Use of the SMS service PUBLISHED BY: Olivetti I- Jet S.p.A. Località Le Vieux 11020 ARNAD (Italy) Editors: Olivetti Tecnost, S.p.A. Direzione @ Home/Office Via Jervis, 77 - 10015 IVREA (TO) ITALY Manufacturer Olivetti Tecnost, S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S. p. A. Via Jervis, 77 - 10015 IVREA (TO) ITALY Copyright © 2004, Olivetti All rights reserved SMS SERVICE The fax machine allows you to send and receive messages (SMS), even if you are connected to a switchboard, and to save up to 40 messages, of which: 5 written and sent messages, 5 written and not yet sent messages and 30 received messages. In addition to this, it is possible to send messages in "FAX" format and by electronic mail ("E-MAIL"). 6. To confirm the setting, press the key: The display shows: SERV.NUM.2 7. Press the key: The display shows: note For details on the SMS service, please contact the manager of the telephone network to which you are connected. TYPE NUMBER XXXX If the number that appears on the bottom line of the display corresponds to the one given to you by your network manager, skip to the next step. If it does not correspond, type the number directly on the numeric keypad and then move on to the next step. 8. To confirm the setting, press the key: TO ACTIVATE THE SMS SERVICE important To activate the SMS service you must set, both for sending and for receiving message, the numbers indicated by the "SMS Service Centre" and provided by your network operator. After having activated this service, you can send and receive messages (SMS) every time you wish. 9. To return the fax machine to its initial stand-by mode, press the key: note Before enabling SMS service functions, all documents present in the automatic or manual document feeder must be removed. 1. Press the key: The display shows: TO WRITE AND SEND A MESSAGE (SMS) 1. Press the key: The display shows: WRITE/SEND SMS 2. Press the keys / until the display shows: WRITE/SEND SMS 2. Press the key: The display shows: CONFIGURATION 3. Press the key: The display shows: SMS TEXT 3. Write the text of the message (max. 640 characters). To do this, press the keys: To enter in sequence the following characters: Key 1 = @ space 1 . / Key 2 = a b c å ä æ à ç 2 Key 3 = d e f è È é 3 Key 4 = g h i ì 4 Key 5 = j k l 5 Key 6 = m n o ñ ö Ø ò 6 Key 7 = p q r s ß 7 Key 8 = t u v ü ù 8 Key 9 = w x y z 9 Key 0 = space + & / % 0 £ ¥ $ ¿ § ¡ To enter in sequence the following characters: Key * = * space ~ . / \ , ; _ : ` " ? ! Key # = # & % + $ < = > @ ( ) ^ | [ ] SERV. CENTRE NO. 4. Press the key: The display shows: SERV.NUM.1 5. Press the key: The display shows: TYPE NUMBER XXXX If the number that appears on the bottom line of the display corresponds to the one given to you by your network manager, skip to the next step. If it does not correspond, type the number directly on the numeric keypad and then move on to the next step. 1 To change from upper case letters to lower case letters and vice versa. / To scroll the cursor on alphanumeric characters already keyed in or to leave a blank space. To delete a character on the left hand side of the cursor. It deletes all the text if kept pressed. While the text is being entered, the display will show, in its top right-hand corner, a number (from 1 to 4) that increases every 160 characters. This number is used to indicate how many characters have been entered and how many more can still be entered. For example: if you have typed a text consisting of 220 characters, the number 2 appears. 4. Press the key: The display shows: 9. / To see the other available option, press the keys: The display shows: OTHER PARAM.:YES 10. To confirm the setting, press the key: The display shows: NOTIFY: YES You can choose any of the following options: "NOTIFY:YES": to receive the notification of message delivery every time you send one. "NOTIFY:NO": if you do not want to receive the notification of message delivery. 11. To see the other available option, "NOTIFY: NO", press the keys: / 12. To confirm the setting, press the key: SEND 5. To confirm the setting, press the key: The display shows: The display shows: BOX 13. Enter the ID of the recipient's confidential mailbox (max. 4 alphanumeric characters) as you did to type the message text. To do this, press the keys: 14. Press the key: The display shows: SEND TYPE :SMS 6. Press the key: The display shows: TYPE NUMBER NUM/TOUCH/SPEED 7. Dial the correspondent's number in one of the following ways: either from numeric keypad or with one-touch dialling keys and speed dialling codes (see the "To set onetouch and speed dialling" section of the "Transmission and reception operations" chapter of the fax machine user's manual). To do this, press the keys: 8. To confirm the setting, press the key: The display shows: RECIP.TERM.NO. (1-9) 1 At this point: - if the recipient only has one telephone connected to the telephone line, skip to the next step; - if the recipient has more than one telephone connected to the telephone line, type the number corresponding to the terminal on which he wants to receive your message and then move on to the next step. 15. To confirm the setting, press the key: The display shows: OTHER PARAM.:NO At this point you can: - send the message by pressing the key twice. The SEND:YES 16. To confirm the setting, press the key: The fax machine starts transmitting and the message "TRANSMITTING" appears on display. If the transmission has been completed successfully, at the end the message "TX COMPLETED" appears on display for a few seconds. Otherwise, if the transmission has not been completed successfully, at the end on the display the message "TX ERROR" for a few seconds followed by an acoustic signal and error led " " lights on. In both cases, at the end of the transmission, the display shows: fax machine starts sending as indicated at the end of the procedure; - go back by pressing the , / and keys in order to edit the text or change any of the parameters selected up to now; continue, from the next step, to set the other parameters to: - ask for notification of delivery of the message. - send your messages to recipients with a special confidential mailbox. - make sure that the SMS service works correctly when recipients have more than one telephone connected to the same telephone line. SAVE SMS:NO 2 17. To see the other available option, press the keys: / The display shows: SAVE SMS:YES 18. To confirm the setting, press the key: At this point, if transmission was aborted, the fax machine automatically prints the failed transmission report and the display shows the message "TX ERROR" again. To clear the message from the display and turn off the error LED indicator " " press the key . 3. Write the text of the message (max. 640 characters) as described in "To write and send a message (SMS)". 4. To confirm the setting, press the key: The display shows: SEND 5. Press the keys / until the display shows: SAVE 6. To confirm the setting, press the key: The message "SAVED" appears on display for a few seconds. The message will be saved on the list of written messages "SMS WRITTEN". The fax machine returns automatically to its initial stand-by mode. note If you have chosen "SAVE SMS:YES", the message "SAVED" appears on display for a few seconds and your message will be saved on the list of messages sent "SMS SENT". At this point you can always send it again or change it. note If, while writing a message, you press or your fax machine is idle for more than 2 minutes, the text of your message will be saved on the list of written messages "SMS WRITTEN". note If the message "MEMORY FULL", "DELETE SMS" appears on display and the fax machine does not allow you to write the text of your message, this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, delete at least one of the messages from either or both of the memories (depending on the case). See "To delete a message (SMS)" later in the manual. notE If the message "MEMORY FULL", "DELETE SMS" appears on display and the fax machine does not allow you to write the text of your message, this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, delete at least one of the messages from either or both of the memories (depending on the case). See "To delete a message (SMS)" later in the manual. TO EDIT/SEND AGAIN A MESSAGE (SMS) Look at the list of messages sent or written (not sent yet) if you want to find a message that you wish to edit and/or send again. notE If there is no power for over an hour, the fax machine will delete all the messages. To have a record of all the messages received, refer to the report of power failure that will be automatically printed by the fax machine or require the printout of activity report (see the instruction manual of the fax machine). FROM THE LIST OF MESSAGES SENT 1. Press the key: The display shows: WRITE/SEND SMS 2. Press the keys / until the display shows: TO SAVE A MESSAGE (SMS) WITHOUT SENDING IT 1. Press the key: The display shows: SMS SENT XX "XX" is the number that appears in the upper right-hand side corner and it indicates the total number of messages sent (max. 5). It is useful if you want to know how many messages you have sent and, therefore, how many you can still send. 3. To confirm the setting, press the key: The display shows: WRITE/SEND SMS 2. Press the key: The display shows: EDIT/SEND TEXT SMS 3 4. To confirm the setting, press the key: The display shows from left to right: the reference number which identifies the messages present on the list of messages sent (from the newest to the oldest), the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys: / To stop the text on the display, press again the keys: / 5. To find on the above-mentioned list another message that you wish to edit and/or send again, press the keys: / 6. To edit and/or send again the displayed message, press the key: The display shows on the upper line: 3. To confirm the setting, press the key: The display shows: EDIT/SEND From this point on, follow the procedure described in "To edit/send again a message (SMS) - From the list of messages sent", starting from the point where the display shows "EDIT/SEND". TO DELETE A MESSAGE (SMS) As mentioned previously, the fax machine can store up to 40 messages of which: 5 written and sent, 5 written and not sent (draft) and 30 received. If the display shows "MEMORY FULL", "DELETE SMS", this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, you must delete at least one of the messages from either or both of the memories (depending on the case). If the display shows "SMS RX MEM. FULL", this means that the reception memory is full and no more messages can be received. At this point, you must delete at least one message on the list of messages received to make room in the memory. In either case, you can track down the messages you wish to delete with ease by consulting the sent messages list, the draft (written but not sent) messages list or the received messages list. TEXT SMS and on the bottom line, the message text that you have just selected. At this point, by resuming the procedure described in "To write and send a message (SMS)", from the step in which the display shows "TEXT SMS", you can: - edit the contents of the message and send it back to the same recipient or another recipient. - send the same message back to the same recipient or another recipient. - store the edited message without sending it. notE If the message "MEMORY FULL", "DELETE SMS" appears on display and the fax machine does not allow you to write the text of your message, this means that: - the sent message memory is full or - the draft message memory is full or - both memories are full. At this point, delete at least one of the messages from either or both of the memories (depending on the case). See "To delete a message (SMS)" later in the manual. FROM THE LIST OF MESSAGES SENT 1. Press the key: The display shows: WRITE/SEND SMS 2. Press the keys / until the display shows: SMS SENT The display shows: XX FROM THE 3. To confirm the setting, press the key: LIST OF MESSAGES WRITTEN AND SAVED 1. Press the key: The display shows: EDIT/SEND 4. Press the keys / until the display shows: WRITE/SEND SMS 2. Press the keys / until the display shows: DISPLAY/PRINT XX 5. To confirm the setting, press the key: The display shows from left to right: the reference number which identifies the messages present on the list of messages sent (from the newest to the oldest), the cor ...