User manual OLIVETTI FAXLAB 275 LIDL

User Manual Ink Jet Fax Fax-Lab 275 PUBLISHED BY: Olivetti I- Jet S.p.A. Località Le Vieux 11020 ARNAD (Italy) Copyright © 2004, Olivetti All rights reserved Editors: Olivetti Tecnost, S.p.A. Via Jervis, 77 - 10015 IVREA (Italy) The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning. This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately. The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999/05/CE. Conformance is certified by the application of the mark to the product. Network compatibility declaration This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service. Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machines characteristics: incorrect electrical supply; incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the user manual supplied with the machine; replacement of components or original parts using other types not approved by the manufacturer, or where carried out by unauthorized persons. The electrical socket must be near to hand and easily accessible. 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INSTALLATION This chapter contains a simplified description of the installation, transmission, reception and copying procedures. For more detailed instructions, see the relevant sections. Connect the fax machine to the mains socket Insert printing paper + Connect the fax machine to the telephone line + + + If the country displayed is not the desired one, press If the language displayed is not the desired one, press The display shows the language in which the messages will be displayed. Enter the fax machines country settings to confirm the setting. Press to confirm the setting. The display shows a country of destination. to confirm the setting. The display shows CHOOSE COUNTRY. Connect the receiver Insert the print head + to complete the procedure. + / + / to change it, then SHORT GUIDE to change it, then 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 432109876543210987654321210987654321098765432109876543212109876543210987654321098765432121098765432109876543210987654321 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876543212109876543210987654321098765432121098765432109876543210987643212109876543210987654321098765432121098765432109876543210987654321 54321 43212109876543210987654321098765432121098765432109876543210987654321 43212109876543210987654321098765432121098765432109876543210987654321 43212109876543210987654321098765432121098765432109876543210987654321 43212109876543210987654321098765432121098765432109876543210987654321 43212109876543210987654321098765432121098765432109876543210987654321 43212109876543210987654321098765432121098765432109876543210987654321 43212109876543210987654321098765432121098765432109876543210987654321 43212109876543210987654321098765432121098765432109876543210987654321 For further details, see the Making a copy chapter. COPYING For further details, see Receiving a document in the Basic transmission and reception operations chapter. RECEIVING For further details, see Transmitting a document in the Basic transmission and reception operations chapter. TRANSMITTING SHORT GUIDE Prepare the document support press the the setting. The display shows AUTOMATIC. Press the Press the Making a copy section. Press Place the document on the ADF. The side to be copied must be face up. . To change the contrast, resolution and reduction values shown on the display, see the key until the display shows RECEPTION MODE and then press the to make a single copy or type the desired number of copies (max 9) and then press Enter the recipients number (maximum of 64 digits) button again to confirm the setting. When the telephone rings, lift the + press As soon as you hear the dialling tone, and then press . / Place the document on the document tray (ADF). The side to be sent must be face up. + keys until the display shows MANUAL and then to engage the line. . button again to confirm CONTENTS ESSENTIAL SAFETY NOTES 1 MAKING A COPY 26 RISK OF ELECTRIC SHOCK ......................................................... 1 RISK OF SUFFOCATION ............................................................... 1 RISK OF FIRE ................................................................................ 1 RISK OF ACCIDENT ...................................................................... 1 ATTENTION ................................................................................... 1 OPERATING PRECAUTIONS ........................................................ 1 WHAT DOCUMENTS CAN BE COPIED ...................................... 26 COPYING ..................................................................................... 26 THE TELEPHONE ANSWERING DEVICE (TAD) 27 THE TAD CONSOLE .................................................................... 27 CHANGING, DELETING AND ACTIVATING THE ACCESS CODE ................................................................... 27 OUTGOING MESSAGES AND MEMOS ...................................... 28 SETTING THE LENGTH OF MEMOS AND INCOMING MESSAGES ..................................................... 30 PLAYING INCOMING MESSAGES AND MEMOS ...................... 30 DELETING MESSAGES AND MEMOS ALREADY LISTENED TO ..................................... 30 TRANSFERRING INCOMING MESSAGES AND MEMOS TO A REMOTE TELEPHONE ............................... 31 OPERATING THE TAD FROM A REMOTE LOCATION .............. 32 SPECIAL TAD FUNCTIONS ......................................................... 32 PRINTING THE TAD CONFIGURATION PARAMETERS ........... 33 DELIVERY CONTENTS, CONNECTING UP AND FIRST-TIME OPERATION 2 PACKAGE CONTENTS ................................................................. 2 CONNECTING TELEPHONE LINE ............................................... 2 CONNECTING HANDSET ............................................................. 3 MAINS CONNECTION ................................................................... 3 MAKING IMPORTANT PREDETERMINED SETTINGS ................ 3 LANGUAGE AND COUNTRY SETTING ........................................ 3 ENTERING THE DATE AND TIME ................................................ 4 INSERTING PAPER ....................................................................... 5 INSTALLING THE PRINT HEAD .................................................... 6 CHANGING THE DATE AND TIME ................................................ 6 ENTERING NAME AND FAX NUMBER ......................................... 7 SETTING UP FOR LINE CHARACTERISTICS ............................. 8 MORE SOPHISTICATED OPERATIONS 34 OTHER USEFUL RECEPTION SETTINGS ................................. 34 OTHER USEFUL TRANSMISSION SETTINGS .......................... 38 TRANSMITTING AND RECEIVING IN POLLING MODE ............ 40 COMPONENTS CONSOLE BASIC TRANSMISSION AND RECEPTION OPERATIONS 10 11 TROUBLESHOOTING GUIDE 42 IF THERE IS A POWER FAILURE ............................................... 42 IF PAPER OR INK HAS RUN OUT .............................................. 42 IF TRANSMISSION IS UNSUCCESSFUL ................................... 42 MINOR PROBLEMS ..................................................................... 42 ERROR CODES ........................................................................... 43 SIGNALS AND MESSAGES ........................................................ 44 13 TRANSMITTING A DOCUMENT .................................................. 13 RECEIVING A DOCUMENT ......................................................... 18 SETTING ONE-TOUCH AND SPEED DIALLING ........................ 18 PRINTING REPORTS AND LISTS .............................................. 21 MAINTENANCE OPERATIONS 46 MAKING A CALL 24 REPLACING PRINT HEAD .......................................................... 46 RE-ENABLING THE PRINT HEAD AND CHECKING THE NOZZLES ......................................................... 46 CLEANING THE PRINT HEAD ELECTRICAL CONTACTS. ................................................................................. 47 CLEANING OPTICAL READ HEAD ............................................. 48 CLEANING SEATING ................................................................... 48 CLEARING JAMMED DOCUMENTS ........................................... 48 CLEARING PAPER JAMS ............................................................ 48 TELEPHONING WITH ONE-TOUCH DIALLING ......................... 24 TELEPHONING WITH SPEED DIALLING ................................... 24 TELEPHONING WITH THE HELP OF THE PHONE BOOK .............................................................................. 24 REDIALLING ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS ................................................ 25 i CONTENTS MANUFACTURER AND SERVICE DISPOSAL TECHNICAL DATA 49 50 51 ii ESSENTIAL SAFETY NOTES RISK OF ELECTRIC SHOCK Never attempt to repair the fax machine yourself. If you remove the outer casing, you could receive an electric shock or suffer some other kind of injury. Only qualified personnel may open or otherwise repair the fax machine. During storms we recommend you unplug the fax machine from both the power outlet and the telephone line. This eliminates all risk of electric shock or damage to the unit. No fluids or vapour may enter the fax machine. If fluid does find its way into the fax machine, however, immediately unplug the mains cable from its socket and have the unit repaired by qualified personnel before using it again. The fax machine may not be operated outside. Operate the fax machine only on a mains socket (220 240 V AC, 50 60 Hz) earthed in accordance with regulations. Always pull on the mains plug, never on the mains cable. Never touch the mains cable or the mains plug with wet or damp hands. Do not bend or squeeze the mains cable and route it such that it does not come into contact with hot surfaces. Before cleaning, remove the mains plug from the mains socket. Only use the fax machine when it is working properly, is not damaged and has not been dropped. If the fax machine, the mains plug or the mains cable is damaged, you must not operate the machine. Have the unit checked by qualified personnel and repaired if necessary. Do not insert any objects into interior of the fax machine through the airflow slots. ATTENTION Observe the following notes. Otherwise the fax machine may be damaged: Keep the fax machine in a dust-free place away from excessive heat. Do not expose the fax machine to direct sunlight. Keep the necessary distance between the fax machine and any objects or walls for proper ventilation of the machine. Operate the fax machine only at a temperature of between 5 °C and 35°C and a relative humidity of between 15% and 85%. Keep the fax machine away from other electrical or electronic appliances which may generate interference, e.g. radio, television, etc. In case of a voltage drop or power failure, it will not be possible to make or receive telephone calls as the keypad will be disabled. If it is essential that you make a call in this situation, you must use an emergency telephone approved by the telephone company. You may plug this directly into the wall telephone line socket. Leave enough room in front of the outlet for the unloading of originals and received/copied documents. These may otherwise fall to the ground. OPERATING PRECAUTIONS RISK OF SUFFOCATION The fax machine and associated parts are packed in plastic foil. Never let children play unattended with the fax machine or the foil. This fax machine is only meant for transmission and reception of faxes and for photocopying of paper documents in private households and indoors. In addition, the fax machine may be used as a telephone or answering machine. Any other usage is not allowed, particularly direct operation on an ISDN connection or use in the open. In this case the warranty becomes invalid. RISK OF FIRE If you are to leave the fax machine unused for a long period of time, you should disconnect it from the power supply. In this way, it will be protected against the risk of damage due to interference or sudden power surges. RISK OF ACCIDENT Place the fax machine on a stable, flat surface free of vibration. This prevents it from falling and being damaged. Route the mains cable such that no-one can step on it or stumble over it. Never let unattended children operate the fax machine or play with it. 1 DELIVERY CONTENTS, CONNECTING UP AND FIRST-TIME OPERATION PACKAGE CONTENTS In addition to the fax machine and this manual, you will find the following parts in the package: · · · · · · The telephone line connection cable. The power cable. The telephone plug (if applicable). The box containing the monochrome print head provided with the machine. The telephone handset. List of freephone numbers for servicing and warranty enquiries. CONNECTING FAX MACHINE 1. Lay the fax machine on its right side. 2. Insert one end of the telephone line cable into the "LINE" socket on the base of the fax machine (see example). 3. Insert the plug on the other end of the cable into the wall telephone line socket (see example). CONNECTING ADDITIONAL TELEPHONE (Connection example) 1. Insert the plug of the additional device into the wall telephone line socket. 2. Note connection example. ATTENTION The additional connection socket EXT hidden in the base must not be used for Germany and Austria. This EXT socket must not be used. CONNECTING TELEPHONE LINE The fax machine telephone line connection, additional telephone or other devices are regulated by national standards. These norms vary from country to country. The following diagrams illustrate several connections. However, if the connection to the telephone line is different in your country is different from those shown in the diagrams, respect the regulations in force in your country. The fax machine is set up for connection to the public telephone line. If you want to connect it to a private line and you also want to use it on a public line, see "Setting up according to line characteristics". CONNECTION (U.K./IRELAND) FAX CORD C WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE Connection sockets A A B B C EMERGENCY TELEPHONE 2 CONNECTING HANDSET MAKING IMPORTANT PREDETERMINED SETTINGS For the fax machine to work properly, set your language and your country. Once the fax is connected to the mains, it automatically runs a short function test to check that its components are working and the language in which the messages will appear is shown on the display. LANGUAGE AND COUNTRY SETTING 1. Lay the fax machine on its right side. 2. Insert the plug of the handset into the socket on the fax machine with the symbol . 3. Fix the handset cable into the groove made for this purpose. 4. Replace the fax machine in its normal position. 5. Move it into its designated position. The display shows the language in which the messages are displayed. For example: ENGLISH 1. If the language displayed is not the desired one, press the key: / For example: MAINS CONNECTION DEUTSCH 2. To confirm the setting, press the key: The display shows: 1. Insert the connector of the power cable into the socket on the rear of the fax machine. 2. Insert the mains plug into the mains wall socket. CHOOSE COUNTRY 3. To confirm the setting, press the key: The display shows the name of the country. For example: NOTE The fax machine will remain permanently connected, ready to receive and send documents 24 hours a day. If you want to turn it off, pull out the power cable plug from the wall socket as the fax machine has no power switch. U.K. 4. If the country displayed is not the desired one, press the key: / For example: DEUTSCHLAND If your country is not present among those shown on the display, see the table below: 3 COUNTRY Argentina Australia Austria Belgium Brazil Chile China Colombia Czech Republic Denmark Finland France Germany Greece Holland Ireland Israel Italy Luxembourg Mexico New Zealand Norway Peru Portugal Rest of world South Africa Spain Sweden Switzerland Taiwan Turkey UK Uruguay Venezuela COUNTRY TO BE SELECTED AMERICA LATINA NZL/AUSTRALIA ÖSTERREICH BELGIUM BRASIL AMERICA LATINA CHINA AMERICA LATINA CZECH DANMARK FINLAND FRANCE DEUTSCHLAND GREECE HOLLAND U.K./IRELAND ISRAEL ITALIA BELGIUM AMERICA LATINA NZL/AUSTRALIA NORGE AMERICA LATINA PORTUGAL INTERNATIONAL S. AFRICA ESPAÑA SVERIGE SCHWEIZ TAIWAN TURKEY U.K. AMERICA LATINA AMERICA LATINA ENTERING THE DATE AND TIME You must enter the date and time - when you connect the fax machine for the first time to the mains - after every power failure. The date and time can be changed at any time, see the Changing the date and time section. 1. Press the key: The display shows: DATE AND TIME 2. Press the key: The display shows: FORMAT: DD/MM/YY 3. If you want to set another date format, press the key: / 4. Press the key: The display shows: TIME FORMAT: 24 H 5. If you want to set another time format (12 hours), press the key: / 6. Press the key: The display shows: DD/MM/YY HH:MM 25-02-04 11:23 AM 7. To enter the new date and time (e.g. 15-03-04, 12:00 AM), press the key: As each digit is entered, the cursor will move to the next one. 5. To confirm the setting, press the key: 6. To exit settings, press the key: NOTE DD/MM/YY HH:MM 26-02-04 12:00 AM 8. You can also change single digits by positioning the cursor at the desired position.. To do so, press the key: / 9. To overwrite the position to be changed, press the key: - You can change the entries at any time. + key. 1. Press the 2. Repeat setting the language and the country of destination 3. To confirm the settings made, press the .key. Having set the language and the country, the following messages will appear on the display: AUTOMATIC or, in the models with built-in telephone answering machine, the total number of messages received, in this case, 00 is displayed. AUTOMATIC and alternating on the lower line: 00 DATE AND TIME CHECK PRINT HEAD 4 10. To confirm the setting, press the key: The date and time setting procedure has been completed. The new date and time will be updated automatically and will be printed on each page sent. 11. To return the fax machine to the initial stand-by mode, press the key: Remember that the stand-by mode is the status in which it is idle and that it is the mode from which the machine can be programmed. NOTE When refilling the ASF, place new sheets under and not on top of sheets already present. CHECKING STANDARD PRINTING FORMAT ON FAX MACHINE Check the printing format set matches the format of the paper to be used. If this is not so, correct performance of the fax machine is not guaranteed. 1. Press the key until the display shows: If you have chosen the 12-hour time format, the display will show the letter P (post meridian) or the letter A (ante meridian). The time format can be changed in this way 1. Press the cursor keys t/u, to position the cursor under the character to be changed. 2. Press the key . The setting is changed. 3. Press the key was interrupted. if you have made a mistake or the procedure NOTE FAX SET-UP 2. Press the key: The display shows: DATE AND TIME 3. Press the key until the display shows: PRINTER PARAMET. 4. Press the key: The display shows: INSERTING PAPER FORMAT:A4 5. Press the key / until the desired paper format appears on the display. 6. To confirm the setting, press the key: 7. Press the key: The display shows: AUTOMATIC CHECK PRINT HEAD 1. Push the automatic sheet feeder (ASF) into the slots on the unit (1). 2. Push it until it clicks into position. 3. Open the ASF panel as indicated by the arrow (2). 4. Grip the sheets you want to insert by the upper edge (3). 5. Let them drop loosely into the ASF without bending them. 6. Close the ASF panel as indicated by the arrow (4). 7. Push the sheets against the left side of the ASF using the adjusting lever (5). 5 INSTALLING THE PRINT HEAD The print head provided with the machine allows you to print up to 80 pages*, whereas replacement print heads with a greater capacity allow you to print up to 450 pages*. * Format ITU-TS, Test Sheet chart no.1 (black coverage 3.8%). REACTIVATING THE PRINT HEAD AND TESTING THE NOZZLES Once the print head has been inserted, the fax machine starts the print head reactivation and nozzle check procedure. This concludes with: the printing, on the sheet loaded automatically, of a diagnostic test sheet containing: - a numbered scale, for checking the flow of ink and the electrical circuits of the print head nozzles. - a group of graphics and text, so that the printing quality may be evaluated. the display shows the message: CHECK PRINTER, 1=EXIT 0=REPEAT. Print the test sheet as follows: Check that the numeric scale is not broken at any point and that the black areas do not present any horizontal white lines: only under these conditions is the print head inserted correctly and is working properly. 1. Enter the value 1 if this is the case. The fax machine automatically returns to its stand-by mode. 2. If breaks or white lines are found, enter the value 0. Reactivating the print head and testing the nozzles is then repeated. 3. If the new print test continues to be unsatisfactory, repeat the procedure again. 4. If the print test result is satisfactory, press the from the procedure. The fax machine returns to its stand-by mode. key to exit NO! IMPORTANT When the print head is about to run out of ink, the display shows: 1. Flip the operating panel forwards as indicated by the arrow. 2. Open the operating panel until you hear a click. 3. Lift the print head compartment cover using the lever, as shown in the figure. 4. Remove the print head from its packing. Attention: Avoid touching the nozzles and the electrical contacts. 5. Pick up the print head by its sides. 6. Remove the protective foil from the nozzles. 7. Turn the print head so that the electrical contacts face downwards. 8. Push the print head into its housing. 9. Push the print head until it audibly clicks into position. 10. Close the print head compartment cover and the operating panel. INK LOW At the same time the fax machine automatically prints a page to warn you that the ink is running out and you will have to replace the print head soon. When there is no more ink, the display shows: OUT OF INK To replace the print head, see the section Maintenance operations. When buying new print heads, refer to the corresponding codes at the end of the manual. NOTE NOTE CHANGING THE DATE AND TIME If the date and time shown on the display are not correct, you can change them at any time. 1. Press the key until the display shows: Once the print head provided with the machine has run out, only nonrechargeable print heads (disposable) may be used. If, after the print head has been installed, the CHECK PRINT HEAD message appears, remove it and then reinsert it, pressing it more firmly into position. If the message remains on the display, remove the print head and clean the electrical contacts of the print head and the carriage, see Cleaning print head electrical contacts, chapter Maintenance operations. FAX SET-UP 2. To confirm the setting, press the key: The display shows: NOTE DATE AND TIME From this point follow the procedure previously described in Entering the date and time. To replace the print head, see the section Maintenance operations. 6 ENTERING NAME AND FAX NUMBER Name (max. 16 letters) and number (max. 20 digits) will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondents fax machine. 1. Press the key until the display shows: ENTERING YOUR FAX NUMBER 1. Press the key: The display shows: TYPE YOUR NUMBER 2. To enter your fax machine number, press the keys: 3. To enter a space, press the key: / If you make any typing errors, correct them in the same way as for your name. If you are entering a country code, press the * key instead of zeros. The + character appears on the display. 4. To confirm the fax number, press the key: 5. To return the fax machine to the stand-by mode, press the key: INSTALLATION 2. Press the key: The display shows: TEL. LINE SET-UP 3. Press the key until the display shows: NAME/STATION NAME 4. Press the key: The display shows: NAME/TYPE YOUR NAME You have the following ways of entering a name or logo: You can enter letters and digits. 5. To do so, press the keys: Press the corresponding key until the desired character appears. After you have released the key, the cursor automatically jumps to the position to allow you to enter the next character. 6. To enter a space, press the key: / You may include a variety of special symbols, e.g. &, in your name. 7. To do so, press the keys: You can also change wrong characters by positioning the cursor under the corresponding character. 8. To do so, press the key: / Now enter the correct character. 9. To delete the name completely, press the key: NAME AND FAX NUMBER PRINTING POSITION You can put information in the header of the original document to be sent. This can be your name/logo, your fax number, date/time and number of pages. This information is received at the top of the page, outside the actual fax contents. Your fax machine is set up as default to send this information within the text area. Changing the position 1. Press the key until the display shows: FAX SET-UP 2. Press the key: The display shows: DATE AND TIME 3. Press the key: The display shows: Example: To enter the name LARA, press the keys: Until you have selected the letter L. Until you have selected the letter A. Until you have selected the letter R. Until you have selected the letter A. 10. To confirm the name, press the key: The display shows: / VARIOUS SETTINGS 4. Press the key until the display shows: HEADER INSIDE 5. To select the other parameters, press the key: The display shows: HEADER OUTSIDE 6. To confirm the setting, press the key: 7. To return the fax machine to the stand-by mode, press the key: PHONE NUMBER. Now enter the fax number as indicated below: 7 SETTING UP FOR LINE CHARACTERISTICS CONNECTING TO A PUBLIC LINE The fax machine is already set up to be connected to a public line. Check, however, the following points: The PUBL.LINE (PSTN) parameter is selected. The dialling mode parameter (tone or pulse) is compatible with the public telephone exchange line to which you have connected the fax machine. If in doubt about the choice to be made, ask your public telephone company. 1. Press the key until the display shows: 1. Press the key until the display shows: INSTALLATION 2. Press the key: The display shows: TEL. LINE SET-UP 3. Press the key: The display shows: PUBL.LINE (PSTN) 4. To select the other options, press the key: / INSTALLATION 2. Press the key: The display shows: PRIV.LINE (PBX) 5. Press the key: The display shows: TEL. LINE SET-UP 3. Press the key: The display shows: / PSTN DIAL:TONE 6. To select the other dialling mode, press the key: PUBL.LINE (PSTN) If the fax machine is set up for connection to a private line, select the Private Line connection setting. 4. To do so, press the key: / 5. To confirm the selection, press the key: The display shows: / PSTN DIAL:PULSE 7. To confirm the selection, press the key: The display shows: EXT.LINE:PREFIX 8. To select the other EXT.LINE:FLASH option, press the key: PSTN DIAL:TONE 6. To view the other dialling mode (in countries where it is available), press the key: / 9. To confirm the selection, press the key: If you confirmed, by pressing the key , the PSTN DIAL:PULSE 7. To confirm the selection, press the key: 8. To return the fax machine to the stand-by mode, press the key EXT.LINE:PREFIX mode, the fax machine prompts you to enter the number corresponding to the area code (max. 3 digits). 10. Press the key: The display shows: PSTN DIAL:TONE 11. To select the other dialling mode, press the key: CONNECTING TO A PRIVATE LINE (PBX) To connect the fax machine to a private line and be able to use it also on a public line, proceed as follows: Select the PRIV.LINE (PBX) parameter. Set the same dialling mode (tone or pulse) as the one used by the private telephone exchange that manages the line to which you have connected the fax machine. If in doubt about the choice to be made, ask the company that manages your private telephone network. Set the output mode (area code or flash) to access the public telephone network from the private telephone network. Set the same dialling mode (tone or pulse) as the one used by the public telephone exchange. / PSTN DIAL:PULSE 12. To confirm the setting, press the key: 13. To return the fax machine to the initial stand-by mode, press the key: 8 NOTE Having confirmed the dialling mode to be used by the fax machine to connect to the public line, simply press the key, before dialling the correspondents fax or telephone number, to gain access to it. An E appears on the display. SIMULTANEOUS CHANGING OF DIALLING MODE You can change the dialling mode for a single dialling operation without having to change the setup. 1. Press the key, before entering the fax or telephone number. The fax machine now changes the dialling mode for this dialling operation. At the end of transmission, the fax machine always restores the dialling mode set up on it. 9 COMPONENTS The figure shows the external and internal parts of the fax machine. Plain paper automatic sheet feeder (ASF) Adjustable to the following paper sizes: A4, Letter and Legal. Maximum capacity: 100 sheets (80gr/m2). Paper support Connection sockets (see base) Paper adjusting lever Received or copied document output Document support Speaker Notes about paper Console Built-in telephone handset Sent or copied document output Display Automatic feeder for original documents to be sent and copied (ADF) Maximum capacity: 20 sheets A4 (80gr/m2). The display consists of two lines of 16 characters each. It shows the date and time, menu items, error messages, resolution and contrast values and the total number of messages received. Print head compartment Print head compartment cover Optical reader Machine serial number plate (see base) 10 CONSOLE Adjusts the resolution of the documents to be sent and copied (only with the document inserted in the ADF). Puts the line on hold during a telephone conversation (with the handset off the hook). Dials the fax or telephone number. If pressed for more than a second, (once set) the telephone or fax number assigned assigned to the key is automatically dialled (one-touch dialling function). Sets any numeric data. Selects digits and alphanumeric characters during the entry of numbers and names. Gives access to programming mode. Selects menus and submenus. button has been After the pressed, the speaker volume is turned up to maximum and then recommences at the lowest volume. Scroll forwards and backwards through the values of a parameter. Move the cursor to the right and to the left while entering numbers and names. Used to perform TAD functions. Described in corresponding chapter. With the handset lifted, gives access to the special functions made available by the network operator and commonly known as REGISTER RECALL (R function). With tone dialling, a tone is sent down the line for special network services. Selects characters and special symbols during the entry of names by scrolling backwards and forwards. Lit, indicates that there are messages or memos in the memory that have already been played. Blinking, indicates that the memory contains documents that have not been printed, messages or memos that have not been played. Unlit, indicates that the memory is empty. Error LED indicator Signals an operating fault during transmission or reception. 11 · · · · Unloads a document from the ADF. Turns off the LED indicator. Returns the fax machine to the stand-by mode. Stops the programming, transmission, reception or copying operation in progress. Display A two-line liquid crystal display with a capacity of 16 characters per line. Shows operator prompts and error messages. Used to dial a telephone or fax number without lifting the telephone handset. · After two numeric keys (01-50) have been pressed, automatically dials (once set) the associated telephone or fax numbers. Cancels incorrect settings. · With the fax machine connected to a private exchange: - When pressed once before dialling the telephone or fax number, access to the public line is provided. When pressed twice, it provides access to the programmed network operator. With the fax machine connected to the public line: - When pressed before dialling the telephone or fax number, access to the programmed network operator is provided. · · Starts receiving a document. After the fax number has been dialled, starts sending a document (only with the document already inserted in the ADF). Confirms the selection of menus, submenus, parameters and their values and moves on to the next procedure. Starts copying a document (only with the document already inserted in the ADF). · · Inserts a pause during the dialling of the telephone or fax number. Displays a list of the last 10 fax or telephone numbers dialled (outgoing calls) or the last 20 numbers from which calls have been received (incoming calls), irrespective of whether or not a document was present in the ADF. 12 BASIC TRANSMISSION AND RECEPTION OPERATIONS Now that your fax machine has a name and number, it is ready to operate and be used for the following functions: Transmitting documents (also in broadcast mode, from the memory, or by polling) Receiving documents (also by polling) Making telephone calls (see the chapter Making a call) Copying documents (see chapter Making a copy). PLACE THE DOCUMENT IN THE ADF. TRANSMITTING A DOCUMENT WHAT DOCUMENTS CAN BE TRANSMITTED Sizes Breadth Length min. 148 mm - max. 216 mm min. 216 mm - max. 600 mm 1. Insert the automatic document feeder (ADF) in the openings provided for this purpose. 2. Push in the ADF until it clicks into position. Attention: You must not force the original. 3. Insert the document with the side to be transmitted facing upwards (automatic document feed). The bottom edge of the original is fed into the ADF and the display shows on the top line: Sheet thickness 80 g/m2 (max. 20 sheets) 60 - 90 g/m2 (max. 10 sheets) 50 - 140 gr/m2 (1 sheet at a time) For documents of a different size from those specified, you can use a transparency with a rear sheet as a document holder. DOCUMENT READY and on the bottom line, the default contrast value: NORMAL. SETTING CONTRAST AND RESOLUTION Before transmitting a document you can make some adjustments to optimise the printing quality. NEVER USE rolled paper excessively thin paper torn paper damp or wet paper excessively small paper format crumpled paper carbon paper SETTING THE CONTRAST 1. Press the key until the display shows: FAX SET-UP 2. Press the key: The display shows: In order to avoid damaging your fax machine and invalidating your guarantee, make sure that the documents you are to use are in good condition and do not contain: staples paper clips adhesive tape correcting liquid or glue that has not yet dried. DATE AND TIME 3. Press the key: The display shows: VARIOUS SETTINGS 4. Press the key until the display shows: In all such cases, photocopy the document and transmit the copy or use a transparency cover. CONTRAST: NORM. 5. Press the key / until the other available options DARK and LIGHT are shown. 6. To confirm the selection, press the key: 13 7. To return the fax machine to the stand-by mode, press the key: Note If you want you can dial the recipients number using the quick dialling procedures, see Setting one-touch and speed dialling, Sending with one-touch dialling and Sending with speed dialling . Choose the type of contrast on the basis of the following criteria: NORMAL, if the document is neither too light nor too dark. NORMAL appears on the bottom line of the display. LIGHT, if the document is excessively dark. LIGHT appears on the bottom line of the display. DARK, if the document is excessively light. DARK appears on the bottom line of the display. Note To abort the current transmission, press the key . The fax machine ejects the document from the ADF and returns to the standby mode. If the document to be removed consists of more than one sheet, before pressing to eject the first, remove all the others by hand. TO SET THE RESOLUTION 1. Press the key: until the desired value appears on the display. Choose the resolution on the basis of the following criteria: STD (STANDARD) if the original contains easily readable characters. An arrow appears on the bottom line of the display in line with the symbol on the console. FINE if the original contains very small characters or diagrams. An arrow appears on the bottom line of the display in line with the symbol on the console. HALF TONES, if the document contains shaded areas. An arrow in line with the symbol and an arrow in line with the symbol printed on the console appear on the bottom line of the display. ORIGINAL TO TRANSMIT AND HEAR THE DIALLING TONES 1. Place the original document in the ADF. The display shows on the top line: DOCUMENT READY and on the bottom line, the default contrast value: NORMAL. The initial resolution value (even if it is not shown on the display) is: (standard). If you want, change the contrast and resolution values as described previously. 2. If you want to hear the dialling tone, press the key: The display shows: TRANSMITTING AN OFF HOOK And the length of the transmission in minutes and seconds in the top right-hand corner. 3. To select the recipient number, press the keys: The recipients number may contain a maximum of 64 digits. 4. As soon as you hear the tone of the recipients fax machine, press the key: Transmission commences and the message CONNECTING appears on the display. If the document is sent correctly, once this operation has been completed, the display will show the message TX COMPLETED for a few seconds. 1. Place the original document in the ADF. The display shows on the top line: DOCUMENT READY and on the bottom line, the default contrast value: NORMAL. The initial resolution value (even if not shown on the display) is: (standard). If desired, change the contrast and resolution values as described previously. 2. To select the recipient number, press the keys: The recipients number may contain a maximum of 64 digits. 3. To start transmitting, press the key: If the document is transmitted correctly, once this operation has been completed, the display will show the message TX COMPLETED for a few seconds. FOR TRANSMISSION, LIFT THE HANDSET 1. Place the original document in the ADF. The display shows on the top line: Comment DOCUMENT READY and on the bottom line, the default contrast value: NORMAL. The initial resolution value (even if it is not shown on the display) is: (standard). If you want, change the contrast and resolution values as described previously. If you have entered any incorrect digits: position the cursor, using the |/} keys, to the incorrect digit and overwrite it with the correct one. If you want to delete the number altogether, press the key. 14 2. Lift the handset to engage the line. The display shows: 6. Confirm the entry or the already existing code. Press the key: The display shows: OFF HOOK and the length of the transmission in minutes and seconds in the top right-hand corner. 3. To select the recipient number, press the keys: The recipients number may contain a maximum of 64 digits. If your correspondents fax machine is set up for automatic reception, you will hear the fax machine signal. If it is set up for manual reception, the correspondent himself will answer. Ask him to press the start key on his fax. Then wait for the fax signal. 4. To start sending, press the key: The message CONNECTING appears on the display. If the document is sent correctly, once this operation has been completed, the display will show the message TX COMPLETED for a few seconds. - TYPE PREFIX: (0 - 9): 7. To enter the new code number (6 digits max.), press the keys: 8. Confirm the entry or the already existing code. Press the key: The display shows: ENTER ACRONYM (A - Z): Enter the acronym to be used to identify the code on the display (1 character). 9. Press the key: 10. Confirm the entry or the already existing code. Press the key: 11. To return the fax machine to the stand-by mode, press the key: AUTOMATIC REDIAL If no connection is established due to line errors or because the recipients number is busy, the fax machine automatically redials the number up to five times. TO DIAL A FREQUENTLY USED CODE AUTOMATICALLY The fax machine allows a frequently used code to be stored. This can be, for example, an area code or a code for access to an additional telephone user. 1. Press the key until the display shows: Note Automatic code dialling is activated by pressing the dialling the recipients number. If the fax machine is connected to a private line (PBX), the key is to be pressed twice before dialling the correspondents number. In both cases, the original must be placed in the ADF. key before INSTALLATION 2. Press the key until the display shows: OTHER CARR.:ON 3. Press the key: The display shows: TRANSMITTING ORIGINAL AT A PRESET TIME (DELAYED TRANSMISSION) This function enables you to solve time zone problems if your correspondent is located thousands of kilometres away and to avoid paying high prices by choosing time bands when there is less traffic on the telephone lines. 1. Place the original document in the ADF. On the upper line, the display shows: ENTER NAME: Enter the name that identifies the area code region or the name of the additional telephone user. 4. To do so, press the keys: 5. To change a character, press the cursor keys: / Position the cursor under the letter to be overwritten. DOCUMENT READY and on the bottom line, the default contrast value: NORMAL. The initial resolution value (even if it is not shown on the display) is: (standard). If you want, change the contrast and resolution values as described previously. 2. Press the key until the display shows: DELAYED TX 15 3. Press the key: The display shows: 3. Press the key: The display shows: TYPE TIME HH:MM Enter the time at which you want to transmit the document. For example 16:50. 4. To do so, press the keys: 5. Press the key: The display shows: CHANGE PARAM.? If you want to delete the previously set up transmission setting, press the keys | /} . The message CANCEL SETTING? appears on the display. 4. To confirm the deletion, press the key: The fax machine automatically returns to the stand-by mode. If you want to change the time at which the document is to be sent or the number of the recipient to whom you want to send the document, take the following steps: 5. Press the key: The display shows: TYPE FAX NUMBER NUM/TOUCH/SPEED Dial your recipients number in any of the available methods: directly on the numeric keypad or using the one-touch keys or speed dialling codes (see Setting one-touch and speed dialling). 6. Press the keys: 7. To confirm the entry, press the key: The display shows TX SET. for a few seconds and then: - TYPE TIME 16:50 You can overwrite the displayed time with the new time. 6. To do so, press the keys: Confirm the entry or the existing time. 7. To do so, press the key: The display shows: AUTOMATIC OO TX AT 16:50 Note TYPE FAX NUMBER 8. If you want to set the current time, press the key: -key. You can cancel the delayed transmission setting. Do so by removing the document from the ADF or by pressing the 9. To continue with the next steps, press the key: You can overwrite the displayed number with the new number. 10. To do so, press the keys: Confirm the entry or the existing number displayed. 11. To do so, press the key: The display shows: Note If there is a power failure, the delayed transmission will be cancelled. CHANGING OR DELETING DELAYED TRANSMISSION ALREADY SET UP 1. Press the key until the display shows: DELAYED TX 2. Press the key: The display shows: AUTOMATIC OO TX AT 18:00 TRANSMITTING AN ORIGINAL TO MULTIPLE RECIPIENTS The fax machines memory allows you to send a document (even at a preset time) to multiple recipients (max. 10): Broadcast transmission. See Transmitting a document from the memory. ALREADY ENTERED 16 TRANSMITTING A DOCUMENT FROM THE MEMORY 1. Place the original document in the ADF. The display shows on the top line: Note If there is a power failure, the transmission from the memory will be cancelled. DOCUMENT READY and on the bottom line, the default contrast value: NORMAL. The initial resolution value (even if it is not shown on the display) is: (standard). If you want, change the contrast and resolution values as described previously. 2. Press the key until the display shows: PROGRAMMED TRANSMISSION FROM THE MEMORY CHANGING, REPEATING OR DELETING 1. Press the key: until the display shows: MEMORY TX 2. Press the key: The display shows: