User manual PALM M105

Handbook for PalmTM m100 Series Handhelds Copyright Copyright © 2000 Palm, Inc. or its subsidiaries. All rights reserved. Graffiti, HotSync, PalmConnect, and Palm OS are registered trademarks of Palm, Inc. or its subsidiaries. The HotSync logo, Palm, and the Palm logo are trademarks of Palm, Inc. or its subsidiaries. Other product and brand names may be trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. and its subsidiaries assume no responsibility for any damage or loss resulting from the use of this handbook. Palm, Inc. and its subsidiaries assume no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. and it subsidiaries assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. Important: Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. HotSync® Cradle/Cable Adapters and Software Download Available The HotSync® cradle/cable supplied with your PalmTM m100 series handheld fits a 9pin serial connector. If you do not have a 9-pin serial port available on your computer, you can order the following types of adapters: 25-pin serial adapter (for use with Windows computers), Macintosh serial adapter, USB adapter (for use with Windows or Macintosh computers). To order a HotSync cradle/cable adapter, go to the web site: http://www.palm.com/support/m100/extras. PalmTM Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you can download the Palm Desktop software from http://www.palm.com. P/N: 406-2315-01 Page ii Handbook for PalmTM m100 Series Handhelds Contents About This Book................................................................................... 1 Chapter 1: Introduction to Your PalmTM m100 Series Handheld Getting to know your handheld..........................................................2 What is a Palm m100 series handheld? ..........................................2 System requirements ........................................................................3 Palm m100 series components ........................................................4 Using the protective flip cover ........................................................7 Changing the face plate ....................................................................8 Installing the batteries ......................................................................9 Palm Desktop organizer software.....................................................10 Connecting the HotSync cradle/cable .........................................10 Installing Palm Desktop software .................................................12 Using your handheld with another PIM .....................................13 Tapping and typing ............................................................................14 Tap with the stylus to get things done .........................................14 Elements of the handheld interface ..............................................15 Opening applications .....................................................................17 Using menus ....................................................................................18 Entering data ....................................................................................20 Customizing your handheld..............................................................23 Setting the time and date ...............................................................24 Chapter 2: Entering Data in Your Handheld Using Graffiti writing to enter data ..................................................26 Writing Graffiti characters .............................................................26 Graffiti tips .......................................................................................28 The Graffiti® alphabet ....................................................................29 Writing capital letters .....................................................................30 Writing numbers .............................................................................31 Graffiti numbers ..............................................................................31 Writing punctuation marks ...........................................................31 Additional Graffiti punctuation ....................................................32 Writing symbols and extended characters ..................................32 Writing accented characters ..........................................................33 Accent strokes ..................................................................................33 Additional non-English characters ...............................................33 Navigation strokes ..........................................................................34 Graffiti ShortCuts ............................................................................34 Contents Page iii Using the onscreen keyboard............................................................ 35 Using Note Pad ................................................................................... 36 Using your computer keyboard........................................................ 36 Using an external keyboard accessory............................................. 36 Importing data..................................................................................... 37 Importing data from a Windows computer ............................... 37 Importing data from a Macintosh ................................................ 38 Chapter 3: Managing Your Applications Using the Applications Launcher..................................................... 40 Selecting applications ..................................................................... 40 Switching between applications ................................................... 40 Categorizing applications .............................................................. 40 Changing the Applications Launcher display ............................ 41 Choosing preferences ......................................................................... 42 Installing and removing applications .............................................. 43 Installing add-on applications ...................................................... 43 Installing games .............................................................................. 47 Removing applications .................................................................. 47 Removing Palm Desktop software ............................................... 48 Security................................................................................................. 49 Assigning a password .................................................................... 49 Changing or deleting a password ................................................ 50 Locking your handheld ................................................................. 51 Recovering from a forgotten password ....................................... 52 Chapter 4: Using Your Applications Overview of applications................................................................... 54 Date Book ......................................................................................... 54 Address Book .................................................................................. 55 To Do List ......................................................................................... 56 Note Pad ........................................................................................... 57 Calculator ......................................................................................... 58 Clock ................................................................................................. 58 Memo Pad ........................................................................................ 59 Common tasks..................................................................................... 60 Creating records .............................................................................. 60 Editing records ................................................................................ 60 Deleting records .............................................................................. 62 Purging records ............................................................................... 63 Exchanging and updating data: HotSync operations ............... 65 Beaming information ..................................................................... 71 Categorizing records ...................................................................... 73 Finding records ............................................................................... 76 Page iv Handbook for PalmTM m100 Series Handhelds Sorting lists of records ....................................................................80 Making records private ..................................................................81 Attaching notes ................................................................................85 Choosing fonts .................................................................................86 Application-specific tasks ..................................................................87 Date Book .........................................................................................87 Address Book .................................................................................101 To Do List .......................................................................................106 Note Pad .........................................................................................111 Memo Pad ......................................................................................115 Clock ...............................................................................................118 Calculator .......................................................................................120 Chapter 5: Advanced HotSync® Operations Selecting HotSync setup options.....................................................122 Customizing HotSync application settings ...................................128 IR HotSync operations ......................................................................131 Preparing your computer for infrared communication ..........131 Configuring HotSync Manager for infrared communication ...............................................................134 Performing an IR HotSync operation .........................................136 Returning to cradle/cable HotSync operations ........................136 Conducting a HotSync operation via modem...............................137 Preparing your computer ............................................................138 Preparing your handheld .............................................................140 Selecting the conduits for a modem HotSync operation .........141 Performing a HotSync operation via a modem ........................142 Using File Link...................................................................................143 Creating a user profile ......................................................................144 Chapter 6: Setting Preferences for Your Handheld Viewing preferences .........................................................................147 Buttons preferences...........................................................................148 Pen preferences ..............................................................................148 HotSync buttons preferences .......................................................150 Digitizer preferences.........................................................................150 Formats preferences ..........................................................................150 Country default .............................................................................151 Time, date, week start, and numbers formats ...........................151 General preferences...........................................................................152 Auto-off delay ................................................................................152 System, alarm, and game sounds ...............................................152 Beam Receive .................................................................................153 Connection preferences ....................................................................153 Contents Page v Sample connection for remote IR HotSync operations ........... 154 Network preferences and TCP/IP software ................................. 155 Selecting a service ......................................................................... 156 Entering a user name ................................................................... 156 Entering a password .................................................................... 157 Selecting a connection .................................................................. 157 Adding telephone settings .......................................................... 158 Connecting to your service .......................................................... 160 Creating additional service templates ....................................... 161 Adding detailed information to a service template ................. 161 Login scripts .................................................................................. 164 Creating a login script on your handheld ................................. 165 Plug-in applications ..................................................................... 167 Deleting a service template ......................................................... 167 Network preferences menu commands .................................... 167 TCP/IP troubleshooting .............................................................. 168 Owner preferences............................................................................ 169 ShortCuts preferences ...................................................................... 170 Creating a ShortCut ...................................................................... 170 Editing a ShortCut ........................................................................ 171 Deleting a ShortCut ...................................................................... 171 Appendix A: Maintaining Your Handheld Caring for your handheld................................................................ 172 Battery considerations...................................................................... 173 Resetting your handheld ................................................................. 174 Performing a soft reset ................................................................. 174 Performing a hard reset ............................................................... 175 Appendix B: Frequently Asked Questions Software installation problems ....................................................... 179 Operating problems.......................................................................... 180 Tapping and writing problems....................................................... 182 Application problems....................................................................... 183 HotSync problems ............................................................................ 184 Beaming problems ............................................................................ 192 Password problems .......................................................................... 193 Technical support ............................................................................. 194 Appendix C: Upgrade Information ..........................................196 Appendix D: Non-ASCII Characters for Login Scripts Use of ^char ....................................................................................... 199 Carriage return and line feed .......................................................... 199 Literal characters............................................................................... 200 Page vi Handbook for PalmTM m100 Series Handhelds Product Regulatory Information FCC Statement ...................................................................................201 Canadian ICES-003 Statement .........................................................202 CE Compliance Statement ...........................................................202 Battery Warning ............................................................................202 Index....................................................................................................... 204 Contents Page vii About This Book Welcome to the Handbook for PalmTM m100 Series Handhelds. This handbook is designed to help you get up and running quickly. It describes all you need to know about how to use Palm m100 series handhelds and the applications that come with them. It walks you through: s s s s Locating all the parts of your handheld Viewing and entering data Using your handheld with your computer Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld, you can use the rest of this handbook as a reference for less common tasks, for maintaining your handheld, and also as a source of information if you have problems operating it. Page 1 Chapter 1 Introduction to Your PalmTM m100 Series Handheld This chapter explains the physical buttons and controls on your PalmTM m100 series handheld, how to use your handheld for the first time, and how to use HotSync® technology to synchronize your handheld and PalmTM Desktop organizer software. Getting to know your handheld What is a Palm m100 series handheld? With your Palm m100 series handheld, you will no longer have trouble getting to meetings and appointments on time, remembering people's names and personal details, or tracking all the items on your To Do list. Your handheld can help you improve your track record in all these areas, both at work and at home. You can enter all your scheduled events in Date Book, and set an alarm to remind you of important meetings. You can view scheduled events by the day, week, or month, and you also have an agenda view for displaying current events and To Do items at the same time. Keep all your contact names, addresses, phone numbers, and other details in Address Book, so you can find them as soon as you need them. Add your tasks to To Do List, and prioritize them and assign them a due date so you don't overlook them. You can even jot quick notes directly on the screen in Note Pad. To make sure you don't lose any of this important information, you can synchronize your data with Palm Desktop software on your computer so you always have a backup copy. You can set different levels of security for your handheld so unauthorized eyes cannot view your data. Chapter 1 Page 2 System requirements To install and operate Palm Desktop software, your computer system must meet the following requirements: Minimum requirements: Windows s s s s s IBM-compatible 486 computer or higher Windows 95/98/NT/2000/Me 16 MB RAM (64 MB recommended with Windows 2000) 30 MB available hard disk space VGA monitor or better (the Quick Tour requires a 256-color video display; for best results, use High Color: 16 bit) CD-ROM drive (you can also download the Palm Desktop software from http://www.palm.com) Mouse One available serial port or USB port (PalmConnect® USB Kit sold separately) s s s Minimum requirements: Macintosh s s s Apple Macintosh or compatible with a Power PC processor Mac OS 7.5.3 or later One available serial (printer/modem) port or USB port (USB-equipped computers, such as the Apple iMac, require the PalmConnect USB Kit which is sold separately.) 25 MB available hard drive space 6 MB free RAM s s Optional equipment s s s Modem (such as an Add-on modem accessory) Printer (compatible with your computer and it's operating system) Infrared communication device Page 3 Introduction to Your PalmTM m100 Series Handheld Palm m100 series components Locating front panel controls Power button/ Backlight control Screen Scroll buttons/ Clock control Graffiti writing area Face plate Application buttons Power button/ Backlight control Turns your handheld on or off and controls the backlight feature. If your handheld is turned off, pressing the power button turns the unit on and returns you to the last screen you viewed. If your handheld is turned on, pressing the power button turns the unit off. Pressing the power button for about two seconds turns the backlight on or off. Handheld screen Displays the applications and information stored in your handheld. It is touch-sensitive and responds to the stylus. The area where you write letters and numbers using the Graffiti® alphabet. See Chapter 2 to learn how to write Graffiti characters. Graffiti® writing area Chapter 1 Page 4 Application buttons Activates the individual handheld applications that correspond to the icons on the buttons: Date Book, Address Book, To Do List, and Note Pad. If your handheld is turned off, pressing any application button activates the handheld and opens the corresponding application. This is the fastest way to open an application. Tip: See "Buttons preferences" in Chapter 6 for details on reassigning these buttons to activate any application on your handheld. Scroll buttons/ Clock control Displays text and other information that extends beyond the handheld screen area. When your handheld is on, pressing the lower button scrolls down to view information below the viewing area, and pressing the upper button scrolls up to view information above the viewing area. When your handheld is off, pressing the top button displays the time. Holding down the top button for a few seconds turns on the backlight so you can see the time if lighting conditions are poor. Face plate Protects your handheld and enables you to personalize your handheld's appearance. Using the backlight If lighting conditions make it difficult for you to see the information on your handheld, you can use the backlight to illuminate your screen. To activate the backlight: s Press the power button and hold it down for about two seconds. Release the button when the backlight turns on. In addition, you can assign the full-screen pen stroke to activate the backlight. See "Pen preferences" in Chapter 6 for more information. Tip: To turn off the backlight: s Press and hold the power button for about two seconds. The backlight also turns off automatically (after a period of inactivity) with the Auto-off feature. See "General preferences" in Chapter 6 for more information. Page 5 Introduction to Your PalmTM m100 Series Handheld Locating back panel components Stylus Face plate tab IR port Reset button Battery door Serial (COM) port Stylus Serves as a pointing device for navigating through applications and entering data on your handheld. To use the stylus, slide it out of the storage slot and hold it as you would a pen or pencil. Releases the face plate so you can personalize the appearance of your handheld with another face plate (sold separately). Uses infrared technology to transmit data to and receive data from other Palm OS ® handhelds, and to perform HotSync operations. See "Beaming information" in Chapter 4 and "IR HotSync operations" in Chapter 5 for more information. Under normal use, you should not have to use the reset button. See Appendix A for information about when and how to use the reset button. Secures the batteries that power your handheld. Connects your handheld to the HotSync cradle/ cable, which in turn connects to your computer. This allows you to update the information between your handheld and computer using HotSync technology. Page 6 Face plate tab IR port Reset button Battery door Serial (COM) port Chapter 1 Using the protective flip cover The cover protects your handheld screen when it is not in use. The window in the cover enables you to quickly view the time and alarm reminder messages when your handheld cover is closed. To view the time, press the top scroll button which is accessible through the hole at the bottom of the cover. You can open the cover so that it rests on the back of your handheld, or remove it altogether. To remove the cover: 1. Open the cover and grasp the hinge with your thumb. 2. Gently rock the cover from one side to the other until the hinge prongs release from the slots on the top edge of your handheld. 3. To reattach the cover, align the hinge prongs with the slots on the top edge of your handheld, and then insert one prong at a time until the prongs lock inside the slots. Page 7 Introduction to Your PalmTM m100 Series Handheld Changing the face plate You can personalize the appearance of your handheld by changing the face plate. For information about face plate accessories, visit the web site: www.palm.com. To change the face plate: 1. Lift the face plate tab slightly to separate it from your handheld and pull the existing face plate away from your handheld. Face plate tab 2. Align the bottom edge of the new face plate with the slot on the bottom edge of your handheld. 3. Gently press the top of the face plate onto your handheld until it clicks into position. Chapter 1 Page 8 Installing the batteries To use your handheld, you must install two AAA alkaline batteries. The batteries fit behind the battery door on the back of the handheld. See "Battery considerations" in Appendix A for more information. To install the batteries: 1. Press the latch on the battery door and lift the battery door away from your handheld. Press tab to open battery door 2. Install the two AAA alkaline batteries supplied with your handheld into the battery compartment. Note: A diagram in the interior of the battery compartment shows + and - ends of the batteries. When correctly installed, the clips in the battery compartment secure the batteries in place. 3. Insert the battery door back into place so that it is flush with the back of your handheld and "clicks" into position. Important: Do not force the battery door. When the batteries are correctly installed, the battery door clips smoothly into place. If you feel resistance when replacing the door, make sure the door is aligned with the slots on the back of your handheld, and that the batteries are firmly seated in the battery compartment. Page 9 Introduction to Your PalmTM m100 Series Handheld Palm Desktop organizer software Palm Desktop software extends many of the functions of your handheld to your computer and serves to back up your data. Viewing and editing your data using Palm Desktop software is optional. However, when you use it with your handheld and the built-in HotSync technology, you can fully synchronize the information on your handheld with the information on your computer. It is a good idea to back up your data in case something happens to the data on your handheld. Changes you make on your handheld or Palm Desktop software appear in both places after you synchronize. With Palm Desktop software, you can do the following: s Work with your handheld applications on your computer. Palm Desktop software duplicates the Date Book, Address Book, To Do List, Note Pad, and Memo Pad applications on your handheld, so you can view, enter, and modify any data stored on your handheld. (You cannot modify Note Pad data in Palm Desktop software.) Back up the data stored on your handheld with HotSync technology and synchronize the data on your Palm Desktop software. Synchronization is a one-step procedure that ensures your data is always safe and up-to-date. See "Exchanging and updating data: HotSync operations" in Chapter 4 for more information. Import and export data so you can easily transfer data from other desktop applications into Date Book, Address Book, To Do List, and Memo Pad. See "Importing data" in Chapter 2 for more information. Print your Date Book, Address Book, To Do List, and Memo Pad information on any printer. s s s Connecting the HotSync cradle/cable The HotSync cradle/cable that comes with your handheld enables you to synchronize the information on your handheld with the Palm Desktop software using HotSync technology. Important: If you are upgrading from another Palm OS handheld, follow the instructions in Appendix C, "Upgrade Information" before completing these steps. Chapter 1 Page 10 To connect the HotSync cradle/cable: 1. Turn off your computer. 2. Plug the HotSync cradle/cable into a serial (COM) port on your computer. Note: Your HotSync cradle/cable requires a dedicated port. It cannot share a port with an internal modem or other device. If you are unsure of the exact location of the serial port, refer to the manual supplied with your computer. Shown with a HotSync cradle. Some models use a cable in place of the cradle. If your computer does not have a dedicated serial port available, or the cradle/cable does not fit your computer, you can order the following HotSync cradle/cable adapters from: http://www.palm.com/support/m100/extras Macintosh serial 25-pin serial USB Page 11 Introduction to Your PalmTM m100 Series Handheld Installing Palm Desktop software The following instructions guide you through installing Palm Desktop software. After installation, refer to the online Help in Palm Desktop software, the Quick Tour in Palm Desktop software (for Windows users), and the Palm Desktop Software for the Macintosh User's Guide on the Palm Desktop software CD-ROM. To ensure a safe and uninterrupted installation of Palm Desktop software, please print these instructions and do the following before installing: s s Turn off your computer and connect the HotSync cradle/cable to it. Do not simply copy the Palm Desktop software files to your computer's hard disk. You must use the installation software to place the files in their proper locations and to decompress the files. Important: If you are upgrading from another Palm OS handheld, follow the instructions in Appendix C, "Upgrade Information" before completing these steps. To install Palm Desktop software on a Windows computer: 1. Turn on your computer. 2. Exit any open programs, including those that run automatically at startup such as Microsoft Office, and disable any virus-scanning software. 3. Insert the Palm Desktop software CD-ROM into the computer's CD-ROM drive. 4. Follow the onscreen instructions to complete the installation. During installation you may be asked to connect your handheld to the HotSync cradle/cable. Chapter 1 Page 12 Shown with a HotSync cradle. Some models use a cable in place of the cradle. 5. Follow the onscreen instructions to take the Quick Tour so you can learn about how to use Palm Desktop software. To install Palm Desktop software on a Macintosh: 1. Turn on your Macintosh. 2. Insert the Palm Desktop software CD-ROM into your Macintosh's CD-ROM drive. 3. Double-click the Palm Desktop CD icon. 4. Double-click the Installer icon to begin the installation procedure. 5. Follow the onscreen instructions to complete the installation. Using your handheld with another PIM If you prefer to use another personal information manager (PIM), such as Microsoft Outlook, you still need to install Palm Desktop software in order to add HotSync Manager, the connection software, and other features of Palm Desktop software to your computer. The connection software, called a conduit, lets you synchronize the data between your handheld and your PIM. The conduit for Microsoft Outlook is included on the Palm Desktop software CD-ROM (Windows only); however, you must install it in addition to Palm Desktop software. For information on the availability of conduit software for the PIM you use, contact the vendor of your PIM or visit the web site www.palm.com. Page 13 Introduction to Your PalmTM m100 Series Handheld Tapping and typing Tap with the stylus to get things done Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action that gets things done on your handheld. The first time you start your handheld, setup instructions appear on the screen. These instructions include a calibration screen, or digitizer, and a Basic Skills tutorial. Calibration aligns the internal circuitry of your handheld with its touch-sensitive screen so that when you tap an element on the screen, the handheld can detect exactly which task you want to perform. Important: Always use the point of the stylus for tapping or making strokes on the handheld screen. Never use an actual pen, pencil, or other sharp object to write on the handheld screen. Basic Skills walks you through the key features of the handheld interface and the applications that come with it. You can return to Basic Skills later by tapping the Welcome icon in the Applications Launcher. With your handheld turned on, you can tap the screen to do many operations, such as the following: s s s s s Open applications Choose menu commands Initiate a global Find operation Select options in dialog boxes Open the onscreen keyboards Just as you can drag the mouse to select text or move objects on your computer, you can also drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar. Chapter 1 Page 14 Elements of the handheld interface Menu bar Icons Menu bar Icons A set of commands that are specific to the application. Not all applications have a menu bar. Tap the icons to open applications Calculator data . , menus , , and to find text anywhere in your Contrast control Tap the Contrast icon to open the Adjust Contrast dialog box. Tap to the left or right of the slider to adjust the contrast in small increments or drag the slider to change the contrast in large increments. You can also press the up and down scroll buttons to adjust the contrast. Tap the Clock icon date. to display or set the time and Clock abc 123 With the cursor in an input field, tap the dot to activate the alphabetic keyboard. With the cursor in an input field, tap the dot to activate the numeric keyboard. Page 15 Introduction to Your PalmTM m100 Series Handheld Previous/next arrows Check box Pick list Command button Scroll bar Check box When a check mark appears in a check box, the corresponding option is active. If a check box is empty, tapping it inserts a check mark. If a check box is checked, tapping it removes the check mark. Command buttons Tap a button to perform a command. Command buttons appear in dialog boxes and at the bottom of application screens. Tap the left and right arrows to display the previous and next record; tap the up and down arrows to display the previous and next page of information. Tap the arrow to display a list of choices, and then tap an item in the list to select it. Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous page, tap the scroll bar just above the slider. To scroll to the next page, tap the scroll bar just below the slider. You can also scroll to the previous and next pages by pressing the upper and lower scroll buttons on the front panel of your handheld. Next/ previous arrows Pick list Scroll bar Chapter 1 Page 16 Opening applications You can use the Applications Launcher to open any application installed on your handheld. You can also open Date Book, Address Book, To Do List, and Note Pad with the application buttons on the front panel of your handheld. Applications Launcher Date Book Address Book Note Pad To Do List Tip: When you press an application button on the front panel, you have instant access to the selected application. You don't even need to turn on your handheld first. In addition to providing a way for you to open applications, the Applications Launcher displays the current time, battery level, and application category. To open an application: 1. Tap the Applications icon . 2. Tap the icon of the application that you want to open. If you have many applications installed on your handheld, tap the scroll bar to see all of your applications. Tip: To find an application quickly, you can write the Graffiti character for the first letter of its name. The Applications Launcher scrolls to the first application with a name that begins with that letter. You can also assign application icons to different categories. See "Categorizing applications" in Chapter 3. Introduction to Your PalmTM m100 Series Handheld Page 17 Using menus Menus on your handheld are easy to use. Once you master them in one application, use them the same way in all the other applications. The menus of each application are illustrated in the section on that application in Chapter 4. The Edit menu is described in "Editing records" in Chapter 4. To open the menu bar: 1. Open an application (such as Address Book or Memo Pad). 2. Do one of the following: Tap the Menu icon . Tap on the inverted title area at the top of the screen. Tap the title area Tap the Menu icon In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and contains the commands New Memo, Delete Memo, and Beam Memo. Choosing a menu After you open the menu bar for an application, tap the menu that contains the command you want to use. The menus and menu commands that are available depend on the application that is currently open. Also, the menus and menu commands vary depending on which part of the application you're currently using. For example, in Memo Pad, the menus are different for the Memo list screen and the Memo screen. Chapter 1 Page 18 Graffiti menu commands Most menu commands have an equivalent Graffiti Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. The command letters appear to the right of the command names. Menu commands Command letters Draw the Command stroke anywhere in the Graffiti area. When you draw the Command stroke, the Command toolbar appears just above the Graffiti writing area to indicate that you are in Command mode. Command Undo Cut Copy Paste Beam Delete The command toolbar displays context sensitive menu commands for the current screen. For example, if text is selected the menu icons displayed may be undo, cut, copy, and paste. Tap on an icon to select the command, or immediately write the corresponding command letter for an appropriate command in the Graffiti writing area. For example, to choose Select All in the Edit menu, draw the Command stroke, followed by the letter "s." Note: Command mode is only active for a short time, so you must tap an icon or write the command letter immediately to choose the menu command. Page 19 Introduction to Your PalmTM m100 Series Handheld Displaying online tips Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information. To display an online tip: 1. Tap the Tips icon . 2. After you review the tip, tap Done. Entering data There are several ways to enter data into your handheld: s s s s Using the onscreen keyboard Using Graffiti writing Using Note Pad Entering or importing data in Palm Desktop software and then synchronizing with your handheld Using an external keyboard s Onscreen keyboard When you create or edit a record in an application such as Address Book, you can open the onscreen alphabetic and numeric keyboards to enter data. Tap here for alphabetic keyboard Chapter 1 Tap here for numeric keyboard Page 20 After a keyboard is open, you can tap to open any of the other keyboards, including the international keyboard. See "Using the onscreen keyboard" in Chapter 2 for more information. Note: You cannot enter Graffiti characters while using the onscreen keyboard. Alpha Tab Caps lock Caps shift Tap here to display alphabetic keyboard Backspace Carriage return Numeric International Tap here to display numeric keyboard Tap here to display international keyboard Graffiti writing Your handheld includes Graffiti writing software as the primary system for entering text and numbers. With Graffiti writing, you write simple strokes with the stylus and they are instantly recognized as letters or numbers. Write letters here Write numbers here Division marks The Palm Desktop software CD-ROM includes Giraffe, a game you can install on your handheld to practice Graffiti writing. See "Installing and removing applications" in Chapter 3 for installation instructions. The Memo Pad application is ideal for practicing Graffiti writing. This section explains how to open Memo Pad and use it to practice Graffiti writing. Page 21 Introduction to Your PalmTM m100 Series Handheld To open Memo Pad: 1. Tap the Applications icon 2. Tap the Memo Pad icon 3. Tap New. Note: . . A blinking cursor appears on the first line of the new memo to indicate where new text will appear. New memo cursor Tap New Write in Graffiti area See "Using Graffiti writing to enter data" in Chapter 2 for details. Note Pad The Note Pad application provides a place where you can write a quick note in your own handwriting directly on your handheld screen. Think of Note Pad as a virtual "sticky pad" for short notes. Later, you would transfer your "sticky" notes to a more permanent place by entering the information in the appropriate application, or throw them away by deleting them. See "Note Pad" in Chapter 4 for more information and instructions. Using Palm Desktop software If you have new records you want to add to your handheld and prefer to use the computer keyboard rather than Graffiti writing or the onscreen keyboard, enter the data in Palm Desktop software or the PIM you have installed to use with your handheld. For details on entering information in Palm Desktop software, refer to the online Help in Palm Desktop software, the Quick Tour in Palm Desktop software (for Windows users), and the Palm Desktop Software for the Macintosh User's Guide on the Palm Desktop software CD-ROM. Chapter 1 Page 22 After the information is in Palm Desktop software, perform a HotSync operation to synchronize your handheld with your computer. See "Exchanging and updating data: HotSync operations" in Chapter 4 for more information. Importing data If you already have data in a database on your computer, you can import it into Palm Desktop software. You can import data stored in computer applications such as spreadsheets and databases, or from another Palm OS handheld. When you import data, you transfer the records to your handheld without having to enter them manually. See "Importing data" in Chapter 2 for more information. External keyboard You can connect an optional keyboard accessory to the serial connector on your handheld so you can type data directly into your handheld. External keyboards are very helpful when you need to enter large amounts of data quickly while you are away from your computer. For additional information about this optional accessory, go to the web site: www.palm.com. Customizing your handheld You can customize your handheld by using the Preferences application. You can enter personal information such as your name and address; set date and time formats; turn off sounds; and configure your handheld to work with a modem or network. To open the Preferences screens: 1. Tap the Applications icon 2. Tap the Preferences icon . . 3. Tap the category pick list in the upper-right corner of the screen. 4. Tap the Preferences category you want to view. See Chapter 6 for more specific information on the Preferences screens and customizing your handheld. Page 23 Introduction to Your PalmTM m100 Series Handheld Setting the time and date You make changes to the time and date in the Clock application. To set the current time and date: 1. Tap the Applications icon 2. Tap the Clock icon . . 3. Tap the Set Time & Date button. Tap here 4. Tap the hour box. 5. Tap the up or down arrows to change the hour. 6. Tap each minute number, and then tap the arrows to change them. 7. Tap AM or PM. Note: Your handheld can also display the time in other formats. See "Formats preferences" in Chapter 6 for details. 8. Tap the Set Date button. 9. Tap the arrows to select the current year. Tap arrows to select year Tap to select month Tap to select date Chapter 1 Page 24 10. Tap a month. 11. Tap the current date. Page 25 Introduction to Your PalmTM m100 Series Handheld Chapter 2 Entering Data in Your Handheld This chapter explains how to enter data into your PalmTM m100 series handheld by writing with the stylus in the Graffiti® writing area, by using the onscreen keyboard, by using the Note Pad application, by using the computer keyboard, by using an external keyboard accessory, or by importing data from another application. Using Graffiti writing to enter data Chapter 1 introduced Graffiti writing and briefly described how to use it to enter text in your applications. In this section, you learn the procedures for creating letters, numbers, punctuation, and symbols, as well as some Graffiti tips and tricks. Writing Graffiti characters Most people find they can enter text quickly and accurately with only minutes of practice. Graffiti writing includes any character you can type on a standard keyboard. The Graffiti strokes closely resemble the uppercase letters of the regular alphabet, which makes Graffiti writing easy to learn. There are four basic concepts for success with Graffiti writing: s If you draw the character shape exactly as shown in the tables later in this chapter (like the shapes shown in the following diagram), you achieve 100% accuracy. s The heavy dot on each shape shows where to begin the stroke. Certain characters have similar shapes, but different beginning and end points. Always begin the stroke at the heavy dot (you should not create the heavy dot; it is only there to show you where to begin the stroke). Chapter 2 Page 26 s Most characters require only a single stroke. When you lift the stylus from the Graffiti writing area, your handheld recognizes and displays the text character immediately. To accomplish single strokes, some Graffiti strokes are portions of the regular alphabet equivalents. The Graffiti writing area is divided into two parts: one for writing the letters of the alphabet and one for writing numbers. The small marks at the top and bottom of the Graffiti writing area indicate the two areas. Write letters here Write numbers here s Division marks To write Graffiti letters: 1. Tap the screen where you want your text to go. Note: You need to tap above the Graffiti writing area, and must see a blinking cursor before you write the text. 2. Use the tables on the following pages to find the stroke shape for the letter you want to create. For example, the stroke shown below creates the letter "n." Note: There are two different stroke shapes available for some letters. For these letters, choose the one that's easiest for you. Lift stylus here Start stroke at heavy dot As you'll see later, you use the same shape to create both the uppercase and lowercase version of a letter. 3. Position the stylus in the left-hand side of the Graffiti writing area. Page 27 Entering Data in Your Handheld 4. Start your stroke at the heavy dot and draw the stroke shape as it appears in the tables. 5. Lift the stylus from the screen at the end of the stroke shape. That's all there is to it! When you lift the stylus from the screen, your handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen. As soon as you lift the stylus from the screen, you can begin the stroke for the next character you want to write. Important: You must begin the character strokes in the Graffiti writing area. If you do not make Graffiti strokes in the Graffiti writing area, your handheld does not recognize them as text characters. Graffiti tips When using Graffiti writing, keep these tips in mind: s Accuracy improves when you write large characters. You should draw strokes that nearly fill the Graffiti writing area. To delete characters, simply set the insertion point to the right of the character you want to delete and make the backspace stroke (a line from right to left) in the Graffiti writing area. Write at natural speed. Writing too slowly can generate recognition errors. Do not write on a slant. Vertical strokes should be parallel to the sides of the Graffiti writing area. Press firmly. s s s s Chapter 2 Page 28 The Graffiti® alphabet Letter A B C D E F G H I Strokes Letter N O P Q R S T U V Strokes J K L M W X Y Z Space Carriage Return Back Space Period tap twice Page 29 Entering Data in Your Handheld Writing capital letters You make capital letters with the same stroke shapes as the basic alphabet characters. To make capital letters, you must first "shift" to caps -- just as you press the Shift key on a keyboard -- and then write the character strokes. Note: Graffiti writing includes a feature that automatically capitalizes the first letter when you create a new sentence or a new record (by tapping New or a blank line). To draw the first letter of a word as a capital letter: s Use the Caps Shift stroke: Caps Shift Tip: When Caps Shift is active, an "up arrow" symbol appears in the lower-right corner of the handheld screen. If you accidentally activate Caps Shift, backspace will cancel it. Caps Shift To enter only capital letters (Caps Lock): s Use the Caps Lock stroke: Caps Lock Tip: When Caps Lock is active, an underlined "up arrow" symbol appears in the lower-right corner of the handheld screen. To return to lowercase, make the Caps Shift stroke. Caps Lock Chapter 2 Page 30 Writing numbers Writing numbers with Graffiti writing is similar to writing letters of the alphabet, except that you make the character strokes on the right-hand side (numbers side) of the Graffiti writing area. Graffiti numbers Number 0 1 2 3 4 Strokes Number 5 6 7 8 9 Strokes Writing punctuation marks Graffiti writing can create any punctuation symbol that you can enter from a standard keyboard. All punctuation marks begin with a single tap on the Graffiti writing area. When you make this tap, you activate Punctuation Shift and a dot appears to show it is active. The next stroke you make with the stylus creates a punctuation mark. Punctuation shift Note: When Punctuation Shift is active, you can make a symbol stroke anywhere in the Graffiti writing area (the letters or numbers side). Page 31 Entering Data in Your Handheld Symbol Period . Comma , Apostrophe ' Question ? Exclamation ! Stroke Symbol Dash -- Left Paren ( Right Paren ) Slash / Dollar $ Stroke Additional Graffiti punctuation @ # % ^ &* < > -- + = | \ { } [ ] ~ ` ; : " tab Writing symbols and extended characters All symbols and extended characters begin with the stroke in the Graffiti writing area of your handheld: Symbol Shift When the Symbol Shift is active, a slanted shift symbol appears in the lower-right corner of the screen. The next stroke that you make creates the symbol or extended character. Symbol Chapter 2 Page 32 X : = c Y = Writing accented characters To create accented characters, draw the stroke normally used to create the letter, followed by an accent stroke. Graffiti writing then adds the accent to the letter. For example, the following diagram shows the strokes required to draw an accented "e." =e Accent strokes a a a a a a Use these accent strokes to write the following accented letters: àáâãäåèéêëìíîïòóôõöùúûüÿýñ Additional non-English characters You can write the following characters without any special punctuation or shifting: c ae Note: You must write these non-English characters in the left side of the Graffiti writing area. Page 33 Entering Data in Your Handheld ? + -- ,, , · TM ® © , ,, ° ! Navigation strokes In addition to character symbols, Graffiti writing includes special strokes that you can use to navigate within text or fields in your applications. Command Move cursor right Move cursor left Previous field (Address Book only) Next Field (Address Book only) Open Address Record (Address Book only) Stroke Graffiti ShortCuts Graffiti ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar to the Glossary or Autotext features of some word processors. Graffiti writing comes with several predefined ShortCuts, and you can also create your own. Each ShortCut can represent up to 45 characters. For example, you might create a ShortCut for your name, or for the header of a memo. See "ShortCuts preferences" in Chapter 6 to learn about creating your own ShortCuts. To use a ShortCut, draw the ShortCut stroke followed by the ShortCut characters. When you draw the ShortCut stroke, the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode. ShortCut Chapter 2 Page 34 Your handheld includes the following predefined Graffiti ShortCuts: Entry ShortCut Date stamp Time stamp Date / time stamp Meeting Breakfast Lunch Dinner ds ts dts me br lu di Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld. Note that you cannot enter Graffiti characters while using the onscreen keyboard. To use the onscreen keyboard: 1. Open an application (such as Address Book). 2. Tap a record, or tap New. 3. Tap "abc" to open the alphabetic keyboard, or tap "123" to open the numeric keyboard. Tap here for alpha keyboard Tap here for numeric keyboard 4. Tap the characters to enter text and numbers. Note: The onscreen keyboard also includes a dialog box for international characters. You can switch among the three dialogs at any time to enter the exact text you need. 5. After you finish, tap Done to close the onscreen keyboard and Page 35 Entering Data in Your Handheld place the text in the record. Using Note Pad In addition to using Graffiti characters and the onscreen keyboard, you can enter data on your handheld using the Note Pad application. When you use Note Pad, you write quick notes directly on the handheld screen in your own handwriting. Later, you can enter this information into another application, or delete it. See "Note Pad" in Chapter 4 for more information and instructions. To use Note Pad: 1. Press the Note Pad application button your handheld. 3. Tap Done. on the front panel of 2. Write the information directly on the handheld screen. Using your computer keyboard If you have a lot of data to enter, or prefer to use the computer keyboard, you can use PalmTM Desktop software or any supported PIM to enter information. You can then perform a HotSync® operation to synchronize the information on your computer with the information on your handheld. Most of the applications that came with your handheld are also available in Palm Desktop software and in most PIMs, so you don't need to learn different applications. For more information on entering data on your computer, refer to the online Help in Palm Desktop software, the Quick Tour in Palm Desktop software (for Windows users), and the Palm Desktop Software for the Macintosh User's Guide on the Palm Desktop software CD-ROM. Using an external keyboard accessory You can connect an optional keyboard accessory to the serial connector on your handheld and type data directly into your handheld. This accessory is very helpful if you need to enter large amounts of data quickly while you are away from your computer. For more information about this accessory, go to the web site: www.palm.com. Chapter 2 Page 36 Importing data If you have data stored in computer applications such as spreadsheets and databases, or if you want to import data from another handheld, you can transfer the data to your handheld without having to key it in manually. Save the data in one of the file formats listed below, import it into Palm Desktop software, and then perform a HotSync operation to transfer the data to your handheld. Importing data from a Windows computer Palm Desktop software can import data in the following file formats: s s