User Guide Copyright and Trademark © 2005 palmOne, Inc. All rights reserved. palmOne, Tungsten, the Tungsten logo, "T" (Stylized), Addit, Blazer, Graffiti, HotSync, the HotSync logo, Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners. palmOne, Inc. uses the Bluetooth wireless technology trademark under express license from Bluetooth SIG, Inc. RealPlayer is a trademark or registered trademark of RealNetworks, Inc. MPEG Layer-3 audio decoding technology is licensed from Fraunhofer IIS and Thomson. This product includes technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing, GP . Disclaimer and Limitation of Liability palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. [ ! ] IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. Software Download Available Palm® Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you can download Palm Desktop software from www.palmOne.com/support/ TungstenTM E2 Handheld ii Table of Contents About This Guide .................................................................xix Tips for viewing this guide........................................................................xix What's in this guide? ..................................................................................xx Step-by-step instructions.................................................................... xx Links...................................................................................................... xx Sidebars......................................................................................................xxi Chapter 1: Setting Up Your Handheld and Your Computer..........................................................................1 What's in the box? ........................................................................................2 System requirements ...................................................................................2 Step 1: Charging your handheld..................................................................4 What you should know about your handheld's battery..................... 5 Step 2: Turning on your handheld for the first time ..................................6 Step 3: Installing your software ...................................................................7 Step 4: Connecting your handheld to your computer ...............................8 Switching to another desktop software application ................................10 Using user profiles......................................................................................11 Creating a user profile .........................................................................12 Synchronizing with a user profile ......................................................14 Related topics..............................................................................................17 Chapter 2: Your Handheld .....................................................18 What's on my handheld? ...........................................................................19 Front ..................................................................................................... 19 Top........................................................................................................ 20 Back ...................................................................................................... 21 What's on the screen? ................................................................................22 Input area ............................................................................................. 22 Application controls ............................................................................ 23 TungstenTM E2 Handheld iii What software is on my handheld?...........................................................25 What's on the CD? ......................................................................................26 Related topics..............................................................................................30 Chapter 3: Moving Around in Applications.........................31 Opening applications..................................................................................32 Using Favorites.................................................................................... 32 Using Applications .............................................................................. 33 Switching between applications ........................................................ 33 Using the 5-way navigator .........................................................................34 Moving around with the 5-way .......................................................... 34 Moving around in Favorites View ...................................................... 35 Moving around in Applications View ................................................ 36 Moving around in list screens and entry screens............................. 36 Moving around in dialog boxes ......................................................... 37 Moving around in menus ................................................................... 37 Using menus ..............................................................................................38 Using the Command stroke................................................................ 39 Using the Command toolbar .............................................................. 39 Finding information ...................................................................................40 Related topics..............................................................................................41 Chapter 4: Entering Information on Your Handheld ...........42 How can I enter information on my handheld?........................................43 Entering information with Graffiti® 2 writing ...........................................43 Writing in the Graffiti 2 input area ..................................................... 43 Using full-screen writing..................................................................... 44 Writing Graffiti 2 characters ...............................................................45 Keys to success with Graffiti 2 writing .............................................. 46 Graffiti 2 alphabet................................................................................ 47 Graffiti 2 numbers ............................................................................... 48 Graffiti 2 gestures ................................................................................ 52 Writing Graffiti 2 symbols and other special characters ..................53 Graffiti 2 symbols and special characters ......................................... 54 Writing Graffiti 2 ShortCuts ................................................................55 TungstenTM E2 Handheld iv Graffiti 2 ShortCuts.............................................................................. 56 Entering information with the onscreen keyboard ..................................57 Entering info from Contacts into another application .............................59 Editing information.....................................................................................61 Selecting information.......................................................................... 61 Copying and pasting information ......................................................62 Deleting information ...........................................................................63 Related topics..............................................................................................64 Chapter 5: Moving Info Between Your Handheld and Your Computer ................................................................65 Why synchronize information? ..................................................................66 What information is synchronized? ................................................... 67 How to synchronize............................................................................. 68 When would I use each method?....................................................... 69 Synchronizing with your computer ...........................................................71 Synchronizing with a cable .................................................................71 Synchronizing using the IR port .........................................................73 Synchronizing over a network ...................................................................77 Synchronizing by dialing in to a network ..........................................77 Synchronizing by connecting to a computer on the network ..........82 Customizing your synchronization settings .............................................85 Choosing how your computer responds to synch requests ............85 Setting synchronization options ........................................................87 Choosing whether application information is updated ....................89 Using Quick Install and the Send To Handheld droplet .........................94 Using Quick Install ...............................................................................94 Using the Send To Handheld droplet ................................................ 95 Entering information with your computer ................................................96 Importing information from other applications ....................................100 Installing the additional software from the CD .....................................103 Checking space and version numbers .............................................105 Removing applications .............................................................................107 Removing an application from your handheld ...............................107 Removing Palm Desktop software from your computer ............... 109 TungstenTM E2 Handheld v Restoring archived items on your computer .................................. 110 Related topics............................................................................................111 Chapter 6: Managing Your Contacts .................................. 112 Adding a contact ......................................................................................113 Entering additional contact information ..........................................116 Selecting contact field types .............................................................117 Defining custom fields ......................................................................118 Selecting a contact as your business card ......................................119 Copying contact information into multiple contacts ............................120 Locating a contact on your list ................................................................121 Deleting a contact ....................................................................................122 Customizing the Contacts list .................................................................123 Making connections from Contacts.........................................................125 Using Quick Connect .........................................................................125 Customizing Quick Connect settings ...............................................127 Using Tap-to-Connect .......................................................................128 Working with Contacts on your computer..............................................130 Related topics............................................................................................131 Chapter 7: Managing Your Calendar ..................................132 Scheduling events ....................................................................................133 Scheduling an appointment .............................................................133 Scheduling an event without a start time .......................................135 Scheduling a repeating event--standard interval ..........................137 Scheduling a repeating event--unusu ...