DIGITAL VOICE RECORDER DS-2 ONLINE INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use. EN Table of Contents Table of Contents ...................................... 2 Safe and Proper Usage ............................. 4 General Precautions .................................. 4 4 About Playback Playing ..................................................... 33 Changing the Playback Speed (PLAY SPEED) ................................... 39 Continuous Playback (ALL PLAY) ........... 41 Repeat Playback ..................................... 42 Auto Backspace Review (BACK SPACE) ................................. 44 Skip Interval Setting (SKIP SPACE) ....... 45 Noise Cancel Function ............................ 47 Alarm Playback Function (ALARM) ........ 48 1 Getting Started Main Features ............................................ 6 Identification of Parts ................................. 9 Inserting Batteries ................................... 11 Power Supply .......................................... 12 Hold.......................................................... 13 Setting Time/Date (TIME&DATE) ............ 14 2 Menu Setting Menu Setting Method .............................. 16 Menu List ................................................. 18 5 Other functions Erasing ..................................................... 51 Locking Files (LOCK) .............................. 55 Index Marks ............................................. 56 LCD Contrast Adjustment (CONTRAST) .................................... 58 Backlight (BACKLIGHT) .......................... 59 System Sounds (BEEP) .......................... 60 Assigning Folder Names (FOLDER NAME) .............................. 61 Assigning File Comments (COMMENT) ..................................... 64 Moving Files Across Folders ................... 65 LCD Display Information ......................... 66 Formatting the Recorder (FORMAT) ....... 68 3 About Recording Recording ................................................ 20 Recording Modes (REC MODE) ............. 22 Using the Variable Control Voice Actuator (VCVA) ...................... 23 Microphone Sensitivity (MIC SENSE) ..... 25 Recording from External Microphone or Other Devices ............................... 26 Timer Recording (TIMER REC) .............. 28 Listening While Audio is Recorded (Recording Monitor) .......................... 32 2 6 Preparation Before Using DSS Player Using DSS Player Software .................... 70 Operating Environment ........................... 71 Installing Software ................................... 72 Uninstalling Software ............................... 75 Using Online Help ................................... 77 Connecting to Your PC ............................ 78 Running DSS Player ............................... 83 Window Names (DSS Player) ................. 85 Joining Files ........................................... 106 Splitting Files .......................................... 108 Menu Setting of this Recorder .............. 110 1 2 3 4 5 6 7 8 9 10 11 9 Setting of the USB Class Changing the USB Class (USB CLASS) .................................. 111 10 Other Practical Use Methods Using as External Memory of the Computer .............................. 112 7 Managing Files on Your PC 11 Other Information Download Voice Files from the Recorder ............................. 86 Play a Voice File ...................................... 88 Upload Voice Files to the Recorder ........ 89 Send Voice Files with E-mail ................... 91 Changing User ID .................................... 91 Changing a Folder Name ........................ 92 Editing File Comments ............................ 92 Editing a Template ................................... 93 USB Microphone/USB Speaker .............. 94 Alarm Message List ............................... 113 Troubleshooting ..................................... 115 Accessories (optional) ........................... 117 Specifications ........................................ 118 Technical Assistance and Support ........ 119 8 DSS Player Expanded Functions Upgrade Function .................................... 96 Using Voice Recognition Software .......... 98 3 Safe and Proper Usage Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. · The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided. General Precautions G Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer. G Do not store the recorder in places exposed to excessive moisture or dust. G Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. G Do not place the recorder on top of or near electric appliances such as TVs or refrigerators. G Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment. G Avoid sand or dirt. These can cause irreparable damage. G Avoid strong vibrations or shocks. G Do not disassemble, repair or modify the unit yourself. 4 G Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or go-cart). G Keep the unit out of the reach of children. Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work. It is recommended to back up and save important content to other media such as a computer hard disk. Batteries Warning · Batteries should never be exposed to flame, heated, short-circuited or disassembled. · Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries. · Never use any battery with a torn or cracked outer cover. · Keep batteries out of the reach of children. · If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor: 1 remove the batteries immediately while being careful not to burn yourself, and; 2 call your dealer or local Olympus representative for service. 5 1 Getting Started 1 Main Features Main Features This product is equipped with the following features. G Connect the cradle and the USB connection cable to this recorder, and high speed data transfer to a computer can be performed. ( P.78) G This recorder can also be utilized as external memory of a computer. ( P.112) · By connecting the computer with the USB, pictures, text data, etc. can be saved, and utilized to carry data. G By using the built-in stereo microphone, 2 types of stereo recording modes, which are Stereo HQ (stereo high quality sound recording) and Stereo SP (stereo standard recording) and 3 types of monaural recording modes, which are HQ (high quality sound recording), SP (standard recording), and LP (long-term recording) can be selected.*1 ( P.22) Recording time STEREO HQ mode : 1 hours 5 minutes STEREO SP mode : 2 hours 10 minutes HQ mode : SP mode : LP mode : 4 hours 20 minutes 10 hours 25 minutes 22 hours 20 minutes G It has a large backlight full-dot display (LCD display screen). ( P.60) · The screen displays information about recorded voice files and easily understood operational messages. G The recorder stores highly compressed DSS and WMA format voice messages in internal flash memory.*1 · Available recording time for one continuous file. Available recording time may be shorter if many short recordings are made. (The displayed available recording time and recorded time are approximate indications.) G You may assign your own names to folders. ( P.61) 6 1 Main Features G The five folders can hold 199 files each, for the maximum of 995 recordings. ( P.20) G It has a built-in Variable Control Voice Actuator (VCVA) function. ( P.23) G A timer recording function is built-in, which can record at a set time. ( P.28) G You can input file comments.*2 ( P.64) · You can add comments of up to 100 characters to each recorded file. · This recorder has 10 pre-set comment templates. G Fast forward and rewind are possible at a set interval. ( P.45) G Comes with DSS Player software. ( P.70) · If you transfer voice files recorded with the recorder to a PC, you can easily play back, organize, and edit the files. · If you connect the recorder to a computer, you can use it as a USB microphone or USB speaker. ( P.94) G The "DSS Player" can be upgraded to a "DSS Player Plus", which is equipped with a enhanced functionality (Option). ( P.96) · If a commercial voice recognition software is utilized, the recorded voice file can be converted to characters automatically.*3 ( P.106) · In addition to the "DSS Player" functions, joining and splitting of the files and configuring the menu settings of this recorder, etc. can be performed. G The recorder has a Noise Cancel Function.*2 ( P.47) · Ruwisch & Kollegen GmbH Noise Suppression Technology reduces noise in files and enables clear sound playback. G Recorded files may be moved from one folder to another. ( P.65) G You can insert or delete index marks. *2 ( P.56) · If you insert index marks during recording or playback, you will later be able to quickly find the recording you want to hear. Plus The "DSS Player" can be upgraded to "DSS Player Plus", which is equipped with enhanced functionality (paid option). (P.96) G The playback speed can be controlled as preferred. ( P.39) 7 Main Features 1 Main Features *1: DSS format in SP and LP mode recording, and WMA format in stereo HQ and stereo SP and HQ mode recording. *2: For WMA files, these functions are only available for files recorded with this recorder or the IC recorders from Olympus. *3: In a quiet environment, it is necessary to set this recorder to stereo HQ, stereo SP, HQ mode or SP mode, and that the person whose voice is registered in the speech recognition software speak with the constant tone of voice when recording. The voice file recorded under the following conditions is not suitable for character conversion, since the software may have difficulty in recognizing the voice. -- Meetings, discussions where voices of more than one person can be recorded -- Conferences, lectures where the surrounding noise can be recorded IBM, PC/AT, and ViaVoice are the trademarks or registered trademarks of International Business Machines Corporation. Microsoft, Windows and Windows Media are registered trademarks of Microsoft Corporation. Apple, Macintosh, iMac, Mac, and PowerMac are trademarks or registered trademarks of Apple Computer, Inc. Intel and Pentium are registered trademarks of Intel Corporation. CORT OLOGIC is a registered trademark of Ruwisch & Kollegen GmbH. Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners. ScanSoft and Dragon NaturallySpeaking are the trademarkes or registerd trademarks of ScanSoft, Inc 8 Identification of Parts 1 % $ 2 3 4 # @ ! 0 9 5 6 1 Identification of Parts 2 ^ & * ( 7 8 ) 1 2 3 4 5 6 7 8 9 0 ! MIC (Microphone) jack Built-in stereo microphone INDEX/2 button DISPLAY/MENU/SET button FOLDER/REPEAT/3 button ERASE button VOL (+) button VOL (­) button FF (Fast Forward) button PLAY button REW (Rewind) button @ STOP button # REC (Record) button $ Display (LCD panel) % Record/Play indicator lamp ^ Built-in speaker & HOLD switch * EAR (Earphone) jack ( Strap Hole ) Battery cover - Cradle attachment point/PC (USB) terminal 9 Identification of Parts 1 Identification of Parts Display (LCD Panel) 56 1 2 3 4 7 8 9 0 ! @ 1 Battery indicator 2 VCVA (Variable Control Voice Actuator) indicator 3 Timer recording display 4 Alarm indicator 5 Microphone sensitivity display 6 Stereo display 7 Record mode indicator 8 Current file number 9 Total number of recorded files in the folder 0 Erase lock indicator ! Repeat play indicator @ Character Information display 10 Inserting Batteries 1 2 3 1 2 3 Lightly press down on the arrow and slide the battery cover open. Insert two AAA alkaline batteries, observing the correct polarity. Close the battery cover completely. 1 Inserting Batteries Replacing batteries The battery indicator on the display changes as the batteries lose power. When appears on the display, replace the batteries as soon as possible. When the batteries are too weak, the recorder shuts down and "BATTERY LOW" a ...