User manual OLIVETTI ECR 5500

Cash Register ECR 5500 INSTRUCTIONS INSTRUCTIONS D'EMPLOI BEDIENUNGSANLEITUNG INSTRUCCIONES DE USO PUBLICATION ISSUED BY: Olivetti Tecnost S.p.A. 77, Via Jervis - 10015 Ivrea (TO) Italy Copyright © 2003, by Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. Your attention is drawn to the following actions that could compromise the characteristics of the product: · · incorrect electrical supply; incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product; replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel. · ENGLISH WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DI TIERRA. APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT. LAITE ON LITTETTÄVÄ SUKO-RASIAAN. Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt eller . To disconnect the cash register from the line voltage, unplug its power cord from the power outlet. The power outlet must be located on a wall, near the cash register and easily accessible. The electronic cash register described in this manual is designed to help your business function smoothly by providing efficient register operations and accurate management reports. Start-up is quick and easy, yet there are many options that can be added and revised so that you can customize your operations for optimum productivity. Here are just a few of the cash register's many valuable features: · · · 16 departments and 200 Price Look-Up (PLU) settings; 6 clerk numbers to monitor the sales of individual employees; possibility of activating a Clerk Security System consisting of the definition of a Clerk identification number with associated three-digit security code to prevent unauthorized access to individual clerk transactions (during register mode only); possibility of assigning a name to each Clerk for rapid identification; possibility of defining a password that prevents unauthorized access to the machine's Z management report mode; thermal printer with journal record and receipt printing capabilities; customer sales receipt header personalizaton; possibility of selecting to print the customer receipt and journal record in any one of five languages (English, French, German, Spanish and Dutch); · possibility of activating a non-print, paper saving mode where the cash register does not print customer sales receipts but still keeps track of sales totals; possibility of using the cash register's calculator mode which provides the convenience of a calculator when a quick calculation is needed; possibility of defining a password that prevents unauthorized access to the cash register's calculator mode; possibility of programming a foreign currency exchange rate with related currency descriptor; two 9-character Vacuum Florescent Displays (VFD) (front operator display and rear client display); Cash, check, charge and card tender media keys; automatic tax computations for 4 different VAT rates; possibility of programming the cash register to print a range of VAT totals on the sales receipt; department-linked entry options that streamline and speed-up operation; periodic management and financial reports which provide up-to-date sales analysis; time display at the press of a key; battery back-up protection for the records and programming data. · · · · · · · · · · · · · · · · I ENGLISH Preface · possibility of programming the departments with a tax status, single/ multiple item sale status, a preset price and an identification caption; Table of Contents GETTING ACQUAINTED WITH YOUR CASH REGISTER .......................................................... Standard Accessories ..................................................... Using this Manual ............................................................ Unpacking and Setting Up the Cash Register .................. Maintaining the Cash Register ........................................ 1 2 2 3 3 PRINTER COMPARTMENT ......................................... 10 Thermal Paper Roll ........................................................ 10 Loading Thermal Paper ................................................. 11 QUICK START ............................................................. 12 Helpful Hints for a Successful Start-Up .......................... 13 CASH REGISTER PROGRAMMING ............................ Setting Cash Register Features .................................... Making Changes to Cash Register Programming .......... Entering the Program Mode .......................................... Exiting the Program Mode ............................................. Clearing Errors ............................................................. The Clerk System ......................................................... Activating the Clerk System .......................................... Assigning Clerk Names ................................................. Date and Time ............................................................... Receipt Header ............................................................. Percent Discount (-%) .................................................. Decimal Point Position .................................................. Value Added Tax (VAT) Rates ........................................ Fraction Rounding for VAT Calculation .......................... Printing VAT Information on Customer Receipts ............ Programming Departments ........................................... Naming Departments ..................................................... Price Look-Ups (PLUs) ................................................. Naming PLU Items ........................................................ 13 13 14 14 14 14 14 14 15 16 17 17 18 18 19 19 22 23 24 25 THE KEYPAD ................................................................. 4 Keypad Functions ........................................................... 5 THE CONTROL SYSTEM .............................................. Removable Cash Drawer with Lock ................................. Deposit Drawer ............................................................... Operator and Customer Displays .................................... Special Symbol Indicators ............................................... Time Display ................................................................... ERROR CONDITIONS ................................................... The Error Alarm .............................................................. Clearing an Error ............................................................ Cash Register Reset Operations ..................................... Voiding Errors ................................................................. 6 6 7 7 7 7 8 8 8 8 9 BACK-UP BATTERY SYSTEM ....................................... 9 Inserting/Replacing Batteries .......................................... 9 II PLU Programming Dump Report ................................... Foreign Currency Exchange Rate Programming ........... Defining Foreign Currency Descriptors ........................ Programming System Options ....................................... Programming a Manager Password .............................. Using the Cash Register in a Password Protected Mode ............................................................ Calculator Mode ............................................................ The Non-Print Mode ...................................................... Machine Programming Report ...................................... TRANSACTION EXAMPLES ........................................ Entering the Register Mode ........................................... Exiting the Register Mode ............................................. Clearing Errors ............................................................. Sample Receipt ............................................................. Transactions Using a Foreign Currency ........................ Standard Transactions .................................................. Minus (-) Key Transactions ........................................... Percent Discount (-%) Transactions ............................. PLU Codes ................................................................... Voids and Refunds ........................................................ Other Transactions ........................................................ 26 27 27 29 30 31 31 32 33 33 33 33 33 34 34 34 43 44 48 50 52 MANAGEMENT REPORTS .......................................... X Position Report .......................................................... Z Position Report .......................................................... Clerk Report .................................................................. All PLU Report .............................................................. X and Z Financial Report .............................................. Balancing Formulas ...................................................... APPENDIX ................................................................... Character Code Table ................................................... Totalizers and Counters Table ........................................ Cash Register Specifications and Safety ...................... 54 54 54 54 55 56 57 58 58 59 59 III ENGLISH Getting Acquainted with Your Cash Register The figure below gives an overall view of your cash register. 1 2 3 10 9 8 7 4 6 1. 2. 3. 4. 5. 6. 7. Customer Display Operator Display Keypad Cash Drawer Cash Drawer Lock Item Deposit Drawer Power cord 8. Printer and Management Control Switch Compartment Lock 9. Customer Receipt Output Window 10. Printer and Management Control Switch Compartment Cover 5 1 ENGLISH Standard Accessories Your cash register comes with the following items: One black plastic journal winder spindle One roll of thermal paper Three standard "AA" size batteries for the battery back-up system This Instructions Manual, Quick Reference Guide and Warranty Card A set of keys for locking the cash drawer and for locking the printer and management control switch cover. Make sure that the cash register and all of the above items are included in the shipping carton. · · · · · Using this Manual Your cash register manual is organized for easy reference. The front portion contains general information on all the features and functions of the cash register. Instructions for setting the optional programs come next. Transaction examples for operating the cash register are at the back of the manual along with a Character Code Table to use to program character strings and a Totalizers and Counters Table. At the back of the manual you will also find your cash register's technical specifications and some safety information. Use the Table of Contents to locate a particular item. Getting Started Before you begin to operate or program the cash register, read the section entitled Unpacking and Setting Up the Cash Register for information on how to get yourself ready to work. Read also Keypad Functions, The Control System and Operator and Customer Displays to become familiar with their operations. NOTE: Programs and transaction information for management reports are stored in the memory of the cash register. Batteries are provided to save this information in the event of a power failure or if the cash register is unplugged from the power outlet. Programming the Cash Register Simple step-by-step instructions are included for each program. Also provided are examples which can be used for practice. Carrying Out Sales Transactions Transaction examples provide steps for key operations. Sample receipts are included. 2 NOTE: Please read this section carefully before attempting to program the cash register or perform sales transactions. As soon as you receive the cash register, open its shipping carton and carefully withdraw each component. Make sure that the cash register and all of its accessories, listed in the section entitled Standard Accessories, are present in order to setup the cash register by following these guidelines: 1. Place the cash register on a level, stable, vibration-free and dust-free surface. Make sure it is near a power outlet compliant will the latest safety standards. 2. Plug the cash register into a power outlet compliant with the latest safety standards. 3. Insert the batteries as explained in the section entitled Inserting/ Replacing Batteries. Do not insert the batteries unless the cash register is plugged into an electrical power outlet. WARNING: Before inserting the memory backup batteries, make sure that the cash register is plugged into an electrical wall outlet. The machine must be plugged into an electrical outlet before you insert the batteries. Provided below is information on how to maintain your cash register. NOTE: Before cleaning the cash register, make sure it is powered off and/or unplugged from the wall outlet. Before unplugging the cash register from the wall outlet, make sure that three charged AA standard backup batteries are installed in the battery compartment. All data stored in memory will be cancelled if you unplug the cash register from the electrical wall outlet without back-up battery supply. 1. Keep all liquids away from the cash register so as to avoid spills which could damage the electronic components. 2. To clean the cash register firstly turn it off and/or unplug it from the wall outlet (be sure the back-up batteries are installed), then use just a damp cloth. Do not use corrosive substances such as solvents, alcohol, petrol, or abrasive components. 3. If the cash register is stored in extreme hot or cold temperatures (below 32 degrees or above 104 degrees Fahrenheit), allow the temperature inside the cash register to reach room temperature before turning it on. 4. DO NOT attempt to pull the paper tape when the cash register is printing or when you are loading paper. Always use the [Feed] key to feed paper. Pulling the paper tape could damage the print mechanism. 4. Load the thermal paper roll as explained in the section entitled Loading Thermal Paper. 5. Set the desired program options as explained in the section Cash Register Programming. 6. Once the desired program options have been programmed, set the control switch to the R1 (journal record) or R2 (customer receipt) position and you are ready to work with the cash register. In the R1 position the cash register will not print the programmed receipt header. 3 ENGLISH Unpacking and Setting Up the Cash Register Maintaining the Cash Register The Keypad Your cash register is equipped with a 36-key keypad by means of which you can perform all cash register functions. The figure below shows the keypad layout. 6 9 1 feed void 4/12 8/16 dept shift 2 clerk 14 #/NS 10 8 7 5 11 RA/FC 7 4 1 8 5 2 0 9 6 3 00 X -% 4 3/11 7/15 card check ref/- 15 2/10 6/14 sub total charge PO PLU 16 17 C qty/ time 1/9 5/13 Amt Tend TOTAL + - = 18 3 12 19 13 4 1. [Feed] (Paper Feed) - Advances the receipt or journal paper one line feed; advances the paper continuously when held down. 2. [Clerk] - Confirms an entered clerk number and three-digit security code. Also used to print a Clerk Report. 3. [Qty/Time] (Dual function: Multiply and time display) - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the current time in the R1 and R2 modes, if set, and is used to program PLU item prices. 4. [#/NS] (Dual function: Non add and NS - No Sale) - Opens the cash drawer without registering any amount or when changing cash for a non-sales transaction. With the cash register in the programming mode, used to select the different captions that can be programmed. 5. [PLU] (Price Look Up) - Registers a preset price of an individual item to the appropriate department. Used to program PLUs. Also used to print PLU Reports. 6. [Dept Shift] (Department Shift) - Allows price entries for departments 9-16. Press this key before entering applicable department keys 9-16. The register goes back to the non-shift mode after each department entry. 7. [PO] (Paid Out) - Registers any money taken out of the cash drawer that is not part of a sale. Paid out totals appear in the management report. 8. [RA/FC] (Dual function: Received On Account and Foreing Currency Conversion) - When used as the RA key, registers any money received on account that is not part of a sale; for example, the start-up money put in the drawer at the start of each business day can be registered as an RA. Amounts are added to the received on account total in the management report. As the Currency Conversion key, it is used to automatically calculate and display the value in foreign currency of the subtotal of a sale or of a particular amount registered. This key is also used for cash register options programming. 9. [Void] - Void/Error correction - Deletes the last item entered and used for correcting a particular entry after it is processed and printed. Void totals are reported in the management report. 11. [C] - Clears an entry made from the numeric keypad or with the [Qty/Time] key before finalizing a transaction with a Department or function key. This key is also used to clear error conditions. 12. [0 - 9/00] - Input amounts, indicate how many times a particular item repeats, add and subtract percentage rates and input department code numbers. The double zero key allows the quick entry of numbers with two or more zeros. Used to input the character codes indicated in the Character Code Table when defining clerk names and different descriptors (receipt header, department name, PLU product name, currency identifier). 13. [1-16] (Departments 1 through 16) - Used to enter single or multiple item sales to a particular department. A VAT rate is automatically added, if set. Department totals are shown in the management report. Department keys 1/9, 2/10, 5/13 and 6/14 are also used in the calculator mode when a quick calculation is needed. 14. [-%] Percent discount key - Used to subtract a percentage rate from an individual item or an entire sale. The rate can be a pre-programmed percentage rate or any other manually entered percentage rate. Percent discount totals appear in the managemant report. 15. [Check] - Totals sales paid by check. Check totals are printed in the management report. Also stores character code entries during cash register programming. 16. [Card] - Totals sales that are put on credit, such as a debit card, or on a credit card that is alternative to the one used for Charge tenders. Card totals are printed in the management report. 17. [Charge] - Totals sales that are charged. Charge totals are printed in the management report. This key is also used to program a Z mode manager password. 18. [Sub Total] - Displays the subtotal of a sale with sales tax. 5 ENGLISH Keypad Functions 10. [Ref/-] (Dual function: Coupon and Refund) - When used as the coupon key, subtracts an amount from an item or the sales total, such as a coupon deduction. When used as the Refund key, subtracts an item that is returned for refund. Minus key totals are printed in the management report. 19. [Amt Tend/TOTAL] (Amount Tendered/TOTAL) - Totals exact cash transactions, computes change and totals transactions that are split tendered with check or credit card and cash together. This key is used to obtain daily grand totals of all transactions in the "X" and "Z" positions and confirms the entry of a Z mode manager password. This key is also used along with the [C] key to enter into the calculator mode. In the calculator mode, the [Amt Tend/TOTAL] key is used as the "equal" (=) key. Depending on the desired operation, slide the control switch to the following positions: OFF R1 The cash register is turned off and cannot be used. (On/Journal Tape) - The cash register is set for standard operations, including preset options. A journal record is printed for each transaction. (On/Customer Receipt) - The cash register is set for standard operations, including preset options. A customer receipt is printed for each transaction. Prints the X management (mid-day) report. Prints the Z management (end-of-day) report and resets totals (except the grand total) to zero. Used to set and change program settings. R2 The Control System The Control Switch The control switch is located under the journal compartment cover and allows you to use the Off mode where the machine is turned off, the R1 (Register 1) mode where the register generates a journal record wound on the spindle, the R2 (Register 2) mode where the register generates customer receipts outside the machine, the X mode where you can generate X (mid-day) reports, the Z mode where you can generate Z (endof-day) reports and the PRG mode where you can program the machine according to your needs. This switch must be properly positioned to operate the cash register or set the programs, and is also used to print or reset the totals for the management report. X Z PRG Removable Cash Drawer with Lock The cash drawer has slots for banknotes and for coins. You can open the drawer by pressing the [#/NS] key or by sliding the hidden emergency button underneath the register. If a clerk number and secret code have been set, pressing this key will open the cash drawer only after the clerk number and secret code have been entered. The cash drawer is electronically locked when the control switch is set to the Off position. In addition, the cash drawer is designed with a security lock with key that manually locks the cash drawer and prevents it from being opened by using the [#/NS] key or by the hidden emergency button underneath the register. The cash drawer can be completely removed from the register by lifting up on the open drawer and pulling towards yourself. 6 This extra drawer provides sufficient space for miscellaneous items. S (Sub-total) Operator and Customer Displays Your cash register is equipped with two 9-digit Vacuum Florescent Displays (VFD) that provide easy viewing for both the customer and operator during a sales transaction. The operator display is located at the front of the cash register and shows entry amounts and related transaction information through the use of numbers, messages and special symbols. The customer display is located at the rear of the cash register and shows the same information as the operator display. = (Total) - (Minus) Indicates that the amount shown is the subtotal of a transaction, including sales tax if applicable. Indicates that the amount shown is the transaction total. Displays a negative entry. Also displays if subtotal or cash tendered total is a negative number due to a return or refund. Indicates the clerk number in use. Displayed when the [RA/FC] key is pressed to indicate that the amount is displayed in foreign currency. _ (Line) Reading the Display The display is read from left to right as follows: Department Repeat/Multiply Amount A set of digits indicating the department key pressed for each entry. A digit displayed when repeating or multiplying items to indicate the number of items entered at one price. The remainder of the display shows the entry amount. These symbols clear automatically when you start the next entry or press the [C] key. Time Display You can display the current time outside of a sales transaction by simply pressing the [Qty/Time] key with the cash register in either the R1 or R2 mode. Press the [C] key to clear the time from the display. In its default setting, the cash register displays the time in the 12-hour format. NOTE: Trying to use this feature during a transaction will result in an error tone. If this occurs, press the [C] key to clear the error and the tone. Special Symbol Indicators Special symbols appear at the far left-hand side of the displays during cash register operation. These symbols identify the amount shown, or warn of an error condition. They include: C (Change) Indicates that the displayed amount is the change due to the customer. 7 ENGLISH Deposit Drawer E (Error) Indicates when an error is made during operation or when programming the cash register. An error tone sounds to alert the operator. Error Conditions The Error Alarm The error alarm warns of an operator error (usually when a wrong key is pressed for a specific type of entry) or of an error made during cash register programming. The error alarm can also indicate that the control switch is in the wrong position for the current operation. In case of error, the error tone sounds, the letter E is displayed and the keypad locks. NOTE: Moving the control switch from the R1 or R2 position to another position before completing a transaction will result in an error condition to remind you to total the transaction. Partial Reset A Partial Reset operation just clears the cash register's working memory. 1. Unplug the cash register from the electrical outlet. 2. Press and hold down the [C] and [7] keys simultaneously while plugging the cash register back into its electrical outlet. If the cash register still remains in an error condition, proceed with the Full Reset - Reports operation. Full Reset - Reports A Full Reset - Reports operation erases the cash register's working memory, and all totals and counters (all report data). Be very careful when using this reset operation. 1. Unplug the cash register from the electrical outlet. 2. Press and hold down the [C], [7] and [9] keys simultaneously while plugging the cash register back into its electrical outlet. If the cash register still remains in an error condition, proceed with the Full Reset - All Data operation. Clearing an Error Press the [C] key to clear an error. The tone ends, the displays clear and the keypad unlocks, allowing you to continue with the transaction or restart the program. If an error condition cannot be cleared by pressing the [C] key, reset the cash register by performing one of the three cash register reset operations explained in the next section. Be very careful when choosing the reset operation to perform since you could unnecessarily cancel report data and cash register programming data. NOTE: The [C] key also clears an incorrect entry from the display prior to pressing a registration key. Once an entry is printed, the [Void] key must be used to correct an error. Full Reset - All Data A Full Reset - All Data operation erases the cash register's working memory, all totals and counters (all report data) and cancels all cash register programming data. Be extremely careful when using this reset operation. Use this method as last resort only. 1. Unplug the cash register from the electrical outlet. 2. Press and hold down the [C], [3] and [7] keys simultaneously while plugging the cash register back into its electrical outlet. 3. Reprogram the cash register. Cash Register Reset Operations If the cash register does not function, for example while programming and the error signal cannot be stopped by pressing the [C] key, reset the cash register. There are three reset operations; be very careful when choosing the one to perform since you could unnecessarily cancel report data and cash register programming data. 8 Once an entry is printed, the [C] key cannot be used to clear an error. Press the [Void] key to correct an error already registered. Voiding the Entry Just Completed Simply press the [Void] key. The entry is reprinted with a "-" symbol followed by the amount, and erased from the transaction. Voiding an Earlier Entry To void an earlier entry, register it again and then cancel it using the [Void] key. When a transaction including the error is completed, proceed with the following steps to void the error. 1. Retype the incorrect information, exactly as originally entered, and press the [Void] key. 2. Enter the correct amount. 3. Total the transaction by pressing the [Amt Tend/TOTAL] key. NOTE: Before inserting the batteries, make sure that the cash register is plugged into the power socket and that the control switch is set to the OFF position. Proceed as follows to insert or replace the batteries: 1. Unlock the printer compartment cover, grasp the left side of this cover, gently pull it back and then lift it off the cash register. Move the control switch to the R1 or R2 position. Back-up Battery System During cash register operation, all transaction data for the management report is stored in the register's memory. This memory also holds all optional programming information. The memory back-up system keeps this information stored in memory when the cash register is turned off. The memory is protected by three "AA" size batteries that come with your cash register. In order to guarantee continuous back-up protection, insert the batteries before beginning to program the cash register. The cash register must be plugged into an electrical power outlet before you insert the batteries. 2. Lift the paper journal winder spindle out of the printer compartment. 9 ENGLISH Voiding Errors Inserting/Replacing Batteries 3. Remove the battery compartment cover by pressing on the arrow impressed on the cover and lifting upwards, as shown by the arrows in the figure. 7. Reposition the journal winder spindle, then reposition, close and lock the printer compartment cover. 4. Remove the discharged batteries if you are replacing the batteries. 5. Position the new batteries making sure that the positive and negative poles are aligned correctly. Drawings inside the battery compartment show how the batteries must be positioned. 6. Replace the battery compartment cover by sliding it down until it clicks into place. NOTE: If the cash register will not be used for an extended period of time, you may want to remove the back-up batteries to prolong their usage. Doing this will erase all transaction and programming data stored. Printer Compartment The printer compartment is on the top left-hand side of the cash register. It houses the thermal paper roll, journal winder spindle, back-up batteries and the thermal printer. Thermal Paper Roll This cash register uses standard 2 1/4" (57 mm) thermal paper. 10 Proceed as follows to load the cash register with paper. 1. Make sure the cash register is plugged into a grounded power outlet. 2. Unlock, open and remove the printer compartment cover, then remove the plastic journal winder spindle. 3. With a pair of scissors, cut the end of the paper tape to create a straight, even edge so that the paper can be properly fed through the print mechanism. 4. Set the paper roll in the bottom of the printer compartment so that the paper feeds out from the bottom of the roll. 6. Set the control switch to R1 or R2, press the [Feed] key and manually feed the paper into the slot until the paper catches and advances approximately six to ten inches above the print mechanism. NOTE: If the paper does not feed properly, check the alignment of the paper in the slot and/or for the straight edge on the end of the paper roll. 7. Replace journal winder with wheel to right of compartment. If you are loading a journal record, slide edge of tape through slots on journal winder spindle (depress the [Feed] key to advance additional tape, if necessary). Manually roll the winder toward the back of the register to take up slack in tape. 11 ENGLISH Loading Thermal Paper 5. Insert the edge of the paper into the paper slot as shown below. 8. Pass the edge of the customer receipt through the receipt window on the compartment cover. 4. Set the current time using the 24-hour (military) format and then pressing [Qty/Time]. Also in this case single digits must be preceded by a zero. For example, to set 1:05 P.M., type [1305] and then press the [Qty/Time] to store your entry. To set 9:15 A.M., type [0915] and then press [Qty/Time]. By default the time is displayed and printed in the 12-hour format. If you wish that the time just entered be displayed and printed in the 24-hour format, type [40] and then press the [RA/FC] key. 5. Set the first of up to four possible fixed VAT rates. For example, to set a VAT1 rate of 16%, type [1] and then press the [Card] key, type [16000] (three digits must be entered after the desired decimal point) and then confirm with the [Amt Tend/TOTAL] key. 9. Reposition, close and lock the printer compartment cover. Quick Start Quick Start is a brief but complete start-up procedure that allows you to begin using your new cash register as quickly as possible. Carefully follow the steps listed below: 1. Make sure the cash register is plugged into a grounded power outlet and that 3 charged A A size memory backup batteries have been inserted as explained in the related section. 2. Open the printer compartment cover and slide the control switch to the PRG position. 3. Set the current date in the day/month/year format by typing the corresponding numeric keys and then pressing [#/NS]. Single digits must be preceded by a zero. For example, to set September 29, 2003, type [290903] and then press the [#/NS] key to store your entry. If you wish that the date just entered be printed in the month/day/year format, type [70] and then press the [RA/FC] key. 6. Program Department 1 as a standard sales department with VAT1 and for multiple item sales. For example, to assign VAT1, multiple item sales status and a price of £3.00 to standard Department 1, type [0] [01] and then press [Check], type [300] and then press [Department 1/9]. 7. Change, if necessary, the language in which the cash register prints the customer receipt and journal record. The cash register is programmed to print the customer receipt and journal record in English. If you wish to reprogram the cash register to print in Spanish, French, German or Dutch: Type [11] followed by [1] and [RA/FC] to print in French, [11] followed by [2] and [RA/FC] to print in German, [11] followed by [3] and [RA/FC] to print in Spanish or [11] followed by [4] and [RA/FC] to print in Dutch. To print in English again, type [11] followed by [0]. 8. Set an exchange rate for your local currency. If your local currency is the GBP, you may want to set a foreign currency exchange rate (for example, EURO) so that the cash register converts the price entered or the transaction subtotal into the foreign currency programmed whenever you press the [RA/FC] key. For example, to program an exchange rate of 1 GBP = 1.419 Euro, type number [1] to identify this rate as the first foreign currency exchange rate out of the four available, enter the decimal point position for the exchange rate [3], the decimal point position for the converted amount [2], enter the exchange rate [001419] and then press the [Sub Total] key. 12 9. When programming is complete, exit the program mode by sliding the control switch to the OFF position. 10. To ring up a sales, slide the control switch to the R1 or R2 position (R1 winds a journal record on the spindle, R2 gives you customer receipts through the window opening). Follow the instructions given in the section entitled Transaction Examples. If the Clerk System is activated, be sure to enter the Clerk number followed by the [Clerk] key in the R1 or R2 position before performing any sales transaction. To print management reports, slide the control switch to the X or Z position as needed and then press the [Amt Tend/TOTAL] key. Once you have mastered the Quick Start operations, you will undoubtedly want to expand your use of the machine by studying other sections of this manual and incorporating new programming into your personalized cash management system. For example, other valuable functions include Percent Discount Rate, Price Look-Ups (PLUs), customizing receipt headers, clerk names, PLU item names and many more. Helpful Hints for a Successful Start-Up This cash register has up to 16 departments available. You may assign the taxable status to any other department by repeating the tax assignment procedure used for Department 1. For departments 9-16, press the [Dept Shift] key before the applicable department key. For example, to select Department 10 press [Dept Shift] followed by the [Department 2/10] key. It is not necessary to re-program the entire machine to make a single program change or correction. If you wish to make a change, such as an update on a VAT rate, be sure that you are in the program mode, then redo the program in question. A new program entry will automatically override a previous entry. Remember that you enter into the program mode by sliding the control switch to the PRG position. Be sure to slide the control switch to the OFF position at the end of a business day. In order to ensure continuous battery back-up protection, it is important that the batteries be changed at least once every year. This cash register can be programmed to tailor its features according to your specific needs. This programming facility allows you to: · Activate the Clerk Security System and define three digit secret codes for each of the 6 programmable clerks · Define clerk names · Set the date and time · Personalize customer receipt headers · Set percent discount (-%) rates · Define fraction rounding for VAT calculation · Define up to four VAT rates · Define the VAT calculations that you wish to print on the sales receipt · Define Price Look-Ups (PLUs) for individual items and enter an item description · Define tax status, Single/Multiple item sale and relative price to a determined defined department · Define a name for each department · Define a foreign currency descriptor · Program the different system options available · Define a manager password for the Z mode. Set some of or all of the above features, depending on your business needs. These program settings will reside in the cash register's memory until you change them or deactivate the battery back-up system. Setting Cash Register Features All cash register features are programmed by first switching the cash register into the program (PRG) mode by using the control switch located in the printer compartment. This chapter provides simple step-by-step procedures on how to program the cash register. An example is provided after each procedure. It is suggested that you first run through all the examples to become familiar with the cash register's programming facilities, then program the cash register according to your own specific needs. 13 ENGLISH Cash Register Programming NOTE: Program all the desired features at the same time in order to create a single receipt of all selections. Keep the receipt in a safe place for future reference. Making Changes to Cash Register Programming Once the cash register is programmed to satisfy your specific needs, there is no need to reprogram the entire machine to make single program changes or corrections. If you wish to make a change (such as an update to VAT rates, PLUs or exchange rates), be sure you are in the program mode, re-do the program in question and finalize when you are ready to exit the programming mode. A new program entry will automatically overwrite a previous entry for the same program. In case an error condition cannot be cleared, perform one of the three cash register reset operations explained in the section entitled Cash Register Reset Operations. Remember that a Full Reset - Data operation erases the cash register's working memory, all totals and counters (all report data) and cancels all cash register programming data. The Clerk System The Clerk System is a special security feature that enables you to control access to the cash register and monitor the number of transactions and the sales of up to 6 Clerks. Your cash register is configured at the factory with the Clerk System deactivated. You can activate the Clerk System for a degree of protection and sales monitoring or deactivate it again so that the cash register can be used freely without restrictions. NOTE: If the Clerk System is deactivated, the cash register is used without needing to enter a Clerk number only or a Clerk number and its related 3-digit security code. In this case the cash register assumes Clerk 1 as the default Clerk, displays a line (-) to indicate the Clerk number in use (CL 1) and prints "CLERK 1" on all receipts, journals and reports. All sales will be recorded to Clerk 1 and therefore the Clerk Report will only report the sales of this Clerk. You can also assign a name to each of the 6 Clerks, which will be printed on the customer receipts, on the journal (if used) and on all management reports analyzing the transactions of that specific clerk. Entering the Program Mode To enter into the program mode, unlock, open and remove the printer compartment cover and then slide the control switch to the PRG position. Refit the printer compartment cover. Exiting the Program Mode To exit the program mode, open the printer compartment cover and slide the control switch to the R1 or R2 position if you wish to carry out sales transactions, to the X or Z position if you wish to take management reports, or to the OFF position if you wish to exit. Clearing Errors To clear an error made during the programming phase, simply press the [C] key. The error tone ends, the display clears and the keypad unlocks. If the message "SEC Code" is displayed, this means that a Z mode security password was programmed. Enter the 4-digit code followed by the [Amt Tend/TOTAL] key if you wish to print a Z management report. Activating the Clerk System 1. Open the printer compartment and slide the control switch to the PRG position. 2. Type [44444] followed by [1] and then press the [Amt Tend/Total] key. 3. Slide the control switch to the OFF position. 14 1. Open the printer compartment and slide the control switch to the PRG position. 2. Type [444444] and press the [Amt Tend/TOTAL] key. 3. Type a number to identify the clerk which the secret code will be linked. 4. Set a three-digit secret code by typing three [numeric keys]. 5. Press the [Clerk] key. Repeat the above operations (from step 3 to step 5) to assign a secret code to the remaining 5 Clerks or use the [C] key to exit from Clerk Secret Code programming. If you wish to change the clerk's secret code and the Clerk system is already activated, proceed as explained above. Example: Assign secret code 106 to Clerk 1 for the first time. Type/Press: [444444] + [Amt Tend/TOTAL] + [1106] + [Clerk] Proceed as follows to enter a defined Clerk number and related secret code before using the cash register in the REG operating mode. 1. Open the printer compartment and slide the control switch to the R1 or R2 position. 2. Type a Clerk number [1, 2, ... or 6]. 3. Type the corresponding three-digit code. 4. Press the [Clerk] key. The clerk number indicator light will display a line (_) to indicate the clerk number that is in use (CL 1 ...CL 6) and that it is now possible to carry out transactions. The clerk number is printed on the sales receipt and on the management reports. Assigning Clerk Names This cash register feature is useful for rapid identification of the different clerks that are enabled to use the cash register. You can program a clerk name or identifier of up to 12 characters long by using the Character Code Table provided in the Appendix of this manual. The assigned Clerk name will be automatically printed on all receipts, journal records and management reports. Proceed as follows to define a clerk name using the Character Code Table: 1. Slide the Control switch to the PRG position. 2. Switch the cash register to the Clerk name definition mode by pressing the [#/NS] key repeatedly until displaying the message "C01" indicating the first Clerk number. 3. Select the Clerk number corresponding to the Clerk whose name you wish to define by pressing the [Department 1/9] key repeatedly until displaying the number on the right hand side of the operator display. You can also use the [Department 5/13] key to scroll backwards through the Clerk numbers. Deactivating the Clerk System Proceed as follows if for any reason you wish to deactivate the Clerk system, in other words if you no longer want to enter a clerk number only or a Clerk number and related secret code to perform sales transactions. 1. Open the printer compartment and slide the control switch to the PRG position. 2. Type [44444] followed by [0] and then press the [Amt Tend/TOTAL] key. 3. Slide the control switch to your operating mode and then close the printer compartment cover. 15 ENGLISH Programming a Secret Code Linked to a Clerk Number Entering a Clerk Number/Secret Code Before Cash Register Operations 4. With reference to the Character Code Table in the Appendix, type the string of character codes to define the letters of a name and then press the [Check] key. The name entered will be automatically printed. 5. Exit from this programming sequence by pressing the [Amt Tend/TOTAL] key. Example: Program Christina as the name for Clerk number 2. Type/Press: [#/NS] + [#/NS] + [#/NS] + [Department 1/9] + [43 74 84 75 85 86 75 80 67] + [Check] + [Amt Tend/TOTAL] 4. Program another feature or exit program mode by sliding the control switch to the OFF position. Example: Set a date of September 29, 2003. Type/Press: [290903] + [#/NS] NOTE: If you wish that the date just entered be printed in the month/day/ year format, type [70] and then press the [RA/FC] key. More information on how to change the cash register's basic programming is explained in the section Programming System Options. Setting the Time Date and Time Set the date to print the current date at the top of each receipt, journal record or management report. The date will print in the day/month/year format unless otherwise programmed as explained in the section entitled Programming System Options. Set the time to print the current time at the top of the receipt. The time prints in the hour:minutes format and by default assumes the 12-hour format. You can display the time by pressing the [Qty/Time] key when the cash register is in the R1 or R2 mode. The date and time change automatically as long as the cash register is plugged into the wall outlet or the battery back-up system remains active. Proceed as follows to set the correct time in the hour:minutes format: 1. Slide the control switch to the PRG position. 2. Type the [current time] using the HH:MM format. NOTE: Time is set according to international, or military time (24-hour clock format). To correctly enter this time, simply add 12 to all hours in the PM. For example, to set the time to 9:00 AM, type [0900]; to set the time to 2:15 PM, type [1415]. 3. Press the [Qty/Time] key to store the entered time. 4. Program another feature or exit program mode by sliding the control switch to the OFF position. Example: Set the time at 3:30 PM. Setting the Date Proceed as follows to set the current date: 1. Slide the control switch to the PRG position. 2. Type the [numeric keys] representing the current date. Remember to use the DDMMYY format. Single digit numbers for months and days must be preceded by a zero (0). 3. Press the [#/NS] key to store the date. Type/Press: [1530] + [Qty/Time] NOTE: If you wish that the time just entered be printed and displayed in the 24-hour format, type [40] and then press the [RA/FC] key. More information on how to change the cash register's basic programming is explained in the section Programming System Options. 16 Your cash register is programmed to print a courtesy header enclosed in a box delimited by asteriscs, on all customer receipts when the control switch is in the R2 position. With the control switch in the R1, X, Z and PRG positions, the header will not be printed. NOTE: You can change the programmed language in which the cash register prints the header on the customer receipt and journal record. Turn to the section Programming System Options, Machine Condition 11, to see in which languages the cash register can print the receipt header. The receipt header can consist of up to 4 lines of 24 characters each. You can change the cash register's default header according to your own business needs by using the Character Code Table provided in the Appendix to enter the characters for your new header. 7. Exit from this programming sequence by pressing the [Amt Tend/TOTAL] key. Example: Change the third line of the default header to *PLEASE COME AGAIN* with the appropriate spaces before and after to center this new string using the Character Code Table provided in the Appendix. Type/Press: [#/NS] + [#/NS] + [#/NS] + [#/NS] + [Department 1/9] + [Department 1/9] + [01 00 00] + [56 52 45 41 59 45 00] + [43 55 53 45 00] + [41 47 41 49 54] + [00 00 00 01] + [Check] + [Amt Tend/TOTAL] Percent Discount (-%) Setting this option automatically calculates the preset rate each time the [-%] key is pressed. The percentage rate can be discounted from an individual item or from a sales transaction total. Personalizing the Receipt Header Proceed as follows to change the default receipt header: 1. Slide the control switch to the PRG position. 2. Switch the cash register to the receipt header definition mode by pressing the [#/NS] key repeatedly until displaying the message "H01" indicating the first line of the receipt header. 3. Select the receipt header line that you wish to personalize by pressing the [Department 1/9] key repeatedly until displaying the desired line number on the left-hand side of the operator display. Remember that a total of four header lines can be personalized. You can scroll backward through the receipt header lines by pressing the [Department 5/13] key repeatedly. 4. Using the Character Code Table in the Appendix, type the character code string for the letters to be entered on this particular line selected. Remember that up to 24 characters can be entered. If you wish to center a writing, you will need to calculate the empty character spaces before and after your string and type the appropriate blank space code (00) in the corresponding places. 5. Press the [Check] key again to store the newly defined header line. This new line is automatically printed. Setting a Percent Discount (-%) Rate Proceed as follows to define a standard discount rate: 1. Slide the control switch to the PRG position. 2. Type the [numbers] representing the desired percentage rate. Up to four digits ranging from 0 to 99.99 can be used, and you MUST enter a total of four digits, two before and two after the desired decimal place. For example, to enter 10%, type [1000], to enter 6.5% type [0650]. 3. Press the [-%] key to store the rate. 4. Program another feature or exit program mode by sliding the control switch to the OFF position. Example: Program a standard 10% discount rate. Type/Press: [1000] + [-%] 17 ENGLISH Receipt Header 6. Repeat steps 3, 4 and 5 if you wish to program the remaining three programmable header lines. Decimal Point Position The decimal point setting is preset to the x.xx format. This format can be changed, as needed, to one of the other settings below. Setting a Fixed VAT Rate Proceed as follows to program a fixed tax rate: 1. Slide the control switch to the PRG position. 2. Type the [number] that represents the VAT (1 for VAT1, 2 for VAT2, 3 for VAT3 and 4 for VAT4). 3. Press the [Card] key. 4. Type the VAT rate. Up to five digits can be used, and you MUST enter three digits after the desired decimal place. For example, to enter a 5.5% VAT rate, type [5500]; to enter a 16% VAT rate, type [16000]. 5. Press the [Amt Tend/TOTAL] key. NOTE: If you make an error, press the [C] key and start again from step 2. 6. Program another feature or exit program mode by sliding the control switch to the OFF position. Example: Set a VAT1 rate of 5.5%, VAT2 rate of 7%, VAT3 rate of 16% and a VAT4 rate of 20%. Type/Press: [1] + [Card] + [5500] + [Amt Tend/TOTAL] [2] + [Card] + [7000] + [Amt Tend/TOTAL] [3] + [Card] + [16000] + [Amt Tend/TOTAL] [4] + [Card] + [20000] + [Amt Tend/TOTAL] Changing the Decimal Point Position Proceed as follows to define a new position for the decimal point. 1. Slide the control switch to the PRG position. 2. Type System option [1] followed by the status number [0, 1, 2 or 3] to select the desired format as indicated in the following table: Status Number 0 1 2 3 Format x x.x x.xx x.xxx 3. Press the [RA/FC] key to set the new format. 4. Program another feature or exit program mode by sliding the control switch to the OFF position. Example: Program the cash register so that two digits are left after the decimal point. Type/Press: [1] + [2] + [RA/FC] Value Added Tax (VAT) Rates Up to four VAT rates (VAT1, VAT2, VAT3 and VAT4) can be preset in the cash register. A maximum 5-digit VAT rate can be programmed (0-99.999%). 18 Fraction rounding is used to round figures with decimals up or down to the nearest whole numbers and is used for percent tax calculations. By default the cash register is configured to round VAT figures a fraction under one-half pence down one pence and a fraction above one-half pence up one pence, however you can modify this setting according to your needs by changing the related system option. Choose from the following three options to select the rounding as needed: Status Number 0 1 Fraction Rounding a fraction of a pence is rounded down one pence a fraction under one-half pence is rounded down one pence, a fraction above one-half pence is rounded up one pence a fraction of a pence is rounded up one pence With the aim of satisfying the more diverse fiscal requirements, this cash register model can be programmed to print a wide range of VAT-related information on the customer sales receipt. By default, the cash register is programmed to print the sales transaction's total VAT amounts split according to the programmed rates at the bottom of the sales receipt. By programming the cash register accordingly, you can decide to print the following VAT information according to your business' or country's requirements: · · · · · TOTAL VAT: The sum of all the VAT amounts calculated TL VAT: The taxed sales totals per each rate TOTAL TL VAT: The sum of the taxed sales totals T W/O VAT: The taxable sales totals without VAT per each rate TL W/O VAT: The sum of the taxable sales totals without VAT. 2 Changing Fraction Rounding Proceed as follows to program fraction rounding: 1. Slide the control switch to the PRG position. 2. Type machine condition [14] followed by the status number [0, 1 or 2] to select the desired fraction rounding. 3. Press the [RA/FC] key to store the new setting. 4. Program another feature, otherwise exit the program mode by turning the PRG to the OFF position. Example: Program the rounding code so that a fraction under one-half pence is rounded down one pence, a fraction above one-half pence is rounded up one pence. Type/Press: [14] + [1] + [RA/FC] Programming the Cash Register to Print the Required VAT Information With reference to the section Programming System Options, by setting machine conditions 17, 18, 19, 20, and 21 accordingly you program the cash register to print the VAT information that you need. Printing the Sum of all VAT Amounts Calculated (TOTAL VAT) 1. Slide the control switch to the PRG position. 2. Type machine condition [17] followed by status number [1] and then press the [RA/FC] key. 3. Slide the control switch to the OFF position. 19 ENGLISH Fraction Rounding for VAT Calculation Printing VAT Information on Customer Receipts Provided below is an example sales receipt with the information that is printed as a result of this cash register setting. Printing the Taxed Sales Totals Split per Rate (TL VAT) 1. Slide the control switch to the PRG position. 2. Type machine condition [18] followed by status number [1] and then press the [RA/FC] key. 3. Slide the control switch to the OFF position. Provided below is an example sales receipt with the information that is printed as a result of this cash register setting. Programmed VAT rates VAT totals per programmed rate Sum of the individual VAT totals Taxed sales totals per rate VAT totals per programmed rate Programmed VAT rates 20 1. Slide the control switch to the PRG position. 2. Type machine condition [19] followed by status number [1] and then press the [RA/FC] key. 3. Slide the control switch to the OFF position. Provided below is an example sales receipt with the information that is printed as a result of this cash register setting. 1. Slide the control switch to the PRG position. 2. Type machine condition [20] followed by status number [1] and then press the [RA/FC] key. 3. Slide the control switch to the OFF position. Provided below is an example sales receipt with the information that is printed as a result of this cash register setting. Taxed sales totals per each rate Taxed sales totals per rate Sum of taxed sales totals Sum of taxed sales totals VAT totals per programmed rate Programmed VAT rates VAT totals per programmed rate Programmed VAT rates Taxable sales totals without VAT per each rate 21 ENGLISH Printing the Sum of the Taxed Sales Totals (TOTAL TL VAT) Printing the Taxable Sales Totals without VAT per each Rate (T W/O VAT) Printing the Sum of the Taxable Sales Totals without VAT (TL W/O VAT) 1. Slide the control switch to the PRG position. 2. Type machine condition [21] followed by status number [1] and then press the [RA/FC] key. 3. Slide the control switch to the OFF position. Provided below is an example sales receipt with the information that is printed as a result of this cash register setting. Programming Departments A total of 16 departments are available on your cash register. Each department can represent a category of merchandise. For example, Department 1 can represent the sale of groceries, Department 2 the sale of clothes, Department 3 books and so on. Each department can be programmed as taxable or non-taxable and can also be programmed with a preset price. As explained in the next section, you can also name departments. The programming of the departments consists of three steps; selecting the Multiple/Single Item Sales Status, Tax Status and Department Price: · Multiple/Single Item Sales - Multiple item sale (standard) allows many items to be rung up within a transaction. A Single item sale allows only one item to be rung up in a transaction. · Tax Status - Allows you to tax or not to tax a department key. It is used to link a single VAT rate (VAT1, 2, 3 or 4) or to render a department non-taxable. · Department preset price (optional) - Allows you to program a price in a department key to save time when ringing up a sales entry. The price will automatically ring up each time the appropriate department key is pressed. You can assign the following options to individual departments: Multiple/Single Entry 0 = Multiple Item Sales 1 = Single Item Sales Tax Status 00 = 01 = 02 = 03 = 04 = Non-taxable Taxable with VAT1 Taxable with VAT2 Taxable with VAT3 Taxable with VAT4 Taxed sales totals per each rate Sum of taxed sales totals Programmed VAT rates VAT totals per programmed rate Sum of the taxable sales totals without VAT 22 Proceed as follows: 1. Slide the control switch to the PRG position. 2. Define a [Multiple/Single Item] sale and [Tax Status] by referring to the table on the previous page. 3. Press the [Check] key. 4. Type a [unit price] to assign to a specific item and then assign it to a department by pressing the related [Department] key. Use the [Dept Shift] key for departments from 9 to 16. 5. Program another feature or exit program mode by sliding the control switch to the OFF position. Example: Program a multiple item sale status, VAT2 and an item price of £2.50 to Department 2. Type/Press: [0] + [02] + [Check] + [250] + [Department 2/10] 3. Select the number of the department whose name you wish to define by pressing the [Department 1/9] key repeatedly until displaying the desired department number on the left-hand side of the operator display. Remember that you can name a total of 16 departments. You can scroll backward through the departments by pressing the [Department 5/13] key repeatedly. 4. With reference to the Character Code Table in the Appendix, type the string of character codes to define the letters of a name to assign to the department and then press the [Check] key. Remember that the department descriptor can be up to 12 characters long. The name entered will be automatically printed. 5. Repeat steps 3 and 4 for all desired department names. Note that when you are defining department names consecutively, it is not necessary to select the department number each time. The system automatically prompts you with the next department number. When finished, exit from this programming sequence by pressing the [Amt Tend/Total] key. Example: Name department 3 "BOOKS" by using the Character Code Table. Type/Press: [#/NS] + [#/NS] + [Department 1/9] + [Department 1/9] + [42 55 55 51 59] + [Check] + [Amt Tend/Total] Naming Departments Another useful feature that this cash register model has to offer is the possibility of assigning a name of up to 12 characters long to each of the 16 departments available. By doing so you can identify the department's own category of merchandise. For example, you can name Department 1 "Groceries", Department 2 "Fashion", Department 3 "Books" and so on to best suit the needs of your business and to keep track the sales of each product category with a simple glimpse at the management report. The department names that you define will be printed on the customer receipts, journal reports and on all management reports. To define department names, proceed as follows: 1. Slide the control switch to the PRG position. 23 ENGLISH Linking a Multiple/Single Item Cash Sale, Tax Status and Item Price to a Department 2. Switch the cash register to the department name definition mode by pressing the [#/NS] key repeatedly until displaying the message "d01" indicating the first customizable department. Price Look-Ups (PLUs) A total of 200 Price Look Up (PLU) codes are available on this cash register. The Price Look Up system allows for fast, accurate entry of an item and automatically records the number of items sold. There are two methods in programming PLUs. One method is to set the PLU number with a preset price known as a Fixed PLU Price. The second method is to set the PLU without a preset price, where you are able to manually enter the price of an item while still having the sales activity recorded under the PLU number on management reports, known as an Open PLU Price (Sub-department). The Open PLU Price is recommended for items whose prices change frequently. Before getting started with programming PLUs, proceed with the following three steps: 1. Make a list of the PLU numbers and their prices you wish to program. 2. Decide whether you want the PLU number designated as a Fixed PLU Price or an Open PLU Price. Note: The Fixed PLU Price does not allow you to override or change a preset price in the register mode whereas the Open PLU Price does. 3. Determine if each PLU number requires tax or no tax. If tax is required for a particular PLU number, be sure to link the PLU number to a department that is programmed for tax. Likewise, if a PLU number does not require tax, then link the PLU number to a department not programmed for tax. Programming PLU Status The PLU status programming procedure should only be performed if you are interested in the Open PLU Price (Sub-department) option. Otherwise, proceed to the next section entitled "Programming PLU Prices". The PLU status options are the following: 0 = Fixed PLU Price (the factory set default setting) 1 = Open PLU Price (Sub-department option) Proceed as follows to program a PLU status: 1. Slide the control switch to the PRG position. 2. Press the [PO] key to begin programming the PLU status. 3. Type the [PLU number between 1 and 200], press the [PLU] key, type the [PLU Status number] and then press the [Department] key. Use the [Dept Shift] key for departments from 9 to 16. 4. Repeat step 3 for all desired PLU numbers. 5. Press the [PO] key to finish programming the PLU status. 6. Continue to the next section on programming the PLU Price. Example: Create PLU 6 with an open PLU price status to Department 6. Type/Press: [PO] + [6] + [PLU] + [1] + [Department 6/14] + [PO] 24 Proceed as follows to program a PLU item price: 1. Slide the control switch to the PRG position. 2. Press the [Qty/Time] key to begin programming. 3. Type a [PLU number between 1 and 200], and then press the [PLU] key. 4. Type the [unit price] that you wish to assign to that PLU and then press the appropriate [Department] key. Use the [Dept Shift] key for departments from 9 to 16. 5. Repeat steps 3 and 4 for all desired PLU numbers. Note that when you are programming PLU numbers consecutively it is not necessary to type the PLU number each time. The system automatically prompts you with the next PLU number. 6. Press the [Qty/Time] key to finish programming PLU prices. Example: Create PLU 1 with a unit price of £1.50 assigned to Department 3 and then create PLU 3 with a unit price of £10.00 assigned to Department 12. Type/Press: [Qty/Time] + [1] + [PLU] + [150] + [Department 3/11] + [3] + [PLU] + [1000] + [Dept Shift] + [Dept 4/12] + [Qty/Time] 1. Slide the control switch to the PRG position. 2. Switch the cash register to the PLU name definition mode by pressing the [#/NS] key to display the message "P001" indicating the first PLU. 3. Select the number of the PLU whose name you wish to define by either pressing the [Department 1/9] key repeatedly until displaying the desired PLU number on the left-hand side of the operator display or by simply typing the [PLU number] and then pressing the [PLU] key. Remember that you can name all the 200 PLUs available. 4. With reference to the Character Code Table in the Appendix, type the string of character codes to define the letters of a name to assign to the PLU and then press the [Check] key. Remember that the PLU descriptor can be up to 12 characters long. The name entered will be automatically printed once it is defined. 5. Repeat steps 3 and 4 for all desired PLU names. Note that when you are defining PLU names consecutively, it is not necessary to select the PLU number each time. The system automatically prompts you with the next PLU number. When finished, exit from this programming sequence by pressing the [Amt Tend/Total] key. Example: Name PLU 1 "COFFEE", PLU 3 "MIN. WATER" and PLU 5 "PAPERBACK" by using the Character Code Table. Type/Press: [#/NS] + [43 55 46 46 45 45] + [Check] + [Department 1/9] + [53 49 54 05 00 63 41 60 45 58] + [Check] + [5] + [PLU] + [56 41 56 45 58 42 41 43 51] + [Check] + [Amt Tend/Total] Naming PLU Items After associating a price to a PLU code, you can name the PLU to identify the product that it represents. The name that you can associate to the PLU code must be up to 12 characters long. For example, you can name PLU 1 "Coffee", PLU 2 "Candy" and so on to best suit the needs of your business and to keep track the sales of each product with a simple glimpse at the PLU management report. The PLU names that you define will be printed on the customer receipts, journal reports and on the PLU management reports. 25 ENGLISH Programming PLU Prices To define PLU names, proceed as follows: PLU Programming Dump Report If a large number of PLUs are created (bear in mind that up to 200 PLUs can be programmed), a separate receipt can be printed indicating all the PLUs programmed. Their number, associated price, VAT rate (if applicable), item descriptor and associated department are reported on this receipt, which should be kept in a safe place for future reference. 3. Slide the control switch to the OFF position to exit the program mode. Shown below is an example PLU dump report. Time Date Consecutive receipt number Printing an All PLU Dump Report Proceed as follows to print a PLU report: 1. Slide the control switch to the PRG position. 2. Press the [PLU] key to print the list. PLU number Allocated department number or programmed name PLU name programmed PLU item identifier if a name is not programmed PLU status number PLU item price and associated department VAT 26 You can program up to four different foreign currency exchange rates so that the cash register automatically calculates the price entered or transaction subtotal into the foreign currency defined by the programmed exchange rate. Such value in foreign currency is displayed whenever the [RA/FC] key is pressed during a sales transaction. To provide you with the exchanged value, the cash register multiplies the transaction subtotal or entered price by the exchange rate defined. This cash register model also gives you the possibility of defining a 10-character descriptor that identifies the specific currency. The currency descriptor will be printed on the customer receipt during sales transactions that are finalized with payment in foreign currency, and on the management reports. 5. Type the [exchange rate] using up to six digits without specifying any decimal point. 6. Press the [Sub Total] key to store the exchange rate. Example: Program the first exchange rate as 1 GBP = 1.419 EURO. Type/Press: [1] + [3] + [2] + [001419] + [Sub Total] Defining Foreign Currency Descriptors You can define a currency descriptor of up to 10 characters long for each of the four exchange rates programmed. The descriptor of the foreign currency used will be printed on the customer receipt during sales transactions that are finalized with payment in foreign currency, and on the management reports. Proceed as follows to define a foreign currency descriptor: 1. Slide the control switch to the PRG position. 2. Switch the cash register to the foreign currency descriptor definition mode by pressing the [#/NS] key until displaying the message "F01" indicating the first of the four possible foreign currency exchange rates. 3. Select the identification number of the exchange rate for which a descriptor is to be defined by pressing the [Department 1/9] key repeatedly until displaying the desired number on the left-hand side of the operator display. Remember that you can name a total of 4 foreign currencies. You can also scroll backward through the currency identification numbers by pressing the [Department 5/13] key repeatedly. Programming an Exchange Rate Programming a foreign exchange rate consists of firstly defining the exchange rate's identification number (from 1 to 4, as four rates can be programmed), the position of the decimal point of the exchange rate (0-8 digits after the decimal point), the position of decimal point of the changed amount (0-3 digits after the decimal point), and then the actual current exchange rate (up to 6 digits) which is also printed on the sales receipt when a transaction is paid in foreign currency. Proceed as follows to program or update a foreign currency exchange rate: 1. Slide the control switch to the PRG position. 2. Type the identification number [1 to 4] corresponding to the foreign currency exchange rate that you wish to define. 3. Type the [decimal point position] of the exchange rate (0-8 digits after the decimal point). 27 ENGLISH Foreign Currency Exchange Rate Programming 4. Type the [decimal point position] of the converted amount (0-3 digits after the decimal point). 4. With reference to the Character Code Table in the Appendix, type the string of character codes to define the letters of the descriptor to assign to the selected foreign currency and then press the [Check] key. Remember that the foreign currency descriptor can be up to 10 characters long. The descriptor entered will be automatically printed once it is defined. 5. Repeat steps 3 and 4 if you wish to assign a descriptor to the remaining foreign currencies, if defined. When finished, exit from this programming sequence by pressing the [Amt Tend/Total] key. Example: Name foreign currency 1 "EURO" by using the character code table. Type/Press: [#/NS] + [#/NS] + [#/NS] + [#/NS] + [#/NS] + [45 61 58 55] + [Check] + [Amt Tend/Total] Setting the Rounding Option With reference to the section Programming System Options, by setting Machine Condition 13 to the related value (1, 2 or 3), you can program the machine to round off the subtotal or tender values of the related currency as follows: · Swiss franc rounding (Machine condition 13, setting 1) 0.01 ­ 0.02 = amount rounded to 0.00 0.03 ­ 0.07 = amount rounded to 0.05 0.08 ­ 0.09 = amount rounded to 0.10 Swedish krona rounding (Machine condition 13, setting 2) 0.00 ­ 0.24 = amount rounded to 0.00 0.25 ­ 0.74 = amount rounded to 0.50 0.75 ­ 0.99 = amount rounded to 1.00 Danish krone rounding (Machine condition 13, setting 3) 0.00 ­ 0.12 = amount rounded to 0.00 0.13 ­ 0.37 = amount rounded to 0.25 0.38 ­ 0.62 = amount rounded to 0.50 0.63 ­ 0.87 = amount rounded to 0.75 0.88 ­ 0.99 = amount rounded to 1.00 · Rounding Option for Swiss, Danish and Swedish Currencies For the Swiss franc, Danish krone and Swedish krona currencies, you can program the machine to so that the amount of a transaction is automatically rounded accordingly whenever the [Sub Total], [Amt Tend/TOTAL] or a [tender] key is pressed. The rounded result will be displayed on the operator and client displays, printed on the customer receipt and journal report. The total adjustments are indicated on the financial reports. · For example by programming machine condition 13 to setting 2, if the total of a transaction in Swedish Kronas is SEK 135.31, the amount SEK 135.50 will be displayed and accounted for when the [Tender] key is pressed. 28 Your cash register's system options programming feature includes 23 options for the operation of the cash register. Each of the functions described in this section is already set upon delivery of the cash register to meet the most frequent requirements. The cash register's factory default settings, which you can reprogram at any time, are indicated in bold print in the table below. Machine Condition 1 0= 1= 2= 3= Settings 12 0 = Zero price entry not allowed 1 = Zero price entry allowed 13 0 = 1= 2= 3= No European rounding European rounding select - Swiss European rounding select - Swedish European rounding select - Danish Decimal point position - n. Decimal point position - n.n Decimal point position - n.nn Decimal point position - n.nnn 14 0 = Rounding method for VAT calculation - Round down 1 = Rounding method for VAT calculation - 5/4 2 = Rounding method for VAT calculation - Round up 15 0 = Activate occasional receipt printing in Non-print mode 1 = Deactivate occasional receipt printing in Non-print mode 16 0 = Zero skip printing Z report 1 = No zero skip printing Z report 17 0 = Do not print the sum of all VAT amounts calculated 1 = Print the sum of all VAT amounts calculated 18 0 = Do not print the taxed sales totals split per rate 1 = Print taxed sales totals split per rate 19 0 = Do not print the sum of the taxed sales totals 1 = Print the sum of the taxed sales totals 20 0 = Do not print the taxable sales totals without VAT per rate 1 = Print the taxable sales totals without VAT per rate 21 0 = Do not print the sum of the taxable sales totals without VAT 1 = Print the sum of the taxable sales totals without VAT 22 0 = Do not print tax symbol at right hand side of amount 1 = Print tax symbol at right hand side of amount 23 0 = Print the time 1 = Do not print the time 2 3 4 5 6 7 Reserved Reserved 0 = Time display - 24-hour format 1 = Time display - 12-hour format Reserved 0 = Receipt printing with control switch in R2 position 1 = No printing with control switch in R2 position 0 = Date format - Month/Day/Year 1 = Date format - Day/Month/Year 8, 9, 10 Reserved 11 0= 1= 2= 3= 4= Language selection - English Language selection - French Language selection - German Language selection - Spanish Language selection - Dutch 29 ENGLISH Programming System Options Machine Condition Settings Changing the Cash Register's Standard Settings Proceed as follows if you wish to change any of the standard machine settings indicated in the previous table: 1. Slide the control switch to the PRG position. 2. Type the [number] of the machine condition (1-23 as indicated in the table) that you wish to alter. 3. Type the [number] of the required setting. 4. Press the [RA/FC] key. 5. Program another feature or exit the program mode by sliding the control switch to the OFF position. Example: Program the cash register to print the total VAT amount at the end of the customer receipt. Type/Press: [17] + [1] + [RA/FC] Defining the Z Mode Manager Password Proceed as follows to define a manager password that grants access to the Z mode: 1. Slide the control switch to the PRG position. 2. Type your 4-digit manager password and then press the [Charge] key. The password entered is displayed and printed. NOTE: If you define a manager password of 0000, the password security protection feature will not work. Example: Define manager password 9876 for the Z mode. Type/Press: [9876] + [Charge] NOTE: If you set a Z mode manager password, you will not be able to print your Z management report until the correct password is entered. If you attempt to print a Z management report, the message "SEC Code" is displayed prompting you to enter the password. Programming a Manager Password You can define a manager password to prevent unauthorized access to the machine's Z mode. Since the management report taken in the Z mode resets transaction totals to zero, a management password prevents the accidental resetting of these totals by unauthorized personnel. Clearing the Z Mode Manager Password Proceed as follows to clear the manager password that grants access to the Z mode: 1. Slide the control switch to the PRG position. 2. Type [0] + [0] + [0] + [0] and press the [Charge] key. 30 Key [C] [Amt Tend/TOTAL] [Department 1/9] [Department 5/13] [Department 2/10] [Department 6/14] [Numeric keys 0-9] Operation Clear = + (Addition) - (Subtraction) x (Multiplication) ÷ (Division) inputting numbers Using the Password to Access the Z Management Mode If a manager password was defined to protect unauthorized access to the Z mode, proceed as follows to enter the specific password so that you can print the Z management report: 1. Slide the control switch to the Z position. 2. Type the specific 4-digit password. 3. Press the [Amt Tend/TOTAL] key. The Z management report is automatically printed. Entering the Calculator Mode Proceed as follows to enter into the calculator mode: 1. Slide the control switch to the R1 or R2 position. 2. Hold down the [C] key and press the [Amt Tend/TOTAL] key. 3. The decimal point will appear on the far left-hand side of the display indicating that the calculator mode is in operation. You can now use the cash register like an ordinary calculator for addition, subtraction, multiplication and division. Calculator Mode The calculator mode puts the convenience of a calculator right at your fingertips and is useful when a quick calculation is needed. It is a nonprint mode that allows the use of the numeric keys with the plus, minus, multiply, division and equal keys. The [C] key can also be used in this mode. The calculator mode can only be accessed in the R1 or R2 position. It cannot be accessed in the X or Z position nor in the middle of a sales transaction. If desired, you can assign a calculator mode password to restrict access to this mode. If a password is assigned, an error tone will sound if an attempt is made to enter the calculator mode without entering the password. Exiting the Calculator Mode Proceed as follows to exit from the calculator mode: 1. Slide the control switch to the R1 or R2 position. 2. Hold down the [C] key and press the [Amt Tend/TOTAL] key. 3. The decimal point will disappear from the display and a beep will sound indicating that you are now back into the normal register mode. 31 ENGLISH Using the Cash Register in a Password Protected Mode In the calculator mode, the operational keys are limited to the following: Assigning the Calculator Mode Password Proceed as follows to assign a password that prevents unauthorized access to the functions provided by the calculator mode: 1. Slide the control switch to the PRG position. 2. Type [8], enter the [4-digit number] which will be your calculator mode password and then press the [RA/FC] key. NOTE: The 4-digit number cannot be 0000. 3. Slide the control switch to the OFF position to exit the PRG mode. Example: Define calculator mode password 1962. Type/Press: [8] + [1962] + [RA/FC] Activating the Non-Print Mode Proceed as follows to activate the non-print mode: 1. Slide the control switch to the PRG position. 2. Type [6] followed by [1], and then press the [RA/FC] key. The non-print mode is now activated and no printing will occur in the R2 mode. 3. Continue with other programming or slide the control switch to another position. Printing an Occasional Sales Receipt in the Non-Print Mode With the cash register programmed to work in the non-print, paper saving mode, it is programmed by default to still be able to issue an occasional sales receipt whenever necessary. This receipt issue function within the non-print mode is useful as it allows you to still save paper yet it gives you the possibility of issuing a sales receipt if the customer requires one. With the cash register in the non-print mode, Machine Condition 15 set to its default 0 (Active) value (refer to the section Programming System Options for more information) and the control switch set to the R2 position, press the [Amt Tend/TOTAL] key upon completion of the sales transaction to print a single copy of the transaction just completed. Accessing the Calculator Mode Protected by a Password Proceed as follows to access a password protected calculator mode: 1. Slide the control switch to the R1 or R2 position. 2. Enter the four-digit calculator mode password. 3. Hold down the [C] key and press the [Amt Tend/TOTAL] key. 4. A decimal point will appear on the far left-hand side of the display indicating that the calculator mode is in operation. Turning Off the Non-Print Mode Proceed as follows to deactivate the non-print mode: 1. Slide the control switch to the PRG position. 2. Type [6] followed by [0], and then press the [RA/FC] key. The non-print mode is now turned off and printing will occur in the R2 mode. 3. Continue with other programming or slide the control switch to another position. The Non-Print Mode This cash register model can be programmed to be in the non-print mode. This mode will stop the printing of sales transactions in the R2 (Receipt) mode. While in the non-print mode, the sales totals will be maintained and the management reports will print. This feature is useful for those times when a receipt tape is not required yet you need to keep track of sales totals. 32 As you program the cash register's different features according to your specific needs, the values that you define are printed on the paper tape. It is suggested that you store this programming printout in a safe place so that you can keep track of how your cash register is programmed. Provided below is an example printout of how the cash register is programmed according to the examples provided in the previous sections. Clerk system active Programmed clerk name Date in DD/MM/YY format Time in 12-hour format Programmed fraction rounding Programmed percent discount rate VAT1 rate assigned VAT2 rate assigned Department multiple item sale and VAT 2 status assigned Identifier of programmed department Programmed department name Programmed foreign currency descriptor VAT3 rate assigned VAT4 rate assigned Department-linked price with associated VAT Programmed foreign currency exchange rate Z mode password Calculator mode password This section provides examples on how to complete different types of transactions. Sample receipts are included which reflect some of the programming examples used in the chapter entitled Cash Register Programming. Entering the Register Mode The cash register has two register modes (R1 and R2) that are used to record ordinary sales transactions. Proceed as follows to enter into the register mode: 1. Open the printer compartment and slide the control switch to the R1 or R2 position. Remember that the R1 position registers all sales transactions on the journal record while the R2 position provides customer receipts. 2. If the Clerk System option was set to active as explained in the section entitled the Clerk System, enter the related Clerk number assigned and its associated three-digit secret code. If the Clerk System option was set to active and a secret code was not programmed, type any Clerk number [1-6] and then press the [Clerk] key. Programming for time in 24-hour format Exiting the Register Mode To exit the register mode at the end of a transaction, simply open the printer compartment and slide the control switch to the OFF position. Clearing Errors Detailed instructions on how to clear all kinds of errors which may occur during cash register operations are explained in the section entitled Error Conditions at the beginning of this manual. 33 ENGLISH Machine Programming Report Transaction Examples Sample Receipt The following sample receipt shows where general transaction information is printed on a customer receipt. Customer receipt header on 4 lines with max. 24 characters per line Time Consecutive receipt number Item price with department VAT rate identifier Item price in non-taxable department Total balance due Cash tendered Change due VAT totals Standard Transactions Registering a Single Item Sale with Change Tender Up to seven digits can be used for the amount of the entry. Example: Register a £1.00 item in Department 1 (programmed at a 5.5% fixed VAT rate). Subtotal the transaction and compute change for £5.00. Proceed as follows: 1. Type [100] and press the [Department 1/9] key. 2. Type the amount tendered [500] and press the [Amt Tend/TOTAL] key. The transaction is ended and the change due to the customer is displayed. Clerk number or assigned name Date Departments Cash tender Change on a cash tender Total VAT at rate defined Transactions Using a Foreign Currency As prerequisite to the example transactions where a foreign currency is used, the related currency exchange rate must be programmed as explained in the section entitled Programming an Exchange Rate. In such examples, the Euro was programmed as foreign currency number 1 (out of the four rates that can be programmed) with an exchange rate of 1 GBP = 1.419 Euro (the cash register multiplies the price entered or the transaction subtotal by the exchange rate defined). 34 Example: Register a £2.50 item to Department 1, a £.50 item to Department 5 and a £1.65 item to Department 16, with an exact tender of £4.65. Proceed as follows: 1. Type [250] and press the [Department 1/9] key. 2. Type [50] and press the [Department 5/13] key. 3. Type [165] and press the [Dept. Shift] + [Department 8/16] key. 4. Press the [Sub Total] key to display and print the current balance due. 5. Press the [Amt Tend/TOTAL] key to end the transaction. Example: Register a £10.00 item to Department 1, a £20.00 item to Department 2, with an exact tender of 42.57e. Proceed as follows: 1. Type [1000] and press the [Department 1/9] key. 2. Type [2000] and press the [Department 2/10] key. 3. Press the [Sub Total] key to display and print the current balance due in Local currency. 4. Type [1] for foreign currency number 1 programmed and then press the [RA/FC] key to display the current balance due in Euro. 5. Press the [Amt Tend/TOTAL] key to end the transaction. Transaction subtotal Exact cash tender in local currency Programmed foreign currency exchange rate and descriptor Transaction subtotal in local currency Exact cash tender in converted currency (Euro) 35 ENGLISH Registering a Multiple Item Sale with Exact Cash Tender in Local Currency Registering a Multiple Item Sale with Exact Cash Tender in Euro Registering a Sale of Multiple Items at Same Cost Up to three digits can be used for the quantity multiplied. Example: Multiply two items costing £1.50 and register the sale to Department 1. Compute change for £5.00. Proceed as follows: 1. Type the number of items [2] and press the [Qty/Time] key. 2. Type their cost [150] and press the [Department 1/9] key. 3. Press the [Sub Total] key to display and print the current balance due. 4. Type the amount tendered [500] and press the [Amt Tend/TOTAL] key. The transaction is ended and the change due to the customer is displayed. Registering a Multiple Department Sale with Payment and Change Tender Example: Register a £69.99 item to Department 1 (programmed at a 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 9 (programmed without VAT). Compute change for £100.00. Proceed as follows: 1. Type [6999] and press the [Department 1/9] key. 2. Type [599] and press the [Department 4/12] key. 3. Type [350] and press the [Dept. Shift] + [Department 1/9] key. 4. Press the [Sub Total] key to display and print the current balance due. 5. Type the amount tendered [10000] and press the [Amt Tend/TOTAL] key. The transaction is ended and the change due to the customer is displayed. Number of items at same cost multiplied by unit price Total cost with VAT rate Transaction subtotal Cash payment Change tendered 36 Example: Register a £69.99 item to Department 1 (programmed at a 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 9 (programmed without VAT). Compute change for 150.00e. Proceed as follows: 1. Type [6999] and press the [Department 1/9] key. 2. Type [599] and press the [Department 4/12] key. 3. Type [350] and press the [Dept Shift] + [Department 1/9] key. 4. Press the [Sub Total] key to display and print the current balance due in Local currency. 5. Type [1] for foreign currency number 1 programmed and then press the [RA/FC] key to display the current balance due in Euro. 6. Type the amount tendered in Euro [15000] and press the [Amt Tend/TOTAL] key. The transaction is ended and the change due to the customer is displayed. Transaction subtotal Transaction total converted into foreign currency (Euro) Cash payment in Euro Change tendered in local currency 37 ENGLISH Registering a Multiple Department Sale with Payment in Euro and Change Tender in Local Currency Registering a Charge Transaction Charge transactions are counted and registered to the charge total in the financial report. Example: Register a £2.50 item to Department 1 and a £3.00 item to Department 2 as a charge transaction. Use the [Sub Total] key to print the subtotal on the sales receipt. Proceed as follows: 1. Type [250] and press the [Department 1/9] key. 2. Type [300] and press the [Department 2/10] key. 3. Press the [Sub Total] key to display and print the current balance due. 4. Press the [Charge] key to end the transaction. Split Cash/Charge Tendering Example: Register a £10.00 item and a £15.00 item to Department 2. Split the amount tendered between £20.00 cash and £5.00 charge in Local currency. Proceed as follows: 1. Type [1000] and press the [Department 2/10] key. 2. Type [1500] and press the [Department 2/10] key. 3. Press the [Sub Total] key to display and print the current balance due in Local currency. 4. Type the cash tendered [2000] and press the [Amt Tend/TOTAL] key. The remaining balance due (5.00) is displayed. 5. Press the [Charge] key to end the transaction. Sales subtotal in local currency Amount charged Cash payment Charge payment 38 Example: Register a £8.00 item and a £12.00 item to Department 3. Split the amount tendered between 10.00e cash and 18.38e charge. Proceed as follows: 1. Type [800] and press the [Department 3/11] key. 2. Type [1200] and press the [Department 3/11] key. 3. Press the [Sub Total] key to display and print the current balance due in Local currency. 4. Type [1] for foreign currency number 1 programmed and then press the [RA/FC] key to display the current balance due in Euro. 5. Type the cash tendered in Euro [1000] and press the [Amt Tend/TOTAL] key. The remaining balance due in Local currency is displayed. 6. Press the [RA/FC] key again. The remaining balance due in Euro (18.38) is displayed. 7. Press the [Charge] key to end the transaction. Example: Register a £70.00 item paid by check to Department 4. Proceed as follows: 1. Type [7000] and press the [Department 4/12] key. 2. Press the [Check] key and the transaction ends successfully. Check payment Sales subtotal in local and converted currency Cash payment in Euro Charge payment in Euro 39 ENGLISH Split Cash/Charge Tendering in Euro Check Tendering Card Tendering Example: Register a £120.00 item to Department 2 and a £50.00 item to Department 3. Complete the transaction with payment using a credit or debit card. Proceed as follows: 1. Type [12000] and press the [Department 2/10] key. 2. Type [5000] and press the [Department 3/11] key. 3. Press the [Card] key and the transaction ends successfully. Check Tender with Change in Local Currency Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 14. Compute the change in Local currency for a £30.00 check tender. Proceed as follows: 1. Type [1950] and press the [Department 4/12] key. 2. Type [250] and press the [Department 5/13] key. 3. Type [500] and press the [Dept Shift] and [Department 6/14] keys. 4. Press the [Sub Total] key to display and print the current balance due. 5. Type the amount paid by check [3000] and press the [Check] key. The change due to the customer is displayed and the transaction ends successfully. Card payment Transaction subtotal Check payment Change tendered 40 Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 13. Compute the change in Local currency for a 40.00e check tender. Proceed as follows: 1. Type [1950] and press the [Department 4/12] key. 2. Type [250] and press the [Department 5/13] key. 3. Type [500] and press the [Dept Shift] and [Department 5/13] keys. 4. Press the [Sub Total] key to display and print the current balance due in Local currency. 5. Type [1] for foreign currency number 1 programmed and then press the [RA/FC] key to display the current balance due in Euro. 6. Type the amount tendered by check in Euro [4000] and press the [Check] key. The change due in local currency is displayed and the transaction ends successfully. Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Department 4. Split the tender between £60.00 check and £4.00 cash. Proceed as follows: 1. Type [2400] and press the [Department 1/9] key. 2. Type [3600] and press the [Department 3/11] key. 3. Type [400] and press the [Department 4/12] key. 4. Press the [Sub Total] key to display and print the current balance due. 5. Type the amount to be tendered by check [6000] and then press the [Check] key. The remaining balance due is displayed. 6. Press the [Amt Tend/TOTAL] key when the corresponding cash is tendered. The transaction ends successfully. Transaction subtotal Check payment Sales subtotal in local and converted currency Check payment in Euro Change tendered in local currency Cash payment VAT totals 41