Use of the SMS service PUBLISHED BY: Olivetti I- Jet S.p.A. Località Le Vieux 11020 ARNAD (Italy) Editors: Olivetti Tecnost, S.p.A. Via Jervis, 77 - 10015 IVREA (Italy) Copyright © 2004, Olivetti All rights reserved SMS SERVICE The fax machine allows you to send and receive messages (SMS), even if you are connected to a switchboard, and to save up to 40 messages, of which: 5 written and sent messages, 5 written and not yet sent messages and 30 received messages. In addition to this, it is possible to send messages in "FAX" format and by electronic mail ("E-MAIL"). TO WRITE AND SEND A MESSAGE (SMS) The display shows: WRITE/SEND SMS The display shows: note For details on the SMS service, please contact the manager of the telephone network to which you are connected. SMS TEXT Write the text of the message (max. 640 characters) by pressing the keys on which the desired number, character or symbol is written. See table below: Key 1 = @ space 1 . / Key 2 = a b c å ä æ à ç 2 Key 3 = d e f è È é 3 Key 4 = g h i ì 4 Key 5 = j k l 5 Key 6 = m n o ñ ö Ø ò 6 Key 7 = p q r s ß 7 Key 8 = t u v ü ù 8 Key 9 = w x y z 9 Key * = * space ~ . / \ , ; _ : ` " ? ! Key 0 = space + & / % 0 £ ¥ $ ¿ § ¡ Key # = # & % + $ < = > @ ( ) ^ | [ ] To change from upper case letters to lower case letters and vice versa. / To scroll the cursor on alphanumeric characters already keyed in or to leave a blank space. To delete a character on the left hand side of the cursor. It deletes all the text if kept pressed. While the text is being entered, the display will show, in its top right-hand corner, a number (from 1 to 4) that increases every 160 characters. This number is used to indicate how many characters have been entered and how many more can still be entered. For example: if you have typed a text consisting of 220 characters, the number 2 appears. The display shows: TO ACTIVATE THE SMS SERVICE important To activate the SMS service you must set, both for sending and for receiving message, the numbers indicated by the "SMS Service Centre" and provided by your network operator. After having activated this service, you can send and receive messages (SMS) every time you wish: note All SMS service functions are to be activated without the document in the ADF. The display shows: WRITE/SEND SMS / Until the display shows: CONFIGURATION The display shows: SERV. CENTRE NO. The display shows: SERV.NUM.1 The display shows: TYPE NUMBER Directly on the numeric keypad, type the number of the SMS transmission service given to you by the "Service Centre" of your network manager. For example: 4211. To confirm your setting. The display shows: SEND To confirm your setting. The display shows: SERV.NUM.2 Directly on the numeric keypad, type the number of the SMS reception service given to you by the "Service Centre" of your network manager and then press the key to confirm the setting. To return the fax machine to the initial stand-by mode. SEND TYPE :SMS The display shows: TYPE NUMBER NUM/TOUCH/SPEED Dial the correspondent's number in one of the following ways: either from numeric keypad or with one-touch dialling keys and speed dialling codes (see "To set one-touch and speed dialling", chapter "Basic transmission and reception operations"). 1 To confirm your setting. The display shows: OTHER PARAM.:NO At this point you can: - send the message by pressing the key twice. Otherwise, if the transmission has not been completed successfully, at the end on the display the message "TX ERROR" for a few seconds followed by an acoustic signal and error led " " lights on. In both cases, at the end of the transmission, the display shows: The fax machine starts sending as indicated at the end of the procedure; - go back by pressing the , |/} and keys SAVE SMS:NO Press |/} to see the other available option: SAVE SMS:YES At this point, if transmission was aborted, the fax machine automatically prints the failed transmission report and the display shows the message "TX ERROR" again. To clear the message from the display and turn off the error LED indicator " " press the key . in order to edit the text or change any of the parameters selected up to now; - continue to programme other parameters to: - ask for notification of delivery of the message. - send your messages to recipients with a special confidential mailbox. - make sure that the SMS service works correctly when recipients have more than one telephone connected to the same telephone line. As indicated below: / To see the other available option: To confirm your choice. note If you have chosen "SAVE SMS:YES", the message "SAVED" appears on display for a few seconds and your message will be saved on the list of messages sent "SMS SENT". A t this point you can always send it again or change it. OTHER PARAM.:YES To confirm your setting. The display shows: note If, after writing a message, you press or your fax machine is idle for more than 2 minutes, the text of your message will be saved on the list of written messages "SMS WRITTEN". NOTIFY: YES / To see the other available option: "NOTIFY: NO". "NOTIFY:YES": to receive the notification of message delivery every time you send one. "NOTIFY:NO": if you do not want to receive the notification of message delivery. To confirm your choice. The display shows: notE If the message "MEMORY FULL", "DELETE SMS" appears on display and the fax machine does not allow you to write the text of your message, this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, delete at least one of the messages from either or both of the memories (depending on the case). See "To delete a message (SMS)" later in the manual. BOX Enter the ID of the recipient's confidential mailbox (max. 4 alphanumeric characters) as you did to type the message text. The display shows: RECIP.TERM.NO. (1-9) 1 At this point, if the recipient owns only one telephone set connected to the telephone line, confirm "1" with ; otherwise, if the recipient has more than one telephone set connected to the telephone line, type the number corresponding to the terminal on which he wants to receive your message and then press . The display shows: notE If there is no power for over an hour, the fax machine will delete all the messages. To have a record of all the messages received, refer to the report of power failure that will be automatically printed by the fax machine or require the printout of activity report (see the instruction manual of the fax machine). SEND:YES To confirm your choice. The fax machine starts transmitting and the message "TRANSMITTING" appears on display. If the transmission has been completed successfully, at the end the message "TX COMPLETED" appears on display for a few seconds. 2 TO SAVE A MESSAGE (SMS) WITHOUT SENDING IT To confirm your setting. The display shows from left to right: the reference number which identifies the messages present on the list of messages sent (from the newest to the oldest), the correspondent's telephone number, the text of the message or part of it, and the date and time. / The display shows: WRITE/SEND SMS The display shows: Press |/} once to show all the message-related data and the text of the message on the fax machine. To stop the text on display, press |/} again. At this point you can press to edit and/or send again or press / to find on the above-mentioned list another message that you wish to edit and/or send again and then press . TEXT SMS Write the text of the message (Max. 640 characters) as described in "To write and send a message (SMS)". To confirm your setting. The display shows: In both cases the display shows on the upper line: SEND / Until the display shows: TEXT SMS and on the bottom line, the message text that you have just selected. At this point, by resuming the procedure described in "To write and send a message (SMS)", from the step in which the display shows: "TEXT SMS", you can: - edit the contents of the message and send it back to the same recipient or another recipient. - send the same message back to the same recipint or another recipient. - store the edited message without sending it. SAVE To confirm your setting. The message "SAVED" appears on display for a few seconds. The message will be saved on the list of written messages "SMS WRITTEN". To return the fax machine to the initial stand-by mode. note If the message "MEMORY FULL", "DELETE SMS" appears on display and the fax machine does not allow you to write the text of your message, this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, delete at least one of the messages from either or both of the memories (depending on the case). See "To delete a message (SMS)" later in the manual. notE If the message "MEMORY FULL", "DELETE SMS" appears on display and the fax machine does not allow you to write the text of your message, this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, delete at least one of the messages from either or both of the memories (depending on the case). See "To delete a message (SMS)" later in the manual. TO EDIT/SEND AGAIN A MESSAGE (SMS) Look at the list of messages sent or written (not sent yet) if you want to find a message that you wish to edit and/or send again. FROM THE LIST OF MESSAGES WRITTEN AND SAVED The display shows: WRITE/SEND SMS / Until the following message appears on display: FROM THE LIST OF MESSAGES SENT The display shows: SMS WRITTEN XX WRITE/SEND SMS / Until the following message appears on display: SMS SENT XX "XX" is the number that appears in the upper right-hand side corner and it indicates the total number of messages written and saved (max. 5). It is useful if you want to know how many messages you have saved and, therefore, how many you can still save. To confirm the setting. The display shows: "XX" is the number that appears in the upper right-hand side corner and it indicates the total number of messages sent (max. 5). It is useful if you want to know how many messages you have sent and, therefore, how many you can still send. To confirm the setting. The display shows: EDIT/SEND From this point on, follow the procedure described in "To edit/send again a message (SMS) - From the list of messages sent". EDIT/SEND 3 TO DELETE A MESSAGE (SMS) As mentioned previously, the fax machine can store up to 40 messages of which: 5 written and sent, 5 written and not sent (draft) and 30 received. If the display shows "MEMORY FULL", "DELETE SMS", this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, you must delete at least one of the messages from either or both of the memories (depending on the case). If the display shows "SMS RX MEM. FULL" , this means that the reception memory is full and no more messages can be received. At this point, you must delete at least one message on the list of messages received to make room in the memory. In either case, you can track down the messages you wish to delete with ease by consulting the sent messages list, the draft (written but not sent) messages list or the received messages list. When you have deleted all the messages present on the list, the fax machine will show "MEMORY EMPTY" and will automatically return to the first item on the "WRITE/SEND SMS" menu. FROM THE LIST OF MESSAGES WRITTEN AND SAVED The display shows: WRITE/SEND SMS / Until the display shows: SMS WRITTEN EDIT/SEND / Until the display shows: XX To confirm your setting. The display shows: DISPLAY/PRINT From this point on, follow the procedure described in "To delete a message (SMS) - From the list of messages sent", starting from the point where the display shows "DISPLAY/PRINT". FROM THE LIST OF MESSAGES RECEIVED The display shows: FROM THE LIST OF MESSAGES SENT The display shows: / WRITE/SEND SMS Until the display shows: WRITE/SEND SMS / Until the display shows: SMS RECEIVED EDIT/SEND / Until the display shows: XX To confirm your setting. The display shows: SMS SENT XX To confirm your setting. The display shows: EDIT/SEND / Until the display shows: DISPLAY/PRINT From this point on, follow the procedure described in "To delete a message (SMS) - From the list of messages sent", starting from the point where the display shows "DISPLAY/PRINT". DISPLAY/PRINT To confirm your setting. The display shows from left to right: the reference number which identifies the messages present on the list of messages sent (from the newest to the oldest), the correspondent's telephone number, the text of the message or part of it, and the date and time. / Press |/} once to show all the message-related data and the text of the message on the fax machine. To stop the text on display, press |/} ag ...