User manual PALM TREO 680

Your Palm Treo 680 Smartphone User Guide ® TM Intellectual Property Notices © 2006 Palm, Inc. All rights reserved. Blazer, HotSync, Palm, Palm OS, Treo, VersaMail, and the Palm and Treo logos are among the trademarks or registered trademarks owned by or licensed to Palm, Inc. This product contains ACCESS Co., Ltd.'s NetFront 3.0 Internet browser software. © 1996-2005 ACCESS Co., Ltd. and ACCESS Systems America, Inc. NetFront is the trademark or registered trademark of ACCESS Co., Ltd. in Japan and in other countries except the United States of America. NetFront is a registered trademark of NetFront Communications, Inc. in the United States of America and is used under a license. Documents To Go is a trademark or registered trademark of DataViz, Inc. A portion of the enclosed product is © copyrighted by Fraunhofer IIS (2005). All rights reserved. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners. This product is protected by one or more of the following United States patents: 7 ,007 ,239; 6,976,226; 6,975,304; 6,965,375; 6,961,567; 6,961,029; 6,957 ,397; 6,952,571; 6,950,988; 6,947 ,975; 6,947 ,017; 6,943,667; 6,940,490; 6,924,752; 6,907 ,233; 6,906,701; 6,906,741; 6,901,276; 6,850,780; 6,845,408; 6,842,628; 6,842,335; 6,831,662; 6,819,552; 6,804,699; 6,795,710; 6,788,285; 6,781,824; 6,781,575; 6,766,490; 6,745,047; 6,744,451; 6,738,852; 6,732,105; 6,724,720; 6,721,892; 6,712,638; 6,708,280; 6,697 ,639; 6,687 ,839; 6,685,328; 6,665,803; 6,618,044; 6,590,588; 6,539,476; 6,532,148; 6,523,124; 6,519,141; 6,516,202; 6,490,155; 6,480,146; 6,457 ,134; 6,456,247; 6,442,637; 6,441,824; 6,437 ,543; 6,429,625; 6,425,087; 6,389,572; 6,388,877; 6,381,650; 6,363,082; 6,344,848; 6,317 ,085; 6,241,537; 6,222,857; 6,185,423; 6,147 ,314; 6,115,248; 6,064,342; D421,251; D429,252; D466,128; D478,091. Patent pending. This product also is licensed under United States patent 6,058,304. A portion of this software includes software modules developed by the Independent JPEG group. MPEG Layer-3 audio decoding technology is licensed from Fraunhofer IIS and Thomson. MPEG-4 audio coding technology and advanced video technology licensed by Fraunhofer IIS. This product is protected by certain intellectual property rights of Microsoft. Use or distribution of such technology outside of this product is prohibited without a license from Microsoft. The TREO trademark is used by Palm in Sweden and Denmark with the express consent of Pfizer and its affiliated companies. The products marketed and/or sold by Palm under the TREO trademark are in no way affiliated with Pfizer or its business. Swedish: Varumärket Treo används av Palm i Sverige och Danmark med uttryckligt tillstånd från Pfizer och dess dotterbolag. De produkter som marknadsförs och/eller säljs av Palm under varumärket Treo ska på inget sätt alls kopplas samman med Pfizer eller dess verksamhet. Danish: Treo-varemærket anvendes af Palm i Danmark og Svirge med udtrykkelig tilladelse fra Pfizer og Pfizers associerede selskaber. De produkter, der markedsføres og/eller sælges af Palm under Treo-varemærket, er på ingen måde tilknyttet Pfizer eller Pfizers virksomhed. Disclaimer and limitation of liability Palm, Inc. and its suppliers assume no responsibility for any damage or loss resulting from the use of this guide. Palm, Inc. and its suppliers assume no responsibility for any loss or claims by third parties that may arise through the use of this software. Palm, Inc. and its suppliers assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. PN: 185-10425-00 v. 1.0 Contents Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What do I need to get started? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Chapter 1: Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Treo 680 overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Inserting the SIM card and battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Charging the battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Maximizing battery life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Making your first call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Setting up your computer for synchronization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Synchronizing information--the basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Chapter 2: Moving around on your Palm® TreoTM 680 smartphone . . . . . . . . . . . . . . . 25 Moving around the screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Using the keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Opening applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Chapter 3: Your phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Turning your Treo 680 on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Receiving calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Using voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 What can I do when I'm on a call? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 How many minutes have I used? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Entering names and phone numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Defining favorite buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Using a hands-free device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 iii Customizing phone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 What are all those icons? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Chapter 4: Your email and other messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Which email application should I use? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 The VersaMail application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Chapter 5: Your connections to the web and wireless devices . . . . . . . . . . . . . . . . . . 107 Web browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Connecting your computer to the Internet through your Treo . . . . . . . . . . . . . . . . . 118 Connections with Bluetooth devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Chapter 6: Your photos, videos, and music . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Pictures & Videos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Pocket Tunes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Chapter 7: Your personal information organizer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 World Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Chapter 8: Your memos and documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Documents To Go Professional . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161 Memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 Voice Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 Chapter 9: Your application and info management tools . . . . . . . . . . . . . . . . . . . . . . . 165 Using Find . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Viewing and using the alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 iv Installing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Viewing application info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Sending information with Bluetooth wireless technology . . . . . . . . . . . . . . . . . . . . 174 Beaming information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 Synchronizing information--advanced . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 Using expansion cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Chapter 10: Your personal settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 System sound settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193 Display and appearance settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194 Applications settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 Locking your Treo and info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199 System settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206 Connecting to a VPN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208 Chapter 11: Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211 Upgrading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213 Desktop software installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215 Resetting your Treo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215 Replacing the battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217 Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219 Synchronization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220 Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227 Hands-free devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229 Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230 Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231 Web . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232 Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235 Making room on your Treo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236 v Third-party applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237 Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238 Where to learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263 vi Welcome Congratulations on the purchase of your Palm® TreoTM 680 smartphone! In one compact and indispensable device, you now have all of the following: · · · · Text and multimedia messaging MP3 player Applications for reading, creating, and editing Microsoft Office files and viewing PDF files Software for entering names, addresses, and more on your computer, and then transferring them to your smartphone with one press of a button · Contacts application that stores the names, phone numbers, and even pictures of friends, family, business contacts--everyone you stay in touch with Email application for receiving and sending email (business and personal) Palm OS® personal info applications for storing your appointments, to-do lists, memos, and more Expansion card slot that accepts cards (MultiMediaCard/SD/SDIO; sold separately) for storing music files, videos, dictionaries, games, and lots of other applications A VGA (640x480) digital camera for snapping photos and capturing short videos NOTE Phone and text messaging services · · require a service contract with your wireless service provider. Web, email, and multimedia messaging services require a service contract and data services, such as GPRS or EDGE, from your wireless service provider. Data speeds vary based on network availability and capacity. What's in the box? You should have received all the following items in the Treo 680 box: Hardware · · · · Treo 680 SIM card from your wireless service provider (not included with all models) WELCOME 1 Documentation and software KEY TERM SIM (Subscriber Identity Module) card The smartcard that you insert into your smartphone and identifies you to the mobile network. It contains your mobile account information, such as your phone number and the services to which you subscribe. Phone book entries and SMS messages can also be stored on the SIM card. · · · Read This First setup booklet Quick Reference Guide Palm Software Installation CD, which includes the following: · · · Palm® Desktop software Bonus software for your smartphone Your Palm Treo 680 Smartphone User Guide (this guide) · · · · Rechargeable battery AC charger with international adapter(s) (if required in your region) USB sync cable Headset · Palm warranty 2 WELCOME What do I need to get started? This guide helps you set up your Treo 680 and quickly learn to use it. To get started, you need all the items that came in the Treo 680 box (see What's in the box? ), plus the following: · · card must be inserted into your smartphone. Without a SIM card, you can only make emergency calls, such as 112 or 911. You must be in a location where you are within coverage of your wireless service provider's network. An electrical outlet The computer with which you want to synchronize your personal information · · A SIM card. If you do not already have a SIM card and your smartphone box did not contain a SIM card, you need to contact your wireless service provider to get one. Be sure to sign up for a mobile account with data services. To use your smartphone on your wireless service provider's network, the SIM NOTE To use email, web browsing, and multimedia messaging, your wireless service provider plan must include data services. Please contact your wireless service provider for details about your data service options. WELCOME 3 4 WELCOME C H A PT ER 1 Setting up Congratulations on the purchase of your new Palm® TreoTM 680 smartphone. You're about to discover the many things about your smartphone that will help you better manage your life and have fun, too. As you become more familiar with your smartphone, you'll want to personalize the settings and add applications to make it uniquely yours. But first, take these few easy steps to set up your smartphone and get it running. Benefits · Know where your smartphone controls are located Start using your smartphone right away · Establish a link between your smartphone and your computer · In this chapter Treo 680 overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Inserting the SIM card and battery. . . . . . . . . . . . . . . . . . . . . . . . . . 9 Charging the battery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Maximizing battery life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Making your first call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Setting up your computer for synchronization . . . . . . . . . . . . . . . . . 16 Synchronizing information--the basics . . . . . . . . . . . . . . . . . . . . . . 23 SETTING UP 1 CHAPTER Treo 680 overview Front view Indicator light (phone and charge indicator) Earpiece 5-way navigator and Center button Power/End Applications Volume Side button Menu Messaging Calendar DID YOU KNOW? Send Phone Protect your screen. Be careful to store your smartphone away from items that might scratch or crush the screen. Visit www.palm.com/treo680gsm to find carrying cases and other useful accessories. TIP When your smartphone screen is on, you can press and hold the Side button to open the Voice Memo application. You can also change your button settings and select an application of your choice; see Reassigning buttons for details. 7 1 CHAPTER SETTING UP Back view Speaker Stylus Self-portrait mirror Camera lens Battery door release Headset jack Expansion slot door Multi-connector Microphone IMPORTANT The Treo 680 speaker includes a large magnet, so be sure to keep your smartphone away from credit cards or other items that could be demagnetized. 8 SETTING UP 1 CHAPTER Top view NOTE Your SIM card may already be installed in your smartphone. Follow steps 1­3 to check. If a SIM card did not come with your smartphone, you may already have one; otherwise, your wireless service provider will give you one when you subscribe. 1 Use one hand to press the Battery door release button and use your other hand to slide the battery door downward to remove it from your smartphone. Battery door release Infrared (IR) port Ringer switch DID YOU KNOW? The Ringer switch silences all sounds at once. You don't need to hunt for Off buttons all over the device. Inserting the SIM card and battery Your SIM card contains account information such as your phone number and voicemail access number. To use the phone, email, or web features, the SIM card must be inserted in your smartphone. 2 If the battery is installed, remove it. (See Replacing the battery for details.) 3 Slide the SIM tray out of the slot inside the smartphone. If the SIM card is already installed, skip to step 6. 9 1 CHAPTER SETTING UP 4 Align the notch on the SIM card with the notch in the SIM tray. Insert the notched end of the SIM card into the SIM tray, and then press the other end of the card until it falls into place. Notch 6 Align the metal contacts on the battery with the contacts inside the battery compartment, insert the battery into the compartment at a 45-degree angle, and then press it into place. Battery contacts Smartphone contacts 5 Slide the SIM tray back into the slot inside the smartphone. IMPORTANT Use the battery that came with your Treo 680. Do not use a battery from another Treo model in your Treo 680. Similarly, do not use the Treo 680 battery in another Treo model. Using a battery that is designed for another Treo model can damage your Treo 680. For info on 10 SETTING UP 1 CHAPTER replacement batteries, see Replacing the battery. 7 Slide the battery door onto the back of the smartphone until it clicks into place. 8 Your Treo screen wakes up and begins the setup process. When the language selection screen appears, select the language you want to use, and then follow the onscreen instructions to set up your Treo. TIP TIP The power-saving feature turns off the Treo screen after a period of inactivity. To wake up the screen, press and release Power/End, and then press Center on the 5-way to turn off Keyguard. Charging the battery The battery comes with a sufficient charge to complete the setup process and activate your phone. After activation, we recommend charging your smartphone for three hours (or until the indicator light is solid green) to give it a full charge. See Maximizing battery life for tips on maximizing the life of your Treo battery. TIP If your Treo does not turn on, you need to connect it to the AC charger. If it still does not turn on after being connected to the AC charger for five minutes, then do a soft reset. See Performing a soft reset. IMPORTANT Always use the same language for your Treo, your computer operating system, and your desktop software. Otherwise, you may lose information or have difficulty with synchronization. Support is not provided for mismatched language setups. To avoid draining the battery, charge your smartphone every day, especially if you use your phone often. DID YOU KNOW? If your battery ever becomes fully drained, your info is still stored safely on your smartphone until you recharge the battery or connect your smartphone to a power source. 11 1 CHAPTER SETTING UP 1 If necessary, connect the international adapter to the AC charger plug. 2 Plug the AC charger into a wall outlet. 3 Connect the charger cable to the bottom of your smartphone. Make sure the arrow on the connector is facing up, toward the screen. DID YOU KNOW? You can also trickle charge your smartphone without the AC charger by connecting it to your computer with the sync cable. However, it takes longer to charge the battery without the AC charger, and if your laptop isn't plugged into a power source, it can drain the laptop's battery. For the quickest charge time, use the AC charger. TIP When trickle charging your smartphone with the sync cable, the indicator light may not turn on. To make sure the battery is charging, check the onscreen battery indicator. 4 To confirm that your smartphone is charging, check the indicator light on your smartphone. · Solid red indicates that your smartphone is charging. Solid green indicates that your smartphone is fully charged. Indicator light · 12 SETTING UP 1 CHAPTER TIP If the battery is fully drained, it may take a few moments for the indicator light to turn on when you begin charging. If the indicator light does not turn on when you connect your smartphone to the AC charger, double-check the cable connection and the electrical outlet to which it is connected. TIP To see exactly how much power is left in your battery, tap the onscreen battery icon. TIP Battery icon When your Treo is on (see Turning your Treo 680 on and off), the onscreen battery icon displays the charging status: A red lightning bolt indicates that the battery is connected to a wall outlet and is charging. A green lightning bolt indicates that the battery is connected to a wall outlet and is fully charged. A partial battery without a lightning bolt indicates that the battery is not connected to a wall outlet and it has some power. An almost empty battery that is red at the bottom indicates that you need to charge the battery immediately. Maximizing battery life Battery life depends on how you use your smartphone. You can maximize the life of your battery by following a few easy guidelines: IMPORTANT Use the battery that came with your Treo 680. Do not use a battery from another Treo in your Treo 680. Similarly, do not use the Treo 680 battery in another Treo. Using a battery that is 13 1 CHAPTER SETTING UP designed for another Treo can damage your Treo 680. For info on replacement batteries, see Replacing the battery. · If you don't plan to use the wireless features on your Treo for a while, turn off your phone (see Turning your phone on and off) and let all calls be picked up by voicemail. As with any mobile phone, if you are in an area with no wireless coverage, your Treo searches for a signal, which consumes power. If you cannot move to an area of better coverage, temporarily turn off your phone. While your phone is off, you can continue to use the nonwireless features of your Treo. Turn down the screen brightness (see Adjusting the brightness). Decrease the settings in Power Preferences and turn off Beam Receive (see Optimizing power settings). Turn off the Bluetooth® feature if you're not using it. See Connecting to a Bluetooth hands-free device. You can buy an extra battery as a spare for long airplane trips or periods of heavy use. To purchase batteries that are compatible with your Treo 680, go to www.palm.com/ treo680gsm. TIP · · Charge your smartphone whenever you can. Charge it overnight. The battery has a much longer useful life when it is topped off frequently, rather than charging it after it is fully drained. The wireless features (phone, email, messaging, and web) and media features (camera, media players, eBooks, and games) of your smartphone consume more power than its organizer features. Speakerphone usage also consumes more power than using the earpiece. If you use the wireless, speakerphone, and media features often, keep an eye on the battery icon and charge when necessary. · · · · 14 SETTING UP 1 CHAPTER Making your first call 1 Press Phone . 2 If prompted, press Center to turn off Keyguard (see Locking your keyboard (Keyguard) for more info). 5 Press Send Center to dial the number. to select 6 If prompted, press Center Yes and turn on your phone. TIP If Check SIM Card appears in the title bar, see Inserting the SIM card and battery. TIP TIP If you are inside a coverage area and cannot complete a call, contact your wireless service provider for assistance. If No Service appears in the title bar, you're outside a wireless coverage area. If you believe you are in a wireless coverage area and this problem persists, contact your wireless service provider for assistance. 7 After you finish the call, press Power/ End to end the call. Adjusting call volume While a call is in progress, press the Volume button on the side of your smartphone to adjust the call volume. · 3 Press Left tab. to select the Dial Pad 4 Tap the onscreen Dial Pad to enter the number you want to call. To increase the volume, press the upper half of the Volume button. 15 1 CHAPTER SETTING UP · To decrease the volume, press the lower half of the Volume button. Volume Side button TIP If your phone number doesn't appear in Phone Info, make sure your SIM card is properly inserted in your smartphone. If your phone number still does not appear in Phone Info, your wireless service provider may not support this feature. Look for your phone number on the plastic holder to which the SIM card was attached. If you still need assistance, please contact your wireless service provider. What's my phone number? 1 Make sure your phone is on (see Turning your phone on and off). 2 Press Phone 3 Press Menu . . Setting up your computer for synchronization Why set up a connection between your smartphone and your computer? So you can synchronize. Why synchronize? Here are two good reasons: · 4 Select Options, and then select Phone Info. Look here for your phone number It's easier to enter names, phone numbers, and addresses using the big keyboard on your computer than the keyboard on your smartphone. Whether you enter or change information on your computer (using Palm® Desktop software or Microsoft Outlook for 16 SETTING UP 1 CHAPTER Windows) or on your smartphone, you automatically update the info in both places when you synchronize. So there's no need to enter the info twice. · · · Available USB port 128MB of total memory (RAM) 190MB of free hard disk space CD drive Available USB port Mac OS X version 10.2 or later · · · · You have a backup copy of all your info. Should anything happen to your smartphone, your info still exists on your computer. We strongly recommend that you synchronize your smartphone with your computer frequently to keep your information up-to-date (and backed up) in both locations. Before you can synchronize, you need to install the desktop synchronization software and connect the sync cable to your computer. System requirements Your computer should meet the following minimum system profiles for Windows or Mac computers: · Upgrading from another Palm OS® device NOTE If you are setting up your first Palm OS® device, skip ahead to Installing the desktop synchronization software. You can transfer all compatible applications and information from your previous Palm OS device--whether it's a handheld or a Treo-- to your new Treo 680, so long as the space taken up by all the info you want to transfer is 64MB or less. This includes your calendar events, contacts, memos, and tasks, as well as your application settings and any compatible third-party applications and files. When you install the desktop software from the Palm Software Installation CD, some third-party applications may be quarantined because they are not compatible with the Palm OS software Windows 2000 or XP (or later) · · · 32MB of available memory (RAM) 170MB of free hard disk space CD drive 17 1 CHAPTER SETTING UP version 5.4.9 on your Treo 680. Quarantined files are not installed on your Treo 680, nor are they deleted; these files are placed in a new folder on your computer: C:\Program Files\Palm\\PalmOS5 Incompatible Apps. (Can't find a Palm folder in Program Files? Then look for a folder labeled palmOne or Handspring instead. For more info, see I can't find my user folder.) IMPORTANT Do not synchronize your Treo · At the bottom of the screen, select Size. 680 with any previous versions of Palm Desktop software. · TIP We do not recommend using third-party utilities that back up your old device's information onto an expansion card and then transfer the info to your Treo 680. Such methods transfer all applications to your smartphone, including ones that are not designed to work with Palm OS version 5.4.9. Look at the numbers on the Free Space line and subtract the number on the left from the number on the right to calculate the space used. For example, on the device shown here, 22.4 ­ 17 = 4.9. This means that .5 4.9MB of space is occupied on this device. 1 Calculate how much space your apps and info occupy on your previous Palm OS device: · · 2 If the space occupied on your previous device is 64MB or less, then go to step 3. If the space occupied is greater than 64MB, then do any of the following to reduce the storage space you're using before you go to the next step: · In Applications View, open the menus. Select Info on the App menu. Delete any third-party applications that you no longer use. 18 SETTING UP 1 CHAPTER · Move large files, such as eBooks and images, to an expansion card. Move third-party applications to an expansion card. Purge old info in applications such as Calendar (Date Book), Tasks (To Do), and email. Refer to the documentation that came with your previous device for instructions on these items. · Tasks) or all info and apps (excluding apps known to be incompatible). Select a device name for your Treo 680; be sure to select the same name that you used for your old device. (This is the name that appears in the User list in Palm Desktop software.) · · 3 Synchronize your previous device with your previous desktop software to back up your information one last time. 4 Install the desktop synchronization software from your new Palm Software Installation CD (see Installing the desktop synchronization software). 5 During the installation process, sync your Treo 680 with your new desktop software as instructed. When prompted, do the following: · 6 MAC ONLY If you have pictures on your previous device, copy them from your previous device to an expansion card or beam them to your Treo 680. 7 If you plan to continue using your previous device, perform a hard reset on your previous device to remove its associated device name. (See the documentation that came with your previous device for instructions on performing a hard reset.) Each device you synchronize with your computer must have a unique name. The next time you synchronize your previous device with your computer, be sure to assign it a new name. If any third-party applications are quarantined during the installation, do not manually install them. Contact the third-party developer for software updates Connect your Treo 680 to your computer (see Connecting your smartphone to your computer). Indicate whether you want to sync only the info in your PIM apps (Calendar, Contacts, Memos, and · 19 1 CHAPTER SETTING UP and info about compatibility with your Treo 680. TIP If you have trouble upgrading or finding quarantined files, see Upgrading. 1 Close any applications that are currently running on your computer, including those that are minimized. Your computer needs to have all its resources available to install the software. 2 Insert the Palm Software Installation CD into the CD drive on your computer. Installing the desktop synchronization software IMPORTANT Even if you already own a Palm OS device and have installed a previous version of the desktop software, you must install the software from the Palm Software Installation CD that came with your Treo 680. BEFORE YOU BEGIN If you are installing on a computer at work, make sure your computer is configured to let you install new software. Contact your company's IT department for help. 3 If you are installing on a Mac, double-click the CD icon on the desktop, and then double-click the PalmSoftware.pkg icon. 4 When the installation wizard opens, follow the onscreen instructions. Please TIP If you want to sync info with applications other than Palm Desktop or Microsoft Outlook, you need to purchase additional third-party sync software. This sync software is sometimes called a conduit. 20 SETTING UP 1 CHAPTER note these important points about the installation process: · Connecting your smartphone to your computer After you install the desktop software (see Installing the desktop synchronization software), you're ready to connect your smartphone to your computer. BEFORE YOU BEGIN To set up your When the language selection screen appears, select the same language you selected on your Treo 680. WINDOWS ONLY You can choose which desktop software you want to use for synchronization: Palm Desktop software or Microsoft Outlook. · computer, you need the sync cable that came with your Treo 680. 1 If necessary, connect the international adapter to the AC charger plug. 2 Plug the AC charger into a wall outlet. 3 Plug the USB sync cable into an available USB port or a powered USB hub on your computer. TIP NOTE Whether you select to synchronize with Microsoft Outlook or Palm Desktop software, Palm Desktop software is still installed on your computer. If you use Outlook as your desktop email application, select Outlook as your desktop synchronization software. Remember that when you enter information on your computer, enter it in the software you selected in this step. · The install process prompts you to connect your smartphone to your computer. Go to the next section. For best performance, plug your sync cable directly into a USB port on your computer. If your computer has USB ports on both the front and back, we suggest using the back port; the front port is often a low-power port. If you use a USB hub, make sure the hub has its own power supply. 0 21 1 CHAPTER SETTING UP 4 With the sync button facing up, connect the sync cable to the bottom of your smartphone. Do not press the sync button until you are instructed to do so. 5 Connect the charger cable to the bottom of your smartphone. You are now ready to synchronize; go to Synchronizing information--the basics. Sync cable Sync button 22 SETTING UP 1 CHAPTER Synchronizing information--the basics Synchronizing means that info you enter or change in one place (your smartphone or your computer) is automatically entered or changed in the other; so there's no need to enter the info twice. We strongly recommend that you sync your smartphone with your computer or corporate server frequently to keep your 0 info up-to-date (and backed up) in both locations. The info from all the following applications is updated by default each time you sync your smartphone with your desktop software: How each application syncs depends on your computer type and the desktop software you are using, as follows: What syncs and where · Computer type Windows Desktop software Microsoft Outlook Calendar, Contacts, Memos, and Tasks sync with Outlook Pictures & Videos syncs with Palm Desktop · Windows Mac Palm Desktop Palm Desktop All apps sync with Palm Desktop All apps sync with Palm Desktop 23 1 CHAPTER SETTING UP For more sync options, including which apps sync, see Synchronizing information-- advanced. TIP Messages on both your computer and your smartphone indicate that synchronization is in progress. 3 Wait until you see the message on your smartphone that the HotSync operation is complete; then disconnect the sync cable. Do not disconnect the sync cable until you see this message. TIP Problems synchronizing? See Synchronization for troubleshooting suggestions. BEFORE YOU BEGIN To sync your info, you must install Palm Desktop software from the Palm Software Installation CD that came with your Treo 680--even if you sync with Outlook or another third-party application. See Installing the desktop synchronization software for instructions. 1 Connect your Treo 680 to your computer, as described in Connecting your smartphone to your computer. 2 Press the sync button on the sync cable. If you're finishing your initial setup, you now have the option to install bonus software from the Palm Software Installation CD. If you choose to install some of the bonus software, you need to sync again to install the software on your smartphone. You can also install bonus software later; see Installing bonus software from the CD. TIP For info on locating your pictures and videos on your computer, see Viewing pictures and videos on your computer. Sync button 24 C H A PT ER 2 Moving around on your Palm® TreoTM 680 smartphone Have you ever been to a new city and felt a bit lost until you figured out that the numbered streets run north/south and the avenues run east/west? Learning to move around on your smartphone is similar. Most Palm OS® applications use the same set of controls. So once you learn how to use these controls on your Palm® TreoTM 680 smartphone, you'll be driving all over town and you won't even need a map. Benefits · · · Find and open applications quickly Access extra features with menus Move around in applications with one hand, using the 5-way navigator · Access many more characters and symbols than are displayed on the keyboard In this chapter Moving around the screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Using the keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Opening applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 MOVING AROUND ON YOUR PALM® TREOTM 680 SMARTPHONE 2 CHAPTER Moving around the screen To move around the Treo 680 screen, you can use the 5-way navigator for one-handed navigation, or you can tap items on the screen with the stylus. With use, you will find your own favorite way to scroll, highlight, and select menu items. TIP Some third-party applications may not work with the 5-way navigator, and you must use the stylus instead DID YOU KNOW? In this guide, we use arrow icons to indicate directions on the 5-way. These are different from any onscreen arrows that you tap with your stylus or select with the 5-way to display pick lists. The 5-way includes the following buttons: Center Up Left Right Down 27 2 CHAPTER MOVING AROUND ON YOUR PALM® TREOTM 680 SMARTPHONE Highlighting and selecting items On most screens, one item--a button, a list entry, or a check box--is highlighted by default. The highlight identifies which item is affected by your next action. Use Left , Right , Up , and Down on the 5-way to move the highlight from one item to another. TIP If the item you want doesn't appear on the screen, try tapping the onscreen scroll arrows to view more info. Learn to recognize the highlight. It can take two forms: Border glow: When an entire screen, an onscreen button (such as Done, New, or OK), or a pick list is highlighted, a glow appears around its border. If an entire screen is highlighted, the glow appears at the top and bottom of the screen only. TIP Colored background: When a phone number, text, an email address, a web link, or an item in a list is highlighted, the item is displayed as white text against a colored background. Examples of lists include the Contacts list, the Messaging Inbox, and the Tasks list. When a border appears at the top and bottom of a list screen, press Center on the 5-way to highlight the first item in the list. After highlighting an item, you can select or activate it by pressing Center , or by tapping the item with the stylus. TIP After you open an application (see Opening applications), experiment with using the 5-way to highlight various screen elements. 28 MOVING AROUND ON YOUR PALM® TREOTM 680 SMARTPHONE 2 CHAPTER Highlighting text You can use the stylus to highlight text on the screen. · Selecting menu items Many applications have menus to give you access to additional features. These menus are usually hidden from view, but they appear when you press Menu . To get the most out of your smartphone, it's a good idea to familiarize yourself with the additional features available through the various application menus. 1 Press Menu to display an application's menus. Tap and drag the stylus across the text you want to highlight. To highlight a word, double-tap it. To highlight a paragraph, triple-tap it. · · Accessing command buttons In most applications, command buttons such as New, OK, and Details appear at the bottom of the screen. In many cases, you can jump directly to these buttons instead of scrolling to them. · From a list screen, such as the Memos list, press Right to jump to the first button. From a screen where you create or edit entries, such as Contact Edit, press Center to jump to the first button. From a dialog box, such as Edit Categories, press Up or Down scroll to the buttons. to Menu shortcut · · 2 Press Right and Left between menus. 3 Press Up and Down menu item. to switch to highlight a 4 Press Center to select the menu item, or press Menu to close the menu and cancel your selection. 29 2 CHAPTER MOVING AROUND ON YOUR PALM® TREOTM 680 SMARTPHONE · TIP Most menu items have menu shortcuts listed in the menu. To use a menu shortcut, press Menu plus the shortcut letter. You don't have to see the menu item to use the menu shortcut. For example, when you're in Calendar, you can press Menu + N to create a new event. To exit the pick list without making a selection, press Left or Right . Stylus: Use your stylus to tap the pick list. · · Tap the item you want from the list. To exit the pick list without making a selection, tap outside the list. Selecting options in a pick list A range of options is often presented in a type of menu called a pick list, which can be identified by a downward-pointing arrow. Pick lists are different from the application menus previously described. The application menus give you access to additional features and pick lists let you select the contents for a particular field. You can select items from a pick list with the 5-way or the stylus. 5-way: Use the 5-way to highlight the pick list, and then press Center to display the items in the list. · Press Up and Down the item you want. to highlight · Press Center to select the highlighted item. 30 MOVING AROUND ON YOUR PALM® TREOTM 680 SMARTPHONE 2 CHAPTER Using the keyboard Backlight Backspace Option Shift/Find Return Menu Space Alt NOTE Your keyboard may have a different layout based on the country where you purchased your smartphone. 31 2 CHAPTER MOVING AROUND ON YOUR PALM® TREOTM 680 SMARTPHONE · TIP When using the keyboard, most people find it easiest to hold the Treo with two hands and use the tips of both thumbs to press the keys. To turn Caps Lock on, press Shift/ Find twice. To turn it off, press Shift/Find once. When Caps Lock is on, an underlined up arrow appears in the lower-right corner of the screen. DID YOU KNOW? The Treo 680 includes a keyboard backlight that turns on and off when the screen turns on or off. The backlight also dims when an active call lasts longer than a specified period of time. See Optimizing power settings to adjust the automatic shut-off and dimming intervals. Entering numbers, punctuation, and symbols Numbers, punctuation, and symbols appear above the letters on the keys. To enter these characters, do one of the following: Symbol Letter · Entering lowercase and uppercase letters · To enter lowercase letters, press the desired keys. To enter an uppercase letter, press Shift/Find and then press a letter key. You don't need to press and hold Shift/Find while entering a letter. When Shift is active, an up arrow appears in the lower-right corner of the screen. To turn Option Lock on, press Option twice. To turn it off, press Option once. When Option Lock is on, the · Press Option , and then press the key with the desired character shown above the letter. You don't need to press and hold Option while pressing the second key. When Option is active, the symbol appears in the lower-right corner of the screen. symbol appears in the lower-right corner of the screen. · 32 MOVING AROUND ON YOUR PALM® TREOTM 680 SMARTPHONE 2 CHAPTER Some application views automatically default to Option Lock, such as the Dial Pad tab in the Phone application or the Calculator. In this case, you do not need to press Option to enter numbers. DID YOU KNOW? 1 Enter the character that corresponds to the symbol or accented character you want. See the table on the next page. 2 Press Alt . 3 Press Up , Down , Right , or Left to highlight the desired character. 4 Press Center character. DID YOU KNOW? Entering other symbols and accented characters Symbols and accented characters that do not appear on the keyboard are available by using the Alt key. to insert the Alternate characters are grouped by their similarity to the base key. For example, the alternate characters for the e key are é, è, ë, and ê. 33 2 CHAPTER