User manual OLIVETTI FAX-LAB 115

Ink Jet Fax Fax-Lab 115 INSTRUCTIONS EDITED/PUBLISHED/PRODUCED BY: Olivetti Tecnost, S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A. Via Jervis, 77 - 10015 IVREA (TO) ITALY Printed in Thailand. Code of user manual: 256605R Date of publication: March 2005. Copyright © 2005, Olivetti All rights reserved. The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning. This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately. The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999/05/CE (the full declaration can be found at the www.olivettioffice.com site, by choosing "Support", "Certifications" and then the product name). Conformance is certified by the application of the mark to the product. Network compatibility declaration This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service. Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machine's characteristics: · incorrect electrical supply; · incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual supplied with the machine; · replacement of components or original parts using other types, not approved by the manufacturer, or where carried out by unauthorized persons. The electrical socket must be near to hand and easily accessible. To disconnect the machine from the electrical power supply, unplug it from the supply socket. TABLE OF CONTENTS - FIRST SECTION BEFORE YOU START 3 RECEPTION 13 CONSULTING THE MANUAL ....................................................... 3 ENVIRONMENTAL RECYCLING ................................................... 3 SAFETY PRECAUTIONS .............................................................. 3 ABOUT THE INSTALLATION AND SETUP PARAMETERS ........... 4 TO CHOOSE THE RECEPTION MODE ...................................... 13 MANUAL RECEPTION ................................................................ 14 AUTOMATIC RECEPTION .......................................................... 14 RECEPTION WITH TELEPHONE ANSWERING DEVICE ............ 14 RECEPTION IN "PHONE/FAX" MODE ........................................ 14 USING THE TELEPHONE 15 ABOUT THE FAX MACHINE 5 CONSOLE ..................................................................................... 5 COMPONENTS ............................................................................. 7 TO TELEPHONE WITH ONE-TOUCH DIALLING ........................ 15 TO TELEPHONE WITH SPEED DIALLING .................................. 15 TO TELEPHONE BY RUNNING A SEARCH IN THE PHONE BOOK .......................................................................................... 15 TO REDIAL ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS ................... 15 HOW TO GET STARTED QUICKLY PACKAGE CONTENTS INSTALLATION CONDITIONS CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY SETTING SOME PARAMETERS 8 8 8 MAKING COPIES 16 WHAT DOCUMENTS CAN BE COPIED ...................................... 16 TO MAKE A COPY ....................................................................... 16 8 9 TO SET THE LANGUAGE AND THE COUNTRY OF DESTINATION ............................................................................... 9 TO CHANGE THE LANGUAGE AND THE COUNTRY OF DESTINATION ............................................................................... 9 TO SET THE DATE AND TIME ................................................... 10 TO CHANGE THE DATE AND TIME ........................................... 10 ALL THAT IS MISSING NOW IS YOUR NAME AND FAX NUMBER ..................................................................................... 10 SETTING UP THE FAX MACHINE TRANSMISSION 11 13 WHAT DOCUMENTS MAY BE USED .......................................... 13 TO SEND A DOCUMENT ............................................................ 13 TO HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT................................................................................ 13 TO SEND A DOCUMENT WITH THE RECEIVER RAISED ......... 13 BEFORE YOU START CONSULTING THE MANUAL This manual is divided into two sections: the first section "About the fax machine" and "How to get started quickly" provide a summary of the fax machine's features, allowing you to install it and get started immediately, using its basic functions only. After this initial phase, the second section of the manual can be consulted. In it you will find a detailed description of the fax machine and its many functions. · RISK OF SUFFOCATION The fax machine and its accessories are wrapped in plastic so do not let children play with the packaging material. RISK OF FIRE · If you are to leave the fax machine unused for a long period of time, you should disconnect it from the power supply: in this way, it will be protected against the risk of damage due to interference or power surges. ENVIRONMENTAL RECYCLING Never throw the fax machine away with ordinary household waste. Find out how it is to be disposed of from your local authorities and make sure you respect all regulations in force. The cardboard box, the plastic present in the package and the various parts of the fax machine may be recycled in accordance with the recycling regulations in force in your country. · RISK OF ACCIDENT · · Place it on a stable, flat surface free of all vibrations so as to avoid drops that could cause damage to the machine and injury to persons. Lay the power cable so that it cannot be trodden on or tripped over. Never let children use or play with the fax machine. OPERATING PRECAUTIONS SAFETY PRECAUTIONS RISK · OF AN ELECTRIC SHOCK · · Never attempt to repair the fax machine yourself. If you remove the casing, you risk getting an electric shock or suffering some other kind of injury. Repairs should be carried out by qualified technical staff only. During storms we recommend you unplug the device from both the power outlet and the telephone line so as to eliminate the risk of it being damaged by lightning. Never pour liquids on the fax machine and avoid exposing it to the damp. If liquids seep inside it, unplug it immediately from the mains power supply and the telephone line. Before using it again, have it repaired by qualified, technical staff. Do not use the fax machine outside in bad weather. Connect the fax machine exclusively to a certified wall power socket. To unplug the power cable from the wall power socket, remove the plug and refrain from yanking the cable. Never touch the power cable or plug with wet hands. Do not fold or squash the power cable. Keep it away from heat sources. Before cleaning the fax machine, unplug it from the wall power socket. Before using the fax machine, check that it has not been damaged or dropped. If it has, have it checked by a qualified engineer. · · · · · · · · · · · · · · Keep the fax machine in a dust-free place away from sources of water, steam and excessive heat. Do not expose it to direct sunlight. Ensure that no books, documents, or other objects obstruct normal ventilation in any way. Use the fax machine exclusively at a temperature of between 5°C and 35°C and a relative humidity of between 15% and 85%. Keep the fax machine away from other electrical and electronic appliances that may cause interference, e.g. radios, televisions, etc. If a voltage drop or power failure occurs, it will not be possible to make or receive telephone calls as the keypad will be disabled. In an emergency, if you wish to make a call, you must use a telephone certified by the telephone company, connecting it directly to the fax machine (in countries where this is allowed) or directly to the telephone wall socket. Leave enough room in front of the outlet from which documents and received/copied documents are unloaded, so that they do not fall on the floor. IMPROPER USE The fax machine was designed to send and receive documents and to copy paper documents. The machine may also be used as a telephone. All other uses are to be considered improper. In particular, it is never to be connected directly to an ISDN line and, if it is, the guarantee becomes null and void. 3 ABOUT THE INSTALLATION AND SETUP PARAMETERS As the country default values for each installation and setup parameter may change due to certification requirements or specific customers' needs, these values do not always correspond to those indicated in the manual: it is therefore advisable to print them before changing them. 4 ABOUT THE FAX MACHINE CONSOLE "Error" LED indicator Signals an operating fault during transmission or reception. On, indicates that there are messages or memos in the memory that have already been played. Blinking, indicates that the memory contains documents that have not been printed, messages or memos that have not been played. Off, indicates that the memory is empty. · After the button has been pressed, it turns the speaker volume "up" or "down". · · Dial the fax or telephone number. If pressed for more than a second, they automatically dial (once set) the telephone or fax number assigned to them (one-touch dialling function). Enter numeric data. Select digits and alphanumeric characters during the entry of numbers and names. Display A two-line liquid crystal display with a capacity of 16 characters per line. Shows operator prompts and error messages. · · · · · Scroll "forwards" and "backwards" through the values of a parameter. Move the cursor to the "right" and to the "left" while entering numbers and names. Used to perform TAD functions. Described in the corresponding chapter. With the handset lifted, gives access to the special functions made available by the network manager and commonly known as REGISTER RECALL (R function). · With tone dialling, they send a tone down the line for special network services. They scroll "backwards" and "forwards" through characters and special symbols during the entry of names. · 5 · · Adjusts the resolution of the documents to be sent and copied (only with the document inserted in the ADF). Puts the line on hold during a telephone conversation (with the handset raised). · After two numeric keys (01-50) have been pressed, automatically dials (once set) the telephone or fax number associated with them. Cancels incorrect settings. · · Inserts a pause during the dialling of the telephone or fax number. Displays a list of the last 10 fax or telephone numbers dialled (outgoing calls) or the last 20 numbers from which calls have been received and not answered (incoming calls), irrespective of whether or not a document was present in the ADF. · · · · · Unloads a document from the ADF. Turns off the " " LED indicator. Returns the fax machine to the stand-by mode. Stops the programming, transmission, reception or copying operation in progress. · · Gives access to programming mode. Selects menus and submenus. Used to dial a telephone or fax number without lifting the telephone handset. · · · Starts receiving a document. After the fax number has been dialled, starts sending a document (only with the document inserted in the ADF). Confirms the selection of menus, submenus, parameters and their values and moves on to the next condition. Starts copying a document (only with the document inserted in the ADF). · 6 COMPONENTS The figure shows the external and internal parts of fax machine. PAPER SUPPORT EXTENSION CONNECTION SOCKETS PLAIN PAPER FEED COMPARTMENT (ASF) Maximum capacity: 40 sheets (80gr/m2). BE SENT AND COPIED AUTOMATIC FEEDER FOR DOCUMENTS TO (ADF) MAXIMUM CAPACITY: 5 SHEETS OF A4 BUILT-IN HANDSET TELEPHONE OPERATOR SPEAKER DISPLAY CONSOLE RECEIVED OR COPIED DOCUMENT OUTPUT The display consists of two lines of 16 characters each. It shows the date and time, menu items, error messages, resolution and contrast values. PLATE MACHINE SERIAL NUMBER (SEE BASE) OPTICAL READER PRINT HEAD COMPARTMENT 7 HOW TO GET STARTED QUICKLY This section provides a basic description of the fax machine, explaining how to install it and get started quickly, using its basic functions only. For a more comprehensive use of the fax machine, see the corresponding section. As this section is designed to give you a gradual and systematic approach to the fax machine, we recommend you read the topics in the order in which they are presented. important The fax machine is set up to be connected to the public telephone line. If you want to connect it to a private line see section "To set it up for the telephone line". CONNECT THE TELEPHONE HANDSET PACKAGE CONTENTS 1 In addition to the fax machine and this manual, you will find the following elements in the package: · · · · · · · The paper support extension. The cable for connecting the fax machine to the telephone line. The power cable. The telephone plug (if applicable). The box containing the monochrome print head provided with the machine. The telephone handset. Aftersales support information. 1. Insert the connector of the handset cable into the socket marked with the symbol on the fax machine. 2 2. Place the handset in its seat. IMPORTANT The use of non-original print heads makes the product's guarantee null and void. IF A VOLTAGE DROP OR POWER FAILURE OCCURS, IT MAY BE USEFUL TO USE AN EMERGENCY TELEPHONE INSTALLATION CONDITIONS Place the fax machine on a stable, flat surface. Make sure there is enough room for ventilation. Keep the fax machine in a dust-free place away from sources of excessive heat or humidity. Do not expose it to direct sunlight. 1 1. To connect the emergency telephone directly to the fax machine, remove the cover from the socket for connecting to the external line and then insert the plug of the emergency telephone in this socket. CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY important In countries where this kind of connection is not allowed (for example, Germany and Austria), connect the emergency telephone directly to the telephone wall socket. CONNECT THE FAX MACHINE TO THE TELEPHONE LINE LINE 1 A 1. A. Insert the plug on the cable for connecting it to the telephone line into the "LINE" socket on the rear of the fax machine. B. Insert the connector or the plug (if applicable) at the other end of the cable into the wall telephone line socket . B 8 CONNECT THE FAX MACHINE TO THE POWER SUPPLY 1 A B 1. A. Insert the female connector at one end of the power cable into the male connector on the rear of the fax machine. B. Then insert the plug at the other end of the cable into the wall power socket. important The plug of the power supply cable may vary from country to country. SETTING SOME PARAMETERS Once the fax is connected to the power supply, the fax machine automatically runs a short test to check that its components are working and the display may show: "AUTOMATIC 00" on the first line and "SET DATE/TIME" on the second line. important If the display shows the language in which the messages are displayed, for example "ITALIANO", before setting the date and time, you must set the language and country in which it is to be used (see the procedure below). TO SET THE LANGUAGE AND THE COUNTRY OF DESTINATION COUNTRY Argentina Australia Austria Belgium Brazil Chile China Colombia Czech Republic Denmark Finland France Germany Greece Holland Ireland Israel Italy Luxembourg Mexico New Zealand Norway Peru Portugal Rest of world South Africa Spain Sweden Switzerland Turkey UK Uruguay Venezuela COUNTRY TO BE SELECTED AMERICA LATINA NZL/AUSTRALIA ÖSTERREICH BELGIUM BRASIL AMERICA LATINA CHINA AMERICA LATINA CZECH DANMARK FINLAND FRANCE DEUTSCHLAND GREECE HOLLAND U.K./IRELAND ISRAEL ITALIA BELGIUM AMERICA LATINA NZL/AUSTRALIA NORGE AMERICA LATINA PORTUGAL INTERNATIONAL S. AFRICA ESPAÑA SVERIGE SCHWEIZ TURKEY U.K./IRELAND AMERICA LATINA AMERICA LATINA The display shows the language in which the messages are displayed. For example: 5. To confirm the setting, press the key: ITALIANO 1. To select the desired language, press the keys: |/} 6. To complete the procedure, press the key: The display shows, for example: ENGLISH 2. To confirm the setting, press the key: The display shows: TO CHANGE THE LANGUAGE AND THE COUNTRY OF DESTINATION Press + and repeat the procedure "To set the language and the country of destination" from the start, remembering always to confirm the settings made by pressing the button. CHOOSE COUNTRY 3. To confirm the setting, press the key: The display shows a country of destination, for example: ITALIA 4. To select the desired country, press the keys: |/} The display shows, for example: U.K./IRELAND If your country is not present among those shown on the display, see the table below: 9 TO SET THE DATE AND TIME notE If you have chosen the 12-hour time format, the display will show the letter "p" (post meridiem) or the letter "a" (ante meridiem). To switch from one format to the other: 1. Position the cursor, using the |/} keys, below the letter to be modified. key. 2. Press the 3. If you think you have made a mistake and want to abort the procedure in progress, press the key. The first time you connect the fax machine to the power supply or whenever there is a power failure you must set the date and time as described below. Once set, the date and time can be changed at any time, see the "To change the date and time" section. 1. Press the key: The display shows: DATE AND TIME 2. Press the key: The display shows: TO CHANGE THE DATE AND TIME FORMAT: DD/MM/YY 3. If you want to select a different format from the one displayed, press the keys: If the date and time shown on the display are not correct, you can change them at any time. 1. Press the key until the display shows: |/} 4. Press the key: The display shows: FAX SET-UP 2. To confirm the setting, press the key: The display shows: FORMAT: 24 H 5. To select the other time format (12 hours), press the keys: DATE AND TIME From this point follow the procedure previously described in "To set the date and time". |/} The display shows: FORMAT: 12 H 6. Press the key: The display shows: ALL THAT NUMBER IS MISSING NOW IS YOUR NAME AND FAX DD/MM/YY HH:MM 25-03-04 11:23 7. To enter the new date and time (e.g. 26-03-04; 12:00), press the keys: As each digit is entered, the cursor will move to the next one. Once set, the name (max. 16 characters) and number (max. 20 digits) will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondent's fax machine. 1. Press the key until the display shows: DD/MM/YY HH:MM 26-03-04 12:00 8. If you wish to move the cursor to digits to be modified, press the keys: INSTALLATION 2. Press the key: The display shows: |/} 9. Then overwrite the digits with the correct ones, by pressing the keys: 10. To confirm the setting, press the key: TEL. LINE SET-UP 3. Press the key until the display shows: STATION NAME 4. Press the key: The display shows: The date and time setting procedure has been completed. The new date and time will be updated automatically and will be printed on each page sent. 11. To return the fax machine to its initial stand-by mode, press the key: TYPE YOUR NAME _ 5. To select the characters of each key cyclically, press the keys: 6. To leave a space, press the keys: Remember that the stand-by mode is the status in which the fax machine is idle and that it is the mode from which the machine can be programmed. |/} 7. To include a variety of special symbols, e.g. &, in your name, press the keys: - 10 8. If there are any wrong characters, move the cursor to the wrong character, by pressing the keys: |/} 9. Then overwrite the character with the correct one, by pressing the keys: 10. To delete the name completely, press the key: To change the position: 1. Press the key until the display shows: FAX SET-UP 2. Press the key: The display shows: DATE AND TIME For example, to enter the name "LARA": Until you have selected the letter "L". Until you have selected the letter "A". Until you have selected the letter "R". Until you have selected the letter "A". 11. To confirm the name, press the key: The display shows: 3. Press the key: The display shows: VARIOUS SETTINGS 4. Press the key until the display shows: HEADER INSIDE 5. To select the alternative parameter, press the keys: PHONE NUMBER Now enter the fax number as indicated below: To set your fax number: 1. Press the key: The display shows: |/} The display shows: HEADER OUTSIDE 6. To confirm the setting, press the key: 7. To return the fax machine to its initial stand-by mode, press the key: TYPE YOUR NUMBER _ 2. To enter your fax number, press the keys: 3. To leave a space, press the keys: SETTING UP THE FAX MACHINE FEED THE PRINT PAPER INTO THE MACHINE |/} If you make any typing errors, correct them in the same way as for your name. If you want to include the international code in your number, instead of the zeros, press the * key; the display will show the symbol +. 4. To confirm the fax number, press the key: 1 1. Push the paper support extension in the slot until it clicks into position. 5. To return the fax machine to its initial stand-by mode, press the key: 2 2. Holding the sheets by their upper edge, insert them by letting them "drop" into the ASF without folding or forcing them. Position of your name and fax number: The information at the top of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent's fax machine: outside the text area immediately below the top edge of the sheet; or inside the text area, slightly lower down than in the previous case. Your fax machine is designed to send this information inside the text area. - IMPORTANT If you add sheets (max. 40) to the ASF, make sure you place them under and not on top of those already present. The fax machine has a memory that enables it to receive up to 19 pages even if you do not add any paper. - 11 INSERT THE PRINT HEAD IMPORTANT Once the print head provided with the machine is worn, remember only to use original print heads (see code printed at the end of the manual). If, after the print head has been installed, the "CHECK PRINT HEAD" message appears again, try removing it and then reinserting it, pressing it more firmly into position. If the message remains on the display, remove the print head and clean the electrical contacts of the print head and the carriage, see "To clean the electrical contacts of the print head", section "Maintenance operations". 1. Lower the handset and place it on a stable surface. Once the print head has been inserted, the operator console closed and the handset replaced, the fax machine starts the nozzle cleaning and checking procedure, which is completed by: · the printing, on the sheet loaded automatically, of a diagnostic test sheet containing: - a numbered scale, for checking the flow of ink and the electrical circuits of the print head nozzles. - a group of graphics and text, so that the printing quality may be evaluated. · the display shows the message: "CHECK PRINT OUT", "1 = EXIT 0 = REPEAT". Examine the print test sheet as follows: 1. Check that the numbered scale is not broken at any point and that the black areas do not present any horizontal white lines: if these conditions, which confirm that the print head has been inserted correctly and is working properly, are respected, set the value 1. The fax machine returns to its initial stand-by mode and is ready for use. The display shows the message: AUTOMATIC 00 25-03-04 11:23 2. Open and lift the operator console as indicated by the arrows. 2. On the other hand, if there are any breaks or white lines present, set 0 to clean the nozzles again: if the new print test continues to be unsatisfactory, repeat the procedure another time. At this point: · if the printing quality still does not meet your expectations, clean the electrical contacts as indicated in the "To clean the electrical contacts of the print head" section of the "Maintenance operations" chapter. · if the printing quality is satisfactory, set the value 1. The fax machine returns to its initial stand-by mode and is ready for use. 3 3. Take the print head out of its package and, holding it on both sides, peel off the film covering the nozzles. Important When the print head is about to run out of ink, the display shows: INK LOW When there is no ink left, the display shows: 4 4. Insert the print head in its compartment with the electrical contacts facing towards the print head compartment. OUT OF INK To replace the print head, see the section "Maintenance operations ". To buy new print heads, see the corresponding code at the end of the manual. 5 5. Push the print head until it clicks into place. IMPORTANT The print head provided with the machine allows you to print up to 80 pages*, whereas the print heads that you will buy subsequently have a greater capacity and will thus allow you to print up to 450 pages*. * Based on Test Chart ITU-TS n.1 (black coverage = 3,8%). 12 TRANSMISSION If you follow the procedures described below, you can immediately use the fax machine to carry out simple transmission operations. In any case, if these procedures are not enough for you, see the "Transmission and reception operations" chapter, which provides a detailed description of all the transmission modes and other dialling procedures (one-touch and speed dialling, etc.) for which the fax machine has to be set up (see "To set one-touch and speed dialling"). TO HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT 1. If these diagrams are not enough, see "To send a document", section "Transmission and reception operations". WHAT DOCUMENTS MAY BE USED For any type of tansmission, the document has to be placed in the ADF. CHARACTERISTICS OF THE ORIGINAL · · · Width Length Unit weight 210 mm min. 105 mm - max. 600 mm 70 - 90 gr/m2 (max. 5 sheets) TO SEND A DOCUMENT WITH THE RECEIVER RAISED For documents of different sizes from those specified above, photocopy the original onto A4 sheets or another supported format and send the copy. 1. If these diagrams are not enough, see "To send a document", section "Transmission and reception operations". 1 A B 1. A. Place the document in the automatic document feeder (ADF) with the side to be sent face down. B. Place the document against the right-hand side of the feeder (see the mark printed on the fax machine's casing). important If you do not perform any operation within about one and half minutes of inserting the document in the automatic document feeder (ADF), the fax machine will automatically unload the document from the feeder. RECEPTION You can set up the fax machine to receive the documents sent by your correspondents in four different modes, that you may access by carrying out the procedure described below. These modes are: manual reception, automatic reception, automatic reception with recognition of the type of call and reception with telephone answering device. TO SEND A DOCUMENT 1. If these diagrams are not enough, see "To send a document", section "Transmission and reception operations". TO CHOOSE THE RECEPTION MODE 1. Press the key until the display shows: RECEPTION MODE 2. Press the key: The display shows: AUTOMATIC 13 3. To view the other available options, "MANUAL" and "PHONE/FAX", press the keys: RECEPTION IN "PHONE/FAX" MODE |/} 4. To confirm the setting, press the key: The behaviour of the fax machine in this mode depends on who is calling and whether you are in or not when the fax is received. The following diagram will help you: After the programmed number of rings. 5. To return the fax machine to its initial stand-by mode, press the key: notE To activate reception with TAD mode, you must first record the OUTGOING MESSAGE (see "The Telephone Answering Device"). Once you have recorded it, in step 3 of the procedure indicated above, you can view the option "TAD/ FAX" and then confirm by pressing the key. Your fax machine is set to receive automatically. Your fax machine beeps for 20 seconds (set value). The display shows "LIFT HANDSET". PHONE/FAX enabled. A FAX MACHINE is calling. A TELEPHONE is calling. MANUAL RECEPTION For all occasions in which you are present and you can therefore answer the calls yourself. 1. If these diagrams are not enough, see "To receive a document", section "Transmission and reception operations". 20 seconds have passed and you have not lifted the receiver. Your fax is set to receive automaticaly. It will wait to receive a document for about 30 seconds, then it will return to its initial stand-by mode. AUTOMATIC RECEPTION For all occasions in which you are out but want to receive documents anyway. This is the mode originally set on your fax machine. The remote party called just to talk to you: at the end of the conversation, replace the receiver. The remote party asks you to receive. Your fax is set to receive. RECEPTION WITH TELEPHONE ANSWERING DEVICE In this reception mode, the TAD receives the calls, records any messages left by the correspondent and, if he wants to send you a document, enables the fax machine to receive it. 14 USING THE TELEPHONE When you engage the line by lifting the telephone handset, you may use all the telephone functions available on ordinary telephones sold on the market. These also include the R function (REGISTER RECALL, activated by pressing the key) which provides access to the special services made available by the company that manages the telephone network. You can also use the following functions: · Call the correspondent using the fast dialling procedures set, see below "To telephone with one-touch dialling" and "To telephone with speed dialling". Momentarily hold a telephone call by pressing the (HOLD) key. The call is resumed as soon as the same key is pressed again. TO TELEPHONE BY RUNNING A SEARCH IN THE PHONE BOOK Do not place the document in the ADF. 1. Lift the handset to engage the line. The display shows: ON LINE and the length of the call in minutes and seconds in the top right-hand corner. 2. Press the key: The display shows: TEL CALL CODE OR Ñ Ò _ 3. To locate the telephone number or name of the correspondent you want to call, press the keys: · |/} 4. To start dialling, press the key: TO TELEPHONE WITH ONE-TOUCH DIALLING Do not place the document in the ADF. 1. Press the desired numeric key, for example more than one second. , for Once the number has been dialled, if the correspondent is free, you can start talking. The display shows the digits of the telephone number that you associated with it (see "To set one-touch and speed dialling", chapter "Transmission and reception operations"). If you also associated a name with it, the display will show this, too. 2. Once the number has been dialled, if the correspondent is free, you can start talking. The display shows the length of the call in minutes and seconds in the top right-hand corner. TO REDIAL ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS Do not place the document in the ADF. 1. Lift the handset to engage the line. The display shows: ON LINE and the length of the call in minutes and seconds in the top right-hand corner. 2. Press the key: The display shows: TO TELEPHONE WITH SPEED DIALLING Do not place the document in the ADF. 1. Lift the handset to engage the line. The display shows: INCOMING CALLS 3. To display the other available option, "OUTGOING CALLS", press the keys: |/} 4. To confirm your choice, press the key: ON LINE and the length of the call in minutes and seconds in the top right-hand corner. 2. Press the key: The display shows: TEL CALL CODE OR Ñ Ò _ 3. To type the desired speed dialling code, for example , press the keys: The display shows the digits of the telephone number that you associated with it (see "To set one-touch and speed dialling", chapter "Transmission and reception operations"). If a name was also associated with it, the display will show this, too. Once the number has been dialled, if the correspondent is free, you can start talking. 5. To find the telephone number or name of the correspondent you wish to call on the list of the last 20 incoming calls or on the list of the last 10 outgoing calls, press the keys: |/} 6. To start dialling, press the key: Once the number has been dialled, if the correspondent is free, you can start talking. 15 MAKING COPIES WHAT DOCUMENTS CAN BE COPIED 9. To confirm your choice, press the key: The display shows: CONTRAST:NORM. 10. To display the other two types of contrast available, "CONTRAST: LIGHT" or "CONTRAST: DARK", press the keys: As for transmission, copying requires the document to be inserted in the automatic document feeder (ADF). Before making a copy, make sure that the document is correctly inserted in the feeder and that it respects the characteristics described previously (see the "Transmission" section). Bear in mind however that for the copying function you can only insert one sheet at a time in the automatic document feeder (ADF). |/} 11. To confirm your choice, press the key: The display shows the values that you have just selected. At this point, simply choose the resolution you want and set the number of copies you want to make: 12. To choose the desired resolution setting, "TEXT" or "PHOTO", press the key: TO MAKE A COPY As mentioned previously, you can also use the fax machine as a photocopier. The printing quality obtained depends on the type of copy you want to obtain "Normal copy" or "Quality copy" and the contrast and resolution values that you select before starting the copying function. 1. Choose the type of contrast on the basis of the following criteria: · NORMAL, if the document is neither very light nor very dark. · LIGHT, if the document is very dark. · DARK, if the document is very light. 2. Choose the type of resolution on the basis of the following criteria: TEXT, if the document contains easily legible text or simple graphics. · PHOTO, if the document contains shaded areas. 3. Insert the document in the ADF. The display shows on the top line: · 13. If you want to make more than one copy (max. 9), enter the desired number by pressing the keys: 14. If you only want to make one copy, skip to the next step. 15. To make the copy, press the key: The fax machine starts to save the document. Having done this, the fax machine starts copying. notE If you want to abort the copy in progress, press the key twice: the first time to unload the document from the ADF and the second time to return the fax machine to its initial stand-by mode. notE To make enlarged or reduced copies of the document, remember to place the document against the right-hand side of the feeder (see the mark printed on the fax machine's casing). The maximum printing width is 204 mm and the maximum length is 282 mm. The maximum unprintable area is: 4 mm on the right and on the left side, 3 mm on the top and 14 mm on the bottom. DOCUMENT READY and on the bottom line, the default contrast value: NORMAL. 4. Press the key: The display shows the default copy size, contrast and resolution settings: 100%, NORMAL and TEXT, respectively. It also shows the number of copies set (1). 5. Press the key: The display shows: COPY: HIGH QUAL. 6. To view the other available option, "COPY: NORMAL", press the keys: |/} 7. To confirm your choice, press the key: The display shows: ZOOM: 100% 8. To choose the desired copy size setting, "140%", "70%" or "50%", press the keys: |/} 16 TABLE OF CONTENTS - SECOND SECTION TO SET IT UP FOR THE TELEPHONE LINE 19 TROUBLESHOOTING GUIDE 45 TO CONNECT IT TO A PUBLIC LINE ......................................... 19 TO CONNECT IT TO A PRIVATE LINE (PBX) ............................. 19 WHAT HAPPENS IF THERE IS A POWER FAILURE ................... 45 WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT ......... 45 IF THE TRANSMISSION IS UNSUCCESSFUL ........................... 45 WHAT HAPPENS WHEN A DOCUMENT IS PLACED IN THE AUTOMATIC DOCUMENT FEEDER WHILE THE FAX MACHINE IS PRINTING .............................................................. 45 FOR MINOR PROBLEMS ............................................................ 45 ERROR CODES .......................................................................... 46 SIGNALS AND MESSAGES ......................................................... 47 TRANSMISSION AND RECEPTION OPERATIONS 21 TO SEND A DOCUMENT ............................................................ 21 WHAT DOCUMENTS MAY BE USED .......................................... 21 TO PLACE THE DOCUMENT IN THE ADF ................................. 21 TO RECEIVE A DOCUMENT ....................................................... 24 TO CHOOSE THE RECEPTION MODE ...................................... 24 TO RECEIVE DOCUMENTS IN THE VARIOUS RECEPTION MODES ....................................................................................... 24 TO SET ONE-TOUCH AND SPEED DIALLING ........................... 25 TO PRINT REPORTS AND LISTS ............................................... 27 MAINTENANCE OPERATIONS 49 TO REPLACE THE PRINT HEAD ............................................... 49 CLEANING THE PRINT HEAD AND TESTING THE NOZZLES .................................................................................... 50 TO CLEAN THE ELECTRICAL CONTACTS OF THE PRINT HEAD ............................................................................... 50 TO CLEAN THE OPTICAL READER ........................................... 51 TO CLEAN THE CASING ............................................................ 51 TO REMOVE JAMMED DOCUMENTS ........................................ 52 TO REMOVE JAMMED SHEETS OF PAPER .............................. 52 THE TELEPHONE ANSWERING DEVICE 30 TO TURN ON THE TAD .............................................................. 30 THE TAD CONSOLE ................................................................... 30 TO CHANGE THE TAD ACCESS CODE ..................................... 31 TO DELETE THE TAD ACCESS CODE ...................................... 31 OUTGOING MESSAGES AND MEMOS ....................................... 31 TO SET THE LENGTH OF MEMOS AND INCOMING MESSAGES ................................................................................. 33 TO LISTEN TO INCOMING MESSAGES AND MEMOS ............... 33 TO DELETE MESSAGES AND MEMOS YOU HAVE ALREADY LISTENED TO ............................................................................. 33 TO TRANSFER MESSAGES AND MEMOS TO A REMOTE TELEPHONE ............................................................................... 34 TO OPERATE THE TELEPHONE ANSWERING DEVICE FROM A REMOTE LOCATION .................................................... 35 SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING DEVICE ....................................................................................... 35 TO PRINT THE TAD CONFIGURATION PARAMETERS ............ 36 MANUFACTURER AND CUSTOMER SERVICE 53 MANUFACTURER ...................................................................... 53 CUSTOMER SERVICE ................................................................ 53 WARRANTY ................................................................................ 53 TECHNICAL DATA INDEX 54 55 MORE SOPHISTICATED OPERATIONS 38 OTHER USEFUL RECEPTION SETTINGS ................................. 38 OTHER USEFUL TRANSMISSION SETTINGS .......................... 41 RECEIVING A DOCUMENT IN POLLING MODE ......................... 43 TO SET IT UP FOR THE TELEPHONE LINE TO CONNECT IT TO A PUBLIC LINE The fax machine is set up to be connected to a public line. In any case, it is a good idea to check that: · The "PUBL.LINE (PSTN)" parameter is selected. · The dialling mode (tone or pulse) is compatible with the public telephone exchange that manages the line to which you have connected the fax machine. If in doubt about the choice to be made, ask your public telephone company. 1. Press the key until the display shows: TO CONNECT IT TO A PRIVATE LINE (PBX) To connect the fax machine to a private line and be able to use it also on a public line, proceed as follows: Select the "PRIV.LINE (PBX)" parameter. Set the same dialling mode (tone or pulse) as the one used by the private telephone exchange that manages the line to which you have connected the fax machine. If in doubt about the choice to be made, ask the company that manages your private telephone network. Set the output mode (area code or flash) to access the public telephone network from the private telephone network. Set the same dialling mode (tone or pulse) as the one used by the public telephone exchange. until the display shows: · · · INSTALLATION 2. Press the key: The display shows: · 1. Press the key TEL. LINE SET-UP 3. Press the key: The display shows: INSTALLATION 2. Press the key: The display shows: