User manual OLIVETTI ECR 5920F

Cash Register ECR 5920 F USER'S GUIDE PUBLICATION ISSUED BY: Olivetti S.p.A. www.olivetti.com Copyright © 2006, Olivetti All rights reserved Your attention is drawn to the following actions that could compromise the characteristics of the product: · · incorrect electrical supply; incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product; replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel. Het is belangrijk te weten dat de volgende acties nadelige gevolgen kunnen hebben voor de goede werking van het product: · · het verkeerd aansluiten van een stroombron; onjuiste installatie; onjuist of oneigenlijk gebruik, of handelingen die worden uitgevoerd zonder inachtneming van de waarschuwingen in de handleiding bij het product; vervanging van originele onderdelen of accessoires door onderdelen of accessoires van een type dat niet is goedgekeurd door de fabrikant, of vervanging die wordt uitgevoerd door onbevoegd personeel. · · Nous attirons votre attention sur les actions suivantes qui peuvent compromettre la conformité attestée ci-dessus et les caractéristiques du produit: · · · Alimentation électrique erronée; Installation ou utilisation erronée ou non conforme aux indications exposées dans le manuel d'utilisation fourni avec le produit; Replacement de composants ou d'accessoires originaux par des pièces non approuvées par le constructeur, ou effectué par du personnel non autorisé. Chamamos a sua atenção para as seguintes acções que podem comprometer o desempenho do produto: · · abastecimento de corrente não adequado; instalação incorrecta, utilização incorrecta ou indevida, ou não respeitando os avisos descritos no Manual do Utilizador que é fornecido com o produto; substituição de componentes originais ou acessórios por outros de tipo não aprovado pelo fabricante, ou substituição realizada por pessoal não autorizado. · Wir möchten Sie darauf hinweisen, daß folgende Aktionen die oben bescheinigte Konformität und die Eigenschaften des Produkts beeinträchtigen können: · · · Falsche Stromversorgung; Installations- oder Bedienungsfehler bzw. Nichtbeachtung der Hinweise in der Bedienungsanleitung, die mit dem Produkt geliefert wurde; Das Auswechseln von Bauteilen oder Originalzubehör durch Unbefugte oder das Ersetzen durch Teile, die nicht vom Hersteller anerkannt werden. Vær opmærksom på, at følgende handlinger kan beskadige produktet: · · Forkert strømforsyning. Forkert installation, ukorrekt eller forkert brug eller, som under alle omstændigheder, ikke er i overensstemmelse med advarslerne i den medfølgende Brugervejledning. Udskiftning af originale dele eller tilbehør med andre typer, som ikke er godkendt af fabrikanten, eller foretaget af uautoriseret personer. · Prestar mucha atención a las siguientes acciones que pueden comprometer la conformidad arriba certificada y, obviamente, las características del producto: · · Alimentación eléctrica errónea; Installación o uso erróneos, improprios o no conformes con las advertencias detalladas en el manual de uso suministrado con el producto; Sustitución de componentes o accesorios originales con otros no aprovados por el fabricante o bien efectuada por parte personal no autorizado. Vi önskar fästa din uppmärksamhet på verksamheterna som anges nedan, eftersom dessa kan kompromittera produktens egenskaper: · · oriktig strömförsörjning; oriktig installation; oriktig eller olämplig användning, eller som i alla falli inte överensstämmer med de varningar som ges i användarhandboken som levereras tillsammans med produkten; byte av originalkomponenter eller tillbehör mot annan typ som ej godkänts av tillverkaren, eller som utförts av obehörig personal. · · FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER 1 7 6 2 5 4 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 33 32 31 30 29 28 27 26 25 24 23 22 21 20 18 19 17 16 15 1 23 4 12 11 10 9 8 7 6 5 SAFETY INFORMATION INFORMATIONS DE SECURITE SICHERHEITSVORSCHRIFTEN INFORMACIÓN DE SEGURIDAD VEILIGHEIDSINFORMATIE INFORMAÇÃO SOBRE SEGURANÇA SIKKERHEDSFORANSTALTNINGER SÄKERHETSINFORMATION 1. Connect the power cord to an electrical outlet that is near the product and easily accessible. 2. Install your cash register on a flat and stable surface, at a location where no one can step on or trip over the power cord. 3. Do not use your cash register near water, or with wet hands. 4. Do not expose your cash register to rain or moisture. 5. Unplug your cash register from the electrical outlet before cleaning. 1. Brancher le cordon d'alimentation à la prise électrique qui se trouve près du produit et facilement accessible. 2. Initialiser la caisse enregistreuse sur une surface plaine et stable, dans une place où il n'y pas le risque de presser ou de heurter le cordon. 3. Ne pas utiliser la caisse enregistreuse près de l'eau, ou avec les mains mouillées. 4. Ne pas exposer la caisse enregistreuse à la pluie ou à l'humidité. 5. Débrancher la caisse enregistreuse de la prise électrique avant de la nettoyer. 1. Das Netzkabel an eine Steckdose anschließen, die in der Nähe der Maschine und leicht zugänglich ist. 2. Die Registrierkasse auf einer ebenen stabilen Fläche installieren. Darauf achten, dass keiner über das Netzkabel stolpern oder auf es treten kann. 3. Die Kasse nicht in der Nähe von Wasser oder mit nassen Händen benutzen. 4. Die Kasse nicht Regen oder Feuchtigkeit aussetzen. 5. Vor Reinigungsarbeiten die Kasse vom Stromnetz trennen. 1. Conecte el cable de alimentación a una toma eléctrica que se encuentre cerca del producto y que tenga un fácil acceso. 2. Instale su caja registradora en una superficie plana y estable, en un emplazamiento en el que nadie pueda pisar el cable de alimentación o tropezar con él. 3. No utilice la caja registradora cerca del agua ni si tiene las manos húmedas. 4. No exponga la caja registradora a la lluvia o la humedad. 5. Desconecte la caja registradora de la toma eléctrica antes de la limpieza. 1. Sluit het netsnoer aan op een stopcontact dat zich in de buurt van het kasregister bevindt en vrij toegankelijk is. 2. Installeer uw kasregister op een plat en stabiel oppervlak, op een plaats waar niemand op het netsnoer kan trappen of erover struikelen. 3. Gebruik uw kasregister niet in de buurt van water, of met natte handen. 4. Stel uw kasregister niet bloot aan regen of vocht. 5. Trek de stekker uit het stopcontact voordat u het kasregister gaat schoonmaken. 1. Ligue o cabo de alimentação a uma tomada eléctrica que esteja perto da máquina e seja de fácil acesso. 2. Instale a caixa registadora sobre uma superfície plana e estável, num local onde ninguém possa chocar com ela ou tropeçar no cabo de alimentação. 3. Não utilize a caixa registadora perto de água, nem a manuseie se tiver as mãos molhadas. 4. Não exponha a caixa registadora a chuva ou humidade. 5. Desligue a caixa registadora da tomada de corrente antes de a limpar. 1. Tilslut de elektriske kabel til elnettet, som er ved siden af produktet og nemt tilgængelig. 2. Placér Deres kasseapparat på en flad, sikker og stabil overflade, et sted hvor ingen kan gå eller trampe over det elektrisk kabel. 3. Brug ikke Deres kasseapparat i nærheden af vand, eller med våde hænder. 4. Deres kasseapparat må ikke udsættes for regn eller fugtighed. 5. Slut Deres kasseapparat fra elnettet inden de går i gang med rengøring. 1. Stoppa in nätsladdens stickkontakt i ett lättåtkomligt vägguttag nära apparaten. 2. Installera kassaregistret på en jämn och stabil yta där ingen kan trampa på eller snubbla över nätsladden. 3. Använd inte kassaregistret nära vatten eller med våta händer. 4. Utsätt inte kassaregistret för regn eller fukt. 5. Dra ut stickkontakten från vägguttaget före rengöringen. HOW DO I PROCEED? COMMENT JE DOIT PROCEDER? VORGEHENSWEISE ¿QUÉ DEBO HACER A CONTINUACIÓN? HOE GA IK TE WERK? O QUE DEVO FAZER? FREMGANGSMÅDE? HUR GÅR JAG VIDARE? START START START START UP UP UP UP - START START START START UP UP UP UP 1. Plug the cash register into a electrical outlet and insert the batteries. 2. Load the paper. 3. Proceed with Quick Start Programming. 4. Perform basic sales transactions. 5. Get to know your cash register in depth. 1. 2. 3. 4. 5. Brancher la caisse enregistreuse à la prise électrique et insérer les batteries. Charger le papier. Procéder avec la fonction Vite Démarre de Programmation. Exécuter les transactions de ventes basiques. Prendre confiance avec la caisse enregistreuse. 1. Die Kasse an eine Netzsteckdose anschließen und die Batterien einsetzen. 2. Papier laden. 3. Die Quick Start Programmierung durchführen. 4. Einfache Verkaufsvorgänge ausführen. 5. Sich mit allen Funktionen der Kasse vertraut machen. 1. Enchufe la caja registradora en una toma eléctrica e inserte las baterías. 2. Cargue el papel. 3. Continúe con la programación de la puesta en servicio rápida. 4. Realice transacciones de venta básicas. 5. Conozca más en detalle la caja registradora. 1. Sluit het kasregister aan op een stopcontact en plaats de batterijen. 2. Plaats het papier. 3. Voer de snelstart-programmering uit. 4. Voer basis-verkooptransacties uit. 5. Leer uw kasregister grondig kennen. 1. Ligue a caixa registadora a uma tomada eléctrica e insira as pilhas. 2. Coloque o papel. 3. Continue com a Programação de Iniciação Rápida. 4. Realize transacções básicas de vendas. 5. Familiarize-se com a sua caixa registadora. 1. 2. 3. 4. 5. Tilslut kasseapparatet til elnettet og sæt batterierne i. Sæt papir i. Gå frem med Hurtig Start Programmering. Indret basis salgstransaktioner. Lær Deres kasseapparat at kende. 1. Sätt in kassaregistersladden i ett vägguttag och sätt i batterierna. 2. Ladda pappret 3. Gå vidare med programmeringen för snabbstart. 4. Utför grundläggande försäljningstransaktioner. 5. Fördjupa kännedomen om kassaregistret. INSERTING MEMORY BACKUP BATTERIES INSÉRER LES BATTERIES TAMPONS DE LA MÉMOIRE BATTERIEN ZUR SPEICHERSICHERUNG EINSETZEN INSERCIÓN DE LAS BATERÍAS DE RESPALDO DE LA MEMORIA INSTALLEREN VAN DE BATTERIJEN VOOR NOODVOEDING INSERIR AS PILHAS DE BACKUP DA MEMÓRIA INDSÆT HUKOMMELSE BACKUP BATTERIER SÄTTA I BACK-UP BATTERIERNA LOADING THERMAL PAPER INSTALLATION DU PAPIER THERMIQUE EINLEGEN VON THERMOPAPIER CARGA DEL PAPEL TÉRMICO THERMISCH PAPIER PLAATSEN COLOCAR PAPEL TÉRMICO ISÆTNING AF TERMOPAPIR LADDA VÄRMEKÄNSLIGT PAPPER DAILY JOB OPERATIONS OPÉRATIONS QUOTIDIENNES TÄGLICHE ARBEITEN OPERACIONES COTIDIANAS DURANTE EL TRABAJO DAGELIJKSE TAKEN OPERAÇÕES DIÁRIAS DAGLIGE ARBEJDSOPERATIONER DAGLIGA ARBETSMOMENT Morning startup Démarre du matin Einschalten zu Geschäftsbeginn Puesta en marcha al inicio de la jornada Morgens opstarten Arranque da manhã Morgens opstart Sales transactions Transactions de ventes Verkaufsvorgänge Transacciones de venta Verkooptransacties Transacções de vendas Salgstransaktioner Igångsättning på morgonen End of day reports Compte-rendu de fin journée Berichte bei Geschäftsende Informes de cierre de la jornada Einddaags-rapportages Relatórios de fim de dia Slut af dagens registreringer Försäljingstransaktioner Slut på dagen rapporter Contents Major Features Cash Register Components Removable Cash Drawer with Lock Transaction Keypad Functions Text Programming Keypad Functions The Control Lock The Control Keys Operator and Customer Displays Error Conditions Error Codes Clearing an Error Cash Register Reset Operations Electronic Journal Quick Start Quick Start Programming Cash Register Programming and Features Making Changes to Cash Register Programming Caption Programming using the Text Programming Keypad Sheet Directly or with the Character Tables Receipt Header and Footer PLU Page Programming Percent Discount (-%) or Add On (+%) Paid Out (PO) or Received on Account (RA) +/- Key Tender Keys #/NS Key Department Names Department Group Names PLU Item Names Additional Divide Payment Invoice Strings Foreign Currency Descriptors Rounding Option for Swiss, Danish, Swedish and EURO Currencies Decimal Point Position Fraction Rounding for VAT Calculation Printing VAT Information on Customer Receipts Clerk System Clerk Names Manager Passwords Using the Cash Register in a Password Protected Mode Training Mode Cash Register Identification Number Consecutive Receipt Number System Options Cash Register Programming Reports Management Reports X and Z Reports Cash in Drawer Report Clerk Report PLU Sales Report PLU Range Sales Report Department Range Sales Report Department Group Sales Report Time Report Training Report Open Table Report Electronic Journal Reports Sales Transactions 1 1 1 2 3 3 3 3 4 4 4 4 5 6 6 8 8 9 9 10 10 10 11 11 11 12 12 13 13 14 15 15 15 15 16 17 17 18 18 19 19 19 22 23 23 24 24 25 25 25 25 25 25 26 26 26 Major Features · · · · · · · 60 departments that can be grouped into up to 10 merchandise categories and programmed in detail; Up to 1,500 programmable article Price Look-Up (PLU) settings; Programmable clerk operating limitations for extra security; 15 clerk numbers to monitor the sales of individual employees, and possibility of activating a Clerk Security System consisting of a three-digit security code; Electronic journal with a capacity of up to 13,000 transaction lines for storing all transaction data; signaling of EJ memory full and nearly full conditions; Single-line client and dual-line operator alphanumeric displays; Two mutually exclusive keypad layouts; possibility of installing a transaction keypad sheet to perform normal sales transactions and a text programming keypad sheet to program the cash register; Thermal printer with journal record, customer receipt and invoice printing capabilities; Customer or restaurant table management feature that keeps track of orders taken by up to 70 customers (for example, in a delicatessen) or at up to 70 tables (for example, in a restaurant); Four ordinary tax and four alternative tax statuses; Restaurant guest management feature that totals the items ordered by a determined guest at a table party; Restaurant divide payment feature that splits the total amount among the guests at the table; Customer receipt printing, management report printing and message display in English, French, German, Spanish, Dutch, Portuguese, Danish, Swedish or in a new user-defined language entry; Training mode facility with related password; Receipt on/off capabilities; Possibility of naming departments, department groups, clerks, PLUs, foreign currencies, payment means, receipt headers and footers; Possibility of defining manager passwords for the PRG and Z modes, X mode, and Training mode; Special rounding capabilities for Swiss, Danish, Swedish and Euro currencies; 4 foreign currency exchange rates; Cash, check, charge and two card tender media keys, with change tendered on all payments; Possibility of programming the cash register to print a range of VAT totals on the sales receipt; Sales transaction hold and recall function; Battery back-up protection for the records and programming data. · · · · · · · · · · · · · · · · Cash Register Components With reference to figure 1: 1. Customer and operator displays 2. Keypad with transaction and text programming keypad sheets installed 3. Cash drawer with lock and item deposit drawer 4. Power cord 5. Control lock 6. Printer compartment lock 7. Printer compartment cover with receipt output window. Removable Cash Drawer with Lock With reference to figure 4, the cash drawer has slots for banknotes and for coins. Open the drawer by pressing or by sliding the hidden emergency button underneath the register. 1 ENGLISH Transaction Keypad Functions With the transaction keypad sheet installed and with reference to figure 5: 1. - Advances the receipt or journal paper one line feed; advances the paper continuously when held down. 2. - Toggles the cash register between printing and not printing the sales receipt in the REG or MGR mode. 3. - Opens a table, calls back the items ordered at a determined table and closes the table when the transaction is concluded. 4. - Confirms an entered clerk number. Used during caption programming. 5. - As the Guest key, enters the number of guests at a determined table. As the Tray T-Tray key, provides the order total of a determined guest tray in a guest party. 6. - As the divide payment key, divides the total amount among the guests at a table. As the Extra Invoice key, issues an additional invoice requested by the guest after the ordinary invoice is issued. 7. - As the New balance key, temporarily closes the orders of a determined table until the final invoice is issued. As the Hold/recall key, holds and then recalls a sales transaction so that a second transaction can be performed in the meantime. 8. - Registers a preset price of an individual article to the appropriate department. 9. - As the Review key, prints a proforma receipt before finalizing the sales transaction, As the Pay Trans key, transfers payment from one form of payment to another after the finalization of a sales transaction. 10. - Allows price entries for departments 6-10. For departments 11-60, press this key, then manually enter the department number using the numeric keypad and then press this key again. 11. - Registers sales that are put on a credit card that is alternative to Credit Card 1 or the one used for Charge tenders. 12. - Registers sales that are put on a credit card that is alternative to Credit Card 2 or the one used for Charge tenders. 13. 14. - Used to manually enter a price for a PLU article. - Used to enter the first price assigned to a determined PLU. 15. - Used together with [PLU page], register 16. - Used to enter the second price assigned to a determined PLU. 17. - - Direct access to PLU prices. PLU Page 1 (default) is used to select PLUs 1 to 42, PLU Page 2 to select PLUs 201 to 242 and PLU Page 3 to select PLUs 301 to 342. You can program the PLUs associated to these three pge keys. 18. - Subtotals a sale, and used for the programming of VAT rates. 19. - Totals exact cash transactions, computes change and totals transactions that are split tendered with check or credit card and cash together. Prints one or more copies of the last sales receipt. 20. - Registers sales paid by check. Confirms the clerk three-digit code entered. 21. 22. - Registers sales that are charged. - Departments 1 through 5, to enter single or multiple item sales to a particular department. When pressed after 23. , registers to Departments 6 through 10. - Enters a decimal point for defining product quantities with decimals during sales transactions. 24. - / - Input amounts, indicate how many times a particular item repeats, add and subtract percentage rates and input department code numbers. 25. - Clears an entry made from the numeric keypad or with before finalizing a transaction with a Department or function key. Also used to clear error conditions. 26. - Deletes the last item entered, and corrects a particular entry after it is processed and printed, or full entries after a subtotal. 27. - Multiplies [DEPARTMENT] or entries, toggles between displaying the current date and the current time. Press three times to view the number of sales data lines still available in the Electronic Journal. 28. 29. - Subtracts an item that is returned for refund. - As the %2 key, when programmed accordingly subtracts or adds a percentage from an item or sales total. As the PO key, registers any money taken out of the cash drawer that is not part of a sale. 30. - As the %1 key, when programmed accordingly subtracts or adds a percentage from an item or sales total. As the RA key, registers any money received on account that is not part of a sale; for example, the startup money put in the drawer at the start of each business day can be registered as an RA. the prices associated to the related PLU article. 2 31. - Subtracts or adds an amount from/to an item or sales total. The Control Lock Insert the PRG, REG or Z key into the Control Lock to use the cash register accordingly. With reference to figure 3, turn the control key to one of the following positions: OFF PRG REG The cash register is turned off and cannot be used. 32. - Opens the cash drawer without registering any amount or when changing cash for a non-sales transaction. With the cash register in the programming mode, used to select the different captions that can be programmed. Used to program the cash register according to your specific needs. The cash register is set for standard sales transactions. A customer receipt is printed for each transaction. 33. - Press at the end of a sales transaction to apply the alternative VAT rate programmed. As the FC key, automatically calculates and displays the value in foreign currency of the subtotal of a sale or of a particular amount registered. MGR Overrides clerk status programming thus allowing the clerk to perform unauthorized operations (for example, Voids, Refunds, Negative percent, Paying money out, etc.). X1/X2 Prints the X management (mid-day) report. Z1/Z2 Prints the Z management (end-of-day) report and resets totals (except the grand total) to zero. Text Programming Keypad Functions With the text programming keypad sheet installed to define the different programmable captions, and with reference to figure 5: 1. - Advances the receipt or journal paper one line feed; advances the paper continuously when held down. 2. - Toggles between upper case and lower case letters. The Control Keys REG PRG The REGISTER key can be used in the OFF, REG, MGR and X modes, granting both Clerk and Supervisor access to cash register functions. The PROGRAM key works in all modes (PRG, OFF, REG, MGR, X and Z). It is usually used by the Supervisor to program the cash register and print X and Z management reports. The Z key can be used in the OFF, REG, MGR, X and Z modes granting a higher-level access with respect to the REG key. Z 3. - When pressed before a character, sets the character as double width. 4. - Provides the typical backspace function for cancelling the last character entered. 5. 6. - Confirms a newly defined caption. - Confirm the entry of the selected character when the same key is repeated to enter the same character again. 7. - When the related key is pressed, enters Operator and Customer Displays Your cash register is equipped with a single-line customer display and a dual-line operator display. With reference to figure 6, the display is read from left to right as follows: Department (1) - A set of digits indicating the department key pressed for each entry. At the end of a sales transaction, indicates the means of payment registered. (2) - A number displayed when repeating or multiplying items to indicate the number of items entered at one price. (3) - Indicates entry amounts and sales totals. (4) - With the Clerk System active, indicates the clerk number entered before working in the REG mode, or whenever Op. messages is pressed. Repeat/Multiply the alphanumeic character wanted. 8. - Press to skip from one caption definition line to another. 9. - Press to enter caption definition numbers Amount 1...15 when skipping from one caption definition line to another. 10. 11. 12. - Press to cancel all character inputs. - Press to exit the caption programming mode. - Press the select the different captions that can be programmed. NOTE: In addition to being used for programming the cash register's captions, the text programming keypad sheet can also be used to program all of the cash register's operational features. (5) - Upper line of the operator display showing programming and transaction messages, and clerk identifiers. 3 ENGLISH Special Symbol Indicators Special symbols appear at the far left-hand side of the displays during cash register operation: C (Change) E (Error) Indicates that the displayed amount is the change due to the customer. Indicates when an error is made during operation or when programming the cash register. An error tone sounds to alert the operator. Cash Register Reset Operations If the cash register does not function, for example while programming and the error signal cannot be stopped by pressing , reset the cash register. There are four reset operations; be very careful when choosing the one to perform since you could unnecessarily cancel report data and cash register programming data. ST (Sub-total) Indicates that the amount shown is the subtotal of a transaction, including sales tax if applicable. - (Minus) _ (Line) Displays a negative entry. Also displays if subtotal or cash tendered total is a negative number due to a return or refund. Indicates, from left-to-right on the bottom of the display, the caps lock mode (during character entries in the PRG mode), receipt off mode, training mode, a transaction hold condition and an electronic journal nearly full condition (less than 700 transaction lines available). Displayed when CA (Cash) Ch (Check) Cr (Charge) is pressed to indicate Partial Reset A Partial Reset operation just clears the cash register's working memory. 1. Turn the Control Lock key to the OFF position. 2. Press and hold down . If the cash register still remains in an error condition, proceed with the Full Reset - Reports operation. while pressing Full Reset Reports A Full Reset - Reports operation erases the cash register's working memory, and all totals and counters (all report data). 1. Turn the Control Lock key to the OFF position. 2. Press and hold down . If the cash register still remains in an error condition, proceed with the Full Reset - New Language Entry Excluded operation. while pressing that the amount is displayed in foreign currency. Indicates a sales transaction paid by cash. Indicates a sales transaction paid by check. Indicates a sales transaction paid by credit card. These symbols clear automatically when you start the next entry or press . Error Conditions Error Codes The following error codes can be displayed: E1 E2 E3 E4 E5 E6 E7 E8 E9 Operation error Sales amount exceeded Zero-price entry error Incorrect full-void entry Clerk number and password requested Manager password requested Guest number requested Amount tender requested Table number requested Full Reset - New Language Entry Excluded A Full Reset - New Language Entry Excluded, erases the cash register's working memory, all totals and counters (all report data) and cancels all cash register programming data with the exclusion of the language-specific captions programmed. Be extremely careful when using this reset operation. 1. Turn the Control Lock key to the OFF position. 2. Press and hold down . 3. Reprogram the cash register. If the cash register still remains in an error condition, proceed with the Full Reset - All Data operation. while pressing Clearing an Error Press to clear an error. The tone ends, the displays clear and the keypad unlocks, allowing you to continue with the transaction or restart the program. If an error condition cannot be cleared by pressing , reset the cash register by performing one of the cash register reset operations. 4 Full Reset - All Data A Full Reset - All Data operation erases the cash register's working memory, all totals and counters (all report data) and cancels all cash register programming data. Be extremely careful when using this reset operation. Use this method as last resort only. 1. Turn the Control Lock key to the OFF position. 2. Press and hold down . 3. Reprogram the cash register. while pressing When the journal reaches a full condition, less than 300 lines are remaining in memory. A message is displayed indicating that the journal memory is full along with a warning beep at the beginning of a transaction; press and continue your transaction. Then either print the contents of the electronic journal, as explained below, or continue with further transactions; remember, however, that the transaction data will NOT be stored in memory and the consecutive receipt counter will not increase. If you want to terminate the sales transaction, press . or Electronic Journal The cash register is equipped with a dynamic Electronic Journal (EJ) memory that by default contains up to 9,000 lines of sales data. During transactions, the sales data are continuously recorded in this memory so that you are constantly kept up-to-date with the latest 9,000 lines of effective sales information. You can, however, program the cash register for standard electronic journal opertion. In this case you program the memory to hold a maximum of 9,000 sales data lines before being promped to clear the memory. The electronic journal stores all the sales receipts recorded in the REG and MGR modes, thus allowing you to print this record at any time or when memory reaches the nearly full or full condition. To program the cash register for standard electronic journal operation: 1. Control lock key position: PRG. 2. Press . Printing and Clearing the Contents of the Electronic Journal Make sure that plenty of paper is loaded in the printer. 1. Control lock key position: Z. 2. Press . . To resume printing, . To interrupt report printing, press press again. To stop report printing, press When the contents of the electronic journal are printed, a message is displayed along with a beep to indicate that the EJ memory capacity has been restored to its maximum programmed line capacity. NOTE: You can also print the contents of the electronic journal with the control switch in the X position; doing so, however, will not clear the electronic memory. NOTE: You can also personalize other electronic journal features, such as increasing its line capacity to up to 13,000 lines or to also store invoice receipts, by programming System Options 40, 41, 42, 44, 45, 53 and 95. See "System Options" for details. To know how many lines are remaining in the electronic journal, press in the REG mode and Clearing Electronic Journal Memory Without Printing the Contents The electronic journal memory contents are cleared and not printed: 1. Control lock key position: Z. 2. Press . outside of a sales transaction. When the electronic journal reaches a nearly full condition, there are less than 700 lines remaining in journal memory. A message is displayed indicating the number of lines remaining and a warning beep will sound at the beginning and end of each transaction performed; press or and continue your transaction. Then either print the contents of the electronic journal, as explained below, or continue with further transactions. 5 ENGLISH Quick Start This section allows you to program basic cash register features so that you can start to work right away with your new product. Programs and transaction information for management reports are stored in the memory of the cash register which is protected by back-up batteries. Before beginning to program the cash register or to perform sales transactions, insert the batteries to save this information if a power failure occurs or if the cash register is unplugged from the electrical outlet. 3. Define how you want to divide the memory; press: for 1,500 PLUs and 9,000 EJ lines, thus activating the table tracking system, for 500 PLUs and 12,000 EJ lines, thus activating the table tracking system, for 1,500 PLUs and 11,000 EJ lines, thus deactivating the table tracking system, for 500 PLUs and 13,000 EJ lines, thus deactivating the table tracking system. 4. Press . Quick Start Programming 1. Set your Language NOTE: After you set your language the cash register will automatically perform a reset and cancel all the programming and transaction data stored. 1. Control lock key position: PRG. 2. Press . for Spanish, for Dutch, for for Example: Program the cash register memory for 1,500 PLUs and 9,000 EJ lines. Type/Press: 3. Press your language identifier: for French, for Portuguese, Swedish, English. 4. Press . 3. Set the Date 1. Control lock key position: PRG. 2. Type the current date in the DDMMYY format. 3. Press . for German, for Danish, for the new language entry, or Example: Set a date of May 25, 2005. Type/Press: Example: Program the cash register to print in French. Type/Press: Day Month Year 4. Set the Time Language identifier 1. Control lock key position: PRG. 2. Type the current time in the HH:MM, 24-hour format. 3. Press . 2. Program PLU and Electronic Journal Capacities Define how you wish to divide the cash register's memory between the number of PLUs and the number of Electronic Journal (EJ) lines available. NOTE: Upon completion of this programming, the cash register will automatically perform a reset and cancel all the programming and transaction data stored, with the exception of the programmed language. 1. Control lock key position: PRG 2. Press . Example: Set the time at 3:30 PM. Type/Press: Hour Minutes 6 5. Set a Fixed VAT Rate 1. Control lock key position: PRG. 2. Type the [number] that represents the VAT (1 for VAT1, 2 for VAT2, 3 for VAT3 and 4 for VAT4). 3. Press . 1. Control lock key position: PRG. 2. Press to enter the department status programming mode. 3. Define the department to program by typing the department number [1 to 60] and then press 5. Press . Example: Set a VAT1 rate of 5.50%. Type/Press: VAT number 4. Type the [Positive/Negative sales code], [Single/ multiple item sales code], [HDLO code], [Tax Status code], [Alternative tax status code] and [Category link number] by referring to the previous table. A 9-digit status code must be entered. 5. Press 6. Press followed by to exit. to enter the department price definition 5 50 mode. 7. Define the department to associate the price to by typing the department number [1 to 60] and then press 8. Type a [unit price] to assign, press to exit. Example: Program Department 2 as follows: multiple positive item sales, no HDLO, VAT 2, alternative VAT 3, link to category 3 and an associated price of £2.50. Type/Press: . NOTE: Before changing a VAT rate, print a Z Financial report. See "X1 and Z1 Financial Reports". See sections "Fraction Rounding for VAT Calculation" and "Printing VAT Information on Receipt" for other VAT-related features. followed by 6. Program the Departments A total of 60 departments are available. Programming a department means defining a department status and an associated price. The department status consists of a 9-digit code that characterizes the department as follows: · positive or negative sales · single or multiple item sales · High Digit Lock Out (HDLO) status, whereby you prohibit item entries for a certain number of digits and above. · previously programmed tax status · use of an alternative tax status (for example, take-out tax) with respect to the one programmed, according to the item sold. · link to one of up to 10 merchandise categories. You can then assign a preset price to the department. The 9-digit department status can be programmed using the following options (defaults in bold): Positive/Negative Sales 0 = Positive department 1 = Negative department HDLO 0 = No HDLO 1 = 0.01 - 0.09 2 = 0.01 - 0.99 3 = 0.01 - 9.99 4 = 0.01 - 99.99 5 = 0.01 - 999.99 6 = 0.01 - 9999.99 Alternative tax status 00 = Non taxable 01 = Taxable with VAT 1 02 = Taxable with VAT 2 03 = Taxable with VAT 3 04 = Taxable with VAT 4 Multiple/Single Item Sales 0 = Multiple item sales 1 = Single item sales Tax Status 00 = Non taxable 01 = Taxable with VAT 1 02 = Taxable with VAT 2 03 = Taxable with VAT 3 04 = Taxable with VAT 4 Department Positive item sales Multiple item sales No HDLO Tax status Alternative Tax status Merchandise category Department Unit price After you have programmed your departments, you can print a report that indicates the programming values. See section "Department Programming Report" for details. Merchandise category 00 - 10 (category number) 7 ENGLISH 4. Type the VAT rate. Five digits can be used and you MUST enter three digits after the desired decimal place. . 7. Program Fixed Price Look-Ups (PLUs) Programming a PLU article means associating one or two preset prices to it (that can be recalled by pressing or 6. Press 7. Press followed by to exit. to enter the PLU-Department link definition ) associating a status to it and then linking the PLU to one of the 60 departments available. The PLU status consists of a 5-digit code characterizes the PLU as follows: · Definition of an open price state whereby you can overwrite the programmed price with an alternative price for the same article. · Definition of one of four standard VAT rates to apply to the PLU article · Definition of an alternative VAT rate that can be applied to the PLU article. Out of all the PLUs that your cash register has available, a total of 126 are organized into three distinct levels (PLU pages). Each level contains 42 PLUs that you can access directly. By default, press to access PLUs 1 to 42, to access mode. 8. Type the PLU number [1 to 1500] that you are currently programming and press . 9. Type the department number [1 to 60] that you want to link the PLU to. If tax is required for a particular PLU item, be sure to link the PLU number related to the item to a department that is programmed for tax. To program a department for tax, refer to the section Program the Departments. 10. Press and then press to exit. Example: Create PLU 1 price as follows: first unit price of £2.69, second unit price of £1.00, open PLU with/without preset price, standard VAT rate 2, alternative VAT rate 4, and linked to Department 3. Type/Press: to access PLUs 201 to 242 and PLUs 301 to 342. You can also define the range of 42 PLUs that can be associated to each level. Refer to "PLU Page Programming" for details. The PLU 5-digit status can be programmed using the following options (defaults in bold): Open PLU price 0 = Open PLU with or without a preset price 1 = Open PLU without a preset price 2 = Fixed preset price PLU Tax Status 00 = Non taxable 01 = Taxable with VAT 1 02 = Taxable with VAT 2 03 = Taxable with VAT 3 04 = Taxable with VAT 4 Alternative Tax Status 00 = Non taxable 01 = Taxable with VAT 1 02 = Taxable with VAT 2 03 = Taxable with VAT 3 04 = Taxable with VAT 4 PLU number PLU price 1 PLU price 2 5-digit status code PLU number Department You can change the number of PLUs available to 500 by setting system option 95 to 1 or 3, depending on whether the Table Tracking feature is activated or not. Refer to section "System Options" for details. 1. Control lock key position: PRG 2. Press to enter the PLU price definition mode, type . After you have programmed your PLU items, you can print a report that indicates the programming values. See section "PLU Programming Report" for details. Cash Register Programming and Features Programs and transaction information for management reports are stored in the memory of the cash register which is protected by back-up batteries. Before beginning to program the cash register or to perform sales transactions, insert the batteries to save this information if a power failure occurs or if you unplug the cash register from the power outlet. the PLU number [1 to 1500] then press 3. Type the [first unit price] that you wish to assign to the PLU, press press 4. Press , type the [second unit price] and , then press to exit. Making Changes to Cash Register Programming If you wish to make a change to your initial programming (such as an update to VAT rates, PLUs or exchange rates): · · · Turn the control lock key to the PRG position. Re-do the program in question and confirm as explained in the next sections Turn the control lock key to another operating mode. to enter the PLU status definition mode, type . the PLU number [1 to 1500] and then press 5. Type the [Open price status], [Tax status] and [Alternative Tax Status] by referring to the previous table. A 5-digit status code must be entered. 8 A new program entry will automatically overwrite a previous entry for the same program. Example: Enter the word BOOKS. Type/Press: Caption Programming using the Text Programming Keypad Sheet Directly or with the Character Tables The following captions can be programmed: · Up to 1500 PLU item names of a maximum 16 characters each · Up to 60 department names of a maximum 12 characters each · Up to 10 department group names of a maximum 12 characters each · Up to 15 clerk names of a maximum 24 characters each · Receipt headers of up to 10 lines of a maximum 24 characters each · Receipt footers of up to 10 lines of a maximum 24 characters each · Up to 4 foreign currency identifiers of a maximum 10 characters each · Up to 5 means of payment identifiers of up to 12 characters each · Up to 5 lines for the divide payment invoice of up to 24 characters each · Up to 109 new language entry captions of a maximum 10 characters each · Up to 46 new language entry captions of a maximum 24 characters each. Install the text programming keypad sheet in place of the transaction keypad sheet when you want to directly enter upper case or lower case letters, special characters and symbols. Use the Character Tables to enter the characters that are not available on the keypad sheet. The Character Tables can also be used to enter the characters that are available on the text programming keypad sheet. . Using the Text Programming Keypad Sheet with the Character Tables The Character Tables provide all the letters and symbols that your cash register is capable of printing. Two Character Table are provided: one identified with "CAPS" on the top lefthand corner and to be used with the CAPS mode activated, the other identified with "Non CAPS" and to be used with the CAPS mode deactivated. · To toggle the cash register between the CAPS and Non CAPS mode, press . When the cash register is in the CAPS mode, a line is displayed on the far left-hand side of the display. To use the character table: · First look for the letter or symbol wanted and then identify its corresponding letter listed in the first column on the left. · Switch the cash register to the CAPS or Non CAPS mode depending on where the letter or symbol wanted is located. · Press the letter key on the text programming keypad the number of times needed to select the character by reading the number on the row on the top of the table. · Confirm your final caption by pressing . NOTE: Special accented national letters are not displayed. Example: Select the letters à and Ü. Letter à Using the Text Programming Keypad Sheet Directly To use the text programming keypad sheet, firstly install it in place of the transaction keypad sheet (with reference to figure 7), locate the letter, special character or symbol wanted and then press its associated key (the character selected will be displayed on the far right-hand side of the display). · To give a determined character a double width attribute, press before pressing the related character key. . Type/Press: Letter Ü Receipt Header and Footer By default your cash register prints a header and footer on all customer sales receipts. When the Table Tracking feature is active, by default the cash register prints a header and footer on new balance receipts, invoice receipts and on review/ proforma receipts. You can also personalize header/footer printing by programming system options 78, 79, 82, 83, 84, 85, 86 and 87 accordingly. See section "System Options" for details. The default receipt header and footer consist of up to 10 lines of 24 characters each. You can change the cash register's default header and footer by using the text programming keypad sheet and/or Character Tables to enter the characters wanted. 1. Control lock key position: PRG. Text programming keypad sheet installed. 2. Press repeatedly until displaying the message · To enter a space between characters, press · If the same key has to be used for successive letters of a caption, press between the two letters. · Any incorrect character can be canceled by pressing which provides the typical backspace function of the PC environment. · To toggle between capital letter ON/OFF or to select the key's secondary character or symbol, press . · To skip directly to a determined record number (for example, to skip to Department number 4) type the record number using the numeric keypad and then press · Confirm your final caption by pressing . . indicating the first line of the receipt header, or the first line of the receipt footer. 9 ENGLISH 3. To jump to a specific header or footer line to personalize, type the [line number] on the numeric keypad and then press . 1. Control lock key position: PRG. 2. Type the [numbers] representing the desired percentage rate. Up to four digits ranging from 0 to 99.99 can be used. Two digits must be placed before the decimal point and two must be placed after. 3. Define whether the percentage rate is a discount or an add on by pressing the related code indicated below: 0 = Percent add on 1 = Percent discount 4. Assign, if needed, a percentage limitation to the add-ons and discounts. Up to four digits ranging from 0 to 99.99 can be used. Two digits must be placed before the decimal point and two digits after. 5. Press or to assign the rate and function to 4. Enter the letters or characters of the string you wish to define and then press . You are now prompted to personalize the following line. 5. Repeat steps 3 and 4 if you wish to program the remaining programmable header or footer lines. 6. Press to exit. Example: Change the third line of the default header to SALES ON NOW using the CAPS Character Table. Type/Press: Switch to Recipt header definition mode Receipt header line selection the respective key. Example: Program the add on rate and the key with a standard 5.50% key with a standard 10% discount rate, without limitation. Type/Press: Exit Confirm entered header Units Decimals Percent add on code PLU Page Programming Your cash register comes with 126 PLUs organized into the following 3 levels (or pages): PLUs 1 to 42 on PLU Page 1, PLUs 201 to 242 on PLU Page 2 and PLUs 301 to 342 on PLU Page 3. You can redefine the PLU page contents by assigning the range of 42 PLUs wanted to each page or level. 1. Control lock key position: PRG 2. Type the first PLU number [1 to 1500] of the range of 42 PLUs that you wish to assign and press the corresponding PLU Page key , or . No limitation No limitation Units Decimals Percent discount code 3. If the newly assigned PLUs are not programmed with a price, proceed to do so as explained in section "Program Fixed Price Look-Ups (PLUs)". Example: Assign PLU range 51 to 92 to Type/Press: PLU page or level Range start PLU Paid Out (PO) or Received on Account (RA) A High Digit Lock Out (HDLO) and receipt print status can be assigned to the and keys when these keys are . Percent Discount (-%) or Add On (+%) Setting this option automatically calculates the preset discount or add on rate each time or is pressed. used for Paid out and Received on account transactions. By assigning an HDLO status, you make sure that Paid out and received on account amounts do not exceed a maximum value. By programming the receipt print status, you decide whether or not the receipt header is printed on PO and RA receipts. Make your selections by using the following options (defaults in bold): HDLO 0 = No HDLO 1 = 0.01 - 0.09 2 = 0.01 - 0.99 3 = 0.01 - 9.99 4 = 0.01 - 99.99 5 = 0.01 - 999.99 6 = 0.01 - 9999.99 PO/RA Receipt Header 0 = Print receipt header 1= Do not print receipt header The percentage rate can be discounted from, or added on to, an individual item or sales transaction total. You can also assign a percentage limitation to the add-ons or discounts so that add-ons or discounts above the defined percentage will be disabled. 10 1. Control lock key position: PRG. 2. Press or to enter to the related key's Tender Keys The Cash, Check, Charge, Credit 1 and Credit 2 tender keys can be programmed according to your business needs. The programming of tender keys consists of assigning a 4-digit code that characterizes the key as follows: · High Digit Lock Out (HDLO) status, whereby you prohibit tenders of a certain number of digits and above. · Exact tender mandatory or not to end a sales transaction. · Calculate or not the change to be given to the customer. · Open or not the cash drawer when the tender key is pressed. A 4-digit tender key status can be programmed with the following options (defaults in bold): HDLO 0 = No HDLO 1 = 0.01 - 0.09 2 = 0.01 - 0.99 3 = 0.01 - 9.99 4 = 0.01 - 99.99 5 = 0.01 - 999.99 6 = 0.01 - 9999.99 Allow Change 0 = Change allowed 1 = Change not allowed key. You can limit the 2. Type to program to program to program , , to program to program . , or Exact Tender 0 = Not required 1 = Required programming mode. 3. Type the required HDLO code to with or 5. Press . or again to exit this programming mode. Example: Assign an HDLO of a maximum 2 digits to and decide not to print the receipt header. Type/Press: +/- Key A High Digit Lock Out (HDLO) and a positive or negative status can be assigned to the Drawer Open 0 = Open drawer 1 = Do not open drawer 1. Control lock key position: PRG. number of digits, i.e. the maximum value of a minus or plus key operation, from 1 to 6 digits. This makes sure that amounts do not exceed a maximum value. You can also assign a discount (-) or add-on (+) status to this key so that specific amounts are discounted or added on. Make your selections for this feature from the following options (defaults in bold): High Digit Lock Out 0 = No HDLO 1 = 0.01 - 0.09 2 = 0.01 - 0.99 3 = 0.01 - 9.99 4 = 0.01 - 99.99 5 = 0.01 - 999.99 6 = 0.01 - 9999.99 Discount or Add-on 0 = Negative (discount) 1 = Positive (add-on) and then press 3. Type the [HDLO code], [Tender status], [Change status] and [Drawer status] codes by referring to the previous table and then press Example: Program to exit. as follows: no HDLO, exact tender amount required to end the transaction, calculate change on a tender and open drawer when the key is pressed. Type/Press: 4-digit status code 1. Control lock key position: PRG. 2. Type the required HDLO code [0 to 6] with reference to the table above. 3. Type the required discount or add-on status . 4. Press . or #/NS Key By default, pressing the key opens the cash drawer Example: Allocate a maximum of 5 digits and a discount status to this key. Type/Press: HDLO code Discount status without registering any amount, especially when changing cash for a non-sales transaction. By means of a 6-digit code, you can program this key to act as follows when pressed: · Open or not the cash drawer · Operation in the REG or MGR modes or in the MGR-only mode · Print or not a receipt record · Print or not a receipt record with header · Record or not a no-sales on the electronic journal · Update or not the consecutive receipt number counter. 11 ENGLISH reference to the table above. 4. Type the required PO/RA receipt header print status The 6-digit key status can be programmed using the 5. Repeat steps 3 and 4 for all desired department names. 6. Press to exit. following options (defaults in bold): Drawer Open 0 = Open drawer 1 = Do not open drawer Control Lock Position 0 = Operational in REG and MGR modes 1 = Operational in MGR mode only Print Receipt Header 0 = Print receipt header 1 = Do not print receipt header Consec. Receipt Number 0 = Increase consecutive receipt number 1 = Do not increase the consec. receipt number Example: Name department 3 "BOOKS" by using the CAPS Character Table. Type/Press: Switch to Department name definition mode Department number selection Print Receipt 0 = Print receipt 1 = Do not print receipt Elec. Journal Record 0 = Record a no sales on the electronic journal 1 = Do not record a no sales on the elec. journal Exit Confirm entered department name 1. Control lock key position: PRG. 2. Press to switch to the programming mode. Department Group Names You can assign a name of up to 12 characters long to each of the 10 merchandise categories (department groups) available. The merchandise category names that you define will be printed on the customer receipts, journal reports and on all management reports. 1. Control lock key position: PRG. Text programming keypad sheet installed. 3. Type the [Drawer open], [Control lock position], [Print receipt], [Print receipt header], [Electronic journal record], [Consecutive receipt number] status code by referring to the table above. 4. Press to exit. so that it opens the cash drawer Example: Program 2. Press repeatedly until displaying the message when pressed, is operational in the MGR mode only, prints a no sale receipt record without header, records a no sale in the electronic journal and increases the consecutive receipt number. Type/Press: indicating the first customizable department group. 3. To jump to a specific department to personalize, type the department group number numeric keypad and then press to . on the 4. Enter the letters or characters of the string you wish to 6-digit status code define and then press . You are now prompted to Department Names You can assign a name of up to 12 characters long to each of the 60 departments available. The department names that you define will be printed on the customer receipts, journal reports and on all management reports. 1. Control lock key position: PRG. Text programming keypad sheet installed. 2. Press repeatedly until displaying the message personalize the following department group. 5. Repeat steps 3 and 4 for all desired department group names. 6. Press to exit. Example: Name department group 1 "GROCERIES" by using the CAPS character table. Type/Press: Switch to Department group name definition mode indicating the first customizable department. 3. To jump to a specific department to personalize, type the department number [1 to 99] on the numeric keypad and then press . Exit Confirm entered department group name 4. Enter the letters or characters of the string you wish to define and then press . You are now prompted to personalize the following department. 12 PLU Item Names After associating a price to a PLU code, you can name the PLU to identify the product that it represents. The name that you can associate to the PLU code must be up to 16 characters long. The PLU names that you define will be printed on the customer receipts, journal reports and on the PLU management reports. 1. Control lock key position: PRG. Text programming keypad sheet installed. 2. Press PLU. 3. To jump to a specific PLU to personalize, type the PLU number [1 to 1500] on the numeric keypad and then press . to display the message indicating the first Example: Identify credit card 1 as "VISA" by using the CAPS character table. Type/Press: Switch to payment media string definition mode Credit card selection 1 String letters from Captions Table Confirm entered caption string Exit Additional Divide Payment Invoice Strings You can personalize up to 5 lines of a maximum 5 characters each for the additional divide payment invoice, requested and issued when a restaurant bill is divided among the persons of a table. 1. Control lock key position: PRG. Text programming keypad sheet installed. 2. Press repeatedly until displaying the message 4. Enter the letters or characters of the string you wish to define and then press . You are now prompted to personalize the following PLU. 5. Repeat steps 3 and 4 for all desired PLU names. 6. Press to exit. Example: Name PLU 2 "COFFEE" by using the CAPS character table. Type/Press: Switch to PLU name definition mode PLU number selection indicating the first customizable line of the additional divide payment invoice. To jump to a determined line number, type the number [1 to 5] and press . 3. Enter the letters or characters of the string you wish to define and press 4. Press to exit. . Example: Write "THANK YOU" on the first line of the additional divide payment invoice line. Exit Confirm entered PLU name Type/Press: Switch to additional divide payment invoice definition mode Payment Media Identifiers You can assign a name of up to 12 characters long to each of the payment media (Cash, Check, Charge, Credit 1 and Credit 2) that can be used for payment. The payment media names that you define will be printed on the customer receipts, journal reports and on all management reports. 1. Control lock key position: PRG. Text programming keypad sheet installed. 2. Press repeatedly until displaying the message Confirm entered string Exit indicating the first customizable payment media. If you want to personalize the caption of the second credit card, type on the numeric keypad and then press . Machine Captions Personalization (New Language Entry) Your cash register has a total of 109 operational caption strings of 2 to 10 characters each that you can personalize in your own language. There are already 8 languages programmed in the cash register that you can select from, but you also have the option of defining specific language strings for each of the cash register's printed and displayed captions to best suit your needs. With a specific selection command, you can also personalize an additional 46 printed caption strings of up to 24 characters each. 3. Enter the letters or characters of the string you wish to define and then press name the next credit card. 4. Press to exit. . You are now prompted to 13 ENGLISH After programming, to be able to use your personalized captions change you cash register's language selection to "New Language Entry" by setting System Option 96 to 8 as explained in section "Set Your Language". 1. Control lock key position: PRG. 2. Press repeatedly until displaying the message Foreign Currency Exchange Rates You can program up to four different foreign currency exchange rates. The foreign currency value is displayed whenever is pressed during a sales transaction. 1. Control lock key position: PRG. 2. Type the identification number to "TXT - S001" indicating the first customizable caption string out of the 109 strings available or the message "TXT - L01" indicating the first string out of the 46 printed captions available. 3. With reference to the New Language Entry Captions Table provided at the end of this manual, select the message string that you want to personalize. To jump to a specific string, type the string number [1 to 109], corresponding to the one that you wish to personalize and then press . corresponding to the foreign currency exchange rate that you wish to define. 3. Press . 4. Type the [decimal point position] of the exchange rate (0-8 digits after the decimal point). 5. Type the [decimal point position] of the converted amount (0-3 digits after the decimal point). 6. Type the [exchange rate] using up to six digits without specifying any decimal point. 7. Press . 4. Enter the letters or characters of the string you wish to define and then press personalize the next string. 5. Repeat steps 3 and 4 for all desired caption strings. 6. Press to exit. . You are now prompted to Example: Program the first exchange rate as: 1 GBP = 1.471 EURO. Type/Press: Exchange rate ID number Dec. point position of exchange rate Dec. point position of converted amount NOTE: Remember to change you cash register's language selection to "New Language Entry" by setting System Option 96 to 8 as explained in section "Set Your Language". Example: Personalize the message string "TOTAL" to "TOTALE" by using the CAPS character table. Type/Press: Switch to new language entry persoanlization mode Exchange rate (1.471 Euro) Exit Foreign Currency Descriptors You can define a currency descriptor of up to 10 characters long for each of the four exchange rates programmed. The descriptor of the foreign currency used will be printed on the customer receipt during sales transactions that are finalized with payment in foreign currency, and on the management reports. 1. Control lock key position: PRG. Text programming keypad sheet installed. Exit Message string selection New message string entry 2. Press Confirm entered message string until displaying the message indicating the To see how you programmed you new language captions, print a New Language Entry Programming Report. Press or followed by . first of the four possible foreign currency exchange rates. 3. To jump to a specific foreign currency to identify, type the currency number and then press . to on the numeric keypad 4. Enter the letters or characters of the string you wish to define and then press . You are now prompted to identify the following foreign currency. 5. Repeat steps 3 and 4 if you wish to assign a descriptor to the remaining foreign currencies, if defined. 6. Press to exit. 14 Example: Name foreign currency 1 "EURO" by using the CAPS character table. Type/Press: Switch to foreign currency definition mode Fraction Rounding for VAT Calculation Fraction rounding is used to round figures with decimals up or down to the nearest whole numbers and is used for percent tax and percent discount calculations. Choose from the following three options to select the rounding as needed: Status Number Fraction Rounding a fraction of a pence is rounded down one pence a fraction under one-half pence is rounded down one pence, a fraction above one-half pence is rounded up one pence (default setting) a fraction of a pence is rounded up one pence Exit New descriptor entry Confirm entered foreign currency descriptor 0 50 Rounding Option for Swiss, Danish, Swedish and EURO Currencies For the Swiss franc, Danish krone, Swedish krona and Euro currencies, you can program the machine to so that the amount of a transaction is automatically rounded accordingly whenever the , or a [tender] key is pressed. The 99 1. Control lock position: PRG. 2. Type the status number [0, 50 or 99] to select the desired fraction rounding. 3. Press to store the new setting. rounded result will be displayed on the operator and client displays, printed on the customer receipt and journal report. The total adjustments are indicated on the financial reports. Setting the Rounding Option With reference to the section "System Options", by setting Machine Condition 21 to the related value (1, 2, 3 or 4), you can program the machine to round off the subtotal or tender values of the related currency. Example: Program the rounding code so that a fraction under one-half pence is rounded down one pence, a fraction above one-half pence is rounded up one pence. Type/Press: Status number Decimal Point Position 1. Control lock key position: PRG. 2. Type the status number [0, 1, 2 or 3] to select the desired format as indicated in the following table: Status Number 0 1 2 3 Format x x.x x.xx (default setting) x.xxx Printing VAT Information on Customer Receipts You can program the cash register to print VAT information on the customer receipt according to your business' or country's requirements. Programming the Cash Register to Print the Required VAT Information With reference to the section "System Options", by setting machine conditions 71, 72, 73, 74, 75 and 76 you program the cash register to print the VAT information that you need. 1. Control lock key position: PRG. 2. Type the [machine condition number] followed by 3. Press to set the new format. status number , then press . Example: Program the cash register so that three digits are left after the decimal point. Type/Press: 3. Turn the control lock key to the OFF position. Receipt With Sum of all VAT Amounts Calculated (TL-VAT) - Machine Condition 71 Status number Sum of the individual VAT totals 15 ENGLISH Receipt With Taxed Sales Totals Split per Rate Machine Condition 72 Clerk System The Clerk System is a security feature that enables you to control access to the cash register and monitor the number of transactions and the sales of up to 15 Clerks. Your cash register is configured at the factory with the Clerk System deactivated. When the Clerk System is deactivated, the cash register can be used freely. You can activate the Clerk System for a degree of protection and sales monitoring. With the Clerk System activated, the cash register can be used after entering just a clerk number from 1 to 15, or a clerk number and its associated 3-digit security code depending on the degree of security programmed. With the Clerk System activated you can decide an operational status for each clerk, thus enabling all activities for the clerk or disabling the clerk from performing certain transactions. You can also program other clerk-related features. See "System Options", Machine conditions 6, 7, 8, 32 and 62 for details. VAT totals per programmed rate Receipt With Sales Totals With VAT Split per Rate (TXBL_W) - Machine Condition 73 Sales totals with VAT split per rate Receipt with Overall Sales Total With VAT (TXBL_TL_W) - Machine Condition 74 Activating the Clerk System 1. Control lock key position: PRG. 2. Press . Overall sales total with VAT Deactivating the Clerk System 1. Control lock key position: PRG. 2. Press . Receipt With the Sales Totals without VAT Split per Rate (TXBL_0) - Machine Condition 75 Programming a Clerk Operational Status and Secret Code With the Clerk System active, you can assign an 8-digit operational status code to each clerk that defines whether certain activities are enabled or disabled. You must then also define a 3-digit security code that the clerk will need to enter to access cash register functions. Listed below are the activities that you can enable or disable for each clerk by using the related codes (defaults in bold): Receipt With Sales Total Without VAT (TXBL_TL) Machine Condition 76 Void entries 0 = Enabled 1 = Disabled Negative % entries 0 = Enabled 1 = Disabled Sales total without VAT Sales totals without VAT split per rate