Handbook for the Palm VTM Organizer Copyright Copyright © 1998 3Com Corporation or its subsidiaries. All rights reserved. 3Com, the 3Com logo, Palm Computing, Graffiti, and HotSync are registered trademarks, and PalmPilot, Palm III, Palm V, Palm OS, Palm, the Palm Computing platform logo, the PalmPilot logo, Palm V logo, and the HotSync logo are trademarks of Palm Computing Inc., 3Com Corporation or its subsidiaries. Other product and brand names may be trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability 3Com Corporation and its subsidiaries assume no responsibility for any damage or loss resulting from the use of this handbook. 3Com Corporation and its subsidiaries assume no responsibility for any loss or claims by third parties which may arise through the use of this software. 3Com Corporation and its subsidiaries assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. Important: Please read the 3Com End User Software License Agreement contained in this handbook before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the 3Com End User Software License Agreement. 3.5" Software Diskettes Available PalmTM Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you may download the Palm Desktop software software from http://www.palm.com. Alternatively, you can order 3.5" diskettes by completing and mailing the diskette order card supplied in the Palm VTM organizer product package, or call to order the diskettes. See the Worldwide Customer Support card for the appropriate phone number. P/N: 405-0345-01A A/N: 423-0223-01 Page ii Handbook for the Palm VTM Organizer Contents About This Book ......................................................................................... 1 Chapter 1: Introduction to Your Palm VTM Organizer Getting to know your Palm V organizer............................................3 What is a Palm V organizer? ........................................................... 3 System requirements ........................................................................ 4 Information for upgraders ............................................................... 4 Palm V components .......................................................................... 5 Recharging the battery ................................................................... 10 Palm Desktop organizer software ................................................ 11 Using your organizer with another PIM ..................................... 13 Tapping and typing ............................................................................14 Tap with the stylus to get things done .........................................14 Elements of the organizer interface .............................................. 15 Opening applications ..................................................................... 16 Using menus .................................................................................... 17 Three ways to enter data................................................................ 19 Customizing your organizer..............................................................23 Chapter 2: Entering Data in Your Palm VTM Organizer Using Graffiti writing to enter data ..................................................25 Writing Graffiti characters ............................................................. 25 Graffiti tips ....................................................................................... 27 The Graffiti alphabet....................................................................... 28 Writing capital letters ..................................................................... 29 Writing numbers ............................................................................. 29 Graffiti numbers .............................................................................. 30 Writing punctuation marks ........................................................... 30 Additional Graffiti punctuation.................................................... 31 Writing symbols and extended characters .................................. 31 Writing accented characters .......................................................... 32 Accent strokes.................................................................................. 32 Additional non-English characters............................................... 32 Navigation strokes .......................................................................... 33 Graffiti ShortCuts ............................................................................ 33 Using the onscreen keyboard ............................................................35 Using your computer keyboard ........................................................35 Importing data .....................................................................................36 Chapter 3: Managing Your Applications Selecting applications .........................................................................39 Contents Page iii Switching between applications ....................................................... 39 Using the Applications Launcher..................................................... 39 Categorizing applications.............................................................. 39 Changing the Applications Launcher display............................ 40 Choosing preferences ......................................................................... 41 Installing and removing applications .............................................. 42 Installing add-on applications ...................................................... 42 Installing games .............................................................................. 44 Removing applications .................................................................. 45 Removing Palm Desktop software............................................... 45 Security................................................................................................. 46 Assigning a password.................................................................... 46 Changing or deleting a password ................................................ 47 Locking your organizer ................................................................. 47 Recovering from a forgotten password....................................... 48 Chapter 4: Survey of Basic Applications Overview of basic applications......................................................... 50 Date Book......................................................................................... 50 Address Book .................................................................................. 51 To Do List ......................................................................................... 52 Memo Pad........................................................................................ 53 Calculator......................................................................................... 53 Expense ............................................................................................ 54 Common tasks..................................................................................... 55 Creating records.............................................................................. 55 Editing records................................................................................ 55 Deleting records.............................................................................. 57 Purging records............................................................................... 58 Exchanging and updating data: HotSync operations ............... 58 Categorizing records ...................................................................... 61 Finding records ............................................................................... 65 Sorting lists of records.................................................................... 69 Making records private.................................................................. 70 Attaching notes ............................................................................... 72 Choosing fonts ................................................................................ 73 Application-specific tasks.................................................................. 74 Date Book......................................................................................... 74 Address Book .................................................................................. 87 To Do List......................................................................................... 92 Memo Pad........................................................................................ 97 Calculator....................................................................................... 100 Expense .......................................................................................... 102 Page iv Handbook for the Palm VTM Organizer Chapter 5: Communicating Using Your Organizer Managing desktop E-Mail away from your desk .........................113 Setting up Mail on the desktop ................................................... 114 Synchronizing Mail with your E-Mail application .................. 116 Opening the Mail application on your organizer..................... 116 Viewing e-mail items .................................................................... 116 Creating e-mail items.................................................................... 117 Looking up an address .................................................................120 Adding details to e-mail items .................................................... 121 Storing e-mail to be sent later...................................................... 124 Editing unsent e-mail ................................................................... 124 Draft e-mail .................................................................................... 125 Filing e-mail ................................................................................... 126 Deleting e-mail .............................................................................. 127 Removing e-mail from the Deleted folder................................. 127 Purging deleted e-mail ................................................................. 128 Message List options .................................................................... 128 HotSync options ............................................................................ 130 Creating special filters .................................................................. 131 Truncating e-mail items ............................................................... 135 Mail menus..................................................................................... 136 Beaming information ........................................................................137 Chapter 6: Advanced HotSync® Operations Selecting HotSync setup options.....................................................139 Customizing HotSync application settings ...................................142 Conducting a HotSync operation via modem...............................144 Preparing your computer ............................................................ 144 Preparing your organizer............................................................. 145 Selecting the conduits for a modem HotSync operation ......... 146 Performing a HotSync operation via a modem ........................ 147 Conducting a HotSync operation via a network ..........................148 Connecting to your company's dial-in server........................... 148 Using File Link...................................................................................150 Creating a user profile ......................................................................150 Chapter 7: Setting Preferences for Your Organizer Viewing preferences .........................................................................153 Buttons preferences...........................................................................154 Pen preferences.............................................................................. 154 HotSync buttons preferences....................................................... 156 Digitizer preferences.........................................................................156 Contents Page v Formats preferences ......................................................................... 156 Country default............................................................................. 156 Time, date, week start, and n ...