User manual OLIVETTI FAX-LAB 220

Use of the SMS service PUBLISHED BY: Olivetti I- Jet S.p.A. Località Le Vieux 11020 ARNAD (Italy) Editors: Olivetti Tecnost, S.p.A. Via Jervis, 77 - 10015 IVREA (Italy) Copyright © 2004, Olivetti All rights reserved SMS SERVICE The fax machine allows you to send and receive messages (SMS), even if you are connected to a switchboard, and to save up to 40 messages, of which: 5 written and sent messages, 5 written and not yet sent messages and 30 received messages. In addition to this, it is possible to send messages in "FAX" format and by electronic mail ("E-MAIL"). TO WRITE AND SEND A MESSAGE (SMS) The display shows: WRITE/SEND SMS The display shows: note For details on the SMS service, please contact the manager of the telephone network to which you are connected. SMS TEXT Write the text of the message (max. 640 characters) by pressing the keys on which the desired number, character or symbol is written. See table below: Key 1 = @ space 1 . / Key 2 = a b c å ä æ à ç 2 Key 3 = d e f è È é 3 Key 4 = g h i ì 4 Key 5 = j k l 5 Key 6 = m n o ñ ö Ø ò 6 Key 7 = p q r s ß 7 Key 8 = t u v ü ù 8 Key 9 = w x y z 9 Key * = * space ~ . / \ , ; _ : ` " ? ! Key 0 = space + & / % 0 £ ¥ $ ¿ § ¡ Key # = # & % + $ < = > @ ( ) ^ | [ ] To change from upper case letters to lower case letters and vice versa. / To scroll the cursor on alphanumeric characters already keyed in or to leave a blank space. To delete a character on the left hand side of the cursor. It deletes all the text if kept pressed. While the text is being entered, the display will show, in its top right-hand corner, a number (from 1 to 4) that increases every 160 characters. This number is used to indicate how many characters have been entered and how many more can still be entered. For example: if you have typed a text consisting of 220 characters, the number 2 appears. The display shows: TO ACTIVATE THE SMS SERVICE important To activate the SMS service you must set, both for sending and for receiving message, the numbers indicated by the "SMS Service Centre" and provided by your network operator. After having activated this service, you can send and receive messages (SMS) every time you wish: note All SMS service functions are to be activated without the document in the ADF. The display shows: WRITE/SEND SMS / Until the display shows: CONFIGURATION The display shows: SERV. CENTRE NO. The display shows: SERV.NUM.1 The display shows: TYPE NUMBER Directly on the numeric keypad, type the number of the SMS transmission service given to you by the "Service Centre" of your network manager. For example: 4211. To confirm your setting. The display shows: SEND To confirm your setting. The display shows: SERV.NUM.2 Directly on the numeric keypad, type the number of the SMS reception service given to you by the "Service Centre" of your network manager and then press the key to confirm the setting. To return the fax machine to the initial stand-by mode. SEND TYPE :SMS The display shows: TYPE NUMBER NUM/TOUCH/SPEED Dial the correspondent's number in one of the following ways: either from numeric keypad or with one-touch dialling keys and speed dialling codes (see "To set one-touch and speed dialling", chapter "Basic transmission and reception operations"). 1 To confirm your setting. The display shows: OTHER PARAM.:NO At this point you can: - send the message by pressing the key twice. Otherwise, if the transmission has not been completed successfully, at the end on the display the message "TX ERROR" for a few seconds followed by an acoustic signal and error led " " lights on. In both cases, at the end of the transmission, the display shows: The fax machine starts sending as indicated at the end of the procedure; - go back by pressing the , |/} and keys SAVE SMS:NO Press |/} to see the other available option: SAVE SMS:YES At this point, if transmission was aborted, the fax machine automatically prints the failed transmission report and the display shows the message "TX ERROR" again. To clear the message from the display and turn off the error LED indicator " " press the key . in order to edit the text or change any of the parameters selected up to now; - continue to programme other parameters to: - ask for notification of delivery of the message. - send your messages to recipients with a special confidential mailbox. - make sure that the SMS service works correctly when recipients have more than one telephone connected to the same telephone line. As indicated below: / To see the other available option: To confirm your choice. note If you have chosen "SAVE SMS:YES", the message "SAVED" appears on display for a few seconds and your message will be saved on the list of messages sent "SMS SENT". A t this point you can always send it again or change it. OTHER PARAM.:YES To confirm your setting. The display shows: note If, after writing a message, you press or your fax machine is idle for more than 2 minutes, the text of your message will be saved on the list of written messages "SMS WRITTEN". NOTIFY: YES / To see the other available option: "NOTIFY: NO". "NOTIFY:YES": to receive the notification of message delivery every time you send one. "NOTIFY:NO": if you do not want to receive the notification of message delivery. To confirm your choice. The display shows: notE If the message "MEMORY FULL", "DELETE SMS" appears on display and the fax machine does not allow you to write the text of your message, this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, delete at least one of the messages from either or both of the memories (depending on the case). See "To delete a message (SMS)" later in the manual. BOX Enter the ID of the recipient's confidential mailbox (max. 4 alphanumeric characters) as you did to type the message text. The display shows: RECIP.TERM.NO. (1-9) 1 At this point, if the recipient owns only one telephone set connected to the telephone line, confirm "1" with ; otherwise, if the recipient has more than one telephone set connected to the telephone line, type the number corresponding to the terminal on which he wants to receive your message and then press . The display shows: notE If there is no power for over an hour, the fax machine will delete all the messages. To have a record of all the messages received, refer to the report of power failure that will be automatically printed by the fax machine or require the printout of activity report (see the instruction manual of the fax machine). SEND:YES To confirm your choice. The fax machine starts transmitting and the message "TRANSMITTING" appears on display. If the transmission has been completed successfully, at the end the message "TX COMPLETED" appears on display for a few seconds. 2 TO SAVE A MESSAGE (SMS) WITHOUT SENDING IT To confirm your setting. The display shows from left to right: the reference number which identifies the messages present on the list of messages sent (from the newest to the oldest), the correspondent's telephone number, the text of the message or part of it, and the date and time. / The display shows: WRITE/SEND SMS The display shows: Press |/} once to show all the message-related data and the text of the message on the fax machine. To stop the text on display, press |/} again. At this point you can press to edit and/or send again or press / to find on the above-mentioned list another message that you wish to edit and/or send again and then press . TEXT SMS Write the text of the message (Max. 640 characters) as described in "To write and send a message (SMS)". To confirm your setting. The display shows: In both cases the display shows on the upper line: SEND / Until the display shows: TEXT SMS and on the bottom line, the message text that you have just selected. At this point, by resuming the procedure described in "To write and send a message (SMS)", from the step in which the display shows: "TEXT SMS", you can: - edit the contents of the message and send it back to the same recipient or another recipient. - send the same message back to the same recipint or another recipient. - store the edited message without sending it. SAVE To confirm your setting. The message "SAVED" appears on display for a few seconds. The message will be saved on the list of written messages "SMS WRITTEN". To return the fax machine to the initial stand-by mode. note If the message "MEMORY FULL", "DELETE SMS" appears on display and the fax machine does not allow you to write the text of your message, this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, delete at least one of the messages from either or both of the memories (depending on the case). See "To delete a message (SMS)" later in the manual. notE If the message "MEMORY FULL", "DELETE SMS" appears on display and the fax machine does not allow you to write the text of your message, this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, delete at least one of the messages from either or both of the memories (depending on the case). See "To delete a message (SMS)" later in the manual. TO EDIT/SEND AGAIN A MESSAGE (SMS) Look at the list of messages sent or written (not sent yet) if you want to find a message that you wish to edit and/or send again. FROM THE LIST OF MESSAGES WRITTEN AND SAVED The display shows: WRITE/SEND SMS / Until the following message appears on display: FROM THE LIST OF MESSAGES SENT The display shows: SMS WRITTEN XX WRITE/SEND SMS / Until the following message appears on display: SMS SENT XX "XX" is the number that appears in the upper right-hand side corner and it indicates the total number of messages written and saved (max. 5). It is useful if you want to know how many messages you have saved and, therefore, how many you can still save. To confirm the setting. The display shows: "XX" is the number that appears in the upper right-hand side corner and it indicates the total number of messages sent (max. 5). It is useful if you want to know how many messages you have sent and, therefore, how many you can still send. To confirm the setting. The display shows: EDIT/SEND From this point on, follow the procedure described in "To edit/send again a message (SMS) - From the list of messages sent". EDIT/SEND 3 TO DELETE A MESSAGE (SMS) As mentioned previously, the fax machine can store up to 40 messages of which: 5 written and sent, 5 written and not sent (draft) and 30 received. If the display shows "MEMORY FULL", "DELETE SMS", this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, you must delete at least one of the messages from either or both of the memories (depending on the case). If the display shows "SMS RX MEM. FULL" , this means that the reception memory is full and no more messages can be received. At this point, you must delete at least one message on the list of messages received to make room in the memory. In either case, you can track down the messages you wish to delete with ease by consulting the sent messages list, the draft (written but not sent) messages list or the received messages list. When you have deleted all the messages present on the list, the fax machine will show "MEMORY EMPTY" and will automatically return to the first item on the "WRITE/SEND SMS" menu. FROM THE LIST OF MESSAGES WRITTEN AND SAVED The display shows: WRITE/SEND SMS / Until the display shows: SMS WRITTEN EDIT/SEND / Until the display shows: XX To confirm your setting. The display shows: DISPLAY/PRINT From this point on, follow the procedure described in "To delete a message (SMS) - From the list of messages sent", starting from the point where the display shows "DISPLAY/PRINT". FROM THE LIST OF MESSAGES RECEIVED The display shows: FROM THE LIST OF MESSAGES SENT The display shows: / WRITE/SEND SMS Until the display shows: WRITE/SEND SMS / Until the display shows: SMS RECEIVED EDIT/SEND / Until the display shows: XX To confirm your setting. The display shows: SMS SENT XX To confirm your setting. The display shows: EDIT/SEND / Until the display shows: DISPLAY/PRINT From this point on, follow the procedure described in "To delete a message (SMS) - From the list of messages sent", starting from the point where the display shows "DISPLAY/PRINT". DISPLAY/PRINT To confirm your setting. The display shows from left to right: the reference number which identifies the messages present on the list of messages sent (from the newest to the oldest), the correspondent's telephone number, the text of the message or part of it, and the date and time. / Press |/} once to show all the message-related data and the text of the message on the fax machine. To stop the text on display, press |/} again. At this point you can press to delete or press / to notE If you want to display and then delete a message received in one of the 5 confidential mailboxes (see "To stop unauthorized persons from reading SMS messages"), you must enter the password you associated with the corresponding mailbox previously. find on the above-mentioned list another message that you wish to delete and then press . The display shows the message "SMS DELETED" for a few seconds and, if there are no more messages on the list, the fax machine shows you the previous message. To continue to delete the other messages, press the again. key 4 TO SEND MESSAGES TO OTHER FAX MACHINES / The display shows: To confirm your setting. The display shows: SEND TYPE:SMS Until the display shows: SEND TYPE:EMAIL To confirm your setting. The display shows: WRITE/SEND SMS The display shows: TEXT SMS Write the text of the message (max. 640 characters) using the numeric keypad as described in "To write and send a message (SMS)". The display shows: TYPE ADDRESS ADD./TOUCH/SPEED Enter the complete Internet address or press the speed dialling number or dial the number to which you have associated the Internet address. To start the transmission SEND To confirm your setting. The display shows: Transmission starts as described above. SEND TYPE:SMS / Until the display shows: TO RECEIVE MESSAGES (SMS) The fax machine can receive up to 30 messages (SMS). When a message (SMS) is received, the " " led starts blinking, the fax machine, if previously programmed, sends out an acoustic signal and the message "SMS RECEPTION" and then the display. icon appear on SEND TYPE:FAX To confirm your setting. The display shows: RECIPIENT NAME Enter the fax header, for example: the name of the recipient of the document you are about to send and any other information. To confirm your setting. The display shows: TYPE NUMBER NUM/TOUCH/SPEED Dial the correspondent's number in one of the following ways: either from numeric keypad or with one-touch dialling keys and speed dialling codes (see "To set one-touch and speed dialling", chapter "Basic transmission and reception operations"). To start the transmission Transmission starts as described above. As in message transmission, you can set some parameters to: - stop unauthorized persons, by means of special confidential mailboxes (max. 5) and passwords, from reading the messages present in these mailboxes. - ensure the correct operation of SMS service if you have more than a telephone set connected to the same telephone line. - configure the fax machine to notify the reception of a message through an acoustic signal. important To make sure that SMS messages will be received, check that the fax machine is set to connect to the telephone line after at least 2 rings. See the "To change the number of rings" section of the "More sophisticated operations" chapter of the fax machine user's manual. TO SEND MESSAGES TO E-MAIL ADDRESSES (E-MAIL) The display shows: TO READ A MESSAGE (SMS) RECEIVED When the icon appears on display, it means that you have received one or more messages (SMS). At this point, if you want to read them, you must: The display shows: WRITE/SEND SMS The display shows: WRITE/SEND SMS / Until the display shows: TEXT SMS Write the text of the message (max. 640 characters) using the numeric keypad as described in "To write and send a message (SMS)". The display shows: SMS RECEIVED XX "XX" is the number that appears in the upper right-hand side corner and it indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. SEND 5 To confirm your setting. The display shows: EDIT/SEND If "MEM ALMOST FULL", "DELETE REC. SMS", appear on display, it means that the memory for messages received already contains 26 messages, therefore, it is almost full. It is advisable to delete some messages from this memory. See "To delete a message (SMS)". If, on the other hand, "MEMORY FULL", "DELETE REC. SMS", appear on display, it means that the memory for messages received is full. In this case, you must delete at least one message from this memory. See "To delete a message (SMS)". / Until the display shows: If, on the other hand, "MEMORY FULL", "DELETE REC. SMS", appear on display, it means that the memory for messages received is full. In this case, you must delete at least one message from this memory. See "To delete a message (SMS)". To confirm your setting. The display shows from left to right: the reference number which identifies the messages present on the list of messages received (from the newest to the icon for messages still unread, the oldest), the correspondent's telephone number, the text of the message or part of it, and the date and time. Press | or } again to show all the message-related data and the text of the message on the fax machine. To stop the text on display, press | or } again. At this point you can press to select the displayed message or press / to find on the above-mentioned list another message that you wish to select, and then press . In both cases the fax machine shows on the upper line: DISPLAY/PRINT To confirm your setting. The display shows from left to right: the reference number which identifies the messages present on the list of messages received (from the newest to the icon for messages still unread, the oldest), the correspondent's telephone number, the text of the message or part of it, and the date and time. / Press | or }, once to show all the message-related data and the text of the message on the fax machine. To stop the text on display, press | or } again. At this point you can press to select the displayed message or press / to find on the above-mentioned list another message that you wish to select, and then press . In either case, the fax machine prints a report containing the data for the received message that you have just selected and the message text and then returns to its initial stand-by mode. TEXT SMS and on the bottom line, the test of the message you have just selected. At this point, you can overwrite your answer message (max. 640 characters) using the keys on the numeric keypad or write your message again from scratch, having deleted the previous one by pressing the To confirm your setting. The display shows: key. SEND / Until the display shows: ANSWER To confirm your setting. The display shows: TO ANSWER A MESSAGE (SMS) RECEIVED The display shows: NOTIFY: YES From this point on, follow the procedure described in "To write and send a message (SMS)", as from the step in which the display shows: "NOTIFY: YES". WRITE/SEND SMS / Until the display shows: notE If the message "MEMORY FULL", "DELETE SMS" appears on display and the fax machine does not allow you to write the text of your message, this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, delete at least one of the messages from either or both of the memories (depending on the case). See "To delete a message (SMS)" later in the manual. SMS RECEIVED XX "XX" is the number that appears in the upper right-hand side corner and it indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. To confirm your setting. The display shows: EDIT/SEND If "MEM ALMOST FULL", "DELETE REC. SMS", appear on display, it means that the memory for messages received already contains 26 messages, therefore, it is almost full. It is advisable to delete some messages from this memory. See "To delete a message (SMS)". 6 TO STOP UNAUTHORIZED PERSONS FROM READING SMS MESSAGES As mentioned previously, you can stop anyone from reading the messages that you have received without your authorization. This security function is activated by programming confidential mailboxes (max. 4 alphanumeric characters) and passwords (4 obligatory digits) which the fax prompts you for whenever an attempt is made to access the mailboxes to read the messages they contain. If you do not enter the ID and the corresponding password, access is denied. The display shows: note Having programmed a mailbox, to access it to read or print the received messages, you must always type the password associated with it. If the password typed is not correct, the display shows: "WRONG PASSWORD". If you type the wrong password twice consecutively, the display shows, for a few seconds, "AT NEXT ERROR"; "BOX DELETED". At the third attempt, if the password is still wrong, the fax machine shows, for a few seconds, the message "DELETED BOX" and then returns automatically to its initial stand-by mode; the mailbox is then cleared of all its contents. WRITE/SEND SMS / Until the display shows: FOR AN APPROPRIATE MESSAGE (SMS) RECEPTION IF YOU OWN MORE THAN ONE TELEPHONE SET AND ONLY ONE TELEPHONE LINE If you must connect other telephone sets to the same telephone line, up to a maximum number of 9 which can receive messages (SMS), you must identify each of them with a different terminal number (between 1 and 9) to make sure that the messages reach the set desired. To give the fax machine a specified terminal number, proceed as described below. As regards other telephone sets, follow the procedures described by their manufacturers in order to obtain the same result. The display shows: CONFIGURATION The display shows: SERV. CENTRE NO. / Until the display shows: BOX 1 At this point, you can press the key or the key to select, in ascending or descending order, one of the other 4 mailboxes and then press the key or press the key immediately to confirm the mailbox displayed (in this case, mailbox 1). The display shows: WRITE/SEND SMS / Until the display shows: BOX 1 Enter, as you do when typing a message text, the ID (max. 5 alphanumeric characters) that you wish to associate with mailbox 1. To confirm your setting. The display shows: / CONFIGURATION The display shows: SERV. CENTRE NO. Until the display shows: PASSWORD 1 Type the password (4 obligatory digits) that you wish to associate with the corresponding mailbox (in this case, mailbox 1). To confirm your setting. The display shows: TERMINAL NO. To confirm your setting. The display shows: TERMINAL NO. ( 1-9 ) 1 Press a key from 1 to 9 to identify a terminal different from "1" so that it can receive the messages sent to it. To confirm the setting. To return the fax machine to the initial stand-by mode. BOX 2 At this point, you can abort the procedure by pressing the key or you can continue to set the other mailboxes by pressing the described above. key and repeating the procedure 7 TO CONFIGURE THE FAX MACHINE FOR NOTIFYING THE RECEPTION OF A MESSAGE To confirm your setting. The display shows: EDIT/SEND / Until the display shows: (SMS) THROUGH AN ACOUSTIC SIGNAL The fax machine has already been configured for notifying the reception of a message (SMS) through an acoustic signal; if it is not, proceed as follows: The display shows: DISPLAY/PRINT To confirm your setting. The display shows from left to right: the reference number which identifies the messages present on the list of messages that you have selected, the correspondent's telephone number, the text of the message or part of it, and the date and time. / Press | or } once to show all the message-related data and the text of the message on the fax machine. To stop the text on display, press | or } again. At this point you can press to select the message or . press / to find on the above-mentioned list another message that you wish to select and then press In either case, the fax machine prints a report containing the data of the message that you have just selected and the text of the message, and then automatically returns to the initial stand-by mode. WRITE/SEND SMS / Until the display shows: CONFIGURATION The display shows: SERV. CENTRE NO. / Until the display shows: SMS RX ADVICE The display shows: SMS RX ADVICE: N / To see the other available option: SMS RX ADVICE: Y To confirm your choice. To return the fax machine to the initial stand-by mode. TO PRINT THE LISTS OF MESSAGES (SMS) SENT, WRITTEN AND RECEIVED The display shows: THE LISTS The lists containing the messages received, sent and written but still not sent, can be displayed as described in "To edit/send again a message (SMS)" and in "To delete a message (SMS)" and can also be printed at any moment. When you ask for a list printout, you can read the text of the message, have a report of all the data concerning it, for example, the date and time when it was sent or received, the selected number, the transmitter's number, whether the message was appropriately delivered, etc. Apart from printing the complete lists, you can also require the printout of each message within a list. WRITE/SEND SMS / Until the display shows: SMS SENT or: XX SMS RECEIVED XX or: SMS WRITTEN EDIT/SEND / Until the display shows: XX To confirm your choice. The display shows: PRINT LIST TO PRINT EVERY MESSAGE WITHIN A LIST The display shows: To confirm your setting. After printing the report, the fax machine automatically returns to the initial stand-by mode. notE If there are no messages in the list selected, the display shows "MEMORY EMPTY" and the fax machine returnsreturns to the first item on the "WRITE/SEND SMS" menu. WRITE/SEND SMS / Until the display shows: SMS SENT or: XX SMS RECEIVED XX or: SMS WRITTEN 8 XX TO PRINT THE LIST OF CONFIGURATION PARAMETERS The display shows: WRITE/SEND SMS / Until the display shows: CONFIGURATION The display shows: SERV. CENTRE NO. / Until the display shows: PRINT CONFIG. To confirm your setting. After printing the report, the fax machine automatically returns to the initial stand-by mode. 9 255902A