TELEPHONE ANSWERING DEVICE/COPIER/SMS INSTRUCTIONS EDITED/PUBLISHED/PRODUCED BY: Olivetti S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A. Printed in Thailand. Code of user manual: 256700U Date of publication: March 2006. Copyright © 2006, Olivetti All rights reserved. No parts of this manual may be photocopied, reproduced or translated into other languages without prior written authorization from Olivetti S.p.A. The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning. This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately. The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999/05/CE (the full declaration can be found at the end of this manual). mark to the product. Conformance is certified by the application of the Network compatibility declaration This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service. Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machine's characteristics: · incorrect electrical supply; · incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual supplied with the machine; · replacement of components or original parts using other types, not approved by the manufacturer, or where carried out by unauthorized persons. The electrical socket must be near to hand and easily accessible. To disconnect the machine from the electrical power supply, unplug it from the supply socket. TABLE OF CONTENTS - FIRST SECTION BEFORE YOU START 3 RECEPTION................................................................................ 16 TO CHOOSE THE RECEPTION MODE ........................................ 16 MANUAL RECEPTION ................................................................... 17 AUTOMATIC RECEPTION ............................................................. 17 RECEPTION WITH TELEPHONE ANSWERING DEVICE ........... 17 RECEPTION IN "PHONE/FAX" MODE ......................................... 17 CONSULTING THE MANUAL ....................................................... 3 ENVIRONMENTAL RECYCLING ................................................... 3 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) .............. 3 2. FOR OTHER COUNTRIES (NOT IN THE EU) ............................ 3 SAFETY PRECAUTIONS .............................................................. 3 RISK OF AN ELECTRIC SHOCK .................................................... 3 RISK OF SUFFOCATION ................................................................. 3 RISK OF FIRE .................................................................................... 3 RISK OF ACCIDENT ......................................................................... 3 OPERATING PRECAUTIONS .......................................................... 4 IMPROPER USE ............................................................................... 4 USING THE TELEPHONE ........................................................... 18 TO TELEPHONE BY SEARCHING THROUGH THE PHONE BOOK ............................................................................................... 18 TO TELEPHONE USING THE QUICKEST METHOD .................. 18 TO REDIAL ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS .................... 18 MAKING COPIES ........................................................................ 19 WHAT DOCUMENTS CAN BE COPIED ....................................... 19 TO MAKE A COPY .......................................................................... 19 ABOUT THE INSTALLATION AND SETUP PARAMETERS ........... 4 ABOUT THE FAX MACHINE 5 CONSOLE ..................................................................................... 5 COMPONENTS ............................................................................. 7 HOW TO GET STARTED QUICKLY 8 PACKAGE CONTENTS ................................................................. 8 INSTALLATION CONDITIONS ...................................................... 8 CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY ......................................................................................... 8 CONNECT THE FAX MACHINE TO THE TELEPHONE LINE ...... 8 CONNECT THE TELEPHONE HANDSET ...................................... 8 IF A VOLTAGE DROP OR POWER FAILURE OCCURS CONNECT AN EMERGENCY TELEPHONE ................................. 8 CONNECT THE FAX MACHINE TO THE POWER SUPPLY ......... 9 SETTING SOME PARAMETERS ................................................... 9 TO SET THE LANGUAGE AND THE COUNTRY OF DESTINATION .................................................................................... 9 TO CHANGE THE LANGUAGE AND THE COUNTRY OF DESTINATION .................................................................................... 9 TO SET THE DATE AND TIME FOR THE FIRST TIME .................. 10 TO CHANGE THE DATE AND TIME .............................................. 10 TO SWITCH FROM A PUBLIC LINE TO A PRIVATE LINE (PBX) .................................................................................................. 11 ALL THAT IS MISSING NOW IS YOUR NAME AND FAX NUMBER ......................................................................................... 12 SETTING UP THE FAX MACHINE .............................................. 14 FEED THE PRINT PAPER INTO THE MACHINE ......................... 14 INSERT THE PRINT CARTRIDGE ................................................. 14 TO PRINT THE MENU AND ITS FUNCTIONS ........................... 15 TRANSMISSION ......................................................................... 15 WHAT DOCUMENTS MAY BE USED ........................................... 15 TO SEND A DOCUMENT ................................................................ 16 TO HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT .................................................................................... 16 TO SEND A DOCUMENT WITH THE RECEIVER RAISED .......... 16 BEFORE YOU START CONSULTING THE MANUAL This manual is divided into two main parts: the first part provides a short description of the fax machine, explaining how to install it and get started immediately, using its basic functions only. After this initial phase, you can consult the second part of the manual. In it you will find a detailed description of the fax machine and its many functions. SAFETY PRECAUTIONS RISK OF · AN ELECTRIC SHOCK · ENVIRONMENTAL RECYCLING · The cardboard box, the plastic present in the package and the various parts of the fax machine may be recycled in accordance with the recycling regulations in force in your country. Information about Directive 2002/96/CE on the treatment, collection, recycling and disposal of electric and electronic devices and their components. · · · · · · · 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment. Offenders will be subjected to the penalties and measures laid down by the law. To dispose of our devices correctly: a) Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the waste correctly, for example: location and times of the waste collection centres, etc. b) When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal. c) Visit the relevant area of the site www.olivettitecnost.com to find out the methods adopted by Olivetti for the collection of used devices. The crossed dustbin symbol on the device means that: - when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste. Never attempt to repair the fax machine yourself. If you remove the casing, you risk getting an electric shock or suffering some other kind of injury. Repairs should be carried out by qualified technical staff only. During storms we recommend you unplug the device from both the power outlet and the telephone line so as to eliminate the risk of it being damaged by lightning. Never pour liquids on the fax machine and avoid exposing it to the damp. If liquids seep inside it, unplug it immediately from the mains power supply and the telephone line. Before using it again, have it repaired by qualified, technical staff. Do not use the fax machine outside in bad weather. Connect the fax machine exclusively to a certified wall power socket. To unplug the power cable from the wall power socket, remove the plug and refrain from yanking the cable. Never touch the power cable or plug with wet hands. Do not fold or squash the power cable. Keep it away from heat sources. Before cleaning the fax machine, unplug it from the wall power socket. Before using the fax machine, check that it has not been damaged or dropped. If it has, have it checked by a qualified engineer. RISK · OF SUFFOCATION The fax machine and its accessories are wrapped in plastic so do not let children play with the packaging material. RISK OF FIRE · If you are to leave the fax machine unused for a long period of time, you should disconnect it from the power supply: in this way, it will be protected against the risk of damage due to interference or power surges. RISK · OF ACCIDENT · · 2. FOR OTHER COUNTRIES (NOT IN THE EU) The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question. Place it on a stable, flat surface free of all vibrations so as to avoid drops that could cause damage to the machine and injury to persons. Lay the power cable so that it cannot be trodden on or tripped over. Never let children use or play with the fax machine. 3 OPERATING · PRECAUTIONS · · · · · · Keep the fax machine in a dust-free place away from sources of water, steam and excessive heat. Do not expose it to direct sunlight. Ensure that no books, documents, or other objects obstruct normal ventilation in any way. Use the fax machine exclusively at a temperature of between 5°C and 35°C and a relative humidity of between 15% and 85%. Keep the fax machine away from other electrical and electronic appliances that may cause interference, e.g. radios, televisions, etc. If a voltage drop or power failure occurs, it will not be possible to make or receive telephone calls as the keypad will be disabled. In an emergency, if you wish to make a call, you must use a telephone certified by the telephone company, connecting it directly to the fax machine (this type of connection is not allowed in some countries such as Germany and Austria) or directly to the telephone wall socket. Leave enough room in front of the outlet from which documents and received/copied documents are unloaded, so that they do not fall on the floor. IMPROPER USE The fax machine was designed to send and receive documents, to copy paper documents, to act as a telephone answering device and to send and receive SMS (the latter function is not available in all countries). The machine may also be used as a telephone. All other uses are to be considered improper. In particular, it is never to be connected directly to an ISDN line and, if it is, the guarantee becomes null and void. ABOUT THE INSTALLATION AND SETUP PARAMETERS As the country default values for each installation and setup parameter may change due to certification requirements or specific customers' needs, these values do not always correspond to those indicated in the manual: it is therefore advisable to print them before changing them (see "To print reports and lists", chapter "Transmission and reception operations "). 4 ABOUT THE FAX MACHINE CONSOLE "Error" LED indicator Signals an operating fault during transmission or reception. On, indicates that there are message ...