Handbook for Palm m500 Series Handhelds TM Page ii Handbook for PalmTM m500 Series Handhelds Copyright Copyright © 1998-2001 Palm, or its subsidiaries. All rights reserved. Graffiti, HotSync, PalmConnect, and Palm OS are registered trademarks, and the HotSync logo, Palm, PalmModem, and the Palm logo are trademarks of Palm, Inc. or its subsidiaries. Other product and brand names may be trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. and its subsidiaries assume no responsibility for any damage or loss resulting from the use of this handbook. Palm, Inc. and its subsidiaries assume no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. and its subsidiaries assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. Important: Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. HotSync® Cradle and Adapters and Software Download Available The HotSync® cradle supplied with your handheld fits a USB connector. If you do not have a USB port available on your computer, you can order a 9-pin serial cradle and the following types of adapters: 25-pin serial adapter (for use with Windows computers), or a Macintosh serial adapter. To order a HotSync cradle or adapters, go to the web site: http://www.palm.com. PalmTM Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you can download the Palm Desktop software from http://www.palm.com. P/N: 406-2907-A-US Page iii Page iv Handbook for PalmTM m500 Series Handhelds Contents About This Book: .............................................................1 Chapter 1: Introduction to Your Handheld ......................3 Getting to know your Palm m500 series handheld ..........................3 What is a Palm m500 series handheld?...........................................3 System requirements .........................................................................4 Palm m500 series components ........................................................ 5 Upgrading from another Palm OS handheld....................................9 Preparing to use your handheld .........................................................9 Connecting the HotSync cradle..................................................... 10 Charging your handheld................................................................ 11 PalmTM Desktop software .............................................................. 12 Using your handheld with another PIM ..................................... 14 Tapping and typing ............................................................................15 Tap with the stylus to get things done......................................... 15 Elements of the handheld interface .............................................. 16 Opening applications ..................................................................... 17 Using menus .................................................................................... 19 Entering data.................................................................................... 21 Customizing your handheld..............................................................25 Chapter 2: Entering Data in Your Handheld ..................29 Using Graffiti writing to enter data ..................................................29 Writing Graffiti characters ..............................................................29 Graffiti tips .......................................................................................31 The Graffiti® alphabet ....................................................................31 Writing capital letters .....................................................................32 Writing numbers .............................................................................33 Graffiti numbers ..............................................................................33 Writing punctuation marks ...........................................................34 Additional Graffiti punctuation ....................................................34 Writing symbols and extended characters ..................................35 Writing accented characters ..........................................................35 Accent strokes ..................................................................................36 Additional non-English characters ...............................................36 Navigation strokes ..........................................................................36 Graffiti ShortCuts ............................................................................37 Using the onscreen keyboard ............................................................37 Using Note Pad....................................................................................38 Using your computer keyboard ........................................................38 Importing data .....................................................................................39 Contents Page v Importing data from a Windows computer ............................... 39 Importing data from a Macintosh ................................................ 40 Chapter 3: Managing Your Applications ....................... 43 Using the Applications Launcher..................................................... 43 Selecting applications ..................................................................... 43 Switching between applications ................................................... 43 Categorizing applications .............................................................. 43 Changing the Applications Launcher display ............................ 44 Choosing preferences ......................................................................... 45 Installing and removing applications .............................................. 46 Installing add-on applications ...................................................... 46 Removing applications .................................................................. 50 Removing Palm Desktop software ............................................... 51 Security ................................................................................................. 52 Assigning a password .................................................................... 52 Changing or deleting a password ................................................ 53 Locking your handheld ................................................................. 54 Recovering from a forgotten password ....................................... 56 Chapter 4: Using Expansion Features............................ 59 Inserting an expansion card .............................................................. 59 Removing an expansion card............................................................ 60 Opening expansion card applications ............................................. 60 Switching between your handheld and an expansion card ......... 61 Copying applications to an expansion card.................................... 61 Deleting applications from an expansion card............................... 62 Card Info .............................................................................................. 63 Reviewing card information ......................................................... 63 Renaming a card ............................................................................. 64 Formatting a card ........................................................................... 64 Card Info menus ............................................................................. 64 Chapter 5: Using Your Basic Applications .................... 67 Overview of basic applications......................................................... 67 Date Book ......................................................................................... 67 Address Book .................................................................................. 68 To Do List ......................................................................................... 69 Note Pad ........................................................................................... 70 Memo Pad ........................................................................................ 71 Calculator ......................................................................................... 71 Expense ............................................................................................ 72 Clock ................................................................................................. 72 Common tasks..................................................................................... 73 Page vi Handbook for the PalmTM m500 Series Handheld Creating records ..............................................................................73 Editing records ................................................................................73 Deleting records ..............................................................................75 Purging records ...............................................................................76 Exchanging and updating data: HotSync operations ................77 Categorizing records ......................................................................82 Finding information ........................................................................86 Sorting lists of records ....................................................................90 Making records private ..................................................................92 Attaching notes ................................................................................94 Choosing fonts .................................................................................95 Reviewing Reminders ....................................................................96 Application-specific tasks ..................................................................97 Date Book .........................................................................................97 Address Book .................................................................................111 To Do List .......................................................................................117 Note Pad .........................................................................................122 Memo Pad ......................................................................................125 Calculator .......................................................................................128 Clock ...............................................................................................130 Expense ...........................................................................................132 Chapter 6: Communicating Using Your Handheld.......143 Managing desktop E-Mail away from your desk.........................143 Setting up Mail on the desktop ...................................................144 Synchronizing Mail with your E-Mail application ..................146 Opening the Mail application on your handheld .....................146 Viewing e-mail items ....................................................................146 Creating e-mail items ....................................................................147 Looking up an address .................................................................150 Adding details to e-mail items ....................................................151 Storing e-mail to be sent later ......................................................154 Editing unsent e-mail ...................................................................154 Draft e-mail ....................................................................................155 Filing e-mail ...................................................................................156 Deleting e-mail ..............................................................................157 Removing e-mail from the Deleted folder .................................157 Purging deleted e-mail .................................................................157 Message list options ......................................................................158 HotSync options ............................................................................159 Creating special filters ..................................................................161 Truncating e-mail items ......................................................... ...