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Disclaimer and Limitation of Liability palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. [ ! ] IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. Software Download Available Palm® Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you can download Palm Desktop software from www.palmOne.com/support/intl. v. 1.1 ZireTM 31 Handheld ii Table of Contents About This Guide .................................................................xiv What's in this guide? .................................................................................xiv Step-by-step instructions................................................................... xiv Links...................................................................................................... xv Sidebars .......................................................................................................xv Tips for viewing this guide in Adobe Acrobat Reader ............................xvi Chapter 1: Setting Up Your Handheld and Your Computer ..................................................................1 What's in the box? ........................................................................................2 System requirements ...................................................................................2 Step 1: Charging your handheld..................................................................4 What you should know about your handheld's battery..................... 5 Step 2: Turning on your handheld for the first time ..................................6 Step 3: Installing your software...................................................................7 Step 4: Connecting your handheld to your computer ...............................8 Switching to another desktop software application ................................10 Using Profiles ..............................................................................................11 Creating a user profile .........................................................................12 Synchronizing with a user profile ......................................................14 Related topics..............................................................................................17 Chapter 2: Exploring Your Handheld....................................18 Locating the controls on your handheld ...................................................19 Front panel controls ............................................................................ 19 Top panel controls............................................................................... 20 Side and back panel controls ............................................................. 21 What's on the screen? ................................................................................22 Input area ............................................................................................. 22 Application controls ............................................................................ 23 ZireTM 31 Handheld iii What software is on my handheld?...........................................................25 What's on the CD? ......................................................................................26 Related topics ..............................................................................................28 Chapter 3: Moving Around in Applications.........................29 Opening applications..................................................................................30 Using the application buttons ............................................................ 30 Using the Home screen....................................................................... 30 Switching between applications ........................................................ 31 Using menus ..............................................................................................31 Using the Command stroke................................................................ 32 Using the 5-way navigator .........................................................................33 Moving around the Home screen ...................................................... 34 Moving around list screens ................................................................ 35 Moving around record screens .......................................................... 35 Moving around dialog boxes ............................................................. 36 Moving around pick lists..................................................................... 37 Finding information ...................................................................................38 Related topics ..............................................................................................39 Chapter 4: Entering Information...........................................40 How can I enter information? ....................................................................41 Entering information with Graffiti 2 writing .............................................41 Writing Graffiti 2 characters ...............................................................42 Graffiti 2 alphabet................................................................................ 44 Graffiti 2 numbers ............................................................................... 45 Writing Graffiti 2 symbols and other special characters ..................50 Writing Graffiti 2 ShortCuts ................................................................52 Entering information with the onscreen keyboard ..................................54 Entering information with your computer ................................................56 Importing information from other applications .......................................60 Restoring archived items on your computer ............................................62 Entering info from Contacts into another application .............................63 Editing information .....................................................................................65 Selecting information.......................................................................... 65 ZireTM 31 Handheld iv Copying and pasting information ......................................................66 Deleting information ...........................................................................67 Related topics ..............................................................................................68 Chapter 5: Synchronizing Your Handheld with Your Computer ...............................................................69 Why synchronize information? ..................................................................70 What information is synchronized?...........................................................71 How do I synchronize? ..............................................................................72 Synchronizing with a cable .................................................................73 Synchronizing using the IR port .........................................................74 Synchronizing over a network ............................................................78 Synchronizing by dialing in to a network ..........................................78 Synchronizing by connecting to a computer on the network ..........83 Customizing your synchronization settings .............................................86 Choosing how your computer responds to synchronization requests .............................................................86 Setting synchronization options ........................................................88 Choosing whether application information is updated ....................89 Synchronizing with an external file...........................................................95 Related topics ..............................................................................................96 Chapter 6: Expanding Your Handheld..................................97 What type of expansion cards can I use? .................................................98 How can expansion cards help me?..........................................................98 Inserting an expansion card ......................................................................99 Removing an expansion card .................................................................100 Opening an application on an expansion card ......................................101 Opening files on an expansion card .......................................................102 Viewing card information.........................................................................103 Renaming a card ......................................................................................104 Copying applications to an expansion card ..........................................105 Removing all information from a card ...................................................106 Related topics ............................................................................................107 ZireTM 31 Handheld v Chapter 7: Managing Your Contacts ..................................108 Adding a contact ......................................................................................109 Entering additional contact information ..........................................112 Selecting contact field types .............................................................113 Defining custom fields ......................................................................114 Selecting a contact as your business card ......................................115 Copying contact information into multiple contacts ............................116 Locating a contact on your list ................................................................117 Deleting a contact ....................................................................................118 Customizing the Contacts list .................................................................119 Working with Contacts on your computer..............................................121 Related topics ............................................................................................122 Chapter 8: Managing Your Calendar ..................................123 Scheduling events ....................................................................................124 Scheduling an appointment .............................................................124 Scheduling an event without a start time .......................................126 Scheduling a repeating event--standard interval ..........................128 Scheduling a repeating event--unusual interval ............................129 Scheduling an event that is longer than a day ...............................131 Entering a location or a note for an event .......................................132 Color-coding your schedule .....................................................................133 Selecting your color-codes ...............................................................133 Assigning a color-code to an event .................................................136 Setting an alarm .......................................................................................137 Rescheduling an event ............................................ ...