User manual PALM TUNGSTEN T2

Handbook for PalmTM TungstenTM T2 Handheld Copyright © 1998­2003 Palm, Inc. All rights reserved. Graffiti, HotSync, MultiMail, PalmModem, Palm OS, and the Palm logo are registered trademarks of Palm, Inc. Palm, Palm Powered, Tungsten, and VersaMail are trademarks of Palm, Inc. Palm, Inc. uses the Bluetooth trademark under express license from Bluetooth SIG, Inc., U.S.A. All other brands are trademarks of or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this handbook. Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. PN: 407-5253A-IE Contents About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Chapter 1: Setting Up Your PalmTM TungstenTM T2 Handheld . . . . . . . . . . . 3 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Mac computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Internet access requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Upgrade information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Step 1: Connect the HotSync cradle/cable to the computer . . . . . . . . . . . . . . . . 5 Step 2: Charge your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Step 3: Set up your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Step 4: Install software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Step 5: Perform a HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Step 6: Register your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Congratulations! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Chapter 2: Exploring Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Locating handheld components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Opening and closing your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Locating front panel controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Locating top panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Adjusting screen brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Locating back panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Using the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Adding an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Tapping and typing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Elements of the handheld interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Using the navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Chapter 3: Entering Data on Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . 23 Using the onscreen keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Using Graffiti 2 writing to enter data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Graffiti 2 tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Graffiti 2 alphabet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 iii Contents Capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Graffiti 2 numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Punctuation marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Accented characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Symbols and other special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Graffiti 2 Gestures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Graffiti 2 ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Full-screen writing area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Beaming data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Beaming tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Sending data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Sending data using Bluetooth communication . . . . . . . . . . . . . . . . . . . . . . . 36 Sending data using e-mail or SMS communication . . . . . . . . . . . . . . . . . . . 37 Using your computer keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Importing data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Importing data from a Windows computer . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Importing data from a Mac computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Using a portable keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Chapter 4: Working with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Opening applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Other ways to open applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Opening expansion card applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Switching between applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Categorizing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Changing the Applications Launcher display . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Copying applications to or from an expansion card . . . . . . . . . . . . . . . . . . . . . 46 Selecting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Using menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Choosing a menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Choosing application preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Performing common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Editing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Deleting records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Purging records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Categorizing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Finding information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 iv Contents Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Receiving alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Hiding or masking private records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Installing files and add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Installing applications and files on a Windows computer . . . . . . . . . . . . . 69 Palm Quick Install tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Installing applications and files on a Mac computer . . . . . . . . . . . . . . . . . . 73 Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Removing Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Chapter 5: Using Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Creating an Address Book entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Selecting types of phone numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Changing Address Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Making connections from Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Using Address Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Chapter 6: Using Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Performing calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Viewing Recent Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Using Calculator menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Chapter 7: Using Card Info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Reviewing Card Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Renaming a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Formatting a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Managing expansion cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Using Card Info menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Card menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Chapter 8: Using Date Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Scheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Selecting an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Rescheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Setting an alarm for an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Scheduling repeating or continuous events . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Changing the Date Book view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 v Contents Working in Week View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Working in Month View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Working in Agenda View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Spotting event conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Using Date Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Chapter 9: Using PalmTM Dialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Configuring phone preferences and connecting to your mobile phone . . . . 111 Dialing a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Redialing the most recently dialed number . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Using speed dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Adding a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Dialing a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Editing a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Dialing a number from the Call History list . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Chapter 10: Using Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Adding expense items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Changing the date of an Expense item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Entering receipt details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Customizing the Currency pick list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Changing the default currency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Defining a custom currency symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Setting Show Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Working with Expense data on your computer . . . . . . . . . . . . . . . . . . . . . . . . 125 Displaying the euro on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Printing the euro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Using Expense menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Chapter 11: Using Memo Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Creating memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Reviewing memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Using Memo Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Record menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 vi Contents Chapter 12: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Reviewing notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Changing Note Pad color settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Setting an alarm for a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Using Note Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Chapter 13: Using PalmTM Photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 Viewing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 Viewing photos in Thumbnail view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Viewing photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Viewing a slide show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Rotating photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Viewing photo information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Organizing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Sorting photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Creating an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Filing photos in albums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Copying photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Renaming or deleting an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Beaming photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 Deleting photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Working with photos on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Using Palm Photos menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Photo menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Chapter 14: Using Phone Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 What can you do with a phone connection? . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 Setting up a phone connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Configuring network service settings for your phone . . . . . . . . . . . . . . . . 153 Updating the phone files on your handheld . . . . . . . . . . . . . . . . . . . . . . . . 156 Using phone connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 Chapter 15: Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Configuring phone preferences and connecting to your mobile phone . . . . 159 Using the navigator in SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 Creating messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 vii Contents Sending and receiving messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161 Viewing messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 Working with draft messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164 Adding a signature to a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 Sending data from another application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 Setting SMS Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Using SMS menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Chapter 16: Using To Do List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171 Creating list items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Setting priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Checking off a To Do List item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Changing To Do List item details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Setting To Do Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175 Using To Do List menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 Chapter 17: Using PalmTM VersaMailTM Personal E-mail Software . . . . . 177 PalmTM VersaMailTM personal e-mail software features . . . . . . . . . . . . . . . . . 177 Getting started with the VersaMail application . . . . . . . . . . . . . . . . . . . . . . . . 178 Synchronizing an existing username . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Upgrading a MultiMail/VersaMail database . . . . . . . . . . . . . . . . . . . . . . . 178 Setting up and managing e-mail accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 Account and connection types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 Network e-mail account prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180 Creating a network e-mail account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Creating a synchronize-only account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 Editing e-mail accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196 Deleting an e-mail account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203 Selecting a different service for a given e-mail account . . . . . . . . . . . . . . . 204 Troubleshooting account access problems . . . . . . . . . . . . . . . . . . . . . . . . . . 206 Getting, sending, and managing e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206 Getting e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206 Auto get mail with notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 Inbox icons in the VersaMail application . . . . . . . . . . . . . . . . . . . . . . . . . . . 217 Reading e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218 Creating and editing mail folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228 viii Contents Creating and sending new e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229 Working with URLs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Working with attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Deleting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251 Emptying the trash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254 Marking messages as read or unread . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 Setting preferences for getting and deleting e-mail . . . . . . . . . . . . . . . . . . 257 Adding or updating an Address Book entry directly from a message . . 258 Synchronizing e-mail between the handheld and the desktop . . . . . . . . . . . 259 Configuring an account in HotSync Manager . . . . . . . . . . . . . . . . . . . . . . . 260 Setting synchronization options and account settings . . . . . . . . . . . . . . . . 261 Converting attached files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274 Synchronizing an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276 Using SSL with the conduit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278 Going beyond the basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278 Managing mail filters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279 Managing mail settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283 Adding APOP to an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291 Adding ESMTP to an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293 Setting advanced account preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294 Cutting and copying text from an e-mail message for use in other applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296 Using the command bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297 E-mail header details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298 Backing up mail databases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299 Wireless IMAP folder synchronization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300 Using Secure Sockets Layer (SSL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302 Five-way navigation in the VersaMail application . . . . . . . . . . . . . . . . . . . 302 Keyboard shortcuts in the VersaMail application . . . . . . . . . . . . . . . . . . . . 304 Chapter 18: Using Voice Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 307 Creating a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308 Recording a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308 Pausing and resuming a voice memo recording . . . . . . . . . . . . . . . . . . . . . 309 Storing voice memos on an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . 311 Listening to voice memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312 Setting an alarm for a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 313 ix Contents Using Voice Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315 V Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315 Chapter 19: Using Web Browser Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317 What Web Browser Pro looks like . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318 Getting help in Web Browser Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319 Disconnecting from and connecting to the Internet . . . . . . . . . . . . . . . . . . . . . 319 Browsing the web on your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320 Visiting a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320 Following a link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321 Returning to a web page you just visited . . . . . . . . . . . . . . . . . . . . . . . . . . . 322 Returning to your home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322 Downloading a file to your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322 Refreshing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324 Viewing information about a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324 Using passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325 Copying and pasting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326 Copying text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326 Pasting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326 Communicating with other users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327 Sending e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327 Beaming a URL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327 E-mailing a URL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328 Bookmarking your favorite pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329 Adding a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329 Visiting a bookmarked page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329 Editing information about a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330 Deleting a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330 Saving pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331 Saving a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331 Opening a saved page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331 Editing information about a saved page . . . . . . . . . . . . . . . . . . . . . . . . . . . 332 Deleting a saved page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333 Finding web pages you recently visited . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333 Returning to a page you visited . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333 Clearing the History list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334 Customizing Web Browser Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334 Changing the default size of text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334 x Contents Changing your home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335 Changing how images are downloaded . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336 Changing link colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337 Enabling or disabling autofill . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337 Enabling or disabling cookies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338 Enabling or disabling JavaScript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338 Changing the size and content of the cache . . . . . . . . . . . . . . . . . . . . . . . . . 339 Controlling how Web Browser Pro accesses the Internet . . . . . . . . . . . . . 340 Changing Network Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340 Changing the host server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 341 Chapter 20: Using World Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343 Viewing the time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344 Setting the primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344 Choosing a different primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346 Setting the secondary locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346 Adding a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347 Modifying a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 348 Removing a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349 Setting an alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349 Using World Clock menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350 Chapter 21: Performing HotSync® Operations . . . . . . . . . . . . . . . . . . . . . 351 Selecting HotSync setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351 Customizing HotSync application settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 354 Conducting cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . 357 Performing a cradle/cable HotSync operation: Windows computers . . . 357 Performing a direct HotSync operation: Mac computers . . . . . . . . . . . . . 359 Conducting IR HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361 Preparing your computer for infrared communication . . . . . . . . . . . . . . . 361 Performing an IR HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 363 Returning to cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . 364 Conducting modem HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365 Preparing your computer for a modem HotSync operation . . . . . . . . . . . 365 Preparing your handheld for a modem HotSync operation . . . . . . . . . . . 367 Selecting the conduits for a modem HotSync operation . . . . . . . . . . . . . . 369 Performing a modem HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 369 Conducting Bluetooth HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370 Preparing your computer for a Bluetooth HotSync operation . . . . . . . . . 370 xi Contents Preparing your handheld for a Bluetooth HotSync operation . . . . . . . . . 371 Performing a Bluetooth HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . 372 Conducting network HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 372 Connecting to your company's dial-in server . . . . . . . . . . . . . . . . . . . . . . . 373 Performing a network HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 375 Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 375 Creating a user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 376 Performing the first HotSync operation with a user profile . . . . . . . . . . . 378 Chapter 22: Setting Preferences for Your Handheld . . . . . . . . . . . . . . . . . 379 Setting General Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 380 Date & Time Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 381 Digitizer Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 382 Formats Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 382 Graffiti 2 Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 384 Power Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 384 Sounds & Alerts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 386 Writing Area Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 388 Setting Communication Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 389 Bluetooth Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 389 Connection Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 398 Network Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 403 Phone Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 420 Setting Personal Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 420 Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 421 Pen Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 422 HotSync Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 423 Color Theme Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 424 Owner Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 424 Security Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 425 Locking your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 429 Recovering from a forgotten password . . . . . . . . . . . . . . . . . . . . . . . . . . . . 432 Making records private . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 433 ShortCuts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 440 Appendix A: Maintaining Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . 443 Caring for your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 443 Prolonging battery life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 444 Resetting your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 444 xii Contents Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 445 Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 445 Appendix B: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . 449 Software installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 450 Operating problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 451 Tapping and writing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 452 Application problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 453 HotSync problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 454 Beaming and sending problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 461 Phone connection problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 462 VersaMailTM problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 463 Recharging problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 464 Password problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 465 Technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 465 Product Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 467 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 471 xiii Contents xiv About This Book Congratulations on your purchase of a PalmTM TungstenTM T2 handheld. This handbook is designed to quickly familiarize you with your handheld. It describes all you need to know about how to use your handheld and the applications that come with it. It guides you through: Locating all the parts of your handheld Viewing and entering data Setting up BluetoothTM features and wireless communication features Working with expansion cards Using your handheld with your computer Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld, you can use the rest of this handbook as a reference guide for less common tasks, for maintenance of your handheld, and for any problems that might arise as you operate your handheld. 1 About This Book 2 CHAPTER 1 Setting Up Your PalmTM TungstenTM T2 Handheld Your new PalmTM TungstenTM T2 handheld enables you to do the following: Access your data and view or look up information with one hand, using the navigator. Capture thoughts while you're on the go, with the voice recorder. Exchange data with other BluetoothTM devices such as handhelds, phones, PCs, printers, networks, and more (other Bluetooth devices sold separately). Share data, make backups, and extend storage capacity with optional expansion cards (expansion slot included; expansion cards sold separately). View clear, sharp, colorful images on the high-resolution screen. Stay organized and on time by keeping your appointments, contact information, and to-do items in one place. Quickly jot notes or memos on the fly. Access the Internet and browse or search your favorite web sites. Send, receive, and compose e-mail and SMS messages. View and edit digital pictures. Read documents on the go. To use the Bluetooth communication features, you must have a mobile phone that supports infrared or Bluetooth communication. For more information, see Chapter 14. Web browsing and e-mail applications also require Internet access. See "Internet access requirements" later in this chapter for details. 3 Chapter 1 Setting Up Your PalmTM TungstenTM T2 Handheld System requirements To install and operate PalmTM Desktop software, your computer system must meet the requirements described in this section. Minimum requirements: Windows computers The minimum requirements for Windows computers are as follows: IBM-compatible Pentium-class computer One of the following operating systems: ­ Windows NT 4.0 Workstation and SP6 or later (requires a serial cradle/cable--sold separately--and administrator rights to install Palm Desktop software) ­ Windows 98 ­ Windows ME ­ Windows 2000 Pro (requires administrator rights to install Palm Desktop software) ­ Windows XP Home or Pro (requires administrator rights to install Palm Desktop software) Internet Explorer 4.01 with SP2 or later 50 megabytes (MB) available hard disk space VGA monitor or better (Palm Desktop software Quick Tour requires 256-color video display; 16 Bit or High Color, and 800 x 600 resolution recommended) CD-ROM or DVD-ROM drive. Mouse One available USB port or serial port (serial cradle/cable sold separately) Minimum requirements: Mac computers The minimum requirements for Mac computers are as follows: Mac computer or compatible with a PowerPC processor Mac OS 9, version 9.1 or later with 12MB available memory or Mac OS X, version 10.1.2 or later 25MB available hard disk space Monitor that supports screen resolution of 800 x 600 or better 4 Step 1: Connect the HotSync cradle/cable to the computer CD-ROM or DVD-ROM drive (you can also download Palm Desktop software from www.palm.com/intl). Mouse One available USB port or serial port (serial cradle/cable sold separately and compatible with Mac OS 9 only) Internet access requirements The requirements for Internet access are as follows: Any one of the following: ­ A Bluetooth mobile phone ­ An IR-enabled mobile phone ­ A mobile phone with a cable that connects to your handheld ­ A modem accessory for your handheld ­ A Bluetooth network connection with Internet access An account with an ISP, or Internet service provided by your company NOTE A data connection service may also be required by some mobile phone network providers. Upgrade information If you already own a Palm OS® handheld, go to the web site www.palm.com/ support/globalsupport for upgrade instructions. Step 1: Connect the HotSync cradle/cable to the computer a. b. c. Locate the USB icon and ports on your computer. Plug the USB connector into a USB port on your computer. Connect the adapter cable to the back of the cradle/cable. NOTE Your adapter may connect to the back of the USB connector, not to the cradle itself. d. Plug the adapter into a working electric outlet. 5 Chapter 1 Setting Up Your PalmTM TungstenTM T2 Handheld e. Windows NT users cannot use a USB cradle/cable and port. You must use a cradle with a serial port connection (sold separately). USB icon USB port USB connector Step 2: Charge your handheld a. Place your handheld in the cradle/cable for at least two hours for an initial charge. Your handheld's indicator light glows steady green when it is charging. After is it is charged, remove the handheld from the cradle/cable by gently tilting it forward and then lifting it from the cradle/cable. b. Once your handheld is setup and in daily use it requires about 15 to 30 minutes of charge time per day, depending on usage. To keep the battery fully charged, we recommend placing your handheld in a cradle/cable that is connected to a power source whenever you are not using it. Step 3: Set up your handheld a. Press the power button to turn on your handheld. If your handheld did not turn on, see "Operating problems" in Appendix B. b. Gently press the top of the stylus to release it from the slot, and then remove it from the slot. 6 Step 4: Install software c. Hold the stylus like you would a pen or pencil, and use it to follow the onscreen directions. Step 4: Install software a. Insert the Desktop Software CD-ROM into your computer's CD-ROM drive. Palm Desktop software and entering your handheld business card information. Mac: Double-click the Desktop Software CD-ROM icon that appears on the desktop, and then double-click the Palm Desktop Installer icon. NOTE You need administrator rights to install Palm Desktop software on a b. Windows: Follow the onscreen instructions which guide you through installing computer running Windows NT/2000/XP or Mac OS X. 7 Chapter 1 Setting Up Your PalmTM TungstenTM T2 Handheld Step 5: Perform a HotSync operation Windows: When prompted, place your handheld in the cradle/cable and press the HotSync button. Mac: After the installation finishes, place your handheld in the cradle/cable and press the HotSync button. Tip: You can also perform a HotSync operation using Bluetooth communication. For more information, see "Performing a Bluetooth HotSync operation" in Chapter 21. Step 6: Register your handheld Windows: When the first HotSync operation is complete, the installer displays screens where you can select product registration options. After you complete these screens, the Congratulations! screen appears. When the first HotSync operation is complete, double-click the Palm Desktop software icon in the Palm folder (inside the Applications folder by default) to access screens where you can select product registration options. After you complete these screens, the Congratulations! screen appears. Macintosh: Congratulations! You've set up your handheld, installed Palm Desktop software, performed your first HotSync operation, and registered your handheld. If you're using a Windows computer, you also created your handheld business card. For comprehensive information about using your handheld, continue reading this electronic handbook. For more information about using Palm Desktop software, see the following: The online help for Palm Desktop software. To access the online help, go to the Help menu in Palm Desktop software. Mac: The electronic Palm Desktop Software for the Macintosh User's Guide. To access this guide, open the Palm folder, and then open the Documentation folder. Double-click the file Palm Desktop.pdf. 8 CHAPTER 2 Exploring Your Handheld Your PalmTM TungstenTM T2 handheld can help you stay organized, on time, and up-to-date with daily tasks while you are away from your desk. Use your new handheld to do the following: Enter your schedule in Date Book. Keep all your contact names, addresses, and phone numbers in Address Book. Prioritize and assign your tasks a due date in To Do List. Jot quick notes directly on the screen in Note Pad. Record thoughts and listen to them later in Voice Memo. Track your expenses and create expense reports in Expense. Set alarms from World Clock, Date Book, Note Pad, and Voice Memo to keep yourself on schedule and remind yourself of appointments and notes. Set preferences for how you receive alarms: hearing a sound, seeing a blinking indicator light, or feeling your handheld vibrate. Choose any combination. Synchronize your data with PalmTM Desktop software on your Windows or Mac computer so you always have a backup copy. Insert an SD, SDIO, or MultiMediaCard expansion card to add more software or memory or to back up your data. Connect your handheld with a mobile phone to access the Internet, send SMS messages, and exchange e-mail messages. Share information with other devices that are capable of BluetoothTM communication or that have an infrared (IR) port. View and edit digital pictures. Read books or other documents. When you install the software from the Software Essentials CD-ROM that comes with your handheld, your handheld can also help you connect and collaborate with friends and co-workers, play video clips and MP3 files (expansion card 9 Chapter 2 Exploring Your Handheld required, sold separately), and access productivity tools. This additional software enables you to use your handheld to do the following: Chat and collaborate with friends and co-workers who have Bluetooth devices. Play MP3 audio files (expansion card required, sold separately). NOTE To install some software, you may need to download files from the Internet to your computer. Check the Software Essentials CD for details. Locating handheld components Take a few moments to learn how to access and locate the components of your handheld. Opening and closing your handheld When your handheld is open, you can access additional controls on the front and back panels. You can use your handheld in either the open or closed position. To open your handheld: Slide the bottom portion of your handheld away from the screen. 10 Locating handheld components To close your handheld: Slide the bottom portion of your handheld toward the screen. Locating front panel controls Speaker Headphone jack Microphone Voice Memo application button Screen Navigator Graffiti® 2 writing area Note Pad To Do List Date Book Address Book Application buttons 11 Chapter 2 Exploring Your Handheld Navigator Enables you to select and display records on your handheld screen. See "Using the navigator" later in this chapter for additional information, and look for tips throughout this handbook. Activates the individual handheld applications that correspond to the icons on the buttons: Date Book, Address Book, To Do List, Note Pad, and Voice Memo. See "Buttons Preferences" in Chapter 22 for details on reassigning these buttons to activate any application on your handheld. Enables you to connect a standard 3.5mm stereo headset (sold separately) to your handheld for use with audio applications. Enables you to listen to alarms, voice memos, and game sounds on your handheld. Serves as an audio input device for applications such as Voice Memo. Displays the applications and information stored in your handheld. It is touch sensitive, and it responds to the stylus. The area where you write letters and numbers using Graffiti 2. See "Using Graffiti 2 writing to enter data" in Chapter 3 to learn how to write Graffiti 2 characters. Application buttons Headphone jack Speaker Microphone Screen Graffiti® 2 writing area Locating top panel components Indicator light Power button/ brightness control Expansion card slot Stylus IR port 12 Locating handheld components Indicator light Serves as an alert for Date Book, World Clock, Note Pad, or Voice Memo alarms. It also indicates the battery-charging status when your handheld is in the cradle/cable. Turns your handheld on or off. If your handheld is turned off, pressing the power button turns the handheld on and returns you to the last screen you viewed. If your handheld is turned on, you can turn it off by pressing the power button. You can also press and hold the power button down for about two seconds to access brightness control. For more information, see "Adjusting screen brightness" later in this chapter. Power button/ brightness control Expansion card slot Accepts SD, SDIO, or MultiMediaCard (MMC) expansion cards. Expansion cards enable you to back up data, add more memory, add wireless communication features, or use additional applications. (Expansion cards sold separately.) Slides in and out of the slot on the top of your handheld. To use the stylus, gently press the top of the stylus to release it from the slot, and then pull it out of the slot and hold it as you would a pen or pencil. Uses infrared technology to transmit data to and receive data from other infrared-enabled devices and to perform HotSync® operations. See "Beaming data" in Chapter 3 and see "Conducting IR HotSync operations" in Chapter 21 for more information. Stylus IR port Adjusting screen brightness If lighting conditions make it difficult for you to see the information on your handheld, you can adjust the brightness of the screen backlight. To adjust the brightness of the backlight: 1. Tap the Brightness icon in the upper-right corner of the Graffiti 2 writing area. TIP You can also press and hold the power button for about two seconds to access brightness control. In addition, you can assign the full-screen pen stroke to access the brightness control. See "Pen Preferences" in Chapter 22 for details. 2. Drag the slider to adjust the brightness. TIP You can also press Up or Down on the navigator to adjust the brightness. 3. Tap Done. 13 Chapter 2 Exploring Your Handheld Locating back panel components Reset button Attach points Universal connector Reset button Resets your handheld. Under normal use, you should not have to use the reset button. See "Resetting your handheld" in Appendix A for information about when and how to use the reset button. Enable you to connect optional accessories to your handheld, such as a modem or sled. These accessories are sold separately and are typically available from third-party developers. Connects your handheld to the cradle/cable, which in turn connects to the back of your computer and through the AC adapter to the wall current. This enables you to recharge your handheld as well as update the information between your handheld and your computer, using HotSync technology. The universal connector also connects peripheral hardware devices to your handheld, such as an external battery pack or keyboard (sold separately). Attach points Universal connector 14 Using the protective cover Using the protective cover The cover protects your handheld screen when it is not in use. When the cover is on, you can still view information on your handheld and use the navigator to navigate through your data and accomplish tasks. To remove the cover: 1. Gently lift one of the cover tabs from the side of your handheld. Cover tab 2. Store the cover by aligning the cover tabs with the notches on the sides of your handheld, and then gently pressing it onto the back of your handheld. 15 Chapter 2 Exploring Your Handheld Adding an expansion card An expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have to store software and data on your handheld. To insert a card: 1. 2. Insert the card into the expansion slot with the label side facing the display. Push lightly against the card with your thumb. When the card is released, you hear the system sound if system sounds are turned on. See "Sounds & Alerts Preferences" in Chapter 22 for more information on turning system sounds on and off. Push To remove a card: 1. Push lightly against the card with your thumb. When the card is released, you hear the system sound. 2. Slide the card out of the expansion slot. Push For complete information about working with expansion cards, see Chapter 7. 16 Tapping and typing Tapping and typing Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action you use to get things done on your handheld. The first time you start your handheld, the setup instructions appear on the screen. These instructions include a calibration screen. Calibration aligns the internal circuitry of your handheld with its touch-sensitive screen so that when you tap an element on the screen, the handheld can detect exactly which task you want to perform. IMPORTANT Always use the point of the stylus for tapping or for making strokes on the handheld screen. Never use an actual pen, pencil, or other sharp object to write on the handheld screen as this will scratch the screen. With your handheld turned on, you can tap the handheld screen to perform many operations, such as the following: Open applications. Select menu commands. Initiate a Find operation to search through applications installed on your handheld for specific text (Find operations do not search through applications on expansion cards). Select options in dialog boxes. Open the onscreen keyboards. Just as you can drag the mouse to select text or move objects on your computer, you can drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar. 17 Chapter 2 Exploring Your Handheld Elements of the handheld interface There are many common elements in the handheld interface. These elements are described in this section. Menu bar Icons Menu bar Use the menu bar to access a set of application-specific commands. Not all applications have a menu bar. Tap the icons to open applications , menus , and a favorite application , and to find text anywhere in your data . See "Opening applications," "Using menus," and "Finding information" in Chapter 4, and see "Buttons Preferences" in Chapter 22 for more information about using these icons. Icons Brightness control Tap the Brightness icon to open the Adjust Brightness dialog box. See "Adjusting screen brightness" earlier in this chapter for instructions on adjusting the brightness. Tap the Clock icon to display the current time and date. The display closes automatically after two seconds. With the cursor in an input field, tap ABC to activate the alphabetic keyboard. With the cursor in an input field, tap 123 to activate the numeric keyboard. Clock ABC 123 18 Tapping and typing Previous/next arrows Pick list Check box Scroll bar Command button Check box Tap a check box to select or deselect it. When a check box contains a check mark, the corresponding option is selected and active. When a check box is empty, the corresponding option is deselected and inactive. Tap a button to perform a command. Command buttons appear at the bottom of dialog boxes and application screens. Tap the left and right arrows to display the previous and next records; tap the up and down arrows to display the previous and next pages of information. Tap the arrow to display a list of choices, and then tap an item in the list to select it. Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous page, tap the scroll bar just above the slider. To scroll to the next page, tap the scroll bar just below the slider. You can also scroll to the previous and next pages within a record by pressing Up and Down on the navigator. Command buttons Next/previous arrows Pick list Scroll bar Displaying online tips Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you might have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information. 19 Chapter 2 Exploring Your Handheld To display an online tip: 1. 2. Tap the Tips icon . After you review the tip, tap Done. Using the navigator When you work with most applications, the navigator on the front panel of your handheld makes it easy for you to navigate among and select your entries. You can use the navigator to perform tasks without the stylus using one hand. Look for the navigator icon to find navigator tips throughout this guide. See Chapter 4 and Chapter 5 for additional information about using the navigator with Address Book, and Chapter 8 for additional information on using the navigator with Date Book. To navigate in list screens, do any of the following: Press Up or Down on the navigator to scroll an entire screen of records. Press and hold Up or Down on the navigator to accelerate the scrolling. Press Select, the middle button, on the navigator to insert the selection highlight. When the selection highlight is present, you can do the following: ­ Press Up or Down on the navigator to scroll to the previous or next records. ­ Press Select again to view the selected record. ­ Press Left on the navigator to remove the selection highlight. To navigate in record screens: 1. 2. Press Up or Down on the navigator to scroll within the current record. Press Right or Left on the navigator to scroll to the previous or next record. (This feature is not available in Address Book.) Press Select on the navigator to return to the list screen. 3. 20 Tapping and typing To navigate in dialog boxes: While a pick list is open, press Up or Down on the navigator to highlight an item, and then press Select on the navigator to select the item. Press Select on the navigator to close a dialog. ­ If there is only one button, pressing Select activates that button. ­ If there are two buttons, pressing Select activates the action button instead of Cancel, such as OK, Yes, or Delete. ­ If there are multiple buttons, Select activates affirming buttons such as OK, Yes, or Done. IMPORTANT Read dialog boxes carefully. Sometimes, selecting a single button, OK or Yes results in canceling an operation or deleting data. 21 Chapter 2 Exploring Your Handheld 22 CHAPTER 3 Entering Data on Your Handheld This chapter explains several ways to enter data on your handheld, and it covers the following topics: Using the onscreen keyboard Using Graffiti® 2 writing Beaming data between devices with infrared (IR) ports Sending data between devices Entering or importing data in PalmTM Desktop software and then synchronizing with your handheld Using Note Pad Using a portable keyboard accessory, sold separately and attached to the universal connector Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld. You can also use Graffiti 2 writing when the keyboard is open, which makes it easy to switch between these two methods of entering data. To use the onscreen keyboard: 1. 2. 3. Open any application (such as Memo Pad). Tap any record, or tap New. Tap ABC to open the alphabetic keyboard, or tap 123 to open the numeric keyboard. Tap here for alphabetic keyboard Tap here for numeric keyboard 23 Chapter 3 Entering Data on Your Handheld 4. Tap the characters to enter text and numbers. When a keyboard is open, you can tap the abc, 123, or Int'l boxes to open any of the other keyboards, including the international keyboard. Alpha Tab Caps lock Caps shift Tap here to display alphabetic keyboard Backspace Carriage return Numeric International Tap here to display numeric keyboard Tap here to display international keyboard After you finish, tap Done to close the onscreen keyboard and place the text in the record. Using Graffiti 2 writing to enter data In this section you learn the procedures for creating letters, numbers, punctuation, and symbols, as well as some Graffiti 2 tips and tricks. Most people find they can enter text quickly and accurately with only minutes of practice. Graffiti 2 writing includes any character you can type on a standard keyboard. The Graffiti 2 characters closely resemble the letters of the regular alphabet, which makes Graffiti 2 writing easy to learn. Graffiti 2 writing is different from the writing software found on earlier PalmTM handhelds. For example, some characters are formed using a single stroke while others are formed with more than one stroke. There are four basic concepts for success with Graffiti 2 writing: If you draw the character shape exactly as shown in the tables later in this chapter (like the shapes shown in the following diagram), you can increase the accuracy of your writing. 24 Using Graffiti 2 writing to enter data The heavy dot on each shape shows where to begin the stroke. Certain characters have similar shapes but different beginning and end points. Always begin the stroke at the heavy dot. (You should not create the heavy dot; it is there only to show you where to begin the stroke.) Graffiti 2 includes symbols made with a single stroke and symbols made with multiple strokes. With some multi-stroke symbols, the first stroke is the same as a single stroke symbol. As a result, the down stroke for the letter "i" cannot be recognized as an "i" at the end of the down stroke. The "i" will not be recognized as an "i" until you enter another symbol that establishes, by its shape or position, that the down stroke was not part of a two-stroke character (such as "t" or "k"), or until a limited time window expires. Similarly, recognition of a space symbol (a horizontal stroke from left to right) or a period symbol after a down stroke is dependent upon where the down stroke was drawn. The Graffiti 2 writing area is divided into two parts: one for writing lowercase letters and one for writing numbers. Capital letters are formed across the imaginary line that divides the two areas. The small marks at the top and bottom of the Graffiti 2 writing area indicate the two areas. Write letters here Write numbers here Division marks (Write capital letters here) To write Graffiti 2 characters: 1. Tap the screen where you want your text to appear. You need to tap above the Graffiti 2 writing area, and you must see a blinking cursor before you write the text. 2. Use the tables on the following pages to find the stroke shape for the letter you want to create. For example, the stroke shown below creates the letter n. Lift stylus here Start stroke at heavy dot 3. 4. Position the stylus in the left side of the Graffiti 2 writing area. Start your stroke at the heavy dot, and draw the first stroke shape as it appears in the tables. 25 Chapter 3 Entering Data on Your Handheld 5. Do one of the following: ­ If you are drawing a single stroke character, lift the stylus from the screen at the end of the stroke shape. When you lift the stylus from the screen, your handheld recognizes your stroke and prints the letter at the insertion point on the screen. ­ If you are drawing a multi-stroke character, draw the remaining strokes required for the character. The order of the strokes required is shown in the tables. When you lift the stylus from the screen after drawing the last stroke, your handheld prints the letter at the insertion point on the screen. To delete Graffiti 2 characters: Set the insertion point to the right of the character you want to delete and make the backspace stroke in the Graffiti 2 writing area. Backspace Graffiti 2 tips When using Graffiti 2 writing, keep these tips in mind: Accuracy improves when you write large characters. Draw strokes that nearly fill the Graffiti 2 writing area. Write at natural speed. Writing too slowly can generate recognition errors. Press firmly and do not write on a slant. Vertical strokes should be parallel to the sides of the Graffiti 2 writing area. Alternate stroke shapes are available for some characters. You can use the Graffiti 2 Preferences screen to choose the one that's easiest for you. See "Graffiti 2 Preferences" in Chapter 22. 26 Using Graffiti 2 writing to enter data Graffiti 2 alphabet The Graffiti 2 alphabet consists of the following letters: Draw letters on LEFT side of Graffiti 2 writing area Letter A Strokes Letter B Strokes C D E F G H I 1 K 2 J 1 L 2 N M O P Q R S T 2 1 U V W X 1 2 Y Z TIP A full-screen pen stroke brings up Graffiti 2 Help on your handheld. See "Pen Preferences" in Chapter 22 for details. 27 Chapter 3 Entering Data on Your Handheld Capital letters Graffiti 2 writing automatically capitalizes the first letter of a new record or sentence but you can also write additional capital letters. NOTE To cancel the automatic capitalization of the first letter of a new record or sentence, draw two Punctuation Shift strokes before drawing the first letter. For more information, see "Symbols and other special characters" later in this chapter. To write additional capital letters: Draw the same stroke shapes used for a lowercase letter, but write across the division line in the middle of the Graffiti 2 writing area. Division marks Graffiti 2 numbers Writing numbers with Graffiti 2 writing is similar to writing letters of the alphabet, except that you make the character strokes on the right side (numbers side) of the Graffiti 2 writing area. Draw numbers on RIGHT side of Graffiti 2 writing area Number 0 Strokes Number 1 Strokes 2 3 4 1 2 5 6 7 8 9 Punctuation marks With Graffiti 2 writing you can create any punctuation mark that you can enter from a standard keyboard. You can write the period and comma strokes on either side of the Graffiti 2 writing area. You must write other punctuation marks on a 28 Using Graffiti 2 writing to enter data designated side of the Graffiti 2 writing area. Punctuation marks that appear in the the following table must be written on the left (letter) side of the Graffiti 2 writing area. Draw these marks on LEFT side of Graffiti 2 writing area Mark Period . Comma , Apostrophe ' Space Stroke Mark Ampersand & Carriage return At @ Straight quotes " Tab 2 1 2 Stroke Question ? Exclamation ! 1 Punctuation marks that appear in the following table must be written on the right (number) side of the Graffiti 2 writing area. Draw these marks on RIGHT side of Graffiti 2 writing area Mark Period . Comma , Tilde ~ Dash -- Plus + Asterisk * 2 Stroke Mark Backslash \ Slash / Left Paren ( Right Paren ) Equal = Stroke 1 1 2 29 Chapter 3 Entering Data on Your Handheld Accented characters When writing letters with accent marks, first write the letter stroke on the left side (or aligned with the division marks for uppercase letters) of the Graffiti 2 writing area. Then quickly write the accent stroke on the right side of the Graffiti 2 writing area. For example, the following diagram shows the strokes required to draw an accented é. You can use the following accent strokes in combination with Graffiti 2 letters: Draw accents on RIGHT side of Graffiti 2 writing area Accent Acute á Grave à Tilde ã Stroke Accent Dieresis ä Circumflex â Ring å Stroke Using these accent strokes, you can write the following accented letters: àáâãäåèéêëìíîïòóôõöùúûüÿýñ Symbols and other special characters You can write symbols and other special characters using the Punctuation Shift stroke. NOTE You can also use the Punctuation Shift stroke to write punctuation marks. To write symbols and special characters: