. This key is also used to clear error conditions. 19. [PLU] (Price Look Up) - Registers a preset price of an individual item to the appropriate department. 20. [PLU Price] - Temporarily overwrites a price that was assigned to a PLU number. 21. [-] - Subtracts an amount from an item. 22. [+] - Adds an amount to an item. 23. [+%/PO] (Dual function: Percent Plus and Paid Out) - When used as the +% key, adds a percentage to an item or to the sales total. When used as the PO key, registers any money paid out. 24. [-%/RA] (Dual function: Percent Discount and Received On Account) - When used as the -% key, subtracts a percentage from an item or from the sales total. When used as the RA key, registers any payment made to the cash drawer. GB-4 OPTIONAL FUNCTIONS THAT CAN BE ASSIGNED TO KEYPAD KEYS The cash register offers standard functions that can be invoked by pressing the related key on the cash register's keypad (refer to the section The Keypad), but the keys that you may not use as frequently as others can be reprogrammed to invoke other functions that the cash register has to offer. Listed below are the optional key functions that can be assigned to specific keypad keys. 1. [Non tax] - Used when no tax is to be registered for a department or PLU which is programmed for tax. 2. [Tax1] - Tax change operations; overrides a preset tax rate with the rate defined for Tax 1. 3. [Tax 2] - Tax change operations, overrides a preset tax rate with the rate defined for Tax 2. 4. [000] - Triple zero entry function to quicken the entry of large amounts. 5. [Currency] - Currency conversion key. When the exchange rate of a foreign currency is programmed, pressing this key after registering the price of an item displays the item price in the programmed foreign currency. The currency alphanumeric descriptor, if programmed, is displayed on the upper row of the operator display. Pressing this key a second time returns the display to the local currency. 6. [Price Inq.] - PLU price enquiry functions. Pressing this key before a PLU entry displays the programmed price of the specific PLU. 7. [Take out] - Registers an alternate tax rate which is applied to restaurant items that are taken out and that may be subject to a different tax rate with respect to the same item consumed in the restaurant. 8. [House] - Registers a priced item which is offered to the customer free of charge, in other words "on-thehouse". 9. [Tray Subtotal] - In cases when the customer forgets an article, instead of canceling or ending the sales transaction underway so that the customer can go and collect the forgotten article, the clerk can store the entire transaction in a "tray" where it can then be recalled successively. The tray subtotal is stored in the cash register's memory. When the transaction is stored in the tray, the sales transaction of another customer can be initiated and terminated. Recall the tray subtotal, add items and then end the interrupted sale. GB-5 ENGLISH THE CONTROL SYSTEM THE CONTROL LOCK The control lock is located on the upper right-hand side of the keypad. The REG key must be properly inserted in the Control Lock in order for you to be able to operate the cash register. The following figure shows the Control Lock and the different modes that can be used. Depending on the desired operation, inserting the related key in the Control Lock grants access to the following positions: OFF PRG REG 1 The cash register is turned off and cannot be used. Used to program the cash register. The cash register can perform the standard sales transactions that are recorded on both the customer receipt and journal roll. In this mode the preset or programmed header is printed on the customer receipt. This is also called the Receipt Mode. Same as the REG 1 mode with the only exception that the transaction record is only printed on the journal roll. The customer receipt is not printed nor issued unless when a receipt reprint is requested by pressing the [ST] key (copy not recorded on the transaction journal). This is also called the Journal Mode. Prints the X management reports and periodical financial reports. Prints the Z management reports and periodical financial reports, but resets totals (except the grand total) to zero. REG 2 X Z Control Keys The following sets of keys are provided as well as a set of keys to open the cash drawer and printer compartment: REG The REGISTER key can be used in the OFF, REG 1, REG 2 and X modes, granting both Clerk and Supervisor access to cash register functions (as long as the Clerk's specific 3-digit secret code is entered, if defined). The PROGRAM key works in all modes (PRG, OFF, REG 1, REG 2, X and Z) and is usually used to program the cash register and print X and Z management reports. The Z key can be used in the OFF, REG 1, REG 2, X and Z modes granting a higher level access with respect to the REG key. PRG Z CASH DRAWER WITH REMOVABLE CASH BIN The cash drawer features a cash bin with slots for banknotes and slots for coins. Pressing the [#/NS] key with the control key in the REG 1 or REG 2 position opens the drawer. If a clerk number and secret code have been set, pressing this key will open the cash drawer only after the clerk number and code have been specified. This drawer can be locked for security to prevent accidental opening when moving the cash register by using the printer compartment key. A hidden emergency lever underneath the cash register lets you to open the cash drawer even when the machine is powered off (as long as the cash drawer was not locked with the key). If desired, the cash bin inside the cash drawer can be completely removed from the cash register. To do so, gently lift the bin and pull it out. GB-6 OPERATOR AND CUSTOMER DISPLAYS Your cash register offers two displays that provide easy viewing for both the customer and operator during a sales transaction. The customer display shows entry amounts and related transaction information through the use of numbers and special symbols. The operator display shows specific operator messages on the upper 10character line and the same transaction data as shown on the customer display on the lower 10-character line. Both displays are read from left to right. DATE AND TIME DISPLAY ENGLISH Simply pressing the [Qty/Time] key with the cash register in the REG 1 or REG 2 mode toggles between displaying the current date and time. SPECIAL SYMBOL INDICATORS Special symbols appear at the far left-hand side of the displays during cash register operation. These symbols identify machine conditions and include: C (Change) S (Subtotal) = (Total) - (Minus) Indicates that the displayed amount is the change due to the customer. Indicates that the amount shown is the subtotal of a transaction, including sales tax if applicable. Indicates that the amount shown is the transaction total and that the transaction payment was finalized by cash, check, charge or credit. Displays a negative entry. Also displayed if subtotal or cash tendered total is a negative number due to a return or refund. Depending on the currency base set, displayed when the reassigned [Currency] key is pressed to indicate that the amount is displayed in the foreign currency programmed. These symbols clear automatically when you start the next entry or press the [Clear] key. ERROR CONDITIONS ERROR MESSAGES AND CODES Error messages and codes appear when an incorrect entry is made or when the cash register is in a state that could cause an error condition or is, in fact, in an error condition. Error messages are displayed on the upper row of the operator display while error codes are displayed on the lower row of the operator display and on the customer display. They include: ERROR MESSAGE ERROR CODE DESCRIPTION OPTION RAM PRINTER FUNCTION CLERK CTRL LOCK REPORT REQ E04 E05 E11 E12 E13 E16 Error in the optional RAM. Printer error. An error is made during operation or when programming the cash register. The Clerk identification sequence is required. The control lock is set to a wrong position. A report issue is requested. GB-7 ERROR MESSAGE ERROR CODE DESCRIPTION PR PAPER 2 PR HEAD UP J PAPER 2 J HEAD UP E22 E23 E25 E26 Out of customer receipt paper; insert paper. Printhead at customer receipt station up; press the printhead release lever down. Out of journal paper; insert paper. Printhead at journal station up; press the printhead release lever down. Press the [Clear] key to clear an error condition. THE ERROR ALARM The error alarm warns of an operator error (usually when a wrong key is pressed for a specific type of entry) or of an error made during cash register programming. The error alarm can also indicate that the Control Lock is in the wrong position for the current operation. In case of error, the error tone sounds, a specific error code is displayed on the customer display and on the right-hand side of the lower row of the operator display, the related error message is displayed on the upper row of the operator display and the keypad locks. CLEARING AN ERROR Press the [Clear] key to clear an error. The tone ends, the displays clear and the keypad unlocks, allowing you to continue with the transaction or restart the program. If an error condition cannot be cleared, perform a general clearance. NOTE: The [Clear] key also clears an incorrect entry from the display prior to pressing a registration key. Once an entry is printed, the [Void/EC] key must be used to correct an error. GENERAL CLEARANCE If the cash register does not function, for example when the error signal cannot be stopped by pressing the [Clear] key, perform a general clearance. There are two ways of performing a general clearance: 1. Turn the Control Key to the OFF position. 2. Unplug the cash register from the power socket. 3. Wait ten seconds and then reconnect the cash register to the power socket to continue. If the cash register remains in an error condition, proceed with the second general clearance method: 1. Turn the Control Key to the OFF position. 2. With the cash register still plugged to the power outlet open the printer compartment cover and press the Reset button on the rear left-hand side of this compartment. The Reset button is indicted in the following figure. GB-8 VOIDING ERRORS Once an entry is printed, the [Clear] key cannot be used to clear an error. Press the [Void/EC] key to correct an error already registered. Voiding the Entry Just Completed Simply press the [Void/EC] key. The entry is reprinted with a "-" symbol followed by the amount and erased from the transaction. Voiding an Earlier Entry To void an earlier entry, register it again and then cancel it using the [Void/EC] key. When a transaction including the error is completed, proceed with the following steps to void the error. 1. Retype the incorrect information, exactly as originally entered, and press the [Void/EC] key. 2. Enter the correct amount. 3. Total the transaction by pressing the [Amt Tend/Total] key. MEMORY BACK-UP BATTERY SYSTEM During cash register operations, all transaction data for the management reports are stored in the cash register's memory. This memory also holds all of the cash register's programming data. The memory back-up battery inside the cash register keeps this information stored in memory when the cash register is unplugged from the power outlet or when a power failure occurs. To activate the memory back-up battery system, charge the backup battery by keeping the cash register plugged into a grounded power outlet for at least 48 hours. The cash register can be used normally during this period of time. PRINTER COMPARTMENT The printer compartment is on the upper left-hand side of the cash register. It houses the customer receipt and journal paper rolls, 2-piece journal winder spindle, thermal printer and the Reset button. PAPER TAPE This cash register uses two rolls of standard 37.5 + 0.5 mm paper. One roll is used for the customer receipt while the other roll is used for the journal record. The cash register signals a receipt or journal out of paper condition. The paper needs to be changed when a red line appears on the tape. GB-9 ENGLISH LOADING THE CUSTOMER RECEIPT ROLL Proceed as follows to load a customer receipt roll into the cash register: 1. Make sure that the cash register is plugged into a grounded power outlet and that the Control Key in either one of the two REG positions. 2. Unlock the printer compartment cover and remove it from the cash register by firmly gripping the back of the cover and gently lifting the front upward to release its snap features from the case. 3. With a pair of scissors, cut the end of the new paper tape to create a straight, even edge so that the paper can be properly fed through the print mechanism. 4. Set the customer receipt roll in its predefined slot at the rear left-hand side of the printer compartment so that the paper feeds out from the bottom of the roll. Then insert the end of the paper into the related paper feed slot as shown in the following figure. A 5. Press the [R Feed] key and manually feed the paper into the slot until its catches and advances approximately six to ten inches above the print mechanism. NOTE: If the paper does not feed properly, make sure that the paper roll is properly aligned in the slot and that the end of the paper roll is cut straight. If you need to remove the paper tape so that you can attempt to reload it again, move the plastic release lever (A) on the right-hand side of the print assy forward and clear the paper from the slot. Set the lever back to its original position when you are done. 6. Pass the end of the customer receipt through the opening on the compartment cover, then reposition, close and lock the compartment cover. GB-10 LOADING THE JOURNAL ROLL Proceed as follows to load a journal roll into the cash register: 1. Make sure that the cash register is plugged into a grounded power outlet and that the Control Key is in either one of the two REG positions. 2. Unlock and remove the printer compartment cover as explained in Loading the Customer Receipt Roll. 3. If you are replacing the journal roll, lift the 2-piece plastic journal winder spindle from its two supports on the machine and, if necessary, move the plastic paper release lever (A) located to the right-hand side of the journal paper insertion slot forward to release the paper which may still be present in the print mechanism. Then slide the journal paper off the plastic winder. 4. With a pair of scissors, cut the end of the new paper tape to create a straight, even edge so that the paper can be properly fed through the print mechanism. 5. Set the journal roll in its predefined slot at the rear right-hand side of the printer compartment so that the paper feeds out from the bottom of the roll. Then insert the end of the paper into the related paper feed slot as shown in the following figure. A 6. Press the [J Feed] key and manually feed the paper into the slot until its catches and advances approximately six to ten inches above the print mechanism. NOTE: If the paper does not feed properly, make sure that the paper roll is properly aligned in the slot and that the end of the paper roll is cut straight. If you need to remove the paper tape so that you can attempt to reload it again, move the plastic release lever (A) on the right-hand side of the print assy forward, and clear the paper from the slot. 7. Holding the main body of the 2-piece plastic journal winder with the two wheels to the right-hand side, slide the end of the paper tape through one of the slots on the plastic journal winder spindle (1) and manually roll the winder toward the rear of the cash register (2) to take up the slack in the paper tape. 2 1 GB-11 ENGLISH 8. Attach the second part (3) of the 2-piece plastic journal winder spindle to the first as shown in the following figure. 3 9. Place the 2-piece journal winder back onto its two support brackets indicated by the arrows in the following figure. 10. Reposition, close and lock the compartment cover. GB-12 TRANSACTION EXAMPLES This section provides examples on how to complete different types of transactions. Sample receipts are included which reflect some of the programming examples used in the System Configuration Guide. ENTERING THE REGISTER MODE The cash register has two register modes which can be used to record ordinary sales transactions. These two modes are called REG 1 and REG 2, where the only difference between the two is that in the REG 1 mode the cash register will automatically print the programmed header on all customer receipts and journal records, while in the REG 2 mode this header is not printed at all. In the REG 2 mode the customer receipts are not printed unless the [ST] key is pressed at the end of the transaction. Proceed as follows to enter the REG 1 mode: 1. Insert the control key into the Control Lock and turn it to the REG 1 position. 2. The number "0" is displayed prompting you to enter a Clerk identification sequence. Type a Clerk number [1 to 26], press the [Clerk] key and the cash register will switch to the REG mode if there is no secret code programmed. If, instead, the letter "o" is displayed three times in a row you are prompted to enter the secret code that was previously associated to the Clerk number entered. Type the [3-digit] code and the cash register will switch to the REG mode. EXITING THE REGISTER MODE To exit the register mode at the end of a transaction, simply turn the control key to the OFF position. CLEARING ERRORS Detailed instructions on how to clear all kinds of errors which may occur during cash register operations are explained in the section Error Conditions at the beginning of this manual. SAMPLE RECEIPT The following sample receipt shows where general transaction information is printed on a customer receipt. Machine number Personalized customer receipt header on 7 lines Clerk identification Department Programmed PLU read from barcode reader with related number and price Department VAT total Consecutive receipt number Item price with department VAT rate Programmed PLU name, number and price Non-taxed item price Transaction subtotal Total balance due Cash tendered Programmed advertisment message Date Change due Item counter Time GB-13 ENGLISH REPRINTING A SALES RECEIPT Your cash register allows you to reprint an exact copy of the sales receipt at the end of the current transaction performed in the REG 1 mode or to print the transaction receipt in the REG 2 mode. The consecutive receipt number is not increased on the reprinted receipt, and the reprinted receipt is not recorded in the journal record. This function is particularly useful when working in the REG 2 mode, since it gives you the possibility of issuing a sales receipt if one is required. Remember that the only difference between the REG 1 mode and the REG 2 mode is that in the REG 2 mode the sales receipt is not printed nor issued. For this function, the cash register's RAM (Random Access Memory) can store a sales receipt of up to a maximum of 60 lines. Therefore when a receipt reprint is requested, the cash register will only print up to 60 lines; if this threshold is exceeded, only the total amount will be printed. Proceed as follows to reprint or print a sales receipt: 1. Perform a sales transaction with a tender in either the REG 1 or REG 2 mode. Refer to the transaction examples provided further on in this chapter. 2. Press the [ST] key. STANDARD TRANSACTIONS Registering a Single Item Sale with Change Tender Up to nine digits can be used for the amount of the entry. Example: Register a £1.00 item in Department 1. Compute change for a £5.00 tender. Proceed as follows: 1. Type [100] and press the [department 1/21] key. 2. Type the amount tendered [500] and press the [Amt Tend/Total] key. The transaction is ended and the change due to the customer is displayed. Change on a cash tender Registering a Multiple Item Sale with Exact Cash Tender Example: Register a £2.50 item to Department 1, a £.50 item to Department 5 and a £1.65 item to Department 8, with an exact tender of £4.65. Proceed as follows: 1. Type [250] and press the [department 1/21] key. 2. Type [50] and press the [department 5/25] key. 3. Type [165] and press the [department 8/28] key. 4. Press the [ST] key for the current balance due. 5. Press the [Amt Tend/Total] key to end the transaction. Transaction total Exact cash tender GB-14 Registering a Sale of Multiple Items at Same Cost Up to three digits can be used for the quantity multiplied. Example: Multiply two items costing £1.50 and register the sale to Department 1. Compute change for £5.00. Proceed as follows: 1. Type the number of items [2] and press the [Qty/Time] key. 2. Type their cost [150] and press the [department 1/21] key. 3. Press the [ST] key for the current balance due. 4. Type the amount tendered [500] and press the [Amt Tend/Total] key. The transaction is ended and the change due to the customer is displayed. Item counter Number of items at same cost multiplied by unit price Total cost with VAT rate Registering a Sale of Individual Items Taken from a Single Product Package (Split Price Registration). Example: Calculate the cost of 3 items taken from a box of 12 that costs £10.00. Registrer the sale to department 3 as an exact cash tender. Proceed as follows: 1. Type the number of items taken from the box [3] and press the [Qty/Time] key. 2. Type the original number of items that a new box has [12] and press the [Qty/Time] key. 3. Type the cost of a new box [1000] and press the [department 3/23] key. 4. Press the [Amt Tend/Total] key for an exact cash tender. The transaction is ended. Unit price Total cost of the three items Three items out of a box of 12 GB-15 ENGLISH Registering a Multiple Department Sale with Payment and Change Tender Example: Register a £69.00 item to Department 1, a £5.00 item to Department 4 and a £3.50 item to Department 7. Compute change for £100.00. Proceed as follows: 1. Type [6900] and press the [department 1/21] key. 2. Type [500] and press the [department 4/24] key. 3. Type [350] and press the [department 7/27] key. 4. Press the [ST] key for the current balance due. 5. Type the amount tendered [10000] and press the [Amt Tend/Total] key. The transaction is ended and the change due to the customer is displayed. Cash payment Change tendered Registering Repeated Entries to the Same Department Example: Register the sale of a £20.00 item twice to Department 3. Subtotal the sale and computer change for £50.00. Proceed as follows: 1. Type [2000] and press the [department 3/23] key. 2. Press the [department 3/23] key. 3. Press the [ST] key for the current balance due. 4. Type [5000] and press the [Amt Tend/Total] key. The transaction is ended and the change due to the customer is displayed. Cash tender with change Sale of repeated entries Subtotal GB-16 Registering a Charge Transaction Charge transactions are counted and registered to the charge total in the financial report. Example: Register a £2.50 item to Department 1 and a £3.00 item to Department 2 as a charge transaction. Proceed as follows: 1. Type [250] and press the [department 1/21] key. 2. Type [300] and press the [department 2/22] key. 3. Press the [ST] key for the current balance due. Amount charged 4. Press the [Charge] key to end the transaction. Split Cash/Charge Tendering Example: Register a £10.00 item and a £15.00 item to Department 2. Split the amount tendered between £20.00 cash and £5.00 charge. Proceed as follows: 1. Type [1000] and press the [department 2/22] key. 2. Type [1500] and press the [department 2/22] key. 3. Press the [ST] key for the current balance due. 4. Type the cash tendered [2000] and press the [Amt Tend/Total] key. The remaining balance due is displayed. 5. Press the [Charge] key to end the transaction. Sales total Cash payment Charge payment Credit Tendering Example: Register a £70.00 item paid by credit to Department 21. Proceed as follows: 1. Type [7000] and press the [dept shift] and [department 1/21] keys. 2. Press the [Credit] key and the transaction ends successfully. Amount paid by credit GB-17 ENGLISH Check Tendering Example: Register a £70.00 item paid by check to Department 21. Proceed as follows: 1. Type [7000] and press the [Dept Shift] and [department 1/21] keys. 2. Press the [Check] key and the transaction ends successfully. Check payment Check Tender with Change Example: Register a £19.50 item to Department 2, a £2.50 item to Department 5 and a £5.00 item to Department 22. Compute the change for a £30.00 check tender. Proceed as follows: 1. Type [1950] and press the [department 2/22] key. 2. Type [250] and press the [department 5/25] key. 3. Type [500] and press the [Dept Shift] and [department 2/22] keys. 4. Press the [ST] key for the current balance due. 5. Type the amount paid by check [3000] and press the [Check] key. The change due to the customer is displayed and the transaction ends successfully. Check payment Change tendered Transaction subtotal GB-18 Split Check/Cash Tender Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Department 4. Split the tender between £60.00 check and £4.00 cash. Proceed as follows: 1. Type [2400] and press the [department 1/21] key. 2. Type [3600] and press the [department 3/23] key. VAT total Check payment Cash payment 4. Press the [ST] key for the current balance due. 5. Type the amount to be tendered by check [6000] and then press the [Check] key. The remaining balance due is displayed. 6. Press the [Amt Tend/Total] key when the corresponding cash is tendered. The transaction ends successfully. MINUS (-) KEY TRANSACTIONS Registering a (-) Reduction (Coupon) Up to nine digits can be used for the amount of the transaction. Example: Register a £.50 reduction (coupon) on a £2.00 item to Department 2. End the transaction with an exact cash tender. Proceed as follows: 1. Type [200] followed by the [department 2/22] key. 2. Type the amount to be reduced [50] followed by the [-] key. 3. End the transaction by pressing the [Amt Tend/Total] key. Exact cash tender Item price Reduction using manual entry and minus key GB-19 ENGLISH 3. Type [400] and press the [department 4/24] key. Registering a Multiple (-) Reduction Example: Register a £.50 reduction on a £2.50 item to Department 1, a £2.60 item to Department 3, a £.60 reduction on a £4.50 item to Department 21, a £.50 discount to a £3.00 multiple item sale to Department 5 and a £.1.00 reduction to a £5.00 item to Department 22. Compute change for a £30.00 tender. Proceed as follows: 1. 2. 3. 4. Type [250] and press the [department 1/21] key. Type the £.50 discount [50] and press the [-] key. Type [260] and press the [department 3/23] key. Type [450] and press the [dept shift] and [department 1/21] keys. 5. Type the £.60 discount [60] and press the [-] key. 6. Type the number of items of the multiple sale [3], press the [Qty/Time] key then enter the unit price [300] and press the [department 5/25] key. 7. Type [500], press the [dept. shift] key followed by the [department 2/22] key. 8. Type the £1.00 reduction [100] and press the [-] key. 9. Press the [ST] key for the current balance due. 10. Type the amount tendered [3000] and press the [Amt Tend/Total] key to display the change due to the customer and end the transaction. Cash tendered Change due Item price entry Manual reduction entry Multiple item sale multipled by unit price Resulting total Manual reduction entry Total VAT PLUS (+) KEY TRANSACTIONS Registering a (+) Add-on Up to nine digits can be used for the amount of the transaction. Example: Register a £.1.00 add-on to a £5.00 item registered to Department 2. End the transaction with an exact cash tender. Proceed as follows: 1. Type [500] followed by the [department 2/22] key. 2. Type the amount to be added on [100] followed by the [+] key. 3. End the transaction by pressing the [Amt Tend/Total] key. Price entry Manual add-on GB-20 Registering a Programmed (+) Add-on To perform this operation, the [(+)] key must have been programmed with the add-on value. Example: Register a programmed £1.00 add-on to a £3.00 item registered to Department 2 and end the transaction with an exact cash tender. Proceed as follows: 1. Type [300] and press the [department 1/21] key. 2. Press the [(+)] key. 3. Press the [Amt Tend/Total] key. Price entry PERCENT DISCOUNT (-%) TRANSACTIONS Discounting the Total Sale You can call up a programmed discount rate during the transaction by pressing the [-%/RA] key. If a percent discount rate is not programmed, type in the discount rate before pressing the [-%/RA] key. Up to four digits can be used for the discount percentage (0-99.99%). Example: Register a programmed 15% discount to an entire sales transaction. Compute the change tender. Proceed as follows: 1. Type [250] and press the [department 7/27] key. 2. Type [99] and press the [department 3/23] key. 3. Press the [ST] key for the current balance due. 4. Press the [-%/RA] key to apply the programmed discount. The amount discounted is displayed. 5. Press the [ST] key for the new balance due. 6. Type the amount tendered [500] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the transaction ends successfully. Cash tendered Change due Transaction subtotal Programmed discount rate Discount Transaction subtotal GB-21 ENGLISH Programmed add-on Discounting the Total Sale by Using a Random Discount Rate Example: Register a 9.5% discount to a sales transaction. Compute the change tender. Proceed as follows: 1. Type [300] and press the [department 1/21] key. 2. Type [200] and press the [department 2/22] key. 3. Press the [ST] key for the subtotal. 4. Type the discount rate to apply [9.5] and press the [-%/RA] key. The amount discounted is displayed. 5. Press the [ST] key for the new balance due. 6. Type the amount tendered [500] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the transaction ends successfully. Transaction total Transaction subtotal Manual discount entry Discount Discounting (-%) Individual Items using the Programmed Discount Rate Up to four digits can be used for the discount percentage (0-99.99). Example: Register a programmed 15% discount on a £3.00 item to Department 5, and a £2.50 item to Department 4. Compute the change tender. Proceed as follows: 1. Type [300] and press the [department 5/25] key. 2. Press the [-%/RA] key to apply the programmed discount. The amount discounted is displayed. 3. Type [250] and press the [department 4/24] key. 4. Press the [ST] key for the current balance due. 5. Type the amount tendered [600] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the transaction ends successfully. Programmed discount rate Discount GB-22 Discounting Individual Items using Programmed and Random Discount Rates Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item to Department 25 and apply a discount rate of 3% to a £5.00 item to Department 2. Compute change tender. Proceed as follows: 1. Type [250] and press the [department 1/21] key. 2. Type [350] and press the [dept shift] key followed by the [department 5/25] key. 3. Press the [-%/RA] key to apply the programmed discount. The amount discounted is displayed. 4. Type [500] and press the [department 2/22] key. 5. Type the discount rate [3] and press the [-%/RA] key. The amount discounted is displayed. 6. Press the [ST] key for the current balance due. 7. Type the cash tendered [1100] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the tranasction ends successfully. Programmed discount rate Random discount rate Discounting (-%) One Item Using the Programmed Discount Rate Up to four digits can be used for the discount percentage (0-99.99%). Example: Register a programmed 15% discount to a £.99 cash transaction to Department 7. Proceed as follows: 1. Type [99] and press the [department 7/27] key. 2. Press the [-%/RA] key to apply the programmed discount. The amount discounted is displayed. 3. Press the [ST] key for the current balance due. 4. Press the [Amt Tend/Total] key to end the transaction with an exact cash tender. Programmed discount rate Discount GB-23 ENGLISH PERCENT PLUS (+%) TRANSACTIONS Applying the Programmed Percent Plus Rate to a Total Sale You can call up a programmed percent plus rate during the transaction by pressing the [+%/PO] key. If a percent plus rate is not programmed, type in the discount rate before pressing the [+%/PO] key. Up to four digits can be used for the percent plus rate (0-99.99%). Example: Register a programmed 6.5% percent plus rate to an entire sales transaction. Compute the change tender. Proceed as follows: 1. Type [250] and press the [department 7/27] key. 2. Type [99] and press the [department 3/23] key. 3. Press the [ST] key to display the current balance due. 4. Press the [+%/PO] key to apply the programmed addon. The amount added on is displayed. 5. Press the [ST] key again to display the new balance due. 6. Type the amount tendered [500] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the transaction ends successfully. Transaction subtotal Programmed percent plus rate Amount added on Applying a Random Percent Plus Rate to a Total Sale Example: Register a 20% percent plus rate to a sales transaction. Compute the change tender. Proceed as follows: 1. Type [300] and press the [department 1/21] key. 2. Type [250] and press the [department 2/22] key. 3. Press the [ST] key for the current balance due. 4. Type the percent plus rate to apply [20] and press the [+%/PO] key. The amount added on is displayed. 5. Press the [ST] key for the current balance due. 6. Type the amount tendered [700] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the transaction ends successfully. Random percent plus rate Amount added on Transaction subtotal GB-24 Adding a Percent Plus Rate to Individual Items Using the Programmed Rate Up to four digits can be used for the percent plus rate (0-99.99%). Example: Register a programmed 6.5% percent plus rate on a £3.00 item to Department 5, and a £2.50 item to Department 4. Compute the change tender. Proceed as follows: 1. Type [300] and press the [department 5/25] key. 2. Press the [+%/PO] key to apply the programmed percent plus rate. The amount added on is displayed. 3. Type [250] and press the [department 4/24] key. 4. Press the [ST] key for the current balance due. 5. Type the amount tendered [600] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the transaction ends successfully. Programmed percent plus rate Amount added on Applying Programmed and Random Percent Plus Rates to Individual Items Example: Register a £2.50 item to Department 1, apply the programmed percent plus rate to a £3.50 item to Department 25, and apply a random precent plus rate of 5% to a £5.00 item to Department 2. Compute change tender. Proceed as follows: 1. Type [250] and press the [department 1/21] key. 2. Type [350] and press the [dept shift] key followed by the [department 5/25] key. 3. Press the [+%/PO] key to apply the programmed percent plus rate. The amount added on is displayed. 4. Type [500] and press the [department 2/22] key. 5. Type the random percent plus rate [5] and press the [+%/PO] key. The amount added on is displayed. 6. Press the [ST] key to display the current balance due. 7. Type the cash tendered [1200] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the tranasction ends successfully. Programmed percent plus rate Random percent plus rate GB-25 ENGLISH Adding the Programmed Percent Plus Rate (+%) to One Item Up to four digits can be used for the percent plus rate (0-99.99%). Example: Register a programmed 6.5% add-on to a £.50 cash transaction to Department 7. Proceed as follows: 1. Type [50] and press the [department 7/27] key. 2. Press the [+%/PO] key to apply the programmed percent plus rate. The amount added on is displayed. 3. Press the [ST] key for the current balance due. 4. Press the [Amt Tend/Total] key to end the transaction with a correct cash tender. Programmed percent plus rate Amount added on PLU CODES Registering a Sales Transaction Using Preset PLU Codes In order to be able to use this feature, PLU codes must have been previously set. Example: Use preset PLU codes to register an entire transaction: register PLU 17 and multiply 3 PLU 24. Compute change for a cash tender. Proceed as follows: 1. Type [17] followed by the [PLU] key. 2. Type [3] followed by [Qty/Time], then press [24] followed by the [PLU] key. The amount of the multiplication is displayed. 3. Press the [ST] key for the current balance due. 4. Type the amount tendered [1000] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the transaction is ended successfully. Programmed PLU identifier Preset PLU price Multiple sale with same preset PLU GB-26 Overwriting a Preset PLU Price Example: Overwrite the preset PLU 17 with £2.00. Compute change for a £5.00 tender. Proceed as follows: 1. Type the new price [200] and press the [PLU Price] key. The message PRICE is displayed on the operator display. 2. Type [17] followed by the [PLU] key to define the PLU to be overwritten. 3. Press the [ST] key to display the current balance due. 4. Type the cash tendered [500] and press the [Amt Tend/ Total] key. The change due to the customer is displayed and the transaction ends successfully. Overwritten PLU descriptor Entered PLU price (manual price entry) Registering a Sales Transaction Reading Product Label Barcodes with a Barcode Reader In order to be able to use this feature, the prices related to product label barcodes must have been previously assigned to a PLU. Example: Use the barcode reader to read a price of £0.45 from a product label barcode. Compute change for a £5.00 cash tender. Proceed as follows: 1. Scan the product barcode label with the barcode reader. The product price previously programmed in the cash register is automatically registered to the programmed department. 2. Type the amount tendered [500] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the transaction is ended successfully. Programmed PLU name with barcode number and associated price GB-27 ENGLISH Registering a Sales Transaction by Manually Typing Product Label Barcode Numbers In order to be able to use this feature, the prices related to product label barcodes must have been previously assigned to a PLU. Example: Register the sale of a product by manually typing the product barcode label number 4006856200898 on the numeric keypad. End the transaction with an exact cash tender. 1. Type the barcode label number [4006856200898] on the cash register's numeric keypad. 2. Press the [PLU] key. The PLU associated to the barcode number entered is registered and the product name (if defined) and associated price is displayed. 3. Press the [Amt Tend/Total] key to end the transaction with an exact cash tender. Programmed PLU name with barcode number and associated price PLU-to-PLU Link Registration A prerequisite to this operation is for linkable PLUs to have been linked to a specific PLU. If the cash register was programmed accordingly, by recalling the number of a linked PLU you can register the sale of the PLU and of all the linkable PLUs assigned to it. The transaction will sum the sales price of the PLU and of the ones linked. Example: Register the sale of PLU 55 named Eat-in Meal programmed with a service charge of £1.00 and with linkable PLUs Soft drink, burger and fries linked to it. End the transaction with an exact cash tender. 1. Type [55] and press the [PLU] key. 2. Press the [Amt tend/Total] key to end the transaction with an exact cash tender. Programmed PLU name with number and associated price Programmed linkable PLUs with name, number, price and linked to PLU 55 GB-28 Price 2 Transactions Price 2 transactions are used when you wish to register a department single item sale or a PLU sale with the alternate price (Price 2) assigned to the related department or PLU. You simply press the [Price 2] key prior to the department or PLU key. The cash register can be programmed so that the Price 2 is either temporary or fixed. PLU17 price 2 Proceed as follows: 1. Type [17] and then press the [PLU] key. 2. Press the assigned [Price 2] key. 3. Type [17] and press the [PLU] key. 4. Press the [Amt Tend/Total] key. The transaction ends successfully with the alternate price of PLU item 1 registered. VOIDS AND REFUNDS Voiding the Previous Entry in the Middle of a Sale Example: Void a £2.50 entry erroneously made to Department 2. Then register a £3.00 item to this same Department. End the transaction with an exact cash tender. Proceed as follows: 1. Type [250] and press the [department 2/22] key. 2. Press the [Void/EC] key to void the entry made in the previous step. The amount voided is displayed and printed. 3. Type [300] and press the [department 2/22] key. 4. Press the [ST] key for the current balance due. 5. Press the [Amt Tend/Total] key to end the transaction with an exact cash tender. Incorrect item price void Correct item price GB-29 ENGLISH Example: Register the sale of PLU 17 with its normal price of £1.50 and then register the sale of PLU 17 with its alternate price (Price 2) of £1.00. End the transaction with an exact cash tender. PLU17 price 1 Voiding a Previous Entry at the End of a Sale Example: Register a £1.50 item to Department 1, a £3.50 item to Department 4, a £5.00 item to Department 3. Then void the £1.50 item erroneously made to Department 1 and replace it with a £1.00 entry to the same Department. Compute change for a cash tender. Proceed as follows: 1. Type [150] and press the [department 1/21] key. 2. Type [350] and press the [department 4/24] key. 3. Type [500] and press the [department 3/23] key. 4. Press the [Clear] key. Correct item price entry Incorrect item price void Incorrect price entry 5. Type [150], press the [Void/EC] key and then the [department 1/21] key. The amount voided is displayed and printed. 6. Type [100] and press the [department 1/21] key. 7. Press the [ST] key for the current balance due. 8. Type the amount tendered [1000] and press the [Amt Tend/Total] key. The change due to the customer is displayed and the transaction is ended successfully. Refunding a Single Item Example: Refund a £1.00 item in Department 1. Proceed as follows: 1. Press the [Return] key. 2. Type the amount to be refunded [100] and press the [department 1/21] key. The amount refunded is displayed. 3. Press the [Amt Tend/Total] key to successfully end the transaction. Total refunded Single item returned and refunded GB-30 Refunding Multiple Items Example: Refund a £5.00 item to Department 4 and three £2.00 items to Department 8. Proceed as follows: 1. Press the [Return] key. 2. Type [500] and press the [department 4/24] key. The item's department number and amount refunded are displayed. 3. Press the [Return] key again. 4. Type the number of items to be refunded [3], press the [Qty/Time] key, enter their unit price [200] and then press their department key [department 8/28]. The Department number and the number of items refunded are displayed. 5. Press the [ST] key for the total amount to be refunded. 6. Press the [Amt Tend/Total] key to successfully end the transaction. Single item refund Multiple item refund Total refund OTHER TRANSACTIONS Registering Money Received on Account Example: Register £100.00 received on account. Proceed as follows: 1. Type [10000] and then press the [-%/RA] key. 2. Press the [Amt Tend/Tender] key. The cash drawer will automatically open to indicate the end of the transaction. Note that a Charge cannot be received on account. Amount received on account Paying Money Out Example: Pay out £200.00. Proceed as follows: 1. Type the amount to be paid out [20000] and then press the [+%/PO] key. 2. Press the [Amt Tend/Total] key. Amount paid out The cash drawer will automatically open to indicate the end of the transaction. Note that Paid Out transactions cannot be performed if the Media-In-Drawer total is a negative value. GB-31 ENGLISH Registering an Identification Number to a Transaction Up to 13 digits can be used for the identification number. This entry can be made prior to any operation. The identification number is not added to the management report or totals. Example: Assign the identification number 3456 to a £1.00 sale to Department 4. Enter an exact cash tender sale. Proceed as follows: 1. Type [3456] and press the [#/NS] key. 2. Type [100] and press the [department 4/24] key. 3. Press the [Amt Tend/Total] key for an exact cash tender sale. Transaction number Registering an Identification Number to an Item Sale You can also assign identification number of up to 13 digits to an item sale. Example: Assign the identification number 78910 to a £2.00 sale to Department 1 and number 111213 to a PLU 17 sale. End the transaction with an exact cash tender. Proceed as follows: 1. Type [200] and press the [department 1/21] key. 2. Type [78910] and press the [#/NS] key. 3. Type [17] and then press the [PLU] key. 4. Type [111213] and then press the [#/NS] key. 5. Press the [Amt Tend/Total] key for an exact cash tender sale. Item sale identification number Registering a No Sale This operation opens the cash drawer and prints a no sale receipt. The activity is registered to the activity counter in the financial report. Proceed as follows: 1. Press the [#/NS] key. GB-32 Registering Negative Entries For this operation to be performed, a department must have been programmed with a negative sales status. If you want to register negative sales value PLUs, also the related PLU must have been programmed with a negative status. Example: Register £3.00 and £5.00 to department 16 programmed with a negative sales status. 1. Type [300] and press the [deptartment 16/36] key. 2. Type [500] and press the [department 16/36] key. 3. Press the [Amt Tend/Total] key to end the transaction. Entries to a department with negative status Registering Returned Merchandise Returned merchandise can be registered to departments that have been programmed with a negative status. Example: Return a item costing £20.00 and register it to department 16 programmed with a negative sales status. 1. Press the [Return] key. 2. Type [2000] and press the [department 16/36] key. 3. Press the [Amt tend/Total] key to end the transaction. Merchandise returned to a department with negative status GB-33 ENGLISH TRANSACTIONS USING THE OPTIONAL KEYS ASSIGNED This section gives examples of the operations that can be performed with the optional key functions (listed at the beginning of this manual) when these are assigned to specific keys on the keypad. TRANSACTIONS USING A FOREIGN CURRENCY To perform transactions using a foreign currency, the currency function must be assigned to one of the function keys on the keypad. NOTE: As prerequisite to the example currency conversion transactions in this section, the related foreign currency exchange rate must be programmed in the cash register. In such examples the Euro was programmed as the foreign currency with an exchange rate of 1 Euro = 0.6221 GBP (with the cash register in the non-Euro base currency mode (such as GBP) it divides the price entered or transaction subtotal by the exchange rate defined). NOTE: The examples in this section use the first exchange rate of the four that can be programmed. If you wish to use any of the other three exchange rates that may be programmed, press the exchange rate's related numeric key [2, 3 or 4] followed by the assigned [Currency] key. Registering a Multiple Item Sale with Exact Cash Tender in Euro To perform this transaction the Euro exchange rate must have been programmed. Example: Register a £10.00 item to Department 1, a £20.00 item to Department 2, with an exact cash tender in Euro. Proceed as follows: 1. Type [1000] and press the [department 1/21] key. 2. Type [2000] and press the [department 2/22] key. 3. Press the [ST] key for the current balance due in Local currency. 4. Press the assigned [Currency] key to display the current balance due in Euro. 5. Press the [Amt Tend/Total] key to end the transaction. Transaction total in local currency Exact cash tender in foreign currency Cash tender converted in local currency GB-34 Registering a Multiple Department Sale with Payment in Euro and Change Tender in Local Currency To perform this transaction the Euro exchange rate must have been programmed. Example: Register a £69.00 item to Department 3, a £5.00 item to Department 2 and a £3.50 item to Department 4. Compute change for 150.00 Euro. 1. Type [6900] and press the [department 3/23] key. 2. Type [500] and press the [department 2/22] key. 3. Type [350] and press the [department 4/24] key. 4. Press the [ST] key for the current balance due in Local currency. 5. Press the assigned [Currency] key to display the current balance due in Euro. 6. Type the amount tendered in Euro [15000] and press the [Amt Tend/Total] key. The transaction is ended and the change due to the customer is displayed. Cash payment in foreign currency Change tendered in local currency Split Cash/Charge Tendering in Euro To perform this transaction the Euro exchange rate must have been programmed. Example: Register a £8.00 item and a £12.00 item to Department 3. Split the amount tendered between 10.00 Euro cash and 22.15 Euro charge. Proceed as follows: 1. Type [800] and press the [department 3/23] key. 2. Type [1200] and press the [department 3/23] key. 3. Press the [ST] key for the current balance due in Local currency. 4. Press the assigned [Currency] key to display the current balance due in Euro. 5. Type the cash tendered in Euro [1000] and press the [Amt Tend/Total] key. The remaining balance due in Local currency is displayed. 6. Press the assigned [Currency] key again. The remaining balance due in Euro is displayed. 7. Press the [Charge] key to end the transaction. Sales total in local currency Cash payment in foreign currency Charge payment in foreign currency GB-35 ENGLISH Proceed as follows: Check Tender in Euro with Change in Local Currency To perform this transaction the Euro exchange rate must have been programmed. Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 23. Compute the change in Local currency for a 50.00 Euro check tender. Proceed as follows: 1. Type [1950] and press the [department 4/24] key. 2. Type [250] and press the [department 5/25] key. 3. Type [500] and press the [Dept Shift] and [department 3/23] keys. 4. Press the [ST] key for the current balance due in Local currency. 5. Press the assigned [Currency] key for the current balance due in Euro. 6. Type the amount tendered by check in Euro [5000] and press the [Check] key. The change due in local currency is displayed and the transaction ends successfully. Sales total in local currency Check payment in foreign currency Change tendered in local currency Split Check Tender in Local Currency/Cash Tender in Euro To perform this transaction the Euro exchange rate must have been programmed. Example: Register a £18.00 item to Department 2, a £24.00 item to Department 3 and a £2.50 item to Department 4. Split the tender between a £20.00 check and 39.38 Euro cash. Proceed as follows: 1. Type [1800] and press the [department 2/22] key. 2. Type [2400] and press the [department 3/23] key. 3. Type [250] and press the [department 4/24] key. 4. Press the [ST] key for the subtotal in local currency. 5. Type the amount to be tendered by check in local [2000] and then press the [Check] key. The remaining balance due is displayed in Local currency. 6. Press the assigned [Currency] key to display the remaining balance due in Euro. 7. Press the [Amt Tend/Total] key when the corresponding cash is tendered in Euro. The transaction ends successfully. Check payment in local currency Cash payment in foreign currency GB-36 Take-out Key Transactions To perform Take-out transactions the Take out function must be assigned to one of the function keys on the keypad. Take-out transactions are useful to define a different tax rate for a product which is taken out with respect to the same consumed indoors. Example: Change the tax rate of three products registered to Departments 1, 2 and 3 programmed with three different tax rates (3%, 4% and 4.5%, respectively) and that are to be taken out. 1. Type [2000] and press the [department 1/21] key. 2. Type [5000] and press the [department 2/22] key. 3. Type [4000] and press the [department 3/23] key. 4. Press the assigned [Take-out] key. 5. Press the [Amt tend/Total] key to successfully end the transaction. Normal VAT total Take-out increased VAT total Tax 1, Tax 2 and No Tax Key Operations The cash register can be programmed so that Tax 1, Tax 2 and No Tax functions are assigned to function keys on the keypad. With these functions enabled, you can override the programmed tax status of departments and PLUs with the Tax 1 rate defined, the Tax 2 rate defined or a No-tax status by pressing the Tax 1, Tax 2 or No Tax key assigned to the keypad. You simply press the assigned tax key prior to the department or PLU key for which you wish to change the tax status. GB-37 ENGLISH Overwriting a Preset Tax Rate on a Department Sale with a No-Tax Status Example: Register a £5.00 item to department 1 programmed with a Tax 1 rate and then register a nontaxable item to the same department. The No-tax key functions must have been programmed to one of the function keys on the keypad. End the transaction with an exact cash tender. Proceed as follows: 1. Type [500] and press the [department 1/21] key. 2. Press the assigned [No tax] key. 3. Type [200] and press the [department 1/21] key. 4. Press the [Amt Tend/Total] key. The transaction ends successfully with no tax applied to the item registered to department 1 programmed with a tax 1 status. Department programmed with VAT rate 1 Same department with no VAT applied Overwriting a Department's Preset Tax Rate with Programmed Tax Rate 1 Example: Register a £4.00 item to Department 3 and then register a £20,00 item that you want to tax with programmed tax rate 1 to Department 3 which is programmed with a T3 tax rate. End the transaction with an exact cash tender. Proceed as follows: 1. Type [400] and press the [department 3/23] key. 2. Press the assigned [Tax 1] key. 3. Type [2000] and press the [department 3/23] key. 4. Press the [Amt Tend/Total] key. The transaction ends successfully with tax 1 rate applied to the item registered to department 3 programmed with a tax 3 rate. Department programmed with VAT rate 3 Same department with VAT rate 1 applied GB-38 House Key Transactions To perform House transactions the House function must be assigned to one of the function keys on the keypad. House transactions are used when you wish to offer a product free of charge to the customer. You simply press the assigned House key prior to the department or PLU registration to offer. The totals of the products that are offered to the customer are zero. Example: Register the sale of PLU 55 programmed for an Eat-in meal and then offer the same meal free of charge. End the transaction with an exact cash tender. Proceed as follows: 1. Type [55] and press the [PLU] key. 2. Press the assigned [House] key. 3. Type [55] and press the [PLU] key. 4. Press the [Amt Tend/Total] key. The transaction ends successfully with the first meal charged and the second offered by the establishment. Transaction total Same PLU with linkables offered by the establishment Price Inquiry Functions For price inquiries the Price Inquiry function must be assigned to one of the function keys on the keypad. This feature is very useful when you want to know the price of a selected PLU or associated to a product barcode label. Example: Find out the price registered to PLU 31 and to a product barcode label. 1. Press the assigned [Price Inq.] key. 2. Type the PLU number [31] and then press the [PLU] key. The price is displayed along with the name assigned to the PLU. 3. Press the assigned [Price Inq.] key. 4. Scan the product barcode label. The price is displayed along with the name assigned to the barcode. GB-39 ENGLISH PLU with associated linkable PLUs purchased normally Tray Subtotal System To use the Tray Subtotal system the Tray Subtotal function must be assigned to one of the function keys on the keypad. The Tray Subtotal system is useful, for example, when a customer forgets to pick up an item in the store and the sales transaction is nearly terminated. Instead of waiting for the customer to search for the forgot item and return to then terminate the transaction, you can place the transaction data in the cash register's memory and serve another customer by starting and completing a brand new transaction. Once the customer has returned, you can then recall the transaction data (tray subtotal) from memory and close the transaction. Example: Register the sale of a £5.00 item to Department 2 and a £14.00 item to Department 1. Place the transaction totals in the tray subtotal, recall the tray subtotal, register the sale of the forgotten £6.00 item to department 4 and complete the transaction with a charge tender. 1. Type [500] and press the [department 2/22] key. 2. Type [1400] and press the [department 1/21] key. 3. Press the assigned [Tray subtotal] key. A customer receipt is provided indicating that the transaction data and total are stored in the tray subtotal. 4. Press the assigned [Tray subtotal] key to recall the data from the tray subtotal. The value in the tray subtotal is printed on the customer receipt. 5. Type [600] and press the [department 4/24] key. 6. Press the [Charge] key to end the transaction. Total of interrupted transaction Tray subtotal Transaction resumed with recalled tray subtotal Item added to sales transaction Transaction total GB-40 CASH REGISTER SPECIFICATIONS AND SAFETY Technical Characteristics Listed below are the technical characteristics of this cash register model. Type: Electronic cash register with alphanumeric printer and 40 departments, 1000 PLU settings, 26 clerks, 8 tax settings, 99 PLU groups, 9 Department groups and PLU-to-PLU linking features 10-digit green fluorescent numeric client display and 10 digit x 2 rows alphanumeric operator display. 10-digit input and 10-digit printout 2-station thermal printer, 20 characters per line, printing speed of up to 13 lines per second Displays: Capacity: Printer: Paper supply: Two rolls of 37.5 ±0.5 mm wide paper (customer receipt and journal record rolls) Technology: Power cons. (operating): CMOS RAM Refer to the data plate on the back of the machine Electrical power supply: Refer to the data plate on the back of the machine Operating Temperature: 0 degrees C - 40 degrees C (32-104 degrees F) Dimensions: Length: Depth: Height: Weight: 9,0 Kg 410 mm 430 mm 270 mm Safety Precautions · The power socket for this cash register must be located near the unit and easily accessible. · Plug the cash register to a power socket where no other electrical device is connected. · Do not use this cash register outdoors in the rain or near any liquid. · Keep the cash register uncovered when turned on to allow the proper cooling of the electronic components. GB-41 ENGLISH Code 506574 V