User manual PALM TUNGSTEN T

Handbook for PalmTM TungstenTM T Handhelds Copyright © 1998-2002 Palm, Inc. All rights reserved. Graffiti, HotSync, and Palm OS are registered trademarks, and the HotSync logo, Palm, Palm Powered, the Palm logo, and Tungsten are trademarks of Palm, Inc. Palm, Inc. uses the Bluetooth trademark under express license from Bluetooth SIG, Inc., U.S.A. All other brands are trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this handbook. Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. PN: 406-4438A-US Contents About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Chapter 1: Setting Up Your PalmTM TungstenTM T Handheld . . . . . . . . . . . . 3 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Mac computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Internet access requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Upgrade information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Step 1: Connect the HotSync cradle/cable to the computer . . . . . . . . . . . . . . . . 5 Step 2: Charge your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Step 3: Set up your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Step 4: Install software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Step 5: Perform a HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Step 6: Register your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Congratulations! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Chapter 2: Exploring Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Locating handheld components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Opening and closing your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Locating front panel controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Locating top panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Using the backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Locating back panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Using the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Adding an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Tapping and typing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Elements of the handheld interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Using the navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Chapter 3: Entering Data on Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . 21 Using the onscreen keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Using Graffiti writing to enter data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Graffiti tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Graffiti alphabet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 iii Contents Capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Graffiti numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Punctuation marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Symbol characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Accented characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Additional non-English characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Navigation strokes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Graffiti ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Beaming data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Beaming tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Sending data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Sending data with Bluetooth communication . . . . . . . . . . . . . . . . . . . . . . . . 33 Sending data with SMS communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Using your computer keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Importing data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Importing data from a Windows computer . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Importing data from a Mac computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Using Voice Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Using a portable keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Chapter 4: Working with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Opening applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Other ways to open applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Opening expansion card applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Switching between applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Categorizing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Changing the Applications Launcher display . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Copying applications to or from an expansion card . . . . . . . . . . . . . . . . . . . . . 46 Selecting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Using menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Choosing a menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Choosing application preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Performing common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Editing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Deleting records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Purging records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Categorizing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 iv Contents Finding information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Receiving and alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Hiding or masking private records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Installing add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Removing Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Chapter 5: Using Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Creating an Address Book entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Selecting types of phone numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Changing Address Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Making connections from Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Using Address Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Chapter 6: Using Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Performing calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Viewing Recent Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Using Calculator menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Chapter 7: Using Card Info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Reviewing Card Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Renaming a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Formatting a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Managing expansion cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Using Card Info menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Card menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Chapter 8: Using Date Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Scheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Selecting an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Rescheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Setting an alarm for an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Scheduling repeating or continuous events . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Changing the Date Book view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Working in Week View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 v Contents Working in Month View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Working in Agenda View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Spotting event conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Using Date Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Chapter 9: Using Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Adding expense items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Changing the date of an Expense item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Entering receipt details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Customizing the Currency pick list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Changing the default currency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Defining a custom currency symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Setting Show Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Working with Expense data on your computer . . . . . . . . . . . . . . . . . . . . . . . . 111 Displaying the euro on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Printing the euro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Using Expense menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Chapter 10: Using Memo Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Creating memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Reviewing memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Using Memo Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Record menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Chapter 11: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Reviewing notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Changing Note Pad color settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Setting an alarm for a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Using Note Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 vi Contents Chapter 12: Using Phone Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 What can you do with a phone connection? . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Setting up a phone connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Configuring network service settings for your phone . . . . . . . . . . . . . . . . 127 Updating the phone files on your handheld . . . . . . . . . . . . . . . . . . . . . . . . 130 Using phone connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Chapter 13: Using To Do List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Creating list items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Setting priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Checking off a To Do List item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135 Changing To Do List item details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Setting To Do Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 Using To Do List menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Chapter 14: Using Voice Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Creating a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Recording a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Pausing and resuming a voice memo recording . . . . . . . . . . . . . . . . . . . . . 141 Storing voice memos on an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . 142 Listening to voice memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Setting an alarm for a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Using Voice Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 V Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Chapter 15: Using World Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 Viewing the time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Setting the primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Choosing a different primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Setting the secondary locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Adding a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Modifying a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Removing a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Setting an alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Using World Clock menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 vii Contents Chapter 16: Performing HotSync® Operations . . . . . . . . . . . . . . . . . . . . . 157 Selecting HotSync setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 Customizing HotSync application settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 Conducting cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . 162 Performing a cradle/cable HotSync operation: Windows computers . . . 162 Performing a direct HotSync operation: Mac computers . . . . . . . . . . . . . 165 Conducting IR HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Preparing your computer for infrared communication . . . . . . . . . . . . . . . 167 Performing an IR HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Returning to cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . 170 Conducting modem HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171 Preparing your computer for a modem HotSync operation . . . . . . . . . . . 171 Preparing your handheld for a modem HotSync operation . . . . . . . . . . . 173 Selecting the conduits for a modem HotSync operation . . . . . . . . . . . . . . 175 Performing a modem HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 175 Conducting Bluetooth HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 Preparing your computer for a Bluetooth HotSync operation . . . . . . . . . 176 Preparing your handheld for a Bluetooth HotSync operation . . . . . . . . . 177 Performing a Bluetooth HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . 178 Conducting network HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Connecting to your company's dial-in server . . . . . . . . . . . . . . . . . . . . . . . 179 Performing a network HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 181 Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181 Creating a user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Performing the first HotSync operation with a user profile . . . . . . . . . . . 184 Chapter 17: Setting Preferences for Your Handheld . . . . . . . . . . . . . . . . . 187 Setting General Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188 Date & Time Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 Digitizer Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 Formats Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 Power Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192 Security Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193 Sounds & Alerts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 Setting Communication Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202 Bluetooth Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203 Connection Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211 Network preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217 Phone Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233 viii Contents Setting Personal Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233 Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234 Pen preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235 HotSync buttons preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236 Owner preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236 ShortCuts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237 Appendix A: Maintaining Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . 241 Caring for your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Prolonging battery life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242 Resetting your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242 Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 Appendix B: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . 247 Software installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248 Operating problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249 Tapping and writing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250 Application problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251 HotSync problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252 Beaming and sending problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259 Phone connection problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260 Recharging problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261 Password problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262 Technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263 Product Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271 ix Contents x About This Book Congratulations on your purchase of a PalmTM TungstenTM T handheld. This handbook is designed to quickly familiarize you with your handheld. It describes all you need to know about how to use your handheld and the applications that come with it. It guides you through: s s s s s s Locating all the parts of your handheld Viewing and entering data Setting up Bluetooth features Working with expansion cards Using your handheld with your computer Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld, you can use the rest of this handbook as a reference guide for less common tasks, for maintenance of your handheld, and for any problems that might arise as you operate your handheld. 1 About This Book 2 CHAPTER 1 Setting Up Your PalmTM TungstenTM T Handheld Your new PalmTM TungstenTM T handheld enables you to do the following: s Access your data and view or look up information with one hand, using the navigator Capture thoughts while you're on the go, with the voice recorder Exchange data with other Bluetooth-enabled devices such as phones, PCs, printers, networks, and more (other Bluetooth-enabled devices sold separately) Share data, make backups, and extend storage capacity with optional expansion cards (expansion slot included; expansion cards sold separately) View clear, sharp, colorful images on the high-resolution screen Stay organized and on time by keeping your appointments, contact information, and to-do items in one place Quickly jot notes or memos on the fly Access the Internet and browse or search your favorite web sites Send, receive, and compose e-mail and SMS messages s s s s s s s s To use the Bluetooth communication, Internet, e-mail, and SMS features, you must install the software from the Software Essentials CD-ROM onto your handheld and have a mobile phone that supports infrared or Bluetooth communication. Web browsing and e-mail applications also require Internet access, see "Internet access requirements" later in this chapter for details. 3 Chapter 1 Setting Up Your PalmTM TungstenTM T Handheld System requirements To install and operate PalmTM Desktop software, your computer system must meet the requirements described in this section. Minimum requirements: Windows computers The minimum requirements for Windows computers are as follows: s s IBM-compatible Pentium-class computer One of the following operating systems: ­ Windows 95 with SR2 or later and Winsock2 update (requires a serial cradle/cable, sold separately) ­ Windows NT 4.0 Workstation and SP6 or later (requires a serial cradle/ cable-- sold separately and administrator rights to install Palm Desktop software) ­ Windows 98 ­ Windows ME ­ Windows 2000 Pro (requires administrator rights to install Palm Desktop software) ­ Windows XP Home or Pro (requires administrator rights to install Palm Desktop software) s s s Internet Explorer 4.01 with SP2 or later 50 megabytes (MB) available hard disk space VGA monitor or better (Palm Desktop software Quick Tour requires 256-color video display; 16 Bit or High Color, and 800 x 600 resolution recommended) CD-ROM or DVD-ROM drive (you can also download Palm Desktop software from www.palm.com). Mouse One available USB port or serial port (serial cradle/cable sold separately) s s s Minimum requirements: Mac computers The minimum requirements for Mac computers are as follows: s s Mac computer or compatible with a PowerPC processor Mac OS 9, version 9.0 or later with 12MB available memory or Mac OS X, version 10.1.2 or later 25MB available hard disk space Monitor that supports screen resolution of 800 x 600 or better s s 4 Step 1: Connect the HotSync cradle/cable to the computer s CD-ROM or DVD-ROM drive (you can also download Palm Desktop software from www.palm.com). Mouse One available USB port or serial port (serial cradle/cable sold separately and compatible with Mac OS 9 only) s s Internet access requirements The requirements for Internet access are as follows: s Any one of the following: ­ A Bluetooth-enabled mobile phone ­ An IR-enabled mobile phone ­ A mobile phone with a cable that connects to your handheld ­ A modem accessory for your handheld ­ A Bluetooth network connection with Internet access s s An account with an ISP, or Internet service provided by your company A web browser (included on the Software Essentials CD-ROM) or another application that enables you to access e-mail, news, stock quotes, or other Internet content (sold separately at www.palm.com) Upgrade information If you already own a Palm OS® handheld, go to the web site www.palm.com/ support/tungstent for upgrade instructions. Step 1: Connect the HotSync cradle/cable to the computer a. b. c. Locate the USB icon and ports on your computer. Plug the USB connector into a USB port on your computer. Connect the adapter cable to the back of the cradle/cable. NOTE Your adapter may connect to the back of the USB connector, not to the cradle itself. d. Plug the adapter into a working electric outlet. 5 Chapter 1 Setting Up Your PalmTM TungstenTM T Handheld Windows 95 and NT users cannot use a USB cradle/cable and port. You must use a cradle with a serial port connection (sold separately). USB icon USB port USB connector Step 2: Charge your handheld a. Place your handheld in the cradle/cable for two hours for an initial charge. Your handheld's indicator light glows steady green when it is charging. After is it is charged, remove the handheld from the cradle/cable by gently tilting it forward and then lifting it from the cradle/cable. b. Once your handheld is setup and in daily use it requires about 15 minutes of charge time for each hour of use. To keep the battery fully charged, we recommend placing your handheld in a cradle/cable that is connected to a power source whenever you are not using it. Step 3: Set up your handheld a. Press the power button to turn on your handheld. If your handheld did not turn on, see "Operating problems" in Appendix B. b. Gently press the top of the stylus to release it from the slot, and then remove it from the slot. 6 Step 4: Install software c. Hold the stylus like you would a pen or pencil, and use it to follow the onscreen directions. Step 4: Install software a. Insert the Desktop Software CD-ROM into your computer's CD-ROM drive. Palm Desktop software and entering your handheld business card information. Mac: b. Windows: Follow the onscreen instructions which guide you through installing Double-click the Desktop Software CD-ROM icon that appears on the desktop, and then double-click the Palm Desktop Installer icon. Step 5: Perform a HotSync operation Windows: When prompted, place your handheld in the cradle/cable and press the HotSync button. Mac: After the installation finishes, place your handheld in the cradle/cable and press the HotSync button. 7 Chapter 1 Setting Up Your PalmTM TungstenTM T Handheld Step 6: Register your handheld Windows: When the first HotSync operation is complete, the installer displays screens where you can select product registration options. After you complete these screens, the Congratulations! screen appears. Congratulations! You've set up your handheld, installed Palm Desktop software, and performed your first HotSync operation. If you're using a Windows computer, you also installed the Palm Desktop software Quick Tour, created your handheld business card, and registered your handheld. For comprehensive information about using your handheld, continue reading this electronic handbook. For more information about using Palm Desktop software, see the following: s The online help for Palm Desktop software. To access the online help, go to the Help menu in Palm Desktop software. Windows: s The Palm Desktop software Quick Tour. To access the Palm Desktop software Quick Tour, go to the Help menu in Palm Desktop software s Mac: The electronic Palm Desktop Software for the Macintosh User's Guide. To access this guide, open the Palm folder, and then open the Documentation folder. Double-click the file Palm Desktop.pdf. 8 CHAPTER 2 Exploring Your Handheld Your PalmTM TungstenTM T handheld can help you stay organized, on time, and up-to-date with daily tasks while you are away from your desk. Use your new handheld to do the following: s s s s s s s Enter your schedule in Date Book. Keep all your contact names, addresses, and phone numbers in Address Book. Prioritize and assign your tasks a due date in To Do List. Jot quick notes directly on the screen in Note Pad. Record thoughts and listen to them later in Voice Memo. Track your expenses and create expense reports in Expense. Set alarms from World Clock, Date Book, Note Pad, and Voice Memo to keep yourself on schedule and remind yourself of appointments and notes. Set preferences for how you receive alarms: hearing a sound, seeing a blinking indicator light, or feeling your handheld vibrate. Choose any combination. Synchronize your data with PalmTM Desktop software on your Windows or Mac computer so you always have a backup copy. Insert an SD or MultiMediaCard expansion card to add more software or memory, or to back up your data. Connect your handheld with a mobile phone to access the Internet and exchange e-mail messages. Share information with other devices that are Bluetooth-enabled or that have an infrared (IR) port. s s s s s When you install the software from the Software Essentials CD-ROM that comes with your handheld, your handheld can also help you stay in touch, play games, and access mobile office productivity tools. This additional software enables you to use your handheld to do the following: s s Play games with Bluetooth-enabled devices. Compose, send, and receive e-mail and SMS messages when you connect your handheld with a mobile phone (sold separately). Browse or search the Internet when you connect your handheld with a mobile phone (sold separately). s 9 Chapter 2 Exploring Your Handheld s s View photographs and other images. Read books or other documents. Locating handheld components Take a few moments to learn how to access and locate the components of your handheld. Opening and closing your handheld When your handheld is open, you can access additional controls on the front and back panels. You can use your handheld in either the open or closed position. To open your handheld: s Slide the bottom portion of your handheld away from the screen. To close your handheld: s Slide the bottom portion of your handheld toward the screen. 10 Locating handheld components Locating front panel controls Speaker Headphone jack Microphone Voice Memo application button Screen Navigator Graffiti® writing area Note Pad To Do List Date Book Address Book Application buttons Headphone jack Enables you to connect a standard 3.5mm stereo headset (sold separately) to your handheld for use with audio applications. Enables you to listen to alarms, voice memos, and game sounds on your handheld. Serves as an audio input device for applications such as Voice Memo. Displays the applications and information stored in your handheld. It is touch sensitive, and it responds to the stylus. The area where you write letters and numbers using the Graffiti alphabet. See "Using Graffiti writing to enter data" in Chapter 3 to learn how to write Graffiti characters. Enables you to select and display records on your handheld screen. See "Using the navigator" later in this chapter for additional information, and look for tips throughout this handbook. Activates the individual handheld applications that correspond to the icons on the buttons: Date Book, Address Book, To Do List, Note Pad, and Voice Memo. See "Buttons Preferences" in Chapter 17 for details on reassigning these buttons to activate any application on your handheld. Speaker Microphone Screen Graffiti writing area Navigator Application buttons 11 Chapter 2 Exploring Your Handheld Locating top panel components Indicator light Power button/ backlight control Expansion card slot Stylus IR port Indicator light Serves as an alert for Date Book, World Clock, Note Pad, or Voice Memo alarms. It also indicates the battery-charging status when your handheld is in the cradle/cable. Turns your handheld on or off and controls the backlight feature. If your handheld is turned off, pressing the power button turns the handheld on and returns you to the last screen you viewed. If your handheld is turned on, you can turn it off by pressing the power button. Pressing and holding the power button for about two seconds turns the backlight on or off. Power button/ backlight control Expansion card slot Accepts SD or MultiMediaCard expansion cards, enabling you to back up data, add more memory, or use additional applications. Slides in and out of the slot on the top of your handheld. To use the stylus, gently press the top of the stylus to release it from the slot, and then pull it out of the slot and hold it as you would a pen or pencil. Uses infrared technology to transmit data to and receive data from other infrared-enabled devices and to perform HotSync® operations. See "Beaming data" in Chapter 3 and see "Conducting IR HotSync operations" in Chapter 16 for more information. Stylus IR port 12 Locating handheld components Using the backlight If lighting conditions make it difficult for you to see the information on your handheld, you can adjust the brightness of the screen backlight or turn it off. The backlight remains on until you turn it off. Turning the backlight off conserves battery power. To adjust the brightness of the backlight: 1. 2. 3. Tap the Brightness icon in the upper-right corner of the Graffiti writing area. Tap the Enable Backlight check box to select it. Drag the slider to adjust the brightness. TIP You can also press Up or Down on the navigator to adjust the brightness. 4. Tap Done. To turn the backlight on and off: s Press and hold the power button for about two seconds or until the backlight turns off or on. TIP In addition, you can assign the full-screen pen stroke to activate the backlight. See "Pen preferences" in Chapter 17 for details. Locating back panel components Reset button Attach points Universal connector 13 Chapter 2 Exploring Your Handheld Reset button Resets your handheld. Under normal use, you should not have to use the reset button. See "Resetting your handheld" in Appendix A for information about when and how to use the reset button. Enable you to connect optional accessories to your handheld, such as a modem or sled. These accessories are sold separately and are typically available from third-party developers. Connects your handheld to the cradle/cable, which in turn connects to the back of your computer and through the AC adapter to the wall current. This enables you to recharge your handheld as well as update the information between your handheld and your computer, using HotSync technology. The universal connector also connects peripheral hardware devices to your handheld. Attach points Universal connector Using the protective cover The cover protects your handheld screen when it is not in use. When the cover is on, you can still view information on your handheld and use the navigator to navigate through your data and accomplish tasks. To remove the cover: 1. Gently lift one of the cover tabs from the side of your handheld. Cover tab 14 Adding an expansion card 2. Store the cover by aligning the cover tabs with the notches on the sides of your handheld, and then gently pressing it onto the back of your handheld. Adding an expansion card An expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have to store software and data on your handheld. To insert a card: 1. 2. Insert the card into the expansion slot with the label side facing the display. Push the card in with your thumb. You feel the card lock and hear the system sound. Push 15 Chapter 2 Exploring Your Handheld To remove a card: 1. Push lightly against the card with your thumb. When the card is released, you hear the system sound. 2. Slide the card out of the expansion slot. Push For complete information about working with expansion cards, see Chapter 7. Tapping and typing Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action you use to get things done on your handheld. The first time you start your handheld, the setup instructions appear on the screen. These instructions include a calibration screen. Calibration aligns the internal circuitry of your handheld with its touch-sensitive screen so that when you tap an element on the screen, the handheld can detect exactly which task you want to perform. IMPORTANT Always use the point of the stylus for tapping or for making strokes on the handheld screen. Never use an actual pen, pencil, or other sharp object to write on the handheld screen as this will scratch the screen. With your handheld turned on, you can tap the handheld screen to perform many operations, such as the following: s s s Open applications. Select menu commands. Initiate a Find operation to search through applications installed on your handheld for specific text (Find operations do not search through applications on expansion cards). 16 Tapping and typing s s Select options in dialog boxes. Open the onscreen keyboards. Just as you can drag the mouse to select text or move objects on your computer, you can drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar. Elements of the handheld interface There are many common elements in the handheld interface. These elements are described in this section. Menu bar Icons Menu bar Use the menu bar to access a set of application-specific commands. Not all applications have a menu bar. Tap the icons to open applications , menus , and a favorite application , and to find text anywhere in your data . See "Opening applications," "Using menus," and "Finding information" in Chapter 4, and "Buttons Preferences" in Chapter 17 for more information about using these icons. Icons Brightness control Tap the Brightness icon to open the Adjust Brightness dialog box. See "Using the backlight" earlier in this chapter for instructions on adjusting the brightness. Tap the Clock icon to display the current time and date. The display closes automatically after two seconds. With the cursor in an input field, tap ABC to activate the alphabetic keyboard. With the cursor in an input field, tap 123 to activate the numeric keyboard. Clock ABC 123 17 Chapter 2 Exploring Your Handheld Previous/next arrows Pick list Check box Scroll bar Command button Check box Tap a check box to select or deselect it. When a check box contains a check mark, the corresponding option is selected and active. When a check box is empty, the corresponding option is deselected and inactive. Tap a button to perform a command. Command buttons appear at the bottom of dialog boxes and application screens. Tap the left and right arrows to display the previous and next records; tap the up and down arrows to display the previous and next pages of information. Tap the arrow to display a list of choices, and then tap an item in the list to select it. Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous page, tap the scroll bar just above the slider. To scroll to the next page, tap the scroll bar just below the slider. You can also scroll to the previous and next pages within a record by pressing Up and Down on the navigator. Command buttons Next/previous arrows Pick list Scroll bar Displaying online tips Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you might have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information. 18 Tapping and typing To display an online tip: 1. 2. Tap the Tips icon . After you review the tip, tap Done. Using the navigator When you work with most applications, the navigator on the front panel of your handheld makes it easy for you to navigate among and select your entries. You can use the navigator to perform tasks without the stylus using one hand. Look for the navigator icon to find navigator tips throughout this guide. See Chapter 4 and Chapter 5 for additional information about using the navigator with Address Book, and Chapter 8 for additional information on using the navigator with Date Book. To navigate in list screens, do any of the following: s s s Press Up or Down on the navigator to scroll an entire screen of records. Press and hold Up or Down on the navigator to accelerate the scrolling. Press Select on the navigator to insert the selection highlight. When the selection highlight is present, you can do the following: ­ Press Up or Down on the navigator to scroll to the previous or next records. ­ Press Select again to view the selected record. ­ Press Left on the navigator to remove the selection highlight. To navigate in record screens: 1. 2. Press Up or Down on the navigator to scroll within the current record. Press Right or Left on the navigator to scroll to the previous or next record. (This feature is not available in Address Book.) Press Select on the navigator to return to the list screen. 3. 19 Chapter 2 Exploring Your Handheld To navigate in dialog boxes: s While a pick list is open, press Up or Down on the navigator to highlight an item, and then press Select on the navigator to select the item. Press Select on the navigator to close a dialog. If there's only one button, pressing Select activates that button. If there's multiple buttons, Select activates affirming buttons such as OK, Yes, or Done. s Read dialog boxes carefully. Sometimes, selecting a single button, OK or Yes results in canceling an operation or deleting data. IMPORTANT 20 CHAPTER 3 Entering Data on Your Handheld This chapter explains several ways to enter data on your handheld, and it covers the following topics: s s s s s Using the onscreen keyboard Using Graffiti® handwriting recognition Beaming data from a device that has an infrared (IR) port Sending data from another Bluetooth-enabled device Entering or importing data in PalmTM Desktop software and then synchronizing with your handheld Using Note Pad Using Voice Memo Using a portable keyboard accessory, sold separately and attached to the universal connector s s s Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld. You can also use Graffiti writing when the keyboard is open, which makes it easy to switch between these two methods of entering data. To use the onscreen keyboard: 1. 2. 3. Open any application (such as Memo Pad). Tap any record, or tap New. Tap ABC to open the alphabetic keyboard, or tap 123 to open the numeric keyboard. Tap here for alphabetic keyboard Tap here for numeric keyboard 21 Chapter 3 Entering Data on Your Handheld 4. Tap the characters to enter text and numbers. When a keyboard is open, you can tap the abc, 123, or Int'l boxes to open any of the other keyboards, including the international keyboard. Alpha Tab Caps lock Caps shift Tap here to display alphabetic keyboard Backspace Carriage return Numeric International Tap here to display numeric keyboard Tap here to display international keyboard After you finish, tap Done to close the onscreen keyboard and place the text in the record. Using Graffiti writing to enter data In this section you learn the procedures for creating letters, numbers, punctuation, and symbols, as well as some Graffiti tips and tricks. Most people find they can enter text quickly and accurately with only minutes of practice. Graffiti writing includes any character you can type on a standard keyboard. The Graffiti characters closely resemble the uppercase letters of the regular alphabet, which makes Graffiti writing easy to learn. There are four basic concepts for success with Graffiti writing: s If you draw the character shape exactly as shown in the tables later in this chapter (like the shapes shown in the following diagram), you can achieve close to 100 percent accuracy. s The heavy dot on each shape shows where to begin the stroke. Certain characters have similar shapes but different beginning and end points. Always begin the stroke at the heavy dot. (You should not create the heavy dot; it is there only to show you where to begin the stroke.) 22 Using Graffiti writing to enter data s Most characters require only a single stroke. When you lift the stylus from the Graffiti writing area, your handheld recognizes and displays the text character immediately. Some single Graffiti strokes are portions of the regular alphabet equivalents. The Graffiti writing area is divided into two parts: one for writing the letters of the alphabet and one for writing numbers. The small marks at the top and bottom of the Graffiti writing area indicate the two areas. Write letters here Write numbers here s Division marks To write Graffiti characters: 1. Tap the screen where you want your text to appear. You need to tap above the Graffiti writing area, and you must see a blinking cursor before you write the text. 2. Use the tables on the following pages to find the stroke shape for the letter you want to create. For example, the stroke shown below creates the letter n. Two stroke shapes are available for some letters. Choose the one that's easiest for you. Lift stylus here Start stroke at heavy dot As you'll see later in this chapter, you use the same shape to create both the uppercase and lowercase version of a letter. 3. 4. Position the stylus in the left side of the Graffiti writing area. Start your stroke at the heavy dot, and draw the stroke shape as it appears in the tables. Lift the stylus from the screen at the end of the stroke shape. 5. When you lift the stylus from the screen, your handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen. As soon as you lift the stylus from the screen, you can begin the stroke for the next character you want to write. NOTE You must begin the character strokes in the Graffiti writing area. Otherwise your handheld does not recognize them as text characters. 23 Chapter 3 Entering Data on Your Handheld To delete Graffiti characters: s Set the insertion point to the right of the character you want to delete and make the backspace stroke (a line from right to left) in the Graffiti writing area. Graffiti tips When using Graffiti writing, keep these tips in mind: s Accuracy improves when you write large characters. Draw strokes that nearly fill the Graffiti writing area. Write at natural speed. Writing too slowly can generate recognition errors. Do not write on a slant. Vertical strokes should be parallel to the sides of the Graffiti writing area. Press firmly. s s s Graffiti alphabet The Graffiti alphabet consists of the following letters: Letter A Strokes Letter N Strokes B or C O or P or D or E Q R or F or G S or T H U I V or 24 Using Graffiti writing to enter data Letter J Strokes Letter W Strokes K X or L Y or M or Z Space Backspace Carriage return Period Tap twice TIP A full-screen pen stroke brings up Graffiti help on your handheld. See "Pen preferences" in Chapter 17 for details. Capital letters You make capital letters with the same stroke shapes as the basic alphabet characters. You must first "shift" to caps--just as you press the Shift key on a keyboard--and then write the character strokes. Graffiti writing includes a feature that automatically capitalizes the first letter when you create a new sentence or a new record (by tapping New or a blank line). To draw the first letter of a word as a capital letter: s Enter the Caps Shift stroke: Caps Shift TIP When Caps Shift is active, an up arrow symbol appears in the lower-right corner of the handheld screen. If you accidentally activate Caps Shift, backspace will cancel it. Caps Shift 25 Chapter 3 Entering Data on Your Handheld To enter only capital letters (Caps Lock): s Enter the Caps Lock stroke: Caps Lock TIP When Caps Lock is active, an underlined up arrow symbol appears in the lower-right corner of the handheld screen. To return to lowercase, make the Caps Shift stroke. Caps Lock Graffiti numbers Writing numbers with Graffiti writing is similar to writing letters of the alphabet, except that you make the character strokes on the right side (numbers side) of the Graffiti writing area. Number 0 or 1 6 Strokes Number 5 or Strokes 2 7 3 8 or 4 9 26 Using Graffiti writing to enter data Punctuation marks Graffiti writing can create any punctuation symbol that you can enter from a standard keyboard. All punctuation marks begin with a single tap on the Graffiti writing area. With this tap, you activate Punctuation Shift, and a dot appears to show that it is active. The next stroke you make with the stylus creates a punctuation mark. Punctuation shift When Punctuation Shift is active, you can make a symbol stroke anywhere in the Graffiti writing area (the letters or numbers side). Symbol Period . Comma , Apostrophe ' Question ? Exclamation ! Stroke Symbol Dash -- Left Paren ( Right Paren ) Slash / Dollar $ Stroke You can also use the following additional Graffiti punctuation marks. @ # % ^ & * < > -- + = | \ { } [ ]