User manual OLIVETTI FAX-LAB 450

Ink Jet Fax Fax-Lab 450 Jet-Lab 490 INSTRUCTIONS PUBLISHED BY: Olivetti I- Jet S.p.A. Località Le Vieux 11020 ARNAD (Italy) Editors: Olivetti Tecnost, S.p.A. Via Jervis, 77 - 10015 IVREA (Italy) Copyright © 2004, Olivetti All rights reserved The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning. This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately. The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999/05/CE. Conformance is certified by the application of the mark to the product. Network compatibility declaration This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service. Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machine's characteristics: · incorrect electrical supply; · incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual supplied with the machine; · replacement of components or original parts using other types, not approved by the manufacturer, or where carried out by unauthorized persons. The electrical socket must be near to hand and easily accessible. 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INSTALLATION This chapter contains a simplified description of the installation, transmission, reception and copying procedures. For more detailed instructions, see the relevant sections. Connect the fax machine to the mains socket Connect the fax machine to the telephone line + + Add some printing paper + + If the country displayed is not the desired one, press |/} to change it. The display shows the language in which the messages will be displayed. If the language displayed is not the desired one, press |/} to change it. Make the fax machine's country settings To confirm the setting and complete the procedure. To confirm the setting. The display shows the name of the country. To confirm the setting. The display shows "CHOOSE COUNTRY". Connect the receiver Insert the print head + + + QUICK GUIDE 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 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COPYING For further details, see "To receive a document" in the "Basic transmission and reception operations" chapter. RECEPTION For further details, see "To send a document" in the "Basic transmission and reception operations" chapter. TRANSMISSION QUICK GUIDE Prepare the document support The display shows "AUTOMATIC". Press the |/} buttons until the display shows "MANUAL" and then press the Press the Place the document on the document tray. The side to be copied must be face up. "To make a copy" section. Press button again to confirm the setting. . To change the contrast, resolution and reduction values shown on the display, see the button until the display shows "RECEPTION MODE". Press the Dial the correspondent's number. When the telephone rings, lift the to make a single copy or type the desired number of copies (max 9) and then press + As soon as you hear the dialling tone, press Place the document on the document tray. The side to be sent must be face up. and then press + to engage the line. . button to confirm the setting. . TABLE OF CONTENTS INTRODUCTION 1 TO MAKE A COPY 23 CONSULTING THE MANUAL ....................................................... 1 ENVIRONMENTAL RECYCLING ................................................... 1 OPERATING PRECAUTIONS ....................................................... 1 INSTALLATION PRECAUTIONS ................................................... 1 PACKAGE CONTENTS ................................................................. 1 WHAT DOCUMENTS CAN BE COPIED ...................................... 23 TO MAKE A COPY ....................................................................... 23 MORE SOPHISTICATED OPERATIONS 24 OPERATIONS ESSENTIAL FOR CORRECT OPERATION 2 OTHER USEFUL RECEPTION SETTINGS ................................. 24 OTHER USEFUL TRANSMISSION SETTINGS .......................... 27 SENDING/RECEIVING A DOCUMENT IN POLLING MODE ........ 29 TO CONNECT IT TO THE TELEPHONE LINE ............................. 2 TO CONNECT THE TELEPHONE HANDSET .............................. 4 TO CONNECT IT TO THE POWER SUPPLY ................................ 4 SETTING SOME PARAMETERS (INDISPENSABLE FOR CORRECT FUNCTIONING) ......................................................... 4 TO SET THE LANGUAGE AND THE COUNTRY OF DESTINATION ............................................................................... 4 TO SET THE DATE AND TIME ..................................................... 5 TO ADD PAPER ............................................................................. 5 TO INSTALL THE PRINT HEAD .................................................... 6 PRINT HEAD PRECAUTIONS ...................................................... 7 TO CHANGE THE DATE AND TIME ............................................. 7 ALL THAT IS MISSING NOW IS YOUR NAME AND FAX NUMBER ............................................................................... 7 TO SET IT UP FOR THE TELEPHONE LINE ................................ 8 TROUBLESHOOTING GUIDE 30 WHAT HAPPENS IF THERE IS A POWER FAILURE ................... 30 WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT ......... 30 IF THE TRANSMISSION IS UNSUCCESSFUL ........................... 30 FOR MINOR PROBLEMS ............................................................ 30 ERROR CODES .......................................................................... 31 SIGNALS AND MESSAGES ......................................................... 32 MAINTENANCE OPERATIONS 34 COMPONENTS CONSOLE BASIC TRANSMISSION AND RECEPTION OPERATIONS 9 10 TO REPLACE THE PRINT HEAD ............................................... 34 CLEANING THE PRINT HEAD AND TESTING THE NOZZLES .... 34 TO CLEAN THE ELECTRICAL CONTACTS OF THE PRINT HEAD ............................................................................... 35 TO CLEAN THE NOZZLES OF THE PRINT HEAD .................... 35 TO CLEAN THE OPTICAL READER ........................................... 35 TO CLEAN THE CASING ............................................................ 36 TO REMOVE JAMMED DOCUMENTS ........................................ 36 TO REMOVE JAMMED SHEETS OF PAPER .............................. 36 TO USE IT AS A MULTIFUNCTIONAL PRODUCT 12 37 TO SEND A DOCUMENT ............................................................ 12 TO RECEIVE A DOCUMENT ....................................................... 15 TO SET ONE-TOUCH AND SPEED DIALLING ........................... 16 TO PRINT REPORTS AND LISTS ............................................... 18 SOFTWARE INSTALLATION REQUIREMENTS .......................... 37 TO INSTALL THE "LINKFAX PRO" SOFTWARE ......................... 37 TO UNINSTALL THE "LINKFAX PRO" SOFTWARE .................... 38 TROUBLESHOOTING GUIDE ..................................................... 38 ACCESSING THE ON-LINE DOCUMENTATION ........................ 38 PRINT HEAD PRECAUTIONS .................................................... 38 TO MAKE A CALL 21 TECHNICAL DATA 39 TO TELEPHONE WITH ONE-TOUCH DIALLING ........................ 21 TO TELEPHONE WITH SPEED DIALLING .................................. 21 TO TELEPHONE BY RUNNING A SEARCH IN THE PHONE BOOK ............................................................................. 21 TO REDIAL ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS ......................... 22 i INTRODUCTION CONSULTING THE MANUAL This manual describes two models of fax machine: the base model and the multifunctional model which can be connected to a PC and use a colour print head. In the description that follows, whenever a distinction is to be made between models, the following indications will be given: "base model" and "multifunctional model". PACKAGE CONTENTS In addition to the fax machine and this manual, you will find the following elements in the package: · · · · · · The cable for connecting the fax machine to the telephone line. The power cable. The telephone plug (if applicable). The box containing the monochrome print head provided with the machine. The telephone handset. Aftersales support information. For multifunctional model only The Linkfax Pro Lite software installation CD (to use the fax machine as a printer and scanner). The print head box. ENVIRONMENTAL RECYCLING The cardboard box, the plastic present in the package and the parts that make up the fax machine may be recycled in accordance with the recycling regulations in force in your country. · OPERATING PRECAUTIONS · Never attempt to repair the fax machine yourself. If you remove the outer casing, you could get an electric shock or suffer some other kind of injury. Repairs should be carried out by qualified technical staff only. If you are to leave the fax machine unused for a long period of time, you should disconnect it from the power supply: in this way, it will be protected against the risk of damage due to interference or power surges. During storms we recommend you unplug the device from both the power outlet and the telephone line so as to eliminate all risk of damage. In case of a voltage drop or power failure, it will not be possible to make or receive telephone calls as the keypad will be disabled. If it is essential that you make a call in this situation, you must use an emergency telephone approved by the telephone company and connected directly to the fax machine. · note For multifunctional model only The colour printhead, necessary for the use of the fax machine as a colour printer, is not provided with the fax machine (to buy it, see its code written at the end of the manual). The USB interface cable, necessary for connecting the fax machine to the PC, is not provided with the fax machine. · · · IMPORTANT The use of non-original print heads makes the product's guarantee null and void. INSTALLATION · PRECAUTIONS · · · · Place the fax machine on a stable, flat surface free of vibrations, to prevent it from falling and getting damaged or causing injury to people. Keep the fax machine in a dust-free place away from sources of water, steam or excessive heat. Do not expose it to direct sunlight. Keep the fax machine away from other electrical or electronic appliances which may generate interference, e.g. radio, television, etc. Make sure that no books, documents, or other objects obstruct normal ventilation in any way. Ideally this fax machine should be operated in an environment with a temperature of between 5°C and 35°C (if the colour print head is used, between 15° and 35°C) and a relative humidity of between 15% and 85%. Leave enough room in front of the outlet for the unloading of originals and received/copied documents, so that they do not fall on the floor. 1 OPERATIONS ESSENTIAL FOR CORRECT OPERATION TO CONNECT IT TO THE TELEPHONE LINE As the connection to the telephone line of the fax machine, external answering machine, emergency telephone or other devices is regulated by national standards that vary from one country to another, the diagrams that follow should therefore be taken simply as examples of these connections. However, if the connection to the telephone line is different in your country from those shown in the diagrams, respect the regulations in force in your country. The fax machine is set up for connection to the public telephone line. If you want to connect it to a private line and you also want to use it on a public line, see "To set it up for the telephone line". CONNECTING THE EXTERNAL ANSWERING MACHINE AND EMERGENCY TELEPHONE (Case 1 connection) 1. Place the fax machine on its right side and, if present, remove the cover of the "EXT" socket for connecting the machine to the telephone line on the fax machine, then insert the plug of the external answering machine or emergency telephone cable into this socket (see corresponding diagram). If you cannot connect the external answering machine or emergency telephone directly to the "EXT" socket, use the relevant adapter (which varies from one country to another). (Case 2 connection) 1. Insert the connector or plug (which varies from one country to another) of the additional device into the plug-socket (see diagram). (Case 3 connection) 1. Insert the plug of the additional device into the wall telephone line socket (see diagram). If you want, using the relevant adapter (as for the case 1 connection), you can connect another device to the "EXT" socket for connection to the telephone line on the fax machine. CONNECTING THE FAX MACHINE 1. Place the fax machine on its right side and insert the plug on the cable for connecting it to the telephone line into the "LINE" socket on the base of the fax machine (see diagrams "case 1", "case 2" or "case 3"). 2. Insert the connector or the plug (if applicable) at the other end of the cable into the wall telephone line socket (see diagrams "case 1", "case 2" or "case 3"). CASE 1 FAX CONNECTION CORD WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE Connection sockets C A A B B EMERGENCY MACHINE TELEPHONE OR C EXTERNAL ANSWERING 2 CASE 2 CONNECTION FAX CORD C WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE Connection sockets A A B B C EMERGENCY MACHINE TELEPHONE OR EXTERNAL ANSWERING CASE 3 CONNECTION (GERMANY) FAX Connection sockets A CORD B WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE A EMERGENCY MACHINE TELEPHONE OR C B C D EXTERNAL ANSWERING OTHER DEVICES D CASE 3 FAX CONNECTION (AUSTRIA) CORD B WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE Connection sockets A A EMERGENCY MACHINE TELEPHONE OR C EXTERNAL ANSWERING B C D OTHER DEVICES D 3 TO CONNECT THE TELEPHONE HANDSET |/} To confirm the setting. The display shows a country of destination. For example: ITALIA To select the desired country. For example: U.K. If your country is not present among those shown on the display, see the table below: COUNTRY Argentina Australia Austria Belgium Brazil Chile China Colombia Denmark Finland France Germany Greece Holland India Israel Italy Luxembourg Mexico New Zealand Norway Peru Portugal Rest of world South Africa Spain Sweden Switzerland Taiwan UK Uruguay Venezuela To confirm the setting. To complete the procedure. COUNTRY TO BE SELECTED AMERICA LATINA NZL/AUSTRALIA ÖSTERREICH BELGIUM BRASIL AMERICA LATINA CHINA AMERICA LATINA DANMARK FINLAND FRANCE DEUTSCHLAND GREECE HOLLAND INDIA ISRAEL ITALIA BELGIUM AMERICA LATINA NZL/AUSTRALIA NORGE AMERICA LATINA PORTUGAL INTERNATIONAL S. AFRICA ESPAÑA SVERIGE SCHWEIZ TAIWAN U.K. AMERICA LATINA AMERICA LATINA 1. Place the fax machine on its right side, insert the connector of the on the handset cable into the socket marked with the symbol fax machine and fix the cable into its groove. 2. Return the fax machine to its normal position and place the handset in its seat. TO CONNECT IT TO THE POWER SUPPLY 1. Insert the female connector at one end of the power cable into the male connector on the rear of the fax machine. 2. Then insert the plug at the other end of the cable into the wall power socket. note The fax machine will remain permanently connected, ready to receive and send documents 24 hours a day. If you want to turn it off, detach the plug of the power cable from the wall socket as the fax machine has no on/off switch. SETTING SOME PARAMETERS (INDISPENSABLE FOR CORRECT FUNCTIONING) Once the fax is connected to the power supply, it automatically runs a short test to check that its components are working and the display may show: the language in which the messages will be displayed or the word "AUTOMATIC" and, alternating on the second line, the messages "SET DATE/TIME" and "CHECK PRINT HEAD". In the first case, to enable the fax machine to work properly, you must set the language and country in which it is to be used as described in the procedure below. In the second case, you can move on to set the date and time directly. note If you subsequently want to change these settings, press + and repeat the procedure from the start, remembering always to confirm the settings made by pressing the button. Having set the language and the country, the following message will appear on the display: TO SET THE LANGUAGE AND THE COUNTRY OF DESTINATION The display shows the language in which the messages are displayed. For example: |/} ITALIANO To select the desired language. For example: AUTOMATIC and alternating on the lower line: ENGLISH To confirm the setting. The display shows: SET DATE/TIME CHECK PRINT HEAD CHOOSE COUNTRY 4 TO SET THE DATE AND TIME The first time you connect the fax machine to the power supply or whenever there is a power failure you must set the date and time as described below. Once set, the date and time can be changed at any time, see the "To change the date and time" section. The display shows: TO ADD PAPER DATE AND TIME The display shows: FORMAT: DD/MM/YY |/} If you want to select a different format from the one displayed. The display shows: FORMAT: 24 H |/} If you want to select the other time format (12-hour). The display shows: DD/MM/YY HH:MM 25-03-04 11:23 Enter the new date and time (e.g. 26-03-04; 12:00). As each digit is entered, the cursor will move to the next one. DD/MM/YY HH:MM 26-03-04 12:00 |/} If you only want to change a few digits, move the cursor to them using the |/} keys and overwrite them with the correct digits. To confirm the setting. The date and time setting procedure has been completed. The new date and time will be updated automatically and will be printed on each page sent. To return the fax machine to the initial stand-by mode. Remember that the stand-by mode is the status in which it is idle and that it is the mode from which the machine can be programmed. 1. Push the Automatic Sheet Feeder (ASF) into the slots until it clicks into position. 2. Open the panel of the automatic sheet feeder, as indicated by the arrow. 3. Holding the sheets by their upper edge, insert them by letting them "drop" into the ASF without folding or forcing them. 4. Close the panel of the automatic sheet feeder, as indicated by the arrow. 5. Push the sheets against the left side of the ASF using the adjusting lever. notE If you add sheets to the ASF, make sure you place them under and not on top of those already present. note If you have chosen the 12-hour time format, the display will show the letter "p" (post meridiem) or the letter "a" (ante meridiem). To switch from one letter to another, move the cursor to the letter to be changed, using the |/} keys, and key. press the If you think you have made a mistake or want to abort the procedure in progress for any reason, press the key. notE The fax machine has a memory that enables it to receive up to 50 pages even if you do not add any paper. TO CHECK THE PRINT FORMAT SET ON THE FAX MACHINE Once you have manually adjusted the automatic sheet feeder (ASF), to ensure that the fax machine works properly, check that the printing format set on the fax machine corresponds to the size of paper you intend to use. Until the display shows: FAX SET-UP The display shows: DATE AND TIME Until the display shows: PRINTER PARAMET. 5 The display shows: notE If, after the print head has been installed, the "CHECK PRINT HEAD" message appears again, try removing it and then reinserting it, pressing it more firmly into position. If the message remains on the display, remove the print head and clean the electrical contacts of the print head and the carriage, see "To clean the electrical contacts of the print head", chapter "Maintenance operations". FORMAT:A4 |/} Until the desired paper format is displayed. To confirm the setting. The display shows: AUTOMATIC CHECK PRINT HEAD notE To replace the print head, see the section "Maintenance operations". TO INSTALL THE PRINT HEAD The print head provided with the machine allows you to print up to 80 pages*, whereas the print heads that you will buy subsequently have a greater capacity and will thus allow you to print up to 450 pages*. * Based on Test Chart ITU-TS n.1 (black coverage = 3,8%). AUTOMATIC PROCEDURE PRINT HEAD NOZZLE CLEANING AND TESTING Once the print head has been inserted, the fax machine starts the nozzle cleaning and checking procedure, which is completed by: · the printing, on the sheet loaded automatically, of a diagnostic test sheet containing: - a numbered scale, for checking the flow of ink and the electrical circuits of the print head nozzles. - a group of graphics and text, so that the printing quality may be evaluated. · the display shows the message: "CHECK PRINT OUT", "1=EXIT 0=REPEAT". Examine the print test sheet as follows: · Check that the numeric scale is not interrupted at any point and that the black areas do not present any horizontal white lines: in these conditions, which confirm that the print head has been inserted correctly and is working properly, set the value 1. At the end of the procedure, the fax machine will return automatically to the initial stand-by status. AUTOMATIC 25-03-04 11:23 · On the other hand, if there are any interruptions or white lines present, set 0 to clean the nozzles again: - if the new print test continues to be unsatisfactory, repeat the procedure another time. - If the print test result is satisfactory, press the 1. Open the operator console, as indicated by the arrow, until you hear a click. 2. Lift the print head compartment cover using the lever, as shown in the figure. 3. Remove the print head from its package and, holding it on both sides, peel off the film covering the nozzles. 4. Avoid touching the nozzles and the electrical contacts. 5. Place the print head in its compartment with the electrical contacts facing downwards. 6. Push the print head until it clicks into place and close the print head compartment cover and the operator console. button to exit from the procedure and return the fax machine to its initial stand-by status. IMPORTANT When the print head is about to run out of ink, the display shows: INK LOW When there is no more ink, the display shows: OUT OF INK To replace the print head, see the section "Maintenance operations". To buy new print heads, see the corresponding codes at the end of the manual. notE Remember to use, once you have run out of the print head provided with the machine, only non-rechargeable print heads (single-block). 6 PRINT HEAD PRECAUTIONS For the base model you can only use monochrome print heads (black), whereas for the multifunctional model you can use monochrome or colour print heads. · · Until the display shows: STATION NAME The display shows: TYPE YOUR NAME To select the characters of each key cyclically. To leave a space. To include a variety of special symbols, e.g. &, in your name. If there are any incorrect characters: position the cursor on the incorrect character using the |/} keys and overwrite it with the correct character. To delete the name completely. For example, to enter the name "LARA": Until you have selected the letter "L". Until you have selected the letter "A". Until you have selected the letter "R". Until you have selected the letter "A". To confirm the name. The display shows: monochrome, for use as a fax machine or black & white printer; color, for use as a color printer. |/} - notE For multifunctional model only If you have installed the color print head, the documents received will not be printed immediately but saved in the memory of the fax machine. As, once its memory is full, the fax machine will not receive any more documents, always remember to reinstall the monochrome print head whenever current use of the fax machine is restored. As you will change the print head frequently according to the current use of the fax machine, take the following precautions: · · · |/} avoid touching or resting the print head on its nozzles or electrical contacts; do not try to refill the print head: you could damage the print head or the fax machine; always put the print head that is not being used back in its box; PHONE NUMBER Now enter the fax number as indicated below: in this way, you will prolong the life of the print head and get lasting printing quality. TO SET YOUR FAX NUMBER The display shows: TO CHANGE THE DATE AND TIME If the date and time shown on the display are not correct, you can change them at any time. Until the display shows: - TYPE YOUR NUMBER Enter your fax number. To enter a space. If you make any typing errors, correct them in the same way as for your name. If you want to include the international code in your number, instead of the zeros, press the * key; the display will show the symbol +. To confirm the fax number. To return the fax machine to the initial stand-by mode. |/} FAX SET-UP To confirm the setting. The display shows: DATE AND TIME From this point follow the procedure previously described in "To set the date and time". ALL THAT IS MISSING NOW IS YOUR NAME AND FAX NUMBER Once set, the name (max. 16 characters) and number (max. 20 digits) will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondent's fax machine. Until the display shows: POSITION OF YOUR NAME AND FAX NUMBER INSTALLATION The display shows: The information in the heading of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent's fax machine outside the text area immediately below the top edge of the sheet or inside the text area, slightly lower down than in the previous case. Your fax machine is designed to send this information inside the text area. To change the position: Until the display shows: TEL. LINE SET-UP FAX SET-UP 7 The display shows: · DATE AND TIME The display shows: · Set the output mode (area code or flash) to access the public telephone network from the private telephone network. Set the same dialling mode (tone or pulse) as the one used by the public telephone exchange. Until the display shows: VARIOUS SETTINGS Until the display shows: INSTALLATION The display shows: HEADER INSIDE |/} To select the alternative parameter. HEADER OUTSIDE To confirm the setting. To return the fax machine to the initial stand-by mode. TEL. LINE SET-UP The display shows: PUBL.LINE (PSTN) |/} To view the other available option: PRIV.LINE (PBX) TO SET IT UP FOR THE TELEPHONE LINE TO CONNECT IT TO A PUBLIC LINE The display shows: PBX DIAL:TONE |/} To view the other dialling mode: PBX DIAL:PULSE The fax machine is set up to be connected to a public line. In any case, it is a good idea to check that: · · The "PUBL.LINE (PSTN)" parameter is selected. The dialling mode (tone or pulse) is compatible with the public telephone exchange that manages the line to which you have connected the fax machine. If in doubt about the choice to be made, ask your public telephone company. Until the display shows: To confirm your choice. EXT.LINE:PREFIX |/} To view the other available option, "EXT.LINE:FLASH". If you want to confirm the output mode "EXT.LINE:PREFIX", skip to the next step. If you confirmed, by pressing the key , the INSTALLATION The display shows: "EXT.LINE:PREFIX" mode, the fax machine prompts you to enter the number corresponding to the area code (max. 3 digits). The display shows: TEL. LINE SET-UP The display shows: PSTN DIAL:TONE PUBL.LINE (PSTN) |/} To view the other dialling mode: |/} If the fax machine is set up for connection to the "Private line", press the |/} keys to select connection to the "public" line. To confirm your choice. The display shows: PSTN DIAL:PULSE To confirm the setting. To return the fax machine to the initial stand-by mode. PSTN DIAL: TONE |/} To view the other dialling mode (in countries where it is available): notE Having confirmed the dialling mode to be used by the fax machine to connect to the public line, simply press the key, before dialling the correspondent's fax or telephone number, to gain access to it. The display will show the letter "E" (external). PSTN DIAL:PULSE To confirm your choice. To return the fax machine to the initial stand-by mode. YOU TO CONNECT IT TO A PRIVATE LINE WANT TO CHANGE THE DIALLING MODE TEMPORARILY (PBX) If the fax machine is set up for pulse dialling (decadic) and you want to change it to tone dialling (multifrequency): key, before dialling the fax or telephone number, to Press the change the dialing mode temporarily. At the end of transmission, the fax machine always restores the dialling mode set up on it. To connect the fax machine to a private line and be able to use it also on a public line, proceed as follows: · · Select the "PRIV.LINE (PBX)" parameter. Set the same dialling mode (tone or pulse) as the one used by the private telephone exchange that manages the line to which you have connected the fax machine. If in doubt about the choice to be made, ask the company that manages your private telephone network. 8 COMPONENTS The figure shows the external and internal parts of fax machine. Plain paper feed compartment (ASF) Adjustable to the following paper sizes: A4, Letter and Legal. Maximum capacity: 100 sheets (80gr/m2). Paper support Connection sockets (see base) Paper adjusting lever Document support Received or copied document output Speaker Paper references Built-in telephone handset Operator console Sent or copied document output Display The display consists of two lines of 16 characters each. It shows the date and time, menu items, error messages, resolution and contrast values. Automatic feeder for original documents to be sent and copied (ADF) Maximum capacity: 20 sheets A4 (80gr/m2). Print head compartment For multifunctional model only USB port (see rear) Print head compartment cover Optical reader Machine serial number plate (see base) 9 CONSOLE · · Inserts a pause during the dialling of the telephone or fax number. After two numeric keys (01-52) have been pressed, automatically dials (once set) the telephone or fax number associated with them. · Adjusts the resolution of the documents to be sent and copied (only with the document inserted in the ADF). Puts the line on hold during a telephone conversation (with the handset raised). Cancels incorrect settings. Turns off the microphone, during a "handsfree" telephone call, so that the correspondent cannot hear what is said at your end of the line. · · · · · · Gives access to programming mode. Selects menus and submenus. After the button has been pressed, they turn the speaker volume "up" or "down". · ( ) If pressed for more than a second, automatically dial (once set) the telephone or fax number assigned to them (one-touch dialling function). With the handset lifted, gives access to the special functions made available by the network manager and commonly known as REGISTER RECALL (R function). Blinking, indicates that the memory contains documents that have not been printed. Off, indicates that the memory is empty. · With tone dialling, they send a tone down the line for special network services. They scroll "backwards" and "forwards" through characters and special symbols during the entry of names. · "Error" LED indicator Signals an operating fault during transmission or reception. 10 Display A two-line liquid crystal display with a capacity of 16 characters per line. Shows operator prompts and error messages. · · · Dial the fax or telephone number. Set any numeric data. Select digits and alphanumeric characters during the entry of numbers and names. · Displays a list of the last 10 fax or telephone numbers dialled (outgoing calls) or the last 20 numbers from which calls have been received (incoming calls), irrespective of whether or not a document was present in the ADF. Scroll "backwards" through the values of a parameter. Move the cursor to the "left" while entering numbers and names. · · · · · · Unloads a document from the ADF. Turns off the " " LED indicator. Returns the fax machine to the stand-by mode. Stops the programming, transmission, reception or copying operation in progress. · · Used to dial a telephone or fax number without lifting the telephone handset. Also activates the handsfree function. · · Starts receiving a document. After the fax number has been dialled, starts sending a document (only with the document already inserted in the ADF). Confirms the selection of menus, submenus, parameters and their values and moves on to the next condition. Starts copying a document (only with the document already inserted in the ADF). · · · Scroll "forwards" through the values of a parameter. Move the cursor to the "right" while entering numbers and names. Before dialling the telephone or fax number, it provides access to the public line. When pressed twice, it provides access to the programmed network manager. · With the fax machine connected to a private exchange: - 11 BASIC TRANSMISSION AND RECEPTION OPERATIONS Now that your fax machine has a name and number, you can use it to: · · · · send documents (also in broadcast mode, from the memory, or by polling) receive documents (also by polling) make telephone calls (see the chapter "To make a call") copy documents (see chapter "To make a copy"). TO PLACE THE DOCUMENT IN THE ADF TO SEND A DOCUMENT WHAT DOCUMENTS MAY BE USED Dimensions · Width · Length min. 210 mm - max. 216 mm min. 148 mm - max. 600 mm 1. Insert the automatic document feeder in the slot until it clicks into position. Insert the document, without forcing, in the ADF(automatic document feeder) with the side to be sent facing upwards. The bottom edge of the original is fed into the ADF and the display shows on the top line: DOCUMENT READY and on the bottom line, the default contrast value: NORMAL. Thickness from: 80 gr/m2 (max. 20 sheets) 60 - 90 gr/m2 (max. 10 sheets) 50 - 140 gr/m2 (1 sheet at a time) For documents of a different size from those specified, you can use a transparency with a rear sheet as a document holder. TO ADJUST THE CONTRAST AND RESOLUTION Before sending a document you can make some adjustments so as to optimize the printing quality. NEVER USE · · · · · · · curled paper excessively thin paper torn paper damp or set paper excessively small paper crumpled paper carbon paper TO REGULATE THE CONTRAST Until the display shows: FAX SET-UP The display shows: DATE AND TIME The display shows: VARIOUS SETTINGS Until the display shows: In addition, in order to avoid damaging your fax machine and invalidating your guarantee, make sure that the documents you are to use do not contain: