User manual OLYMPUS DS-2000

DIGITAL VOICE RECORDER DS-2000 ONLINE INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use. 1 For Safe And Correct Usage Thank you for purchasing the Olympus Digital Voice Recorder DS-2000. Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. · The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always heed the warnings and information provided. General Precautions G Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer. G Do not store the recorder in places exposed to excessive moisture or dust. G Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. G Do not place the recorder on top of or near electric appliances such as TVs or refrigerators. G Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment. G Avoid sand or dirt. These can cause irreparable damage. G Avoid strong vibrations or shocks. G Do not disassemble, repair or modify the unit yourself. G Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or go-cart). G Keep the unit out of the reach of children. IBM, PC/AT and ViaVoice are the trademarks or registered trademarks of International Business Machines Corporation. Microsoft and Windows are registered trademarks of Microsoft Corporation. Intel and Pentium are registered trademarks of Intel Corporation. Macintosh and Apple are registered trademarks of Apple Computer, Inc. Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners. 2 Batteries Warning · Batteries should never be exposed to flame, heated, short-circuited or disassembled. · Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries. · Never use any battery with a torn or cracked outer cover. · Keep batteries out of the reach of children. · If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor: 1remove the batteries immediately while being careful not to burn yourself, and; 2call your dealer or local Olympus representative for servicing. AC Adapter Warning · Do not attempt to disassemble, repair or modify the AC adapter in any way. · Keep foreign objects including water, metal, or flammable substances from getting inside the product. · Do not moisten the AC adapter or touch it with a wet hand. · Do not use the AC adapter in the vicinity of flammable gas (including gasoline, benzine and lacquer thinner). In case · ... the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged: · ... the AC adapter is dropped in water, or if water, metal flammable substances or other foreign objects get inside it: · ... you notice anything unusual when using the AC adapter such as abnormal noise, heat, smoke, or a burning odor: 1do not touch any of the exposed parts; 2immediately disconnect the power supply plug from the power outlet, and; 3call your dealer or local Olympus representative for servicing. Continued use of the AC adapter under these circumstances could result in electric shock, fire or injury. 3 Main Features G The DS-2000 digital voice recorder stores highly compressed DSS audio files on SmartMedia cards. G The DS-2000 supports two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode ( P.22). The included 16MB SmartMedia card records approximately 2 hours and 35 minutes* in SP mode and approximately 5 hours and 30 minutes* in LP mode. An optional 128MB SmartMedia card can hold up to 44 hours and 40 minutes* of recordings. G The Variable Control Voice Actuator (VCVA) reduces memory usage by turning the recorder off when it senses silence ( P.28). G Recorded audio files can be stored in three separate folders for easy identification at a later time. G The LCD screen displays file numbers, a real-time counter, remaining recording time, current time and date, operating mode, and warnings in a clear format. G The editing capability allows you to insert additional recording into previously recorded audio files ( P.20). G In combination with IBM's ViaVoice speech recognition software (optionally available from IBM), the voice data can automatically converted to text. * The recording time available may be shorter than specified if a large number of short recordings are made. (Use the remaining time and recorded time only as references.) 4 Table of Contents Getting Started SmartMedia ................................................ 6 Identification of Parts ................................. 8 Preparing For Recording Inserting Batteries .................................... 10 Replacing Batteries .................................. 11 Using the AC Adapter ............................... 11 Inserting and Ejecting SmartMedia cards ............................. 12 Setting Time/Date .................................... 14 Basic operations Recording ................................................. 16 Microphone Sensitivity ............................. 21 Recording Modes ..................................... 22 Playing ..................................................... 23 Erasing ..................................................... 26 Other functions Using the Variable Control Voice Actuator (VCVA) ....................... 28 Index Marks ............................................. 29 Locking Files ............................................ 30 Alarm Playback Function ......................... 32 System Sounds ........................................ 34 Moving Files Across Folders .................... 35 Assigning Folder Names .......................... 36 Formatting SmartMedia ........................... 38 Transferring Data to a PC ........................ 39 Other Information Hold .......................................................... 40 Reset ........................................................ 40 Training your PC for Voice Recognition ... 41 Menu List ................................................. 42 Alarm Message List ................................. 43 Troubleshooting ....................................... 44 Specifications ........................................... 45 Accessories (optional) .............................. 46 Technical Assistance And Support ........... 47 5 SmartMedia What is SmartMedia? SmartMedia is a type of removable IC memory card. With more memory than a floppy disk, SmartMedia cards facilitate data exchange with personal computers, and can be used to store data. Optional SmartMedia cards are available to add capacity as needed, in addition to the included 16MB SmartMedia card. When purchasing SmartMedia cards of various memory capacities, specify 3 V (3.3 V) SmartMedia cards (in memory sizes of 4, 8, 16, 32, 64 and 128MB) for the Olympus CAMEDIA digital camera series. Notes · Commercial 5 V SmartMedia cards cannot be used. · This product is compatible with SmartMedia cards that have the copyright protection ID feature, and with SmartMedia cards without the ID feature. (Audio files recorded with this product are not protected by copyright law.) · Never use SmartMedia cards with products that are not compliant with the SSFDC Forum* (including certain models of MP3 players). * The SSFDC Forum is a voluntary organization committed to promoting SmartMedia as a de facto standard in the industry. The DS-2000 adheres to a format recommended by the SSFDC Forum. Memory Sizes of SmartMedia Cards and Approximate Recording Times* Memory Size 4MB 8MB 16MB 32MB 64MB 128MB SP Mode 35 min. 1 hr.15 min. 2 hr.35 min. LP Mode 1 hr.20 min. 2 hr.45 min. 5 hr.30 min. SmartMedia 5 hr.10 min. 11 hr.10 min. 10 hr.25 min. 22 hr.20 min. 22 hr.50 min. 44 hr.40 min. * Recording time is calculated using a single audio file recorded continuously. If audio files are recorded intermittently, recording time may be shorter than indicated. Audio Recording Format The DS-2000 stores highly compressed DSS (Digital Speech Standard) audio files on SmartMedia cards. 6 Write-protect SmartMedia A write-protect seal (supplied with SmartMedia card) can be attached to a SmartMedia card to guard against accidental recording, erasing, and formatting. SmartMedia Write-protect area Attach the write-protect seal to the write-protect area to prevent valuable data from being erased accidentally. Remove the write-protect seal before recording or erasing. Notes · Attach the write-protect seal to the write-protect area carefully, without letting the seal stick out, lift, or peel. · Do not use commercial seals. · Write-protect seals cannot be reused. · A dirty write-protect seal may disable the writeprotect feature. Wipe it with a soft, dry cloth. · A SmartMedia card with a write-protect seal attached to it may not be write-protected when using the card with other products. 7 Identification of Parts Identification of Parts 1 Built-in microphone 2 FOLDER button 3 PLAY button 4 REW (Rewind) /­ button 5 FF (Fast Forward) /+ button 6 INDEX button 7 ERASE button 8 Built-in speaker 9 MENU button 0 STOP button ! REC (Record) button @ Display (LCD panel) # Record/Play indicator lamp $ VOLUME control % Earphone jack ^ SmartMedia slot & Microphone jack * SmartMedia ejection switch ( POWER/LOCK switch ) MICSENS (Microphone sensitivity) switch - VCVA switch = HOLD switch q Power jack w PC (USB) terminal e Battery cover 8 Display (LCD Panel) Identification of Parts 1 Folder 2 Battery indicator 3 Recording date/time mark 4 Remaining memory mark 5 Total file time mark 6 Record mode 7 Alarm mark 8 Erase lock mark 9 Current file 0 Current time, elapsed time, recording time, operation guides, menu display, etc. !Date, remaining memory, total recording time of the playing file, operation guides, etc. Stopped State Current file number Stop position Total recording time of the file The display appears as shown above when recording or playback is stopped. 9 Inserting Batteries 1 2 3 Inserting Batteries Slide open the battery cover. Insert two AAA alkaline batteries, observing the correct polarity. Close the battery cover completely. 10 Replacing Batteries The battery indicator on the display changes as the batteries lose power. "BATTERY LOW" Notes · Be sure to stop the recorder before replacing the batteries. Unloading the batteries while the recorder is recording, erasing or otherwise accessing an audio file may corrupt the file. · Be sure to replace both batteries at the same time. · Never mix old and new batteries, or batteries of different types and/or brands. · If it takes longer than 3 minutes to replace dead batteries, the internal rechargeable backup battery will be exhausted, so you may have to reset the time when you load fresh batteries. · Remove the batteries if you are not going to use the recorder for an extended period of time. When the batteries are too weak, the recorder shuts down and "BATTERY LOW" appears on the display. When appears on the display, replace the batteries as soon as possible. AAA alkaline batteries* are recommended. * The two AAA alkaline batteries provide approximately 11 hours of continuous recording and playback. Battery life depends on the operating environment and other conditions. Replacing Batteries/Using the AC Adapter Using the AC Adapter · Always stop recording before connection or disconnection. · When the AC adapter is not in use, disconnect the power supply plug from the power outlet. · Use only the correct power supply voltage as indicated on the adapter. · Do not use the AC adapter when connecting the recorder to the USB port. REC INDEX STOP MENU ERAS E Plug the optional AC adapter (Olympus Model A321 or A322) into household power outlet and connect the power plug to the recorder's power connector (DC 3 V) as shown in the illustration. Always stop recording before connection. Otherwise it may not be possible to play back the voice data being recorded. 11 Inserting and Ejecting SmartMedia cards Inserting SmartMedia cards Insert the SmartMedia card into the slot as shown below. 1 Inserting and Ejecting SmartMedia cards Insert the SmartMedia in the correct direction. Push the SmartMedia card fully into position. 1 contact area SmartMedia slot 2 Set the POWER/LOCK switch to ON. The display appears. REC STOP When the SmartMedia card is inserted properly, "PLEASE WAIT" flashes on the display. INDEX ................................................................................................ Notes · If an unformatted SmartMedia card is inserted, "FORMAT YES?" will display automatically. Format the SmartMedia card ( P.38). · Never use any SmartMedia card other than one that has been formatted on this unit or on a CAMEDIA series Olympus digital camera ( P.6). 2 POW E /LOC R K OFF ON 12 SmartMedia inserted fully into the slot Ejecting SmartMedia cards 1 Inserting and Ejecting SmartMedia cards POW ER /LOCK OFF ON 2 When you set the POWER/LOCK switch to the ON position, "PLEASE WAIT" flashes on the display. SmartMedia not inserted fully into the slot Bottom side of SmartMedia projecting from the slot 1 2 Set the POWER/LOCK switch to OFF. The display disappears. Raise the SmartMedia ejection switch. Pull the SmartMedia card out with your fingers. ..................................................................... The SmartMedia ejection switch won't work if the POWER/LOCK switch is set to ON. Attention · SmartMedia cards are precision devices. Never force the cards when inserting them, or subject them to sharp blows. · Avoid handling and storing SmartMedia cards in a hot, damp environment. · Do not touch the contact area (gold electrodes) of the SmartMedia card with bare hands. If a SmartMedia card gets dirty, wipe it with a soft, dry cloth. · SmartMedia cards may be vulnerable to electrostatic data corruption. When carrying a SmartMedia card, put it in its case. Remember to back up data from SmartMedia cards to a PC or other storage medium from time to time ( P.39). · Corrupted, lost, or erased data cannot be restored. When you set the POWER/LOCK switch to the ON position, "INSERT CARD" flashes on the display for 2 seconds. Pressing any button with no SmartMedia card inserted causes "INSERT CARD" to appear again. Push the SmartMedia card fully into position. 13 Setting Time/Date If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The time and date should be set to ease audio file management tasks. The time and date setting is also needed to perform the alarm playback function ( P.32, 33). Time/Date Screen Setting Time/Date 1 2 Minute Year Date Press the MENU button. The menu opens ( P.42). Hour Press the FF/+ or REW/­ button until "TIME&DATE" flashes on the display. Press the PLAY button. Time/Date screen appears. The hour indicator flashes, indicating the start of the time/date setup process. Month 3 4 5 PLAY button (accepts a choice and moves on to the next item) REC STOP MENU Repeat steps 1 and 2 to set the time and date: Time/date setup proceeds in the order of hour, minute, year, month, and date. 1 Press the FF/+ button or REW/­ button to set a value. 2 Press the PLAY button to accept the value. STOP button INDEX ERASE FF/+ or REW/­ button (alters a choice) Press the STOP button to end. This completes the time setup procedure. 14 Notes · If you press the STOP button during the setup operation, the clock will use the items that were set to that point. · Each press of the FOLDER button during setting toggles the display between the 12-hour and 24hour system. 15 Setting Time/Date Recording The recorder provides three folders, A, B, and C, and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file. These three folders can be selectively used to distinguish the kind of recording; for example, folder A might be used to store private information, while folder B might be dedicated to holding business information ( P.36, 37). Up to 199 messages can be recorded per folder. Four recording modes are available: new, append, overwrite, and insert. New Recording Create a new file to record in. Microphone 1 1 Press the FOLDER button to choose a folder. The folder name is displayed for 2 seconds. a Current file number b Total number of files recorded in the folder Recording 2 REC { 3 STOP MENU INDEX ERASE 2 3 16 Press the REC button to start recording. The record/play indicator lamp glows red. Aim the microphone at the sound source. { Press the STOP button to stop recording. c Current recording time dRemaining recording time Notes · A beep will sound when remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording. · "MEMORY FULL" or "FOLDER FULL" will be displayed when the memory or file capacity is full. Delete any unnecessary files before recording any further( P.26) or transfer voice files to your computer using DSS Player Software. · You cannot select a different mode than that of the original file before append recording ( P.22). To instantly review a recording (Quick review) Press the REW/­ button while recording, and release it when you want to start playing a file. The recorder plays up to the quick review point, then stops. You can append additional recordings in the same file from that point. Pause Recording Pause Press the REC button while recording. "REC PAUSE" will flash on the display. Resume Recording Press the REC button again. Recording will resume at the point of interruption. Note The recorder stops when it has been left paused for 10 minutes or longer. Listening While Audio Is Recorded (Recording Monitor) Recording Insert the earphone into the earphone jack to monitor what is being recorded. (The volume is fixed.). 17 Recording Overwrite Recording You can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased. 5 4,6 REC STOP MENU 1 1 32 INDEX Press the FOLDER button to choose a folder. Press the FF/+ or REW/­ button several times to choose the file into which you want to overwrite. See "To fast-forward," "To skip," and "To rewind" on page 24. 2 Recording ERASE 3 4 5 6 Press the PLAY button to play the file. Press the STOP button where you want to start overwriting. a Current playback time b Total recording time of the file being played Press the REC button to start overwriting. The record/play indicator lamp glows red. Press the STOP button to stop overwriting. 18 Notes · When you are overwriting and reach the end of the file, the recorder begins to append the additional recording. · Append recording does not erase the next previously recorded file. · Locked files cannot be overwritten ( P.30, 31). · A SmartMedia card with a write-protect seal attached to it cannot be overwritten. · You cannot select any recording mode other than that of the original file before overwrite recording ( P.22). 19 Recording Recording Insert Recording Additional recordings can be inserted into previously recorded files. 5 6 1 1 3,4 2 REC STOP MENU INDEX ERASE Press the FOLDER button to choose a folder. Press the FF/+ or REW/­ button to choose the file into which you want to insert additional recordings. See "To fast-forward," "To skip," and "To rewind" on page 24. 2 Recording 3 4 5 6 Press the PLAY button to start playback. Press the PLAY button at the point where you want to insert a recording. Playback pauses. Press the REC button to start inserting additional recording. The record/play indicator lamp glows red. a Current folder b Existing file into which data is to be inserted Press the STOP button to stop inserting additional recording. 20 Pause Insert Recording Pause Press the PLAY button. "INSERT PAUSE" flashes on the display. Resume Insert Recording Press the PLAY button again. Insert recording resumes. Notes · The recording time and date of the file into which recording has been inserted is updated to the time and date of when the inserted recording was recorded. · You cannot select any recording mode other than that of the original file before insert recording ( P.22). Microphone Sensitivity Microphone sensitivity is adjustable to meet recording needs. CONF DICT Using the MICSENS switch, choose between the CONF and DICT positions. CONF : High-sensitivity mode that records sounds in all directions. DICT : Low-sensitivity mode suited for dictation. ..................................................................... Notes · If you want to clearly record dictation, switch to DICT mode and place the internal microphone close (5 to 10 cm) to the speaker. · If the ambient (background) noise is too loud to get a clear recording even in DICT mode, we recommend that you use an ME-12 single directional microphone (sold separately). MICSENS REC STOP MEN U INDE X Recording/Microphone Sensitivity E ERAS 21 Recording Modes You can choose between two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode. Once you choose a mode, files are recorded in the selected mode as long as you do not change the mode. The included 16MB SmartMedia card holds approximately 2 hours and 35 minutes in SP mode and approximately 5 hours and 30 minutes in LP mode. 1 REC Press the MENU button. The menu opens ( P.42). 5 1 STOP MENU INDEX ERASE 2,4 32 Press the PLAY button. The recording mode setup process begins. Recording Modes 3 4 5 Press the FF/+ or REW/­ button to choose between SP and LP. Press the PLAY button to complete the setup screen. Press the STOP button to close the menu. ................................................................................................ Notes · Choose SP mode for recording meetings or lectures with crisp clarity. · Use SP mode in conjunction with voice recognition software. · You cannot select a different mode than that of the original file before append, overwrite, or insert recording. 22 Playing You can start playing a file at any point. The recorder stops automatically when it finishes playing each file. MIN MAX 4 REC 5 STOP MENU INDEX ERASE 1 3 2 1 2 3 4 5 Press the FOLDER button to choose a folder. Press the FF/+ or REW/­ button several times to choose the file that you want to play. See "To fast-forward," "To skip," and "To rewind" on page 24. The time and date when the file was recorded are displayed. a Recorded time and date of the selected file Playing Press the PLAY button to start playback. The record/play indicator lamp glows green. { Adjust the VOLUME control to your liking. Press the STOP button at any point you want to stop the playback. Resume playback by pressing PLAY button again. b Current playback time c Total recording time of the file being played 23 Playing Canceling Playback Pause Press the PLAY button. "PLAY PAUSE" flashes on the display. Resume Playback Press the PLAY button again. Playback will resume at the point of interruption. Note The recorder stops when it has been left paused for 10 minutes or longer. Playback Functions To fast-forward Press the FF/+ button once while stopped. The recorder stops when it reaches the end of the file. Note If the FF/+ button is pressed at the end of a file, the recorder stops at the beginning of the next file, and the recording date/time of the file flash for 2 seconds. And if the FF/+ button is pressed while the recording date/time are flashing, the recorder skips to the beginning of the next file. Playing To skip Press the FF/+ button once while fastforwarding. or Press the FF/+ button twice while stopped. The recorder skips to, and stops at, the end of the file and displays the recording time and date. Note If there is an index mark in the middle of a file, the recorder stops at the position of the index mark, and displays the index number. If the FF/+ button is pressed again, the recorder skips to the next index mark if there is another one, or to the end of the file. To skip continuously Continue pressing the FF/+ button while fastforwarding. To rewind Press the REW/­ button once while stopped. The recorder stops when it reaches the beginning of the file. 24 To skip backward Press the REW/­ button once while rewinding. or Press the REW/­ button twice while stopped. The recorder skips to, and stops at, the beginning of the file, and the recording date/time flash for 2 seconds and then are displayed. Notes · If the REW/­ button is pressed while the recording are date/time flashing, the recorder skips to the beginning of the previous file. · If there is an index mark in the middle of the file, the recorder stops at the position of the index mark, and displays the index number. If the REW/­ button is pressed again, the recorder skips to the previous index mark if there is one, or to the beginning of the file. Cue (Fast Forward While Playing) Hold the FF/+ button while the recorder is stopped or playing a file. The recorder stops when it reaches the end of the file. Note If an index mark is encountered in the middle of the file, the recorder stops at that point, the index number flashes momentarily, and then cueing proceeds when the FF/+ button is still pressed. Canceling a Cue Release the FF/+ button where you want the file played. Playback begins. Review (Fast Rewind While Playing) Hold the REW/­ button while the recorder is stopped or playing a file. The recorder starts playback automatically when it reaches the beginning of the file. Note If an index mark is encountered in the middle of the file, the recorder stops at that point, but will proceed with the review if the REW/­ button is pressed. Playing To continuously skip backward Continue pressing the REW/­ button while rewinding. Fast Playback Hold the PLAY button for 1 second or longer while the recorder is stopped or while playing a file. The recorder plays back at approximately 50% faster than normal rate. · After fast playback is canceled, playback returns to normal rate. Canceling Fast Playback Hold the PLAY button for 1 second or longer again*. Playback returns to normal rate. * Press the PLAY button momentarily (for less than 1 second) to pause with fast playback enabled. Canceling the Review Release the REW/­ button where you want the file played. Playback begins. 25 Erasing Erasing One File at a Time A selected file can be erased from a folder. 1 REC STOP MENU INDEX ERASE 2 3,4 1 2 3 4 Press the FOLDER button to choose a folder. Press the FF/+ or REW/­ button to choose the file you want to erase. Press the ERASE button. "FILE ERASE?" flashes on the display for 8 seconds. Erasing a File to be erased Press the ERASE button again. The display lights continuously to indicate erasing has started. "ERASE OK" is displayed when the file is erased. File numbers are incremented automatically. ................................................................................................ Notes · An erased file cannot be restored. · Locked files cannot be erased ( P.30, 31). · Files stored on a SmartMedia card with a write-protect seal attached to it cannot be erased ( P.7). 26 Erase All Files from a Folder All files in a folder can be erased simultaneously, except for locked files ( P.30, 31). 1 REC STOP MENU INDEX ERASE 1 2 Press the FOLDER button to choose the folder in which you want to erase all files. Press the ERASE button for 3 seconds or longer. "ALL ERASE?" flashes on the display for 8 seconds. Erasing 2,3 3 Press the ERASE button again. The display lights continuously to indicate erasing has started. "ERASE OK" is displayed when the files are erased. Locked files are reassigned file numbers in ascending order. ................................................................................................ Notes · It might take more than 10 seconds to complete erasing tracks. Do not eject the SmartMedia card before erasing is finished. · Files stored on a SmartMedia card with a write-protect seal attached to it cannot be erased ( P.7). 27 Using the Variable Control Voice Actuator (VCVA) When the microphone senses that sounds have reached a preset volume, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops. Particularly helpful for extended recording, the VCVA not only conserves memory by turning off recording during silent periods, but also makes playback more efficient and convenient. 1 Low 2 High 1 REC INDE X Start recording with the VCVA switch set to ON. When the volume falls to a preset level or lower, recording automatically pauses, and "STANDBY VCVA" flashes on the display. The record/play lamp glows when recording starts and flashes when recording pauses. STOP MEN U E ERAS 2 Using the VOLUME control, adjust the start/stop actuation level. The higher the VOLUME control is set, the more sensitive the start/stop level becomes, allowing recording to automatically begin at a quieter level. Using the Variable Control Voice Actuator ................................................................................................ Notes · The start/stop actuation level also varies depending on the selected microphone sensitivity mode ( P.21). · To ensure successful recordings, prior testing and adjustment of the start/stop actuation level is recommended. 28 Index Marks Index marks can be incorporated into a file during recording or playback to make it easy to locate interesting information. Index marks enable faster access to important information by pressing the FF/+ or REW/­ button. Setting an Index Mark 1 REC STOP MENU INDEX ERASE Press the INDEX button during recording or playback to set an index mark. An index mark is set and the index number appears on the display. 1 Clearing an Index Mark REC STOP MENU INDEX ERASE 1 2 3 1 2 3 Play the file with the index mark you want to clear. Press the FF/+ or REW/­ button to choose the index mark to be cleared. Press the ERASE button while the index number appears for about 2 seconds on the display. The index mark is erased. Index Marks Index numbers are reassigned automatically. ................................................................................................ Notes · Up to 16 index marks can be set in a file. Attempting to set more index marks will cause "INDEX FULL" to appear on the display. · Index marks cannot be set or cleared in a file stored on a SmartMedia card with a write-protect seal attached to it ( P.7). · Index marks cannot be set or cleared in a locked file ( P.30, 31). 29 Locking Files Locking a file keeps important data from being accidentally erased. Locked files are not erased when you choose to erase all files from a folder ( P.27). REC STOP INDEX ERASE 3 Locking Files MENU 1 1 52 2,4,6 3 4 5 6 Press the FOLDER button to choose a folder. Press the FF/+ or REW/­ button to choose the file you want to lock. Press the MENU button. The menu opens ( P.42). Press the FF/+ or REW/­ button until "LOCK" flashes on the display. Press the PLAY button. The file locking setup process begins. a Current folder b File to be locked Press the FF/+ or REW/­ button to choose between ON and OFF. ON : Locks the file and prevents it from being erased. OFF : Unlocks the file and allows it to be erased. 30 7 7 REC Press the PLAY button to complete the setup screen. If you select ON, the lock mark appears on the display. c Lock mark 8 STOP MENU INDEX ERASE 8 Press the STOP button to close the menu. ................................................................................................ Notes · You cannot insert additional recordings into locked files or set index marks in locked files. · Files stored on a SmartMedia card with a write-protect seal attached to it cannot be locked. · Locked files are erased when a SmartMedia card is formatted. 31 Locking Files Alarm Playback Function The alarm playback function can be set to play a selected file at a pre-set time. REC STOP MENU INDEX ERASE 3 Alarm Playback Function 1 2 2,4,6 3 4 5 6 7 1 5,7 Press the FOLDER button to choose a folder. Press the FF/+ or REW/­ button to choose the file to be played when the alarm sounds. Press the MENU button. The menu opens ( P.42). Press the FF/+ or REW/­ button until "ALARM" flashes on the display. a Current folder b File to be played when alarm sounds Press the PLAY button. The alarm playback setup process begins. Press the FF/+ or REW/­ button to choose between ON and OFF. ON: Enables alarm playback. OFF: Disables alarm playback. Press the PLAY button to complete the setup screen. When you choose ON, the alarm mark lights and the scheduled time setup process begins. The time indicator will flash.  Step 8 When you choose OFF, the alarm playback setup process ends, and the alarm mark disappears.  Step 12 32 9,11 REC 8 9 11 12 Press the FF/+ or REW/­ button to set the hour. Press the PLAY button to accept the hour. The minute indicator flashes. 12 STOP MENU INDEX ERASE 8,10 10 Press the FF/+ or REW/­ button to set the minute. Press the PLAY button to accept the minute. Press the STOP button to close the menu. An alarm tone will sound at the scheduled time. Press any button while the alarm sounds to play the file you associated with the alarm. ................................................................................................ Notes · The alarm playback function can be set for only one file at a time. · The alarm will sound at the scheduled time every day unless the alarm playback setting is cleared. · The alarm will sound for 5 minutes and then stop. · If you are using the recorder at the scheduled time, the alarm will sound after you're done. · The alarm will sound at the scheduled time even if the recorder is set to hold. The recorder begins to play the file associated with the alarm when you press any button. · The alarm playback setting is cleared if the selected file is erased or the SmartMedia card is ejected. · The alarm won't launch at the scheduled time if the POWER/LOCK switch is set to OFF. 33 Alarm Playback Function System Sounds The recorder beeps to alert you to button operations or warn you of errors. System sounds may be turned off. 1 3,5 2 REC Press the MENU button. The menu opens ( P.42). Press the FF/+ or REW/­ button until "BEEP" flashes on the display. Press the PLAY button. The system sound setup process begins. 6 1 System Sounds STOP MENU INDEX ERASE 2,4 3 4 5 6 Press the FF/+ or REW/­ button to choose between ON and OFF.