User manual PALM PDTALK G18

Copyright Copyright © 2004 Group Sense PDA Ltd., All rights reserved. Palm OS and the Palm Powered logo are registered trademarks and Palm Desktop is a trademark of the Palm Trademark Holding Company, LLC. HotSync and Graffiti are registered trademarks of PalmSource, Inc. Other brands names may be trademarks of their respective owners. THE CHINESE HANDWRITING RECOGNITION SYSTEM IS AUTHORIZED BY HANWANG TECHNOLOGY CO., LTD. The manufacturer reserves the right to change the specifications without notice. Table of Contents About This Guide 1 Safety Traffic safety . . . . . . . . . Phone operating . . . . . . . . Electronic devices . . . . . . . Persons with pacemaker. . . . Hearing aids . . . . . . . . Other medical devices . . . . Vehicles . . . . . . . . . . . Posted facilities . . . . . . . . Potentially explosive environment . Aircraft . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 .2 .2 .2 .3 .3 .3 .3 .4 .4 .4 2 Introduction to the G18 PDA PHONE System requirements for Windows . . . G18 components . . . . . . . . . . Locating front panel controls . . . . Locating back panel components . . Desktop Charger . . . . . . . . . . Tapping versus clicking . . . . . . . Starting pda phone and calibrating screen Adjusting the brightness of your screen . Adjusting the contrast of your screen . . To open applications . . . . . . . . Using the pda phone interface . . . . Using menus and menu commands . Displaying tips . . . . . . . . . Entering data . . . . . . . . . . Palm Desktop software . . . . . . . Connecting the HotSync cable . . . . Installing Palm Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 .6 .7 .7 10 11 12 13 14 14 15 16 19 20 20 21 21 22 G18 User Manual 1 3 Entering Data in Your G18 PDA PHONE Using the onscreen keyboard . . . . . . . . . . . . Entering data using Graffiti 2 handwriting software . . . Learning to write Graffiti 2 characters . . . . . . . General Guidelines for Graffiti 2 Writing . . . . . . Graffiti 2 tips . . . . . . . . . . . . . . . . . The Graffiti 2 alphabet . . . . . . . . . . . . . Writing punctuation marks and other special characters Using the Graffiti 2 tuner . . . . . . . . . . . . Using Graffiti 2 Gestures . . . . . . . . . . . . . Using Graffiti 2 ShortCuts . . . . . . . . . . . . . Importing data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 23 24 24 25 27 27 28 30 31 31 33 4 Performing Common Tasks Creating records . . . . . . . . . Editing records . . . . . . . . . Selecting Text. . . . . . . . . Using the Edit menu . . . . . . Deleting records . . . . . . . . Purging records . . . . . . . . Categorizing records . . . . . . . Finding records . . . . . . . . . Finding Address Book records . . Using the Find option. . . . . . Using Phone Lookup . . . . . . Sorting records . . . . . . . . . Making records private . . . . . . Attaching notes . . . . . . . . . Choosing fonts . . . . . . . . . Getting information on an application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 35 36 36 36 37 38 39 42 42 43 44 44 45 47 47 49 5 Managing Applications Using the Applications Launcher . . . . . . Selecting applications . . . . . . . . . Categorizing applications . . . . . . . . Changing the Applications Launcher display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 50 50 51 51 G18 User Manual 2 Setting preferences for applications Installing add-on applications . . . Removing applications . . . . . Removing Palm Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 55 58 58 6 Working with Communication Applications Using the Phone . . . . . . . . To open the Phone application . Making a call . . . . . . . . Receiving a call . . . . . . . Call Setting. . . . . . . . . Call Time . . . . . . . . . Call Records . . . . . . . . Speed Dial . . . . . . . . . Phone Security Setting . . . . Phone ringing Setting. . . . . Quick Switch . . . . . . . . Testing the Phone Connection . Using the SMS Short Message . . Function list: . . . . . . . . To open the SMS : . . . . . . SMS setting: . . . . . . . . Writing SMS & Sending SMS: . Receiving SMS: . . . . . . . Using the jMMS . . . . . . . . Function list: . . . . . . . . To open the jMMS application: . Settings . . . . . . . . . . Browse . . . . . . . . . . New and Send . . . . . . . Deleting . . . . . . . . . . Draft . . . . . . . . . . . Sorting . . . . . . . . . . Using the EMailer . . . . . . . Function list: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 61 61 61 63 64 66 66 67 68 71 73 74 77 77 77 78 79 80 82 82 82 85 87 88 90 91 91 92 92 G18 User Manual 3 To open the EMailer application: . . . Setting: . . . . . . . . . . . . . To choose the folder: . . . . . . . . To create and send an e-mail:. . . . . To browse an e-mail: . . . . . . . . To edit an e-mail: . . . . . . . . . To delete an e-mail: . . . . . . . . To reply an e-mail: . . . . . . . . . To search: . . . . . . . . . . . . Using the WAP Browser . . . . . . . . Function list: . . . . . . . . . . . To open the WAP Browser application: . Surfing Net. . . . . . . . . . . . Favorites. . . . . . . . . . . . . History . . . . . . . . . . . . . Statistics . . . . . . . . . . . . . Using the STK (SIM Tool Kit) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 . 93 . 96 . 96 . 97 . 98 . 98 . 98 . 99 . 100 . 100 . 100 . 103 . 104 . 105 . 105 . 106 7 Working with Studio Applications Using the Camera . . . . . . . . . . To open the Camera application: . . . To set the preferences of a photograph: . Taking photos . . . . . . . . . . . Browsing Photos . . . . . . . . . Using the MelodyManager . . . . . . . To open the MelodyMgr application:. . The source of Melody . . . . . . . To listen or delete a melody . . . . . Using the Photo Album . . . . . . . . Function list: . . . . . . . . . . . To open the Album application:. . . . Album management . . . . . . . . To browse photos . . . . . . . . . Using the Photo Editor . . . . . . . . Function list: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 . 108 . 108 . 108 . 109 . 109 . 110 . 110 . 110 . 110 . 112 . 112 . 112 . 112 . 115 . 116 . 116 G18 User Manual 4 To open the Photo Editor application: To create a picture: . . . . . . . . To edit a picture:. . . . . . . . . To add individual signature: . . . . To add seal: . . . . . . . . . . To hide toolbar: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 . 116 . 117 . 121 . 121 . 121 8 Working with Main Applications Using the Address Book . . . . . . . . . . . Function: . . . . . . . . . . . . . . . To open the Address Book application: . . . . Record List. . . . . . . . . . . . . . . Using the Clock . . . . . . . . . . . . . . Function list: . . . . . . . . . . . . . . To open the Clock application: . . . . . . . Using the Calculator . . . . . . . . . . . . To open the Calculator application: . . . . . Using the Calculator buttons . . . . . . . . Displaying recent calculations . . . . . . . Using the Date Book . . . . . . . . . . . . Use the Date Book to . . . . . . . . . . . To open the Date Book application: . . . . . Scheduling events . . . . . . . . . . . . Scheduling untimed events . . . . . . . . Adding Address Book information to an event . Setting the alarm . . . . . . . . . . . . Changing the Date Book view . . . . . . . Changing the Date Book display . . . . . . Using the GSL Launcher . . . . . . . . . . Function list: . . . . . . . . . . . . . . To open the GSL Launcher application: . . . To delete applications. . . . . . . . . . . Using the Memo Pad . . . . . . . . . . . . Use the Memo Pad to . . . . . . . . . . . To open the Memo Pad application: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 . 123 . 123 . 123 . 124 . 129 . 129 . 129 . 137 . 137 . 137 . 138 . 139 . 139 . 139 . 139 . 143 . 146 . 147 . 149 . 154 . 156 . 156 . 156 . 159 . 161 . 161 . 161 G18 User Manual 5 Creating memos . . . . . . . . Reviewing memos . . . . . . . Using the ShortHand . . . . . . . Function list: . . . . . . . . . To open the ShortHand application: Using the To Do List . . . . . . . Use the To Do List to . . . . . . To open the To Do List application: To Do List function list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 . 164 . 166 . 166 . 166 . 169 . 169 . 169 . 174 9 Enjoy with Game Applications Playing the Bejeweled! . . . . . To start the game: . . . . . . Bejeweled - Easy Mode . . . . Bejeweled - Timed Mode . . . Winning the game . . . . . . Bejeweled Hidden Features . . Playing the Big Money . . . . . To start the game: . . . . . . Game Rules . . . . . . . . Winning the game . . . . . . Big Money Hidden Features . . Insaniquarium-LowRes . . . . . To start the game: . . . . . . How To Play . . . . . . . . Game Modes . . . . . . . . Other Options . . . . . . . . Insaniquarium Hidden Features . Playing the MegaBowling . . . . Description . . . . . . . . . Game scoring . . . . . . . . Scoresheet Samples . . . . . To start the game: . . . . . . Abandon game . . . . . . . Game type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 . 177 . 177 . 177 . 178 . 180 . 180 . 182 . 182 . 183 . 183 . 184 . 185 . 185 . 185 . 186 . 187 . 187 . 188 . 188 . 188 . 189 . 190 . 190 . 190 G18 User Manual 6 IR game . . . . . . . . Hi Score . . . . . . . . Options . . . . . . . . Arcade mode . . . . . . Stroke mode . . . . . . Zap!2000c . . . . . . . . To start the game: . . . . To Use menu of Zap!2000 . How to play . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 . 192 . 192 . 193 . 193 . 194 . 194 . 194 . 195 10 Working with Utility Applications Using the E-C Dict . . . . . . . . . . . . To open the E-C Dict application: . . . . . To inquire Word: . . . . . . . . . . . To get explanations and examples of a word: Searching for a string . . . . . . . . . . Using the SD Manager . . . . . . . . . . Function list: . . . . . . . . . . . . . To open the SD Manager application: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 . 198 . 198 . 198 . 199 . 201 . 203 . 203 . 203 11 Working with System Applications Customizing your pda phone . . . . . . To open the Preferences application: . . To personalize your pda phone: . . . . To set the date, time, and time zone: . . To format the date, time, and numbers: . To set the auto-off delay time: . . . . To set the sounds and volumes . . . . To set the Language: . . . . . . . . To set Adv.Setting: . . . . . . . . . To set PowerOn:. . . . . . . . . . To set GSM/GPRS: . . . . . . . . Assigning security options . . . . . . . Masking and hiding records . . . . . Assigning and editing passwords . . . Locking your pda phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210 . 211 . 211 . 211 . 212 . 214 . 215 . 216 . 216 . 218 . 218 . 219 . 221 . 221 . 222 . 223 G18 User Manual 7 Recovering from a forgotten password Using CardInfo . . . . . . . . . . To open the CardInfo application: . . Flash Backup Manager . . . . . . . To open the Flash Backup Manager: . Backup via Flash Backup Manager . Restore via Flash Backup Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224 . 225 . 225 . 227 . 227 . 229 . 230 12 Exchanging and Updating Data using HotSync® Operations Performing a HotSync operation for the first time . . . . . . . Performing the first local HotSync operation . . . . . . . Creating a user profile . . . . . . . . . . . . . . . . Selecting HotSync setup options . . . . . . . . . . . . . Customizing HotSync application settings . . . . . . . . . . IR HotSync operations . . . . . . . . . . . . . . . . . Preparing your computer for infrared communication . . . . Configuring HotSync Manager for infrared communication. . Performing an IR HotSync operation. . . . . . . . . . . Returning to using the HotSync cable for HotSync operations . Conducting a HotSync operation via the modem . . . . . . . Preparing your computer . . . . . . . . . . . . . . . Preparing your pda phone . . . . . . . . . . . . . . . Selecting conduits for a modem HotSync operation . . . . . Performing a HotSync operation via a modem . . . . . . . Conducting a HotSync operation via a network . . . . . . . . Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233 . 233 . 234 . 235 . 236 . 238 . 240 . 240 . 242 . 242 . 243 . 243 . 244 . 245 . 246 . 247 . 248 . 250 13 Using the Attention Manager Insistent alarms . . . . . . . . . . . . Using the Reminder dialog screen . . . . Setting alarm volume . . . . . . . . . Setting alarm sound effects . . . . . . Using the Reminders list screen. . . . . Subtle alarms . . . . . . . . . . . . . Understanding the blinking alarm indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251 . 251 . 252 . 252 . 253 . 253 . 255 . 255 G18 User Manual 8 14 Using an Expansion Card Displaying contents of G18 . . . . . . . . . . . Launching an application on the G18 . . . . . . . . Displaying G18 application information . . . . . . Copying a G18 application to your handheld or desktop Beaming applications on the G18 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 . 256 . 257 . 258 . 259 . 261 G18 User Manual 9 About This Gu id e About This Guide Welcome to the G18 handheld device. This guide is designed to help you get up and running quickly on your PDA phone. It describes all you need to know about how to use your G18 PDA phone and the applications that come with it. This guide shows you how to: · Identify all the parts of your PDA phone · View and enter data · Use your PDA phone with your computer · Personalize your PDA phone with your own preference settings After you become familiar with the basic functionality of your G18 PDA phone, you can use the rest of this guide as a reference for less common tasks, for maintaining your G18 PDA phone, and also as a source of information if you have problems operating it. G18 User Manual 1 Safety Traffic safety 1 Safety Traffic safety Please check the laws and regulations on the use of mobile phones in the areas where you are driving. Always obey them. Please use the hands-free kit while driving. Pull off the road and park before making or answering a call if driving conditions so require. Always secure the phone in its holder. Do not place the phone on the passenger seat or where it can break loose in a collision or sudden stop. Phone operating Remember to follow any special regulations in force in any area and always switch off your phone whenever it is forbidden to use it, or when it may cause interference or danger. When connecting, read the Owner's Guide for detailed safety instructions. Do not connect it to incompatible products. Electronic devices Most modern electronic equipment is shielded from radio frequency (RF) signals.However, certain electronic equipment may not be shielded against the RF signals from your wireless phone. G18 User Manual 2 Safety Vehicles Persons with pacemaker · Should always keep the phone more than 20cm (6 inches) from their pacemaker when the phone is switched on. · Should not carry the phone in a breast pocket. · Should use the ear opposite the pacemaker to minimize the potential for interference. · If you have any reason to suspect that interference is taking place, switch OFF your hand-held phone immediately. Hearing aids Some digital wireless phones may interfere with some hearing aids. In the event of such interference, you may want to consult your operator or service provider. Other medical devices Operation of any radio transmitting equipment, including wireless phones, may interfere with the functionality of inadequately protected medical devices. Consult a physician or the manufacturer of the medical device to determine if they are adequately shielded from external RF signal or if you have any question. Switch off your phone in health care facilities when any regulation posted in these areas instruction you to do so. Hospitals or health care facilities may be using equipment that could be sensitive to external RF signal. Vehicles RF signals may affect improperly installed or inadequately shielded electronic systems in motor vehicles. Check with the manufacturer or its representative regarding your vehicle. You should also consult the manufacturer of any equipment that has been added to your vehicle. G18 User Manual 3 Safety Posted facilities Do not carry it with any combustible, explosive object. In such environment, it could cause an explosion or fire resulting in injury or even death. An air bag inflates with great force. Do not place objects, including both installed or portable wireless equipment, in the area over the air bag or in the air bag deployment area. If in-vehicle wireless equipment is improperly installed and the air bag inflates, serious injury could result. Posted facilities Turn your phone OFF in any facility where posted notices require you to do so. Potentially explosive environment Turn your phone OFF and do not remove the battery when in any area with potentially explosive environment and obey all signs and instructions. Sparks, from your battery, in such areas could cause an explosion or fire resulting in injury or even death. Areas with a potentially explosive environment are often, but not always clearly marked. They include fueling areas such as gasoline stations; lower deck of boats; fuel or chemical transfer or storage facilities; areas where fuel odors are present, i.e. if a gas/propane leak occurs in a car or home; areas where the air contains chemicals or particles, such as grain, dust, or metal powders; and any other area where you would normally be advised to turn off your vehicle engine. Aircraft FCC regulations prohibit the use of your phone while in the air. Switch OFF your phone before boarding an aircraft. G18 User Manual 4 Safety Aircraft Turn your phone OFF before boarding a plane. To avoid interfering with the aircraft instrument, do not use the phone on the plane. Persons who disregard the regulations could have their wireless device being confiscated, or being charged in court; OR both. G18 User Manual 5 Introduction to the G18 PDA PHONE System requirements for Windows 2 Introduction to the G18 PDA PHONE With your G18 pda phone, you'll successfully be able to manage meetings and appointments, remember people's names and personal details, and keep track of all the items on your To Do List at both work and home. Become familiar with its physical buttons and controls, and use HotSync technology to synchronize (exchange and update) your G18 pda phone and Palm DesktopTM software. You'll find it easy to start using the G18 pda phone, Once you familiarize yourself with the basic workings of the G18 pda phone, you'll easily be able to do the following: ® · Enter all your schedule details in the Date Book and view them by the day, week, or month, and even set an alarm to remind you of an important event · Keep all your contact names, addresses, phone numbers, and other details in the Address Book, so you can find them as soon as you need them · Add your tasks to the To Do List, prioritize them so you don't overlook them, and assign them a due date · Ensure that you don't lose any of this important information simply by synchronizing your data with Palm Desktop on your computer to create a backup copy · Customize your pda phone and set different levels of security to prevent unauthorized users from viewing your data System requirements for Windows To install and operate Palm Desktop on Windows, your computer system must meet the following requirements: G18 User Manual 6 Introduction to the G18 PDA PHONE G18 components · Windows 98/NT/2000/XP · 8 MB RAM (memory) minimum, 16 MB recommended (required with Windows NT 4.0) · 20 MB available hard disk space · VGA monitor or better (the G18 Quick Tour requires a 256 color video display) · CD-ROM drive (or download Palm Desktop from the internet) · Mouse pointing device · One available serial port In addition, the following equipment is optional: · Modem · Windows-compatible printer G18 components Locating front panel controls Brightness control button. Displays the onscreen brightness control. You can adjust the screen for the screen brightness display according to the lighting conditions or temperature of the environment where you use your organizer. For more information see "Adjusting the brightness of your screen" later in this chapter. Contrast control button. Displays the onscreen contrast control. You can adjust the screen for the clearest screen display according to the lighting conditions or temperature of the environment where you use your organizer. For more information see "Adjusting the contrast of your screen" later in this chapter. Power button. Pressing the power button turns the pda phone on (if it is off) and returns to the last screen that was displayed. Press the power button to turn the pda phone off.Use the backlight to illuminate the screen in low-light conditions. G18 User Manual 7 Introduction to the G18 PDA PHONE G18 components Increase Calling Volume Key Decrease Calling Volume Key Sub Menu Icon Contrast Control Button Brightness Control Button Escape Key Camera Key Call Key Left Key Down Key Camera Enter Key Up Key End Call Key Right Key Power Button G18 User Manual 8 Introduction to the G18 PDA PHONE G18 components PDA PHONE screen. Displays the applications and data stored in your pda phone. It is touch-sensitive and responds to the stylus. Text input area. Write letters and numbers in this area using the Graffiti® 2 alphabet. Chapter 2 explains how to enter data using Graffiti 2 characters. Up/Down Key. Displays text and other information that extends beyond the area of the pda phone screen. Press the lower half of the scroll button to scroll down and view information below the viewing area. Press the upper half to view information above the viewing area. Application buttons. Activates the individual pda phone applications that correspond to the icons marked on the buttons: Date Book, Address Book, To Do List,and Memo Pad. See "Assigning applications to buttons" in Chapter 3 for details on reassigning these buttons to other applications on your pda phone. TIP: If your pda phone is turned off, pressing any application button turns on the pda phone and opens the corresponding application. G18 User Manual 9 Introduction to the G18 PDA PHONE G18 components Locating back panel components earphone hole Reset Button Side channel Serial Port Side channel. Hold the stylus, front cover, or similar attachments that can be slid in and out of either side channel. To use the stylus, remove it from the side channel and hold it as you would have a pen or pencil. Reset button. Under normal use, you should not have to use the reset button. See "Resetting your pda phone" for information on when and how to use the reset button. G18 User Manual 10 Introduction to the G18 PDA PHONE Desktop Charger Serial Port connector. Connects your pda phone to PC through HotSync cable. This allows you to update the information between your pda phone and the computer using HotSync technology. Desktop Charger Compatible with Travel Charger. Compact and convenient solution to charging your phone battery and spare battery. For further instructions, please refer to the following: 1. Installing phone battery · Press the release grip of the back cover on the Desktop Charger to remove it. · Insert the phone battery, and push it slightly until it clicks. 2. Charging the battery · Place the battery in the Desktop charger correctly. G18 User Manual 11 Introduction to the G18 PDA PHONE Tapping versus clicking · Plug the Travel Charger into the socket at the base of the Desktop Charger. · Connect the Travel Charger to the mains power supply. · Charge the battery for about 120 minutes. (Approximate charging time depends upon battery usage) 3. Important Notice · For further information on care and maintenance of the accessories, please refer to the user manual in CD ROM. · To maximize the performance of the phone and not void the warranty, always purchase the accessories that are specially designed for use with the phone. Customer Service can not be held liable for any damage due to use with non authorized accessories. Tapping versus clicking Just as you use a mouse pointer to click elements on your computer's screen, you use the stylus to tap elements on your pda phone's touch- G18 User Manual 12 Introduction to the G18 PDA PHONE Starting pda phone and calibrating screen sensitive screen. Tapping is the basic action used to execute tasks on your pda phone. IMPORTANT: Always use the point of the stylus for tapping or making strokes on the pda phone screen. Do not use a pen, pencil, or any other sharp object to write on the pda phone screen. If you misplace your stylus, please contact the supply provider. With your pda phone turned on, you can tap the pda phone screen to perform many operations, such as the following: · Open applications. · Choose menu commands. · Initiate a global Find operation. · Select options in dialog boxes. · Open the onscreen keyboards. Just as you drag the mouse to select text or move objects on your computer, you can drag the stylus to select text. In addition, you can use the stylus to drag the slider of any scroll bar. Starting pda phone and calibrating screen The first time you start the G18 pda phone, setup instructions appear onscreen. These instructions include a calibration screen, or a digitizer. Calibration aligns the internal circuitry of the pda phone with its touchsensitive screen so your pda phone can detect the task you want to perform when you tap an element on the screen. To calibrate your screen: 1. 2. 3. Tap the Applications icon, and then tap Prefs. In the pick list in the upper right corner of the screen, tap Digitizer. Follow the on-screen instructions, tapping the screen where indicated. G18 User Manual 13 Introduction to the G18 PDA PHONE Adjusting the brightness of your screen Adjusting the brightness of your screen You can adjust the brightness of your screen to make it easy to see in a variety of lighting conditions. To adjust the brightness of your pda phone screen: 1. 2. Turn on your device. Tap icon at the upper left conner. The Adjust Brightness slider appears. Tap here to show this slider 3. Do one of the following: · Drag the slider to adjust the brightness. · Tap to the right or left of the slider to adjust the brightness in small increments. · Press or press and hold the PageUp or PageDown buttons to adjust the brightness in small or large increments, respectively. Adjusting the contrast of your screen You can adjust the contrast of your screen to make it easy to see in a variety of lighting conditions. To adjust the contrast of your pda phone screen: 1. 2. Turn on your device. Tap icon at the upper right conner. The Adjust Contrast slider appears. Tap here to show this slider G18 User Manual 14 Introduction to the G18 PDA PHONE To open applications 3. Do one of the following: · Drag the slider to adjust the contrast. · Tap to the right or left of the slider to adjust the contrast in small increments. · Press or press and hold the PageUp or PageDown buttons to adjust the contrast in small or large increments, respectively. To open applications You can use the Applications Launcher to open any application installed on your pda phone. You can also open the four main applications--Date Book, Address Book, To Do List, and Memo Pad--with the application buttons on the front panel of your pda phone. TIP: When you press a application button on the front panel of your device, the selected application immediately appears, even if the device was turned off. In addition to providing a way for you to open applications, the Applications Launcher displays the current time, battery level, and application category. To open an application: 1. Tap the Applications icon. 2. Tap the icon of the application you want to open. If you have many applications installed on your G18 pda phone, tap the scroll bar to see all the available applications. G18 User Manual 15 Introduction to the G18 PDA PHONE Using the pda phone interface TIP: You can find an application quickly by writing the Graffiti 2 character for the first letter of its name. The Application Launcher scrolls to the first application with a name that begins with that letter. Using the pda phone interface Your pda phone includes the following interface elements: · A menu bar containing a set of menu commands specific to the application. Not all applications have a menu bar. menu bar · A command bar that lets you tap icons or write a ShortCut stroke to initiate a command instead of tapping a command in the menu bar. The icons displayed in the Command bar vary within each application. command bar · Command buttons that initiate a command when tapped. Command buttons appear in dialog boxes or at the bottom of application screens. command button G18 User Manual 16 Introduction to the G18 PDA PHONE Using the pda phone interface · Icons that open applications and menus, and find text anywhere in your data. icons · An abc dot in the input area that activates the alphabetic keyboard when tapped; note that the cursor must be in an input field for this option to work. · A 123 dot in the input area that displays the numeric keyboard when tapped; note that the cursor must be in an input field for this option to work. · Check boxes that indicate the state of the corresponding option. A check mark in a check box indicates that the option is active. If a check box is empty, tapping it inserts a check mark. If a check box is checked, tapping it removes the check mark. check box G18 User Manual 17 Introduction to the G18 PDA PHONE Using the pda phone interface · Pick lists that display a list of choices. Tap the black triangle next to the pick list name to display a list of choices, and then tap an item in the list to select it. pick list · A scroll bar to move through long notes or memos. Tap and hold down the scroll bar slider to scroll through pages; tap the slider arrow at either end to move one line at a time. To scroll to the previous page, tap the scroll bar just above the slider; to scroll to the next page, tap the scroll bar just below the slider. You can also scroll to the previous and next pages by pressing the upper and lower portions of the scroll button on the front panel of the pda phone. scroll bar · Previous/ nextarrows that display the previous or next page of information. next/previous arrows · Text areas and screens in which you can enter information. G18 User Manual 18 Introduction to the G18 PDA PHONE Using the pda phone interface screen text area Using menus and menu commands Menus on your pda phone are easy to use, and work the same way in all applications. Menu bars and menu commands differ based on the application and the area of the application in which you're working. For example, in the Memo Pad, the Memo List screen and the Memo screen display different menus. Menu commands for each application are described in the corresponding application's chapter, with the exception of the Edit menu. Most menu commands have an equivalent Graffiti 2 command stroke, which is similar to keyboard shortcuts used to execute commands on computers. To use Graffiti 2 menu commands, menus must be closed. To display a menu bar and choose a command: 1. Do one of the following: · Open an application (such as the Date Book); then tap the Menu icon. Select the desired command from the menu. · Tap the inverted tab at the top of any application's screen (The Calculator does not have an inverted tab); then tap the desired command. · In the text input area of your device's screen, drag a diagonal line from the lower left to upper right to display the Command toolbar. The command bar is displayed for approximate 4 seconds. G18 User Manual 19 Introduction to the G18 PDA PHONE Using the pda phone interface Tap an icon that represents the command you want, or enter the ShortCut for the command in the text input area below the Command toolbar. For example, to choose Select All in the Edit menu, draw the Graffiti 2 command stroke in the text area to display the Command toolbar; then draw the letter S. Note that if you wait more than three seconds to draw the ShortCut letter, you'll have to redraw the Graffiti 2 command stroke to redisplay the Command toolbar. Displaying tips Many of the dialog boxes that appear on your pda phone contain a Tips icon in the upper right corner. Tips anticipate questions you may have and provide shortcuts for using the dialog box or other useful information. To display a tip: 1. Tap the Tips icon (the lowercase "i" in the upper right corner of the dialog box). Tips icon 2. Tap Done after reading the tip. Entering data You can enter data into your G18 in four ways: · Using the onscreen keyboard · Using Graffiti 2 · Using an external keyboard G18 User Manual 20 Introduction to the G18 PDA PHONE Palm Desktop software · Entering or importing data in Palm Desktop, and then synchronizing with your pda phone For more information, see these topics in Chapter 3, "Entering Data in Your G18 PDA PHONE". Palm Desktop software Palm Desktop includes the same main applications as your G18 pda phone: Address Book, Date Book, To Do List, Memo Pad, Expense, and desktop e-mail connectivity. You can use the HotSync feature of this software to back up and exchange data between your pda phone and your computer. It's a good idea to back up your data in case something happens to the data on your G18 pda phone. Changes you make on your G18 pda phone or Palm Desktop appear in both places after you synchronize. With Palm Desktop, you can do the following: · Work with your G18 pda phone applications on your computer. Palm Desktop duplicates the Date Book, Address Book, To Do List, and Memo Pad applications on your pda phone, so that you can view, enter, and modify any data stored on your pda phone. · Back up the data stored on your pda phone with HotSync technology and synchronize the data on your Palm Desktop. Synchronization is a one-step procedure that ensures your data is always safe and up to date. See "Exchanging and Updating Data using HotSync Operations" in Chapter 11 for more information. · Import and export data, so you can easily transfer data from other desktop applications into any of your main applications. See "Importing data" in Chapter 3 for more information. · Print your Date Book, Address Book, To Do List, and Memo Pad information on any printer. Connecting the HotSync cable The HotSync cable that comes with your G18 pda phone enables you to synchronize the information on your G18 pda phone with the Palm Desktop using HotSync technology. G18 User Manual 21 Introduction to the G18 PDA PHONE Installing Palm Desktop To connect your HotSync cable: · Turn off your computer and plug the HotSync cable from the G18 pda phone into the serial port on your computer. Installing Palm Desktop The following instructions guide you through installing Palm Desktop so that you can transfer data from your computer to your pda phone. After installation, refer to the online Help in Palm Desktop for information on how to use the software. To ensure a safe and uninterrupted installation of Palm Desktop, do the following before installing: · Turn off your computer and connect to it with the HotSync cable. · If you are installing from floppy disks (rather than the CD included in the box), make sure that the original Palm Desktop disks are write-protected, and then make backup copies of them. When you have finished, use the copies to install the software, and store the original disks in a safe place. Refer to your computer's manual or operating system documentation for information on locking or copying diskettes. · Do not copy the Palm Desktop files to your computer's hard disk. You must use the installer to place the files in their proper locations and to decompress the files. To install Palm Desktop: 1. 2. 3. 4. Exit any open programs, including those that run at startup such as Microsoft Office, and disable any virus-scanning software. Insert the Palm Desktop CD into the computer's CD-ROM drive (or insert the Setup disk into the floppy disk drive). When the Palm Desktop Installer Menu screen appears, click the Install button to begin the installation procedure. Follow the onscreen instructions to complete the installation. When prompted, use the HotSync cable to connect your pda phone. G18 User Manual 22 E nterin g Data in Your G18 PDA PHONE Using the onscreen keyboard 3 Entering Data in Your G18 PDA PHONE You can enter data into your G18 pda phone by using the onscreen keyboard, writing with the stylus in the text input area, using an external keyboard, or by importing data from another application. Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your pda phone. To use the onscreen keyboard: 1. 2. 3. Open any application (such as the Address Book). Tap any record, or tap New. Choose one of the following to display the alphabetic or numeric keyboard: · Tap abc on the front panel of your pda phone to display the alphabetic keyboard. · Tap 123 on the front panel of your pda phone to display the numeric keyboard. Tap abc for alphabet keyboard. Tap 123 for numeric keypad. TIP: To select any of the three keyboards, tap the Menu icon and then tap Edit. Tap Keyboard, and then tap the keyboard you want. G18 User Manual 23 E nterin g Data in Your G18 PDA PHONE Entering data using Graffiti 2 handwriting software Alpha Tab Caps Lock Caps Shift Tap here to display alphabetic keyboard Backspace Carriage return Numeric International Tap here to display numeric keyboard. Tap here to display international keyboard. 4. Tap the desired characters or numbers; then tap Done to enter the text or numbers. Entering data using Graffiti 2 handwriting software You can use Graffiti 2 strokes to create letters, numbers, punctuation, and symbols. The Graffiti 2 writing strokes include all letters, numbers, and symbols found on a standard keyboard. Learning to write Graffiti 2 characters With only a few minutes of practice, you'll find it easy to enter accurate text and numbers using Graffiti 2 writing strokes. The Graffiti 2 demo shows how to use the handwriting software. The first time you turn on your pda phone, or perform a hard reset, the Welcome application will automatically guide you through the setup process. When you complete setup, you will be invited to learn how to use your handwriting software. G18 User Manual 24 E nterin g Data in Your G18 PDA PHONE Entering data using Graffiti 2 handwriting software You should try the demo if Graffiti 2 is new to you. After you view the Welcome application the first time, a Graffiti 2 Demo icon will appear on the Applications Launcher screen. Tap on this icon to view the demo at any time. TIP: When you reach the Stroke Lookup screen of the demo, use the pick list to view a wide variety of characters that you can make. As you tap a character, you will see an animation of the strokes used to form that character. General Guidelines for Graffiti 2 Writing Follow these guidelines to learn and use Graffiti 2 writing strokes successfully: · To achieve 100% accuracy, practice drawing characters exactly as they appear in the tables later in this chapter. · The heavy dot on each shape indicates where to start the stroke. Some characters have similar shapes, but different starting and G18 User Manual 25 E nterin g Data in Your G18 PDA PHONE Entering data using Graffiti 2 handwriting software ending points. Always start the stroke at the heavy dot. (Do not draw the heavy dot; it is there only as a guideline.) · The Graffiti 2 writing strokes for letters closely resemble letters of the standard English alphabet, both upper case and lower case. Graffiti 2 includes symbols made with a single stroke and symbols made with multiple strokes. For multi-stroke characters, a temporary character is displayed after the first stroke, to show that the stroke was recognized. For example, after the first vertical stroke of "t", a temporary "l" is shown. There is a limited time window, during which the second stroke must be drawn. Otherwise the temporary stroke is recorded. · The text input area is divided into two parts, one for writing lowercase letters and one for writing numbers. The small marks at the top and bottom of the text input area define the division line. To have your pda phone recognize letters and numbers, you must begin letter strokes on the left side, and number strokes on the right side of the text input area. Uppercase letters are formed by writing across the division line. Write lowercase letters here Write numbers here To write Graffiti 2 letters: 1. Tap the screen where you want to write text, for example, on a line next to a time in the Date Book. NOTE: A blinking cursor must appear onscreen above the Graffiti 2 writing area before you can begin writing text. 2. Use the tables on the following pages to find the stroke shape for the letter you want to write. For example, the stroke shown below creates the letter n. G18 User Manual 26 E nterin g Data in Your G18 PDA PHONE Entering data using Graffiti 2 handwriting software Lift stylus here. Start stroke at heavy dot. You use the same shape to create both the lowercase letter and the uppercase letter. 3. 4. 5. 6. Position the stylus in the appropriate place of the text input area. Start your stroke at the heavy dot, and draw the stroke shape as it appears in the tables. Lift the stylus from the screen at the end of the stroke shape. Your pda phone recognizes your stroke immediately and displays the letter at the insertion point tap onscreen. As soon as you lift the stylus from the screen, you can begin the stroke for the next character you want to write. Graffiti 2 tips When using Graffiti 2 writing, keep the following tips in mind: · For greater accuracy, draw letters with large strokes; strokes that nearly fill the text input area are easily interpreted. · To delete characters, set the insertion point to the right of the character you want to delete, and draw the Backspace stroke (a line from right to left) in the text input area. · Write at natural speed. Writing too slowly can produce errors. · Do not write at a slant. Keep vertical strokes parallel to the sides of the text input area. · When letters and numbers can be written using two different strokes, use the easiest one for you. · Press firmly. The Graffiti 2 alphabet Draw Graffiti 2 letters according to the following alphabet. G18 User Manual 27 E nterin g Data in Your G18 PDA PHONE Entering data using Graffiti 2 handwriting software Write lowercase Write uppercase letters across these division markers Write numbers here Writing punctuation marks and other special characters Using Graffiti 2 writing, you can create any punctuation symbol and special character available from a standard keyboard. · The period and comma punctuation marks can be written on either side of the text input area (the letter or number side). Other common punctuation marks can be written on one side of the text input area according to the chart below (in general, the more frequently used punctuation is on the left side). Note that the punctuation characters can also be entered anywhere on the text input area if you first use the shift character. This G18 User Manual 28 E nterin g Data in Your G18 PDA PHONE Entering data using Graffiti 2 handwriting software requires an additional shift stroke, but you may find it more convenient, since you don't have to remember on which side of the input area to make the stroke. · When writing letters with accent marks, first write the letter stroke on the left side (or in the center for uppercase letters) of the input area. Then quickly write the accent stroke on the right side of the input area, as shown in the illustration below. · Symbols and other special characters can be written using the Shift command. When you make a vertical stroke from the bottom to the top in the text input area, the Shift indicator arrow appears in the lower right corner of the screen. While this arrow is visible , you can make the punctuation shift characters shown in the illustration below. Once the arrow goes away, the punctuation mark appears. TIP: Using an additional Shift stroke to finish writing the character (as shown in the demo) is optional, but will make the character appear more quickly. Draw punctuation, symbols or accent marks using the following strokes: G18 User Manual 29 E nterin g Data in Your G18 PDA PHONE Entering data using Graffiti 2 handwriting software TIP: Samples of the character strokes are available in the Graffiti 2 Help file. To view the Help file, use the full-screen pen stroke, dragging the stylus from the text input area to the top of the screen. Note that the accented characters appear on a Punctuation Shift screen, but do not use the Shift command. To write uppercase accented characters, write the letter across the division mark, just as you would do with an ordinary letter. Using the Graffiti 2 tuner The Graffiti 2 tuner provides alternate strokes for making the T, P, Y, and $ characters. For example, you may want to write the letter "T" by using strokes similar to a space and an "L". But if this technique is difficult to control, you can turn off this option. To use the tuner: 1. 2. 3. 4. Tap the Applications icon. In the pick list in the upper right corner of the screen, tap Main or System. Tap on the Prefs icon. Select Graffiti 2 from the pick list in the upper right corner of the screen. G18 User Manual 30 E nterin g Data in Your G18 PDA PHONE Using Graffiti 2 Gestures 5. Tap on one of the letters available for you to tune: Using Graffiti 2 Gestures Gestures are editing commands, such as cut, paste, and the ShortCut command which will be explained in the next section. To use gestures, draw the following strokes: Using Graffiti 2 ShortCuts Graffiti 2 ShortCuts let you quickly and easily enter commonly used words or phrases. ShortCuts are similar to the Glossary or Autotext features of some word processors. Graffiti 2 writing comes with several predefined ShortCuts. You can also create your own, for any words, letters, or numbers. You can create ShortCuts, with up to 45 characters, using the ShortCut preferences. For example, you could create a ShortCut for your name or for the header of a memo. All ShortCuts you create appear on the list in the ShortCut Preferences screen, are available in any of your pda phone applications, and are backed up on your computer when you perform a HotSync® operation. G18 User Manual 31 E nterin g Data in Your G18 PDA PHONE Using Graffiti 2 ShortCuts Your pda phone includes the following predefined Graffiti 2 ShortCuts for common entries: · ds--Date stamp · ts--Time stamp · dts--Date/time stamp · me--Meeting · br--Breakfast · lu--Lunch · di--Dinner To use a ShortCut: Draw the ShortCut stroke, followed by the ShortCut character or characters. When you draw the ShortCut stroke, the ShortCut symbol appears at the insertion point. ShortCut To create a ShortCut: 1. 2. 3. 4. 5. 6. Tap the Applications icon. Select All or System from the pick list in the upper right corner. Select Prefs from the menu. Tap ShortCuts in the pick list in the upper right corner. Tap New. In the ShortCut Name line of the ShortCut Entry screen, enter the letters you want to use to activate the ShortCut. G18 User Manual 32 E nterin g Data in Your G18 PDA PHONE Importing data Tap New. 7. 8. 9. 1. 2. 3. 1. 2. Tap the ShortCut Text area, then enter the text that will appear when you write the ShortCut characters. You can add a space character after the last word in your ShortCut text, so that a space automatically follows the ShortCut text. Tap OK. To edit a ShortCut: In the ShortCut Preferences screen, tap the ShortCut you want to edit. Tap Edit. Make the changes you want, then tap OK. To delete a ShortCut: In the ShortCut Preferences screen, tap the ShortCut you want to delete. Tap Delete, then tap Yes. Importing data If you have data stored in computer applications such as spreadsheets and databases, or if you want to import data from another device, you can transfer the data to your G18 pda phone without having to key it in manually. Save the data in one of the file formats listed below, import it into Palm Desktop, and then perform a HotSync operation to transfer the data to your pda phone. Palm Desktop can import data in the following file formats: · Comma delimited (.csv, .txt): Address Book and Memo Pad only. G18 User Manual 33 E nterin g Data in Your G18 PDA PHONE Importing data · Tab delimited (.tab, .tsv, .txt): Address Book and Memo Pad only. · CSV (Lotus Organizer 2.x/97 Mapping): Address Book only. · Date Book archive (.dba). · Address Book archive (.aba). · To Do List archive (.tda). · Memo Pad archive (.mpa). Archive formats can only be used with Palm Desktop. Use the archive file formats to share information with other people who use Palm Powered handhelds or to create a copy of your important Palm Desktop information. To import data: 1. 2. 3. Open Palm Desktop. Click the application into which you want to import data. If you are importing records that contain a field with category names, do the following: a. Select All in the Category box. b. Make sure that the same categories that appear in the imported file also exist in the application. If the categories do not exist, create them now; otherwise, the records will be imported into the Unfiled category. 4. 5. Choose File > Import; then select the file you want to import, and click Open. To import data into the correct Palm Desktop fields, drag fields in the left column so that they are opposite to the corresponding imported field on the right. To exclude a field from being imported, deselect the field's check box. Click OK. The imported data is highlighted in the application. To add the imported data to your pda phone, perform a HotSync operation. See Palm Desktop online Help for more information on importing and exporting data. 6. 7. 8. 9. G18 User Manual 34 Performing Common Tasks Creating records 4 Performing Common Tasks The tasks described in this section use the term records to refer to an individual item in any of the basic applications, for example, a single Date Book event, Address Book entry, To Do List item, Memo Pad memo, or Expense item. Creating records You can use the following procedure to create a new record in Date Book, Address Book, To Do List, Memo Pad, and Expense. To create a record: 1. 2. 3. Select the application in which you want to create a record. Tap New. (For the Date Book only, select start and end times for your appointment and tap OK.) Enter text for the record. NOTE: The pda phone automatically capitalizes the first letter of each field (except numeric and e-mail fields). 4. 5. As an option, tap Details to select attributes for the record. In the Address Book and Memo Pad only, tap Done. Your pda phone saves the new record automatically. G18 User Manual 35 Performing Common Tasks Editing records Editing records After you create a record, you can change, delete, or add new information at any time. When the screen is in edit mode, a blinking cursor appears within the information, and the information appears on a dotted gray line called an edit line. You can enter text in any of the ways described in Chapter 3, "Entering Data in your G18 PDA PHONE". Cursor Edit line Selecting Text Select the text you want to edit using one of the following techniques: · Double-tap on a word in a field to select the word. · Triple-tap on any word on a line to select the entire line. · To select a segment character in the character: you can tap the top or trail of character you want to select, then pull to the trail or top of the segment you want to select. So you can select several character one time. Using the Edit menu The Edit menu is available from any screen where you enter or edit text. As a general rule, the Edit menu commands affect the selected text. You can display the Edit menu in three ways: by tapping the Menu icon, by tapping the inverted tab at the top of the screen, and by writing a Graffiti® 2 ShortCut. G18 User Manual 36 Performing Common Tasks Editing records To use the Edit menu: 1. Do one of the following to display the Edit menu: · Tap the Menu icon; then tap the Edit menu to display the commands in the menu. · Tap the inverted tab at the top of the screen; then tap the Edit menu to display the commands in the menu. · In the text input area, drag a diagonal line from the lower left to upper right to display the Command toolbar. To select a command, either tap the icon representing a command on the Command toolbar, or draw the Graffiti 2 ShortCut in the text area of your screen. 2. Choose from the following commands, depending on the application you're using: · Undo reverses the last action taken. · Cut removes a selection from its current location to memory. You can then paste the text into another area of the current application or into a different application. · Copy copies a selection and moves it to memory. You can paste the selection into another area of the current application or into a different application. · Paste inserts a selection from memory into an area you select. Paste produces no result if you have not used the Cut or Copy commands, it will excute this command. · Select All selects all the text in the current record or screen. · Keyboard opens the onscreen keyboard. Tap Done to close the keyboard. · Graffiti 2 Help opens the Graffiti 2 character stroke screen. Deleting records You can delete records in any of the basic applications. To delete a record in any of the basic applications: 1. Select the record you want to affect. G18 User Manual 37 Performing Common Tasks Editing records 2. Do one of the following: · Tap the Menu icon, open the Record menu, and then tap the Delete command. The Delete command differs depending on the application you're using, for example, Delete Event appears in the Record menu while you're in the Date Book, and Delete Item appears when you're using the To Do List. · Tap the inverted tab at the top of the screen, open the Record menu, and then select the desired Delete command. · In the Details dialog box of the application, tap Delete, and then tap OK. · Delete the text of the record. NOTE: In the Date Book, deleting the text of a repeating event deletes all instances of the event. · In the text input area, drag a diagonal line from the lower left to upper right to display the Command toolbar; then tap the Delete icon or draw a Graffiti 2 'D' in the text area. Delete icon A confirmation dialog box appears. 3. To archive a copy of the deleted file on your PC, select the Save Archive option. If you choose the archive option, the record is transferred to the archive file on your PC the next time you perform a HotSync operation. Tap OK to delete the record. 4. Purging records Over time, as you use Date Book, To Do List, and Expense, you may accumulate records that are no longer useful. For example, events that occurred months ago remain in the Date Book, and completed To Do List items and Expense items remain in the list. Outdated records take up memory on your pda phone, so it's a good idea to remove them by using Purge. If you think Date Book or To Do List records G18 User Manual 38 Performing Common Tasks Categorizing records might prove useful later, you can purge them from your pda phone and save them in an archive file. Purging is also available in Mail. Purging is not available in Address Book or Memo Pad; delete records from these applications manually. To purge records: 1. 2. Open the application from which you want to purge records. Choose from the following options: · Tap the Menu icon, open the Record menu, and then tap Purge. A confirmation dialog box appears. · Tap the inverted tab at the top of the screen, open the Record menu, and select Purge. 3. Choose from the following options: · For the Date Book, select the Delete Events Older Than pick list and select an option--1 week, 2 weeks, 3 weeks or 1 month. · For the Date Book or To Do list, select Save Archive Copy on PC to save a copy of purged records in an archive file on your desktop. Selecting this option transfers purged records to an archive file the next time you perform a HotSync operation. Tap OK. · For the Expense application, tap a category and tap Purge. Tap Yes to confirm the deletion, and then tap Done. Categorizing records You can categorize records in the Address Book, To Do List, Memo Pad, and Expense applications for easy retrieval. (The Date Book does not have categories.) When you create a record, it is automatically assigned to the currently displayed category. For example, if the All category is displayed, the record is assigned to the Unfiled category. A record can remain unfiled or it can be assigned to a category at any time. Each application has a default set of categories: · The Address Book includes a Business, Personal, and QuickList category. · The To Do List includes a Business, Personal, and All category. · The Expense application includes a New York, Paris, and All category. G18 User Manual 39