Cash Register ECR 5200 INSTRUCTIONS INSTRUCTIONS D'EMPLOI BEDIENUNGSANLEITUNG INSTRUCCIONES DE USO Olivetti Tecnost, S.p.A. 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 2002, by Olivetti All rights reserved mark affixed to the product The certifies that the product satisfies the basic quality requirements. Your attention is drawn to the following actions that could compromise the characteristics of the product: · · incorrect electrical supply; incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product; replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel. · ENGLISH WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DI TIERRA. APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT. LAITE ON LITTETTÄVÄ SUKO-RASIAAN. Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt eller . To disconnect the cash register from the line voltage, unplug its power cord from the power outlet. The power outlet must be located on a wall, near the cash register and easily accessible. The electronic cash register described in this manual is designed to help your business function smoothly by providing efficient register operations and accurate management reports. Start-up is quick and easy, yet there are many options that can be added and revised so that you can customize your operations for optimum productivity. Here are just a few of the cash register's many valuable features: · · · · 12 departments; 99 or 200 Price Look-Up (PLU) settings, depending on the model purchased; 6 clerk numbers to monitor the sales of individual employees; possibility of assigning a three-digit security code that prevents unauthorized access to individual clerk transactions (during register mode only); possibility of defining a password that prevents unauthorized access to the machine's programming mode (PRG) and Z management report mode; possibility of defining a password that prevents unauthorized access to the cash register's calculator mode; printer with journal record and receipt printing capabilities; · · possibility of activating a non-print mode for times when a sales receipt is not required yet you still need to keep track of sales totals; possibility of using the cash register's calculator mode which provides the convenience of a calculator when a quick calculation is needed; Euro exchange rate programming; possibility of programming the machine to work with one of two base currencies, Local or Euro, so that cash register computes in the currency set and automatically converts the related transaction totals into the other currency; a rear customer display and front operator display each consisting of a 9-character transaction and message line, or just a 9-character front operator display, depending on the model purchased; automatic tax computations for 4 different VAT rates; department-linked entry options that streamline and speed-up operation; periodic management and financial reports which provide up-to-date sales analysis; battery back-up protection for the records and programming data. · · · · · · · · · · I ENGLISH Preface · possibility of programming the departments with a tax status, single/multiple item sale and a preset price; Table of Contents GETTING ACQUAINTED WITH YOUR CASH REGISTER ..................................................................... 1 Standard Accessories ..................................................... 2 Using this Manual ........................................................... 2 Unpacking and Setting Up the Cash Register ................ 3 Maintaining the Cash Register ....................................... 3 THE KEYPAD ................................................................ 4 Keypad Functions........................................................... 5 THE CONTROL SYSTEM ............................................. 6 The Control Switch ......................................................... 6 Removable Cash Drawer with Lock ............................... 6 Deposit Drawer ............................................................... 7 Operator and Customer Displays ................................... 7 Special Symbol Indicators .............................................. 7 Time Display .................................................................. 7 ERROR CONDITIONS .................................................. 8 The Error Alarm ............................................................. 8 Clearing an Error ............................................................ 8 General Clearance ......................................................... 8 Voiding Errors ................................................................. 9 BACK-UP BATTERY SYSTEM ..................................... 9 Inserting/Replacing Batteries ......................................... 9 PRINTER COMPARTMENT ........................................ 10 The Ink Roller ................................................................11 Installing the Ink Roller .................................................. 11 Paper Tape .................................................................... 11 Loading Paper .............................................................. 12 QUICK START ............................................................. 13 Programming the Euro as the Cash Register's Base Currency .............................................................. 14 Helpful Hints for a Successful Start-Up ........................ 14 CASH REGISTER PROGRAMMING .......................... 14 Setting Cash Register Features ................................... 14 Making Changes to Cash Register Programming ........ 15 Entering the Program Mode ......................................... 15 Exiting the Program Mode ........................................... 15 Clearing Errors ............................................................. 15 Clerk Numbers and Secret Codes ................................ 15 Date and Time .............................................................. 16 Percent Discount (-%) .................................................. 17 Decimal Point Position ................................................. 17 Value Added Tax (VAT) Rates ...................................... 18 Department Tax Status ................................................. 18 Price Look-Ups (PLUs) ................................................. 19 II Euro Exchange Rate Programming ............................. 21 Programming System Options ..................................... 21 PLU Programming Dump Report ................................. 22 Programming a Manager Password ............................. 23 Using the Cash Register in a Password Protected Mode ............................................................................ 24 Calculator Mode ........................................................... 24 The Non-Print Mode ..................................................... 25 Machine Programming Report ..................................... 26 TRANSACTION EXAMPLES ...................................... 26 Entering the Register Mode .......................................... 26 Exiting the Register Mode ............................................ 26 Clearing Errors ............................................................. 26 Transaction Symbols .................................................... 27 Sample Receipt ............................................................ 27 Standard Transactions in Local Base Currency ........... 28 Examples of Transactions in Euro Base Currency ....... 36 Minus (-) Key Transactions........................................... 40 Percent Discount (-%) Transactions ............................. 42 PLU Codes ................................................................... 46 Voids and Refunds ....................................................... 48 Other Transactions ....................................................... 50 MANAGEMENT REPORTS ......................................... 52 X Position Report ......................................................... 52 Z Position Report ......................................................... 52 Clerk Report ................................................................. 52 All PLU Report ............................................................. 53 X and Z Financial Report ............................................. 54 Balancing Formulas ..................................................... 55 APPENDIX ................................................................... 56 Totalizers and Counters Table ...................................... 56 Cash Register Specifications and Safety ..................... 57 III ENGLISH Getting Acquainted with Your Cash Register The figure below gives an overall view of your cash register. 1 2 3 9 8 7 6 1. 2. 3. 4. 5. 6. Customer Display (if present) Operator Display Keypad Cash Drawer Cash Drawer Lock Item Deposit Drawer 7. Printer and Management Control Switch Compartment Lock 8. Customer Receipt Output Window 9. Printer and Management Control Switch Compartment Cover 4 5 1 ENGLISH Standard Accessories Your cash register comes with the following items: · · · · · · One black plastic journal winder spindle One roll of standard paper tape One ink roller (already installed) Four standard "AA" size batteries for the battery back-up system This User Manual A set of keys for locking the cash drawer and for locking the printer and management control switch cover. Using this Manual Your cash register manual is organized for easy reference. The front portion contains general information on all the features and functions of the cash register. Instructions for setting the optional programs come next. Transaction examples for operating the cash register are at the back of the manual along with a Totalizers and Counters Table. At the back of the manual you will also find your cash register's technical specifications and some safety information. Use the Table of Contents to locate a particular item. Getting Started Before you begin to operate or program the cash register, read the section entitled Unpacking and Setting Up the Cash Register for information on how to get yourself ready to work. Read also Keypad Functions, The Control System and Operator and Customer Displays to become familiar with their operations. NOTE: Programs and transaction information for management reports are stored in the memory of the cash register. Batteries are provided to save this information in the event of a power failure or if the cash register is unplugged from the power outlet. Make sure that the cash register and all of the above items are included in the shipping carton. Programming the Cash Register Simple step-by-step instructions are included for each program. Also provided are examples which can be used for practice. Carrying Out Sales Transactions Transaction examples provide steps for key operations. Sample receipts are included. 2 NOTE: Please read this section carefully before attempting to program the cash register or perform sales transactions. As soon as you receive the cash register, open its shipping carton and carefully withdraw each component. Make sure that the cash register and all of its accessories, listed in the section entitled Standard Accessories, are present in order to setup the cash register by following these guidelines: 1. Place the cash register on a level, stable, vibration-free and dust-free surface. Make sure it is near a grounded power outlet. 2. Plug the cash register into a grounded power outlet. 3. Insert the batteries as explained in the section entitled Inserting/ Replacing Batteries. Do not insert the batteries unless the cash register is plugged into an electrical power outlet. WARNING: Before inserting the memory backup batteries, make sure that the cash register is plugged into an electrical wall outlet. The machine must be plugged into an electrical outlet before you insert the batteries. Provided below is information on how to maintain your cash register. NOTE: Before cleaning the cash register, make sure it is powered off and/or unplugged from the wall outlet. Before unplugging the cash register from the wall outlet, make sure that four charged AA standard backup batteries are installed in the battery compartment. All data stored in memory will be cancelled if you unplug the cash register from the electrical wall outlet without back-up battery supply. 1. Keep all liquids away from the cash register so as to avoid spill ...