User manual OLIVETTI FAX-LAB 128

TELEPHONE ANSWERING DEVICE/COPIER/SMS INSTRUCTIONS EDITED/PUBLISHED/PRODUCED BY: Olivetti S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A. Printed in Thailand. Code of user manual: 256700U Date of publication: March 2006. Copyright © 2006, Olivetti All rights reserved. No parts of this manual may be photocopied, reproduced or translated into other languages without prior written authorization from Olivetti S.p.A. The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning. This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately. The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999/05/CE (the full declaration can be found at the end of this manual). mark to the product. Conformance is certified by the application of the Network compatibility declaration This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service. Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machine's characteristics: · incorrect electrical supply; · incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual supplied with the machine; · replacement of components or original parts using other types, not approved by the manufacturer, or where carried out by unauthorized persons. The electrical socket must be near to hand and easily accessible. To disconnect the machine from the electrical power supply, unplug it from the supply socket. TABLE OF CONTENTS - FIRST SECTION BEFORE YOU START 3 RECEPTION................................................................................ 16 TO CHOOSE THE RECEPTION MODE ........................................ 16 MANUAL RECEPTION ................................................................... 17 AUTOMATIC RECEPTION ............................................................. 17 RECEPTION WITH TELEPHONE ANSWERING DEVICE ........... 17 RECEPTION IN "PHONE/FAX" MODE ......................................... 17 CONSULTING THE MANUAL ....................................................... 3 ENVIRONMENTAL RECYCLING ................................................... 3 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) .............. 3 2. FOR OTHER COUNTRIES (NOT IN THE EU) ............................ 3 SAFETY PRECAUTIONS .............................................................. 3 RISK OF AN ELECTRIC SHOCK .................................................... 3 RISK OF SUFFOCATION ................................................................. 3 RISK OF FIRE .................................................................................... 3 RISK OF ACCIDENT ......................................................................... 3 OPERATING PRECAUTIONS .......................................................... 4 IMPROPER USE ............................................................................... 4 USING THE TELEPHONE ........................................................... 18 TO TELEPHONE BY SEARCHING THROUGH THE PHONE BOOK ............................................................................................... 18 TO TELEPHONE USING THE QUICKEST METHOD .................. 18 TO REDIAL ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS .................... 18 MAKING COPIES ........................................................................ 19 WHAT DOCUMENTS CAN BE COPIED ....................................... 19 TO MAKE A COPY .......................................................................... 19 ABOUT THE INSTALLATION AND SETUP PARAMETERS ........... 4 ABOUT THE FAX MACHINE 5 CONSOLE ..................................................................................... 5 COMPONENTS ............................................................................. 7 HOW TO GET STARTED QUICKLY 8 PACKAGE CONTENTS ................................................................. 8 INSTALLATION CONDITIONS ...................................................... 8 CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY ......................................................................................... 8 CONNECT THE FAX MACHINE TO THE TELEPHONE LINE ...... 8 CONNECT THE TELEPHONE HANDSET ...................................... 8 IF A VOLTAGE DROP OR POWER FAILURE OCCURS CONNECT AN EMERGENCY TELEPHONE ................................. 8 CONNECT THE FAX MACHINE TO THE POWER SUPPLY ......... 9 SETTING SOME PARAMETERS ................................................... 9 TO SET THE LANGUAGE AND THE COUNTRY OF DESTINATION .................................................................................... 9 TO CHANGE THE LANGUAGE AND THE COUNTRY OF DESTINATION .................................................................................... 9 TO SET THE DATE AND TIME FOR THE FIRST TIME .................. 10 TO CHANGE THE DATE AND TIME .............................................. 10 TO SWITCH FROM A PUBLIC LINE TO A PRIVATE LINE (PBX) .................................................................................................. 11 ALL THAT IS MISSING NOW IS YOUR NAME AND FAX NUMBER ......................................................................................... 12 SETTING UP THE FAX MACHINE .............................................. 14 FEED THE PRINT PAPER INTO THE MACHINE ......................... 14 INSERT THE PRINT CARTRIDGE ................................................. 14 TO PRINT THE MENU AND ITS FUNCTIONS ........................... 15 TRANSMISSION ......................................................................... 15 WHAT DOCUMENTS MAY BE USED ........................................... 15 TO SEND A DOCUMENT ................................................................ 16 TO HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT .................................................................................... 16 TO SEND A DOCUMENT WITH THE RECEIVER RAISED .......... 16 BEFORE YOU START CONSULTING THE MANUAL This manual is divided into two main parts: the first part provides a short description of the fax machine, explaining how to install it and get started immediately, using its basic functions only. After this initial phase, you can consult the second part of the manual. In it you will find a detailed description of the fax machine and its many functions. SAFETY PRECAUTIONS RISK OF · AN ELECTRIC SHOCK · ENVIRONMENTAL RECYCLING · The cardboard box, the plastic present in the package and the various parts of the fax machine may be recycled in accordance with the recycling regulations in force in your country. Information about Directive 2002/96/CE on the treatment, collection, recycling and disposal of electric and electronic devices and their components. · · · · · · · 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment. Offenders will be subjected to the penalties and measures laid down by the law. To dispose of our devices correctly: a) Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the waste correctly, for example: location and times of the waste collection centres, etc. b) When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal. c) Visit the relevant area of the site www.olivettitecnost.com to find out the methods adopted by Olivetti for the collection of used devices. The crossed dustbin symbol on the device means that: - when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste. Never attempt to repair the fax machine yourself. If you remove the casing, you risk getting an electric shock or suffering some other kind of injury. Repairs should be carried out by qualified technical staff only. During storms we recommend you unplug the device from both the power outlet and the telephone line so as to eliminate the risk of it being damaged by lightning. Never pour liquids on the fax machine and avoid exposing it to the damp. If liquids seep inside it, unplug it immediately from the mains power supply and the telephone line. Before using it again, have it repaired by qualified, technical staff. Do not use the fax machine outside in bad weather. Connect the fax machine exclusively to a certified wall power socket. To unplug the power cable from the wall power socket, remove the plug and refrain from yanking the cable. Never touch the power cable or plug with wet hands. Do not fold or squash the power cable. Keep it away from heat sources. Before cleaning the fax machine, unplug it from the wall power socket. Before using the fax machine, check that it has not been damaged or dropped. If it has, have it checked by a qualified engineer. RISK · OF SUFFOCATION The fax machine and its accessories are wrapped in plastic so do not let children play with the packaging material. RISK OF FIRE · If you are to leave the fax machine unused for a long period of time, you should disconnect it from the power supply: in this way, it will be protected against the risk of damage due to interference or power surges. RISK · OF ACCIDENT · · 2. FOR OTHER COUNTRIES (NOT IN THE EU) The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question. Place it on a stable, flat surface free of all vibrations so as to avoid drops that could cause damage to the machine and injury to persons. Lay the power cable so that it cannot be trodden on or tripped over. Never let children use or play with the fax machine. 3 OPERATING · PRECAUTIONS · · · · · · Keep the fax machine in a dust-free place away from sources of water, steam and excessive heat. Do not expose it to direct sunlight. Ensure that no books, documents, or other objects obstruct normal ventilation in any way. Use the fax machine exclusively at a temperature of between 5°C and 35°C and a relative humidity of between 15% and 85%. Keep the fax machine away from other electrical and electronic appliances that may cause interference, e.g. radios, televisions, etc. If a voltage drop or power failure occurs, it will not be possible to make or receive telephone calls as the keypad will be disabled. In an emergency, if you wish to make a call, you must use a telephone certified by the telephone company, connecting it directly to the fax machine (this type of connection is not allowed in some countries such as Germany and Austria) or directly to the telephone wall socket. Leave enough room in front of the outlet from which documents and received/copied documents are unloaded, so that they do not fall on the floor. IMPROPER USE The fax machine was designed to send and receive documents, to copy paper documents, to act as a telephone answering device and to send and receive SMS (the latter function is not available in all countries). The machine may also be used as a telephone. All other uses are to be considered improper. In particular, it is never to be connected directly to an ISDN line and, if it is, the guarantee becomes null and void. ABOUT THE INSTALLATION AND SETUP PARAMETERS As the country default values for each installation and setup parameter may change due to certification requirements or specific customers' needs, these values do not always correspond to those indicated in the manual: it is therefore advisable to print them before changing them (see "To print reports and lists", chapter "Transmission and reception operations "). 4 ABOUT THE FAX MACHINE CONSOLE "Error" LED indicator Signals an operating fault during transmission or reception. On, indicates that there are messages or memos in the memory that have already been played. Blinking, indicates that the memory contains documents that have not been printed, messages or memos that have not been played. Off, indicates that the memory is empty. · After the button has been pressed, it turns the speaker volume "up" or "down". · · Dial the fax or telephone number. If held down for more than one second, they automatically dial (once set) the telephone number or fax number assigned to them. Enter numeric data. Select digits and alphanumeric characters during the entry of numbers and names. Display A two-line liquid crystal display with a capacity of 16 characters per line. Shows operator prompts and error messages. · · · · · They scroll cyclically forwards or backwards through the functions and related parameters on the menu. Move the cursor to the "right" and to the "left" while entering numbers and names. Used to perform TAD functions. Described in the corresponding chapter. · With tone dialling, they send a tone down the line for special network services. They scroll "backwards" and "forwards" through characters and special symbols during the entry of names. · With the handset lifted, gives access to the special functions made available by the network manager and commonly known as REGISTER RECALL (R function). While a number is being dialled, it may be used to switch from pulse dialling to tone dialling. 5 · · Adjusts the resolution of the documents to be sent and copied (only with the document inserted in the ADF). Puts the line on hold during a telephone conversation (with the handset raised). · Gives access to the Phone book. · · · Deletes incorrect settings from the display. During the function programming phase, it moves one function back. Displays a list of the last 10 fax or telephone numbers dialled (outgoing calls) or the last 20 numbers from which calls have been received and not answered (incoming calls), irrespective of whether or not a document was present in the ADF. · · · · Unloads a document from the ADF. Turns off the " " LED indicator. Returns the fax machine to the stand-by mode. Stops the programming, transmission, reception or copying operation in progress. · · Gives access to the menu and its functions. Inserts a pause during the dialling of the telephone or fax number. When pressed before dialling a telephone or fax number, it enables you to hear the dialling tone without lifting the telephone handset. · · · In "MANUAL" and "PHONE/FAX" reception modes starts receiving a document. After the fax number has been dialled, starts sending a document (only with the document inserted in the ADF). Confirms the selection of menus, submenus, parameters and their values and moves on to the next condition. Starts copying a document (only with the document inserted in the ADF). · 6 COMPONENTS The figure shows the external and internal parts of fax machine. PAPER SUPPORT EXTENSION CONNECTION SOCKETS PLAIN PAPER FEED COMPARTMENT (ASF) Maximum capacity: 40 sheets (80gr/m2). AUTOMATIC FEEDER FOR DOCUMENTS TO BE SENT AND COPIED (ADF) MAXIMUM CAPACITY: 5 SHEETS OF A4 SPEAKER OPERATOR TELEPHONE CONSOLE BUILT-IN HANDSET DISPLAY The display consists of two lines of 16 characters each. It shows the date and time, menu items, error messages, resolution and contrast values. RECEIVED OR COPIED DOCUMENT OUTPUT PLATE MACHINE SERIAL NUMBER (SEE BASE) OPTICAL READER CARTRIDGE COMPARTMENT 7 HOW TO GET STARTED QUICKLY This section provides a basic description of the fax machine, explaining how to install it and get started quickly, using its basic functions only. For a more comprehensive use of the fax machine, see the corresponding section. As this section is designed to give you a gradual and systematic approach to the fax machine, we recommend you read the topics in the order in which they are presented. CONNECT THE TELEPHONE HANDSET 1 1. Insert the connector of the handset cable into the socket marked with the symbol on the fax machine. PACKAGE CONTENTS In addition to the fax machine and this manual, you will find the following elements in the package: · · · · · · · The paper support extension. The cable for connecting the fax machine to the telephone line. The power cable. The telephone plug (if applicable). The box containing a free monochrome print cartridge provided with the machine. The telephone handset. Aftersales support information. 2 2. Place the handset in its seat. IF A VOLTAGE DROP OR POWER FAILURE OCCURS CONNECT IMPORTANT The use of non-original or refilled print cartridges makes the product's guarantee null and void. AN EMERGENCY TELEPHONE 1 INSTALLATION CONDITIONS Place the fax machine on a stable, flat surface. Make sure there is enough room for ventilation. Keep the fax machine in a dust-free place away from sources of excessive heat or humidity. Do not expose it to direct sunlight. 1. To connect the emergency telephone directly to the fax machine, remove the cover from the socket for connecting to the external line and then insert the plug of the emergency telephone in this socket. important In countries where this kind of connection is not allowed (for example, Germany and Austria), connect the emergency telephone directly to the telephone wall socket. CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY CONNECT THE FAX MACHINE TO THE TELEPHONE LINE LINE 1 b a 1. A. Insert the plug on the cable for connecting it to the telephone line into the "LINE" socket on the rear of the fax machine. B. Insert the connector or the plug (if applicable) at the other end of the cable into the wall telephone line socket . 8 CONNECT THE FAX MACHINE TO THE POWER SUPPLY If your country is not present among those shown on the display, see the table below: COUNTRY Argentina Australia Austria Belgium Brazil Chile China Colombia Denmark Finland France Germany Holland Ireland Italy Luxembourg Mexico Norway Peru Portugal Rest of world Spain Sweden Switzerland UK Uruguay Venezuela COUNTRY TO BE SELECTED AMERICA LATINA AUSTRALIA ÖSTERREICH BELGIUM BRASIL AMERICA LATINA CHINA AMERICA LATINA DANMARK SUOMI FRANCE DEUTSCHLAND NEDERLAND U.K./IRELAND ITALIA BELGIUM AMERICA LATINA NORGE AMERICA LATINA PORTUGAL INTERNATIONAL ESPAÑA SVERIGE SWITZERLAND U.K./IRELAND AMERICA LATINA AMERICA LATINA 1 a b 1. A. Insert the female connector at one end of the power cable into the male connector on the rear of the fax machine. B. Then insert the plug at the other end of the cable into the wall power socket. important The plug of the power supply cable may vary from country to country. SETTING SOME PARAMETERS Once the fax is connected to the power supply, it automatically runs a short test to check that its components are working and the display may show: - the language in which the messages will be displayed, for example "LINGUA - ITALIANO" or - the message "AUTOMATIC 00" and, alternating on the second line, the messages "SET DATE/TIME" and "CHECK CARTRIDGE". In the first case, to enable the fax machine to work properly, you must set the language and country in which it is to be used as described in the procedure below. In the second case, you can move on to set the date and time directly. 4. To confirm the setting, press the key: TO SET THE LANGUAGE AND THE COUNTRY OF DESTINATION The fax machine automatically returns to its initial standby mode. If the display shows the language in which the messages will be displayed, for example: LINGUA ITALIANO 1. To select the desired language, press the keys: The display shows, for example: TO CHANGE THE LANGUAGE AND THE COUNTRY OF DESTINATION LINGUA ENGLISH 2. To confirm the setting, press the key: The display shows a country of destination, for example: Press + and repeat the procedure "To set the language and the country of destination" from the start, remembering always to confirm the settings made by pressing the button. CHOOSE COUNTRY ITALIA 3. To select the desired country, press the keys: The display shows, for example: CHOOSE COUNTRY U.K./IRELAND 9 TO SET THE DATE AND TIME FOR THE FIRST TIME TO CHANGE THE DATE AND TIME The first time you connect the fax machine to the power supply or whenever there is a power failure you must set the date and time as described below. The date and time will be printed at the top of all documents sent and will be shown on the display when the fax is in stand-by mode. Once set, the date and time can be changed at any time. You can also modify the format in which they are shown on the display, see "To change the date and time". The display shows "AUTOMATIC 00" on the first line and "SET DATE/TIME" on the second line. 1. Press the key: The display shows: If the date and time shown on the display are not correct, you can change them at any time. Bear in mind that if you have the caller ID function enabled, the date and time will be automatically brought up to date whenever you receive a call. 1. Press the key: The display shows: MENU RECEPT. SET-UP 2. Press the keys until the display shows: MENU SET DATE/TIME 2. Press the key: The display shows: MENU FAX SET-UP 3. Press the key: The display shows: SET DATE/TIME XX-XX-XX XX:XX "XX-XX-XX XX:XX" indicate the date and time shown on the display for the first time having connected the fax machine (e.g. 01-01-06; 11:20). 3. To enter the new date and time (e.g. 10-03-06; 12:25), press the keys: As each digit is entered, the cursor will move to the next one. 4. If you wish to move the cursor to digits to be modified, press the keys: 5. Then overwrite the digits with the correct ones, by pressing the keys: 6. To confirm the setting, press the key: The fax machine automatically returns to its initial standby mode. FAX SET-UP DATE AND TIME 4. Press the key: The display shows: DATE AND TIME SET DATE/TIME 5. At this point, you can choose between the following options: "SET DATE/TIME" - To modify the date and time set previously. "DATE FORMAT" - To choose the date format that will be shown on the display. "HOUR FORMAT" - To choose the time format that will be shown on the display. 6. To display one of the options listed above, press the keys: |/} 7. To confirm the setting, press the key: notE Stand-by mode is the status in which the fax machine is idle and is the mode in which the machine can be programmed. Stand-by mode will be shown on the display as follows: · Without the original document inserted in the ADF. 8. If you have made a mistake or wish to abort the procedure in progress, press the key: AUTOMATIC · 00 10-Mar-06 12:25 With the original document inserted in the ADF. DOCUMENT READY NORMAL 10 notE If you have chosen the "SET DATE/TIME" option, proceed as follows: 1. Enter the new date and time (e.g. 13-03-06; 18:00), by pressing the keys: . As each digit is entered, the cursor will move to the next one. 2. If you wish to move the cursor to digits to be modified, press the keys: |/}. 3. Then overwrite the digits with the correct ones, by pressing the keys: . 4. To confirm the setting, press the key: . 5. To return the fax machine to its initial stand-by mode, press the key: . . TO SWITCH FROM A PUBLIC LINE TO A PRIVATE LINE (PBX) The fax machine is set up for connection to a public line but you can connect it to a private line and use it on a public line, too. To do this, proceed as follows: · Select the "PRIVATE(PBX)" parameter. · Set the same dialling mode (tone or pulse) as the one used by the private telephone exchange that manages the line to which you have connected the fax machine. If in doubt about the choice to be made, ask the company that manages your private telephone network. To switch from the public line to the private line: 1. Press the key: The display shows: 6. If you want to move back one function, press the key: If you have chosen the "DATE FORMAT" option, proceed as follows: 1. The display shows: "DATE FORMAT" and "DD/MM/YY". 2. If you want to select a different format from the one displayed, press the keys: . MENU RECEPT. SET-UP 2. Press the keys until the display shows: . 3. To confirm the setting, press the key: 4. To return the fax machine to its initial stand-by mode, press the key: . . MENU INSTALLATION 3. Press the key: The display shows: 5. If you want to move back one function, press the key: If you have chosen the "HOUR FORMAT" option, proceed as follows: 1. The display shows: "HOUR FORMAT" and "24 HOURS". 2. If you want to select a different format from the one displayed, press the keys: . INSTALLATION STATION NAME 4. Press the keys until the display shows: . 3. To confirm the setting, press the key: 4. To return the fax machine to its initial stand-by mode, press the key: . . INSTALLATION TEL.LINE SETUP 5. Press the key: The display shows: 5. If you want to move back one function, press the key: notE If you have chosen the 12-hour time format, the display will show the letter "p" (post meridiem) or the letter "a" (ante meridiem). To switch from one format to the other: 1. Repeat the procedure until the message "DATE AND TIME SET DATE/TIME" appears and then press the key. 2. Position the cursor, using the |/} keys, below the letter to be modified. 3. Press the keys . TEL.LINE SETUP LINE TYPE 6. Press the key: The display shows: LINE TYPE PUBLIC(PSTN) 7. To choose the other option, "LINE TYPE - PRIVATE (PBX)", press the keys: 8. To confirm the setting, press the key: 9. To return the fax machine to its initial stand-by mode, press the key: 10. If you want to move back one function, press the key: 11 To modify the dialling mode: Note: the "PRIVATE(PBX)" parameter must be set. 1. Press the key: The display shows: ALL THAT IS NUMBER MISSING NOW IS YOUR NAME AND FAX MENU RECEPT. SET-UP 2. Press the keys until the display shows: Once set, the name (max. 16 characters) and number (max. 20 digits) will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondent's fax machine. 1. Press the key: The display shows: MENU INSTALLATION 3. Press the key: The display shows: MENU RECEPT. SET-UP 2. Press the keys until the display shows: INSTALLATION STATION NAME 4. Press the keys until the display shows: MENU INSTALLATION 3. Press the key: The display shows: INSTALLATION TEL.LINE SETUP 5. Press the key: The display shows: INSTALLATION STATION NAME 4. Press the key: The display shows: TEL.LINE SETUP LINE TYPE 6. Press the keys until the display shows: - STATION NAME _ 5. To select the characters of each key cyclically, press the keys: 6. To leave a space, press the keys: TEL.LINE SETUP DIAL MODE 7. Press the key: The display shows: |/} 7. To move the cursor under the first character of the name, press the key: 8. To move the cursor after the last character in the name, press the key: 9. To include a variety of special symbols, e.g. &, in your name, press the keys: 10. To insert a character in the name, move the cursor to the point where you want to insert the new character, by pressing the keys: DIAL MODE TONE 8. To choose the other option, "DIAL MODE - PULSE", press the keys: 9. To confirm the setting, press the key: 10. To return the fax machine to its initial stand-by mode, press the key: |/} 11. Then type the character you want to add. 12. To delete incorrect characters, move the cursor to the right of the incorrect character by pressing the keys: 11. If you want to move back one function, press the key: |/} 13. Then press the key: 12 14. To delete the whole name, hold down the key: Position of your name and fax number: The information at the top of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent's fax machine: - outside the text area immediately below the top edge of the sheet; or - inside the text area, slightly lower down than in the previous case. Your fax machine is designed to send this information inside the text area. To change the position: 1. Press the key: The display shows: For example, to enter the name "LARA": Until you have selected the letter "L". Until you have selected the letter "A". Until you have selected the letter "R". Until you have selected the letter "A". 15. To confirm the name, press the key: The display shows: INSTALLATION STATION NAME Now enter the fax number as indicated below: To set your fax number: 1. Press the keys: The display shows: MENU RECEPT. SET-UP 2. Press the keys until the display shows: INSTALLATION STATION NUMBER 2. Press the key: The display shows: MENU FAX SET-UP 3. Press the key: The display shows: STATION NUMBER _ 3. To enter your fax number, press the keys: 4. To leave a space, press the keys: FAX SET-UP DATE AND TIME 4. Press the keys: The display shows: |/} If you make any typing errors, correct them in the same way as for your name. If you want to include the international code in your number, instead of the zeros, press the * key; the display will show the symbol "+". 5. To confirm the fax number, press the key: FAX SET-UP VARIOUS SETT. 5. Press the key: The display shows: VARIOUS SETT. ECM 6. Press the keys until the display shows: 6. To return the fax machine to its initial stand-by mode, press the key: VARIOUS SETT. FAX HEADER 7. Press the key: The display shows: 7. If you want to move back one function, press the key: FAX HEADER INSIDE 8. To select the alternative parameter, press the keys: The display shows: FAX HEADER OUTSIDE 9. To confirm the setting, press the key: 13 10. To return the fax machine to its initial stand-by mode, press the key: 1. Lower the handset and place it on a stable surface. 11. If you want to move back one function, press the key: SETTING UP THE FAX MACHINE FEED THE PRINT PAPER INTO THE MACHINE 2. Open and lift the operator console as indicated by the arrows. 1 1. Push the paper support extension in the slot until it clicks into position. 3. Take the cartridge out of its package and, holding it on both sides, peel off the film covering the nozzles. 2 2. Holding the sheets by their upper edge, insert them by letting them "drop" into the ASF without folding or forcing them. 4. Insert the cartridge in its compartment with the electrical contacts facing towards the print cartridge compartment. IMPORTANT If you add sheets (max. 40) to the ASF, make sure you place them under and not on top of those already present. The fax machine has a memory that enables it to receive up to 19 pages even if you do not add any paper. 5. Push the cartridge until it clicks into place. INSERT THE PRINT CARTRIDGE IMPORTANT This device uses a print cartridge that will allow you to print up to 450 pages*. * Based on Test Chart ITU-TS n.1 (black coverage = 3,8%). Once the cartridge has been inserted, the operator console closed and the handset replaced, the fax machine starts the nozzle cleaning and checking procedure, which is completed by: · the printing, on the sheet loaded automatically, of a diagnostic test sheet containing: - a numbered scale, for checking the flow of ink and the electrical circuits of the cartridge nozzles. - a group of graphics and text, so that the printing quality may be evaluated. · the display shows the message: "CHECK CARTRIDGE", "1=EXIT 0=REPEAT". IMPORTANT Once the cartridge provided with the machine has run out, remember only to use original cartridges ( see code printed at the end of the manual). The use of non-original or refilled cartridges makes the product's guarantee null and void. If, after the cartridge has been installed, the "CHECK CARTRIDGE" message appears again, try removing it and then reinserting it, pressing it more firmly into position. If the message remains on the display, remove the cartridge and clean the electrical contacts of the cartridge and the carriage, see "To clean the electrical contacts of the print cartridge", section "Maintenance operations". 14 Examine the print test sheet as follows: 1. Check that the numbered scale is not broken at any point and that the black areas do not present any horizontal white lines: if these conditions, which confirm that the cartridge has been inserted correctly and is working properly, are respected, set the value 1. The fax machine returns to its initial stand-by mode and is ready for use. The display shows "AUTOMATIC 00" on the first line and the current date and time on the second line. 2. On the other hand, if there are any breaks or white lines present, set 0 to clean the nozzles again: if the new print test continues to be unsatisfactory, repeat the procedure another time. At this point: · if the printing quality still does not meet your expectations, clean the electrical contacts as indicated in the "To clean the electrical contacts of the print cartridge" section of the "Maintenance operations" chapter. · if the printing quality is satisfactory, set the value 1. The fax machine returns to its initial stand-by mode and is ready for use. TRANSMISSION If you follow the procedures described below, you can immediately use the fax machine to carry out simple transmission operations. In any case, if these procedures are not enough for you, see the "Transmission and reception operations" chapter, which provides a detailed description of all the transmission modes and how to program the phone book. WHAT DOCUMENTS MAY BE USED For any type of tansmission, the document has to be placed in the ADF. CHARACTERISTICS OF THE ORIGINAL · · · Width Length Unit weight 210 mm min. 105 mm - max. 600 mm 70 - 90 gr/m2 (max. 5 sheets) Important When the cartridge is about to run out of ink, the display shows: CARTRIDGE LOW and for some models, the fax machine prints, on a sheet loaded automatically, the indication that the ink is about to run out. When there is no ink left, the display shows: For documents of different sizes from those specified above, photocopy the original onto A4 sheets or another supported format and send the copy. 1 CHANGE CARTRIDGE To replace the cartridge, see the section "Maintenance operations ". To buy new print cartridges, see the corresponding code at the end of the manual. A B 1. Place the document in the auto- matic document feeder (ADF) with the side to be sent face down (A). Place the document against the right-hand side of the feeder: see the mark printed on the fax machine's casing (B). TO PRINT THE MENU AND ITS FUNCTIONS As it is always useful to have the menu structure and its functions close at hand, we recommend you print it out. 1. Press the key: The display shows: Once the document has been inserted in the automatic document feeder (ADF), the display shows on the top line: DOCUMENT READY and on the bottom line, the default contrast value: "NORMAL". important If you do not perform any operation within about two minutes of inserting the document in the automatic document feeder (ADF), the fax machine will automatically unload the document from the feeder. MENU RECEPT. SET-UP 2. Press the keys until the display shows: MENU PRINT FUNC.LIST 3. To confirm the setting, press the key: Having printed the report, the fax machine automatically returns to its initial stand-by mode. 15 TO SEND A DOCUMENT RECEPTION 1. If these diagrams are not enough, see "To send a document", section "Transmission and reception operations". You can set up the fax machine to receive the documents sent by your correspondents in four different modes, that you may access by carrying out the procedure described below. These modes are: manual reception, automatic reception, automatic reception with recognition of the type of call and reception with telephone answering device. TO CHOOSE THE RECEPTION MODE 1. Press the key: The display shows: MENU RECEPT. SET-UP TO HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT 2. Press the key: The display shows: 1. If these diagrams are not enough, see "To send a document", section "Transmission and reception operations". RECEPT. SET-UP RECEPTION MODE 3. Press the key: The display shows: RECEPTION MODE AUTOMATIC 4. To view the other available options, "RECEPTION MODE - MANUAL", "RECEPTION MODE - PHONE/ FAX" and "RECEPTION MODE - TAD/FAX", press the keys: 5. To confirm the setting, press the key: TO SEND A DOCUMENT WITH THE RECEIVER RAISED 6. To return the fax machine to its initial stand-by mode, press the key: 1. If these diagrams are not enough, see "To send a document", section "Transmission and reception operations". 7. If you want to move back one function, press the key: notE To activate reception with TAD mode, you must first record the OUTGOING MESSAGE 1 (see "The Telephone Answering Device"). 16 MANUAL RECEPTION RECEPTION IN "PHONE/FAX" MODE For all occasions in which you are present and you can therefore answer the calls yourself. 1. If these diagrams are not enough, see "To receive a document", section "Transmission and reception operations". The behaviour of the fax machine in this mode depends on who is calling and whether you are in or not when the fax is received. The following diagram will help you: After the programmed number of rings. PHONE/FAX enabled. A FAX MACHINE is calling. Your fax machine is set to receive automatically. A TELEPHONE is calling. AUTOMATIC RECEPTION Your fax machine beeps for 20 seconds (set value). The display shows "LIFT HANDSET". For all occasions in which you are out but want to receive documents anyway. This is the mode originally set on your fax machine. 20 seconds have passed and you have not lifted the receiver. RECEPTION WITH TELEPHONE ANSWERING DEVICE In this reception mode, the TAD receives the calls, records any messages left by the correspondent and, if he wants to send you a document, enables the fax machine to receive it. Your fax is set to receive automaticaly. It will wait to receive a document for about 30 seconds, then it will return to its initial stand-by mode. The remote party called just to talk to you: at the end of the conversation, replace the receiver. The remote party asks you to receive. Your fax is set to receive. 17 USING THE TELEPHONE When you engage the line by lifting the telephone handset, you may use all the telephone functions available on ordinary telephones sold on the market. These also include the R function (REGISTER RECALL, ackey) which provides access to the tivated by pressing the special services made available by the company that manages the telephone network. You can also use the following functions: · Call the correspondent using the phone book, see "To telephone by searching through the phone book" and "To telephone using the quickest method". · Momentarily hold a telephone call by pressing the (HOLD) key. The call is resumed as soon as the same key is pressed again. TO TELEPHONE USING THE QUICKEST METHOD Do not place the document in the ADF. 1. Press and hold down for more than one second the number key (0-9) under which you saved previously the telephone number you wish to call, for example, : The display shows the digits of the telephone number that you associated with it (see "To program the phone book", chapter "Transmission and reception operations"). If you also associated a name with it, the display will show this, too. 2. Having dialled the number, if the correspondent is free, lift the handset to talk. The display shows the length of the call in minutes and seconds in the top right-hand corner. TO TELEPHONE BY SEARCHING THROUGH THE PHONE BOOK TO REDIAL ONE OF THE LAST ONE OF THE LAST 20 INCOMING NUMBERS OR 10 OUTGOING NUMBERS Do not place the document in the ADF. 1. Lift the handset to engage the line. The display shows: Do not place the document in the ADF. 1. Lift the handset to engage the line. The display shows: ON LINE and the length of the call in minutes and seconds in the top right-hand corner. 2. Press the key: The display shows the fax number or telephone number and, if set, the name associated with the first of the 60 available positions (00-59) saved previously. 3. To find the telephone number or name of the person you wish to call, you can: 1. Press the keys until the desired number or name ON LINE and the length of the call in minutes and seconds in the top right-hand corner. 2. Press the key: The display shows: INCOMING CALLS Û OUTGOING CALLS Ü 3. To select the list of incoming calls, press the key: 4. To select the list of outgoing calls, press the key: 5. To find the telephone number or name of the correspondent you wish to call on the list of the last 20 unanswered incoming calls or on the list of the last 10 outgoing calls, press the keys: appears on the display. or 2. Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. 4. To start dialling, press the key: Once the number has been dialled, if the correspondent is free, you can start talking. 6. To start dialling, press the key: Once the number has been dialled, if the correspondent is free, you can start talking. 18 MAKING COPIES WHAT DOCUMENTS CAN BE COPIED 8. To confirm your choice, press the key: The display shows: ZOOM 100% 9. To choose the desired copy size setting, "200%", "140%", "70%" or "50%", press the keys: As for transmission, copying requires the document to be inserted in the automatic document feeder (ADF). Before making a copy, make sure that the document is correctly inserted in the feeder and that it respects the characteristics described previously (see the "Transmission" section). Bear in mind however that for the copying function you can only insert one sheet at a time in the automatic document feeder (ADF). In addition, if no copies are made within about two minutes, the fax will automatically unload the original and return to stand-by mode. 10. To confirm your choice, press the key: The display shows: CONTRAST NORMAL 11. To display the other two types of contrast available, "CONTRAST - LIGHT" or "CONTRAST - DARK", press the keys: TO MAKE A COPY As mentioned previously, you can also use the fax machine as a photocopier. The printing quality obtained depends on the type of copy you want to obtain "Normal copy" or "Quality copy" and the contrast and resolution values that you select before starting the copying function. 1. Choose the type of contrast on the basis of the following criteria: · NORMAL, if the document is neither very light nor very dark. · LIGHT, if the document is very dark. · DARK, if the document is very light. 2. Choose the type of resolution on the basis of the following criteria: · TEXT, if the document contains easily legible text or simple graphics. · PHOTO, if the document contains shaded areas. 3. Insert the document in the ADF. The display shows on the top line: 12. To confirm your choice, press the key: The display shows the values that you have just selected. At this point, simply choose the resolution you want and set the number of copies you want to make: 13. To choose the desired resolution setting, "TEXT" or "PHOTO", press the key: 14. If you want to make more than one copy (max. 9), enter the desired number by pressing the keys: 15. If you only want to make one copy, skip to the next step. 16. To make the copy, press the key: The fax machine starts to save the document. Having done this, the fax machine starts copying. notE If you want to abort the copy in progress, press the key. The fax machine will stop copying, unload the document from the ADF and return to its initial stand-by mode, displaying the message "COPY INTERRUPTED". Press the key to clear the message from the display. DOCUMENT READY and on the bottom line, the default contrast value: "NORMAL". 4. Press the key: The display shows the default copy size, contrast and resolution settings: 100%, NORMAL and TEXT, respectively. It also shows the number of copies set (1). 5. If you want to confirm these values, press the key: Otherwise skip to step 6. 6. Press the key: The display shows: notE To make enlarged or reduced copies of the document, remember to place the document against the right-hand side of the feeder (see the mark printed on the fax machine's casing). The maximum printing width is 204 mm and the maximum length is 282 mm. The maximum unprintable margins are: 4 mm on the left and right sides, 3 mm at the top and 14 mm at the bottom. QUALITY HIGH 7. To view the other available option, "QUALITY - NORMAL", press the keys: