User manual PALM ZIRE 71

Handbook for the PalmTM ZireTM 71 Handheld Copyright © 1998­2003 Palm, Inc. All rights reserved. Graffiti, HotSync, the Palm logo, and Palm OS are registered trademarks, and Palm, Palm Powered, VersaMail, and Zire are trademarks of Palm, Inc. All other brands are trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this handbook. Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. PN: 406-4782B-US Contents About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Chapter 1: Setting Up Your PalmTM ZireTM 71 Handheld . . . . . . . . . . . . . . . 3 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Mac computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Audio and video requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 E-mail requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 SMS requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Upgrade information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Step 1: Connect the HotSync® cradle/cable to the computer . . . . . . . . . . . . . . . 6 Step 2: Charge your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Step 3: Set up your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Step 4: Install software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Step 5: Perform a HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Step 6: Register your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Congratulations! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Chapter 2: Exploring Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Locating handheld components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Opening the camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Locating front panel controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Locating top panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Using the backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Locating back panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Adding an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Tapping and typing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Elements of the handheld interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Using the navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 iii Contents Chapter 3: Entering Data on Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . 21 Using the onscreen keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Using Graffiti 2 writing to enter data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Graffiti 2 tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Graffiti 2 alphabet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Graffiti 2 numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Punctuation marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Accented characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Symbols and other special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Graffiti 2 Gestures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Graffiti 2 ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Full-screen writing area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Beaming data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Beaming tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Sending data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Using your computer keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Importing data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Importing data from a Windows computer . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Importing data from a Mac computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Using a portable keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Chapter 4: Working with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Opening applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Other ways to open applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Opening expansion card applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Switching between applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Categorizing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Changing the Applications Launcher display . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Copying applications to or from an expansion card . . . . . . . . . . . . . . . . . . . . . 44 Selecting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Using menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Choosing a menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Choosing application preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 iv Contents Performing common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Editing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Deleting records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Purging records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Categorizing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Finding information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Receiving alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Hiding or masking private records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Installing files and add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Installing applications and files on a Windows computer . . . . . . . . . . . . . 66 Palm Quick Install tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Installing applications and files on a Mac computer . . . . . . . . . . . . . . . . . . 70 Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Removing Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Chapter 5: Using Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Creating an Address Book entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Selecting types of phone numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Changing Address Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Making connections from Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Using Address Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Chapter 6: Using Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Performing calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Viewing Recent Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Using Calculator menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Chapter 7: Using Card Info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Reviewing Card Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Renaming a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Formatting a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Managing expansion cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Using Card Info menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Card menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 v Contents Chapter 8: Using Date Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Scheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Selecting an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Rescheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Setting an alarm for an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Scheduling repeating or continuous events . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Changing the Date Book view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Working in Week View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Working in Month View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Working in Agenda View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Spotting event conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Using Date Book menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Chapter 9: Using Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Adding expense items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Changing the date of an Expense item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Entering receipt details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Customizing the Currency pick list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Changing the default currency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Defining a custom currency symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Setting Show Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Working with Expense data on your computer . . . . . . . . . . . . . . . . . . . . . . . . 115 Displaying the euro on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Printing the euro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Using Expense menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Chapter 10: Using Memo Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Creating memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Reviewing memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Using Memo Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Record menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 vi Contents Chapter 11: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Reviewing notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Changing Note Pad color settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Setting an alarm for a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Using Note Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Chapter 12: Using PalmTM Photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Using the camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Opening and closing the camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Setting camera options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Taking photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Managing memory space for photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Approving photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Viewing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Viewing photos in Thumbnail view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135 Viewing photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Viewing a slide show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 Rotating photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Viewing photo information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Organizing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Sorting photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Creating an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Filing photos in albums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Copying photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Renaming or deleting an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Beaming photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Deleting photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Working with photos on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Using Palm Photos menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Photo menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Chapter 13: Using To Do List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Creating list items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Setting priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Checking off a To Do List item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 vii Contents Changing To Do List item details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Setting To Do Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151 Using To Do List menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Chapter 14: Using World Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Viewing the time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Setting the primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Choosing a different primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 Setting the secondary locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 Adding a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 Modifying a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Removing a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Setting an alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Using World Clock menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161 Chapter 15: Performing HotSync® Operations . . . . . . . . . . . . . . . . . . . . . 163 Selecting HotSync setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 Customizing HotSync application settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 Conducting cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . 169 Performing a cradle/cable HotSync operation: Windows computers . . . 169 Performing a direct HotSync operation: Mac computers . . . . . . . . . . . . . 171 Conducting IR HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Preparing your computer for infrared communication . . . . . . . . . . . . . . . 173 Performing an IR HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175 Returning to cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . 176 Conducting modem HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177 Preparing your computer for a modem HotSync operation . . . . . . . . . . . 177 Preparing your handheld for a modem HotSync operation . . . . . . . . . . . 179 Selecting the conduits for a modem HotSync operation . . . . . . . . . . . . . . 181 Performing a modem HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 181 Conducting network HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Connecting to your company's dial-in server . . . . . . . . . . . . . . . . . . . . . . . 182 Performing a network HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Creating a user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Performing the first HotSync operation with a user profile . . . . . . . . . . . 187 viii Contents Chapter 16: Setting Preferences for Your Handheld . . . . . . . . . . . . . . . . . 189 Setting General Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 Date & Time Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 Digitizer Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192 Formats Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193 Graffiti 2 Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194 Power Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194 Security Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196 Sounds & Alerts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202 Writing Area Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204 Setting Communication Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205 Connection Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205 Network Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207 Setting Personal Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220 Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220 Color Theme Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223 Owner Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224 ShortCuts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225 Appendix A: Maintaining Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . 227 Caring for your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227 Prolonging battery life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228 Resetting your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228 Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229 Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229 Appendix B: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . 233 Software installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234 Operating problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235 Tapping and writing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236 Application problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237 HotSync problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238 Beaming problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245 Recharging problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245 Password problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246 Technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246 Product Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251 ix Contents x About This Book Congratulations on your purchase of a PalmTM ZireTM 71 handheld. This handbook is designed to quickly familiarize you with your handheld. It describes all you need to know about how to use your handheld and the applications that come with it. It guides you through: s s s s s s Locating all the parts of your handheld Viewing and entering data Taking and viewing photos Working with expansion cards Using your handheld with your computer Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld, you can use the rest of this handbook as a reference guide for less common tasks, for maintenance of your handheld, and for any problems that might arise as you operate your handheld. 1 About This Book 2 CHAPTER 1 Setting Up Your PalmTM ZireTM 71 Handheld Your new PalmTM ZireTM 71 handheld enables you to do the following: s Access your data and view or look up information with one hand, using the 5-way navigator. Capture pictures while you're on the go, with the built-in digital camera. View clear, sharp, colorful images and videos on the high-resolution screen. Listen to MP3 files (expansion card required; sold separately). Share data, make backups, and extend storage capacity with optional expansion cards (expansion slot included; expansion cards sold separately). Stay organized and on time by keeping your appointments, contact information, and to-do items in one place. Quickly jot notes or memos on the fly. Send, receive, and compose e-mail and SMS messages. s s s s s s s To use the e-mail, SMS, audio, and video features, you must install the software from the Software Essentials CD-ROM onto your handheld. To use the e-mail and SMS features, you must also be able to connect your handheld to a mobile phone. See "E-mail requirements" later in this chapter for details. NOTE You may need to download software from the Internet while installing some applications from the Software Essentials CD-ROM. 3 Chapter 1 Setting Up Your PalmTM ZireTM 71 Handheld System requirements To install and operate PalmTM Desktop software, your computer system must meet the requirements described in this section. Minimum requirements: Windows computers The minimum requirements for Windows computers are as follows: s A Pentium-class PC running one of the following operating systems: ­ Windows NT 4.0 Workstation and SP6 or later (requires a serial cradle/cable sold separately, and administrator rights to install Palm Desktop software) ­ Windows 98 ­ Windows ME ­ Windows 2000 Pro (requires administrator rights to install Palm Desktop software) ­ Windows XP Home or Pro (requires administrator rights to install Palm Desktop software) s s s s Internet Explorer 4.01 with SP2 or later 50 megabytes (MB) available hard disk space VGA monitor or better CD-ROM or DVD-ROM drive (you can also download Palm Desktop software from www.palm.com) Mouse One available USB port or serial port (serial cradle/cable sold separately) s s 4 System requirements Minimum requirements: Mac computers The minimum requirements for Mac computers are as follows: s s Mac computer or compatible with a PowerPC processor Mac OS 9.1 or later with 12MB available memory or Mac OS X, version 10.1.2 or later (Mac OS X requires administrator rights to install Palm Desktop software) 25MB available hard disk space Monitor that supports screen resolution of 800 x 600 or better CD-ROM or DVD-ROM drive (you can also download Palm Desktop software from www.palm.com) Mouse One available USB port or serial port (serial cradle/cable sold separately and compatible with Mac OS 9 only) s s s s s Audio and video requirements To use the audio application included on the Software Essentials CD-ROM, you must also have an expansion card (sold separately). The video application included on the Software Essentials CD-ROM does not require additional accessories. You can store video clips directly on your handheld or on an expansion card based on the space available. NOTE You may need to download software from the Internet while installing some applications from the Software Essentials CD-ROM. E-mail requirements You can use a cradle/cable or infrared communication and the e-mail application included on the Software Essentials CD-ROM to synchronize your messages with your computer. To use the e-mail application for optional remote access, you must have an Internet service provider (ISP) account and any one of the following: s s s An IR-enabled mobile phone A mobile phone with a cable that connects to your handheld A modem accessory for your handheld SMS requirements To use the Telephony/SMS application, you must have any one of the following: s s An IR-enabled GSM mobile phone A GSM mobile phone with a cable that connects to your handheld 5 Chapter 1 Setting Up Your PalmTM ZireTM 71 Handheld Upgrade information If you already own a Palm OS® handheld, go to the web site www.palm.com/support/zire71 for upgrade instructions. Step 1: Connect the HotSync ® cradle/cable to the computer a. b. c. Locate the USB icon and ports on your computer. Plug the USB connector into a USB port on your computer. Connect the power adapter cable to the back of the cradle/cable. NOTE On some cradles/cables, the power adapter cable may plug into a tail on the back of the USB connector instead of the back of the cradle/cable. d. Plug the adapter into a working electric outlet. Windows NT users cannot use a USB cradle/cable and port. You must use a cradle/cable with a serial port connection (sold separately). USB icon USB port USB connector Step 2: Charge your handheld a. Connect your handheld to the cradle/cable for at least two hours for an initial charge. After it is charged, remove the handheld from the cradle/cable by gently tilting it forward and then lifting it from the cradle/cable. b. Once your handheld is set up and in daily use it requires about 15 to 30 minutes of charge time per day, depending on usage. To keep the battery fully charged, we recommend placing your handheld in a cradle/cable that is connected to a power source whenever you are not using it. 6 Step 3: Set up your handheld Step 3: Set up your handheld a. Press the power button to turn on your handheld. If your handheld did not turn on, see "Operating problems" in Appendix B. b. c. Slide the stylus out of the storage slot. Hold the stylus as you would a pen or pencil, and use it to follow the onscreen directions. Step 4: Install software a. Insert the Desktop Software CD-ROM into your computer's CD-ROM drive. Palm Desktop software and entering your handheld business card information. Mac: Double-click the Palm b. Windows: Follow the onscreen instructions, which guide you through installing Desktop CD icon that appears on the desktop, and then double-click the Palm Desktop Installer icon. NOTE You need administrator rights to install Palm Desktop software on a computer running Windows NT/2000/XP or Mac OS X. 7 Chapter 1 Setting Up Your PalmTM ZireTM 71 Handheld Step 5: Perform a HotSync operation Windows: When prompted, place your handheld in the cradle/cable and press the HotSync button. Mac: After the installation finishes, place your handheld in the cradle/cable and press the HotSync button. Step 6: Register your handheld When the first HotSync operation is complete, the installer displays screens where you can select product registration options. After you complete these screens, the Congratulations! screen appears. Windows: Mac: When the first HotSync operation is complete, double-click the Palm Desktop software icon in the Palm folder (inside the Applications folder by default) to access screens where you can select product registration options. After you complete these screens, the Congratulations! screen appears. Congratulations! You've set up your handheld, installed Palm Desktop software, and performed your first HotSync operation. If you're using a Windows computer, you also created your handheld business card and registered your handheld. For comprehensive information about using your handheld, continue reading this electronic handbook. For more information about using Palm Desktop software, see the following: s The online Help for Palm Desktop software. To access the online Help, go to the Help menu in Palm Desktop software. Mac: s The electronic Palm Desktop Software for the Macintosh User's Guide. To access this guide, open the Palm folder, and then open the Documentation folder. Double-click the file Palm Desktop.pdf. 8 CHAPTER 2 Exploring Your Handheld Your PalmTM ZireTM 71 handheld can help you stay organized, on time, and up-to-date with daily tasks while you are away from your desk. Use your new handheld to do the following: s s s s s s s s Enter your schedule in Date Book. Keep all your contact names, addresses, and phone numbers in Address Book. Take photos with the built-in digital camera and view them in PalmTM Photos. Jot quick notes directly on the screen in Note Pad. Prioritize and assign your tasks a due date in To Do List. Create and view text memos in Memo Pad. Track your expenses and create expense reports in Expense. Set alarms from World Clock, Date Book, and Note Pad to keep yourself on schedule and remind yourself of appointments and notes. Synchronize your data with PalmTM Desktop software on your Windows or Mac computer so you always have a backup copy. Insert an SD or a MultiMediaCard expansion card to add more software or memory or to back up your data, or insert an SDIO expansion card. Share information with other devices that have an infrared (IR) port. s s s When you install the software from the Software Essentials CD-ROM that comes with your handheld, you can use your handheld for entertainment applications, to access productivity tools, and to stay in touch with SMS and e-mail messages. NOTE You may need to download software from the Internet while installing some applications from the Software Essentials CD-ROM. This additional software enables you to use your handheld to do the following: s Listen to MP3 audio files in the audio application (expansion card required, sold separately). View video clips in Kinoma. Play a game in Solitaire. Read eBooks in PalmTM Reader. Compose, send, and receive e-mail in the VersaMailTM application. See "E-mail requirements" in Chapter 1 for system requirements. Compose, send, and receive SMS messages in the SMS application when you connect your handheld with a GSM mobile phone (sold separately). 9 s s s s s Chapter 2 Exploring Your Handheld Locating handheld components Take a few moments to learn how to access and locate the components of your handheld. Opening the camera When the camera is open, you can access additional controls on the front and back panels. To open the camera: s Slide the bottom portion of your handheld upward to reveal the camera shutter button on the inside of the back panel. To close the camera: s Slide the top portion of your handheld downward until the front and back panel are in alignment at the top and bottom. 10 Locating handheld components Locating front panel controls Screen 5-way navigator Graffiti® 2 writing area Application buttons Camera shutter button Screen Displays the applications and information stored in your handheld. It is touch sensitive, and it responds to the stylus. The area where you write letters and numbers using the Graffiti 2 alphabet. See "Using Graffiti 2 writing to enter data" in Chapter 3 to learn how to write Graffiti 2 characters. Enables you to select and display records on your handheld screen. See "Using the navigator" later in this chapter for additional information, and look for tips throughout this handbook. Activates the individual handheld applications that correspond to the icons on the buttons: Date Book, Address Book, Palm Photos, and Note Pad. See "Opening applications" in Chapter 4 for information on the default application associated with each button, and see "Buttons Preferences" in Chapter 16 for details on reassigning these buttons to activate any application on your handheld. Uses the built-in digital camera to take photos. See "Using the camera" in Chapter 12 for details on using the camera features. Graffiti® 2 writing area 5-way navigator Application buttons Camera shutter button 11 Chapter 2 Exploring Your Handheld Locating top panel components Expansion card slot IR port Headphone jack Stylus Power button/ brightness control Expansion card slot Accepts SD, SDIO, or MultiMediaCard expansion cards. Expansion cards enable you to back up data, add more memory, add wireless communication features, or use additional applications. (Expansion cards sold separately.) Uses infrared technology to transmit data to and receive data from other infrared-enabled devices and to perform HotSync® operations. See "Beaming data" in Chapter 3 and see "Conducting IR HotSync operations" in Chapter 15 for more information. Enables you to connect a standard 3.5mm stereo headset (sold separately) to your handheld for use with audio and video applications. IR port Headphone jack 12 Locating handheld components Stylus Slides in and out of the slot on the top of your handheld. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil. Turns your handheld on or off and enables you to access the brightness control. If your handheld is turned off, pressing the power button turns the handheld on and returns you to the last screen you viewed. If your handheld is turned on, you can turn it off by pressing the power button. Pressing and holding the power button for about two seconds opens the brightness control dialog box. See the next section, "Using the backlight" for information on adjusting the backlight. Power button/ brightness control Using the backlight If lighting conditions make it difficult for you to see the information on your handheld, you can adjust the brightness of the screen backlight. To adjust the brightness of the backlight: 1. Tap the Brightness icon TIP in the upper-right corner of the Graffiti 2 writing area. You can also press and hold the power button for about two seconds to access brightness control. In addition, you can assign the full-screen pen stroke to access the brightness control. See "Pen Preferences" in Chapter 16 for details. 2. Drag the slider to adjust the brightness. TIP You can also press Up or Down on the navigator to adjust the brightness. 3. Tap Done. 13 Chapter 2 Exploring Your Handheld Locating back panel components Attach points Reset button Camera lens Speaker Universal connector Attach points Enable you to connect optional accessories to the universal connector on your handheld, such as a modem or sled. These accessories are sold separately and are typically available from third-party developers. Resets your handheld. Under normal use, you should not have to use the reset button. See "Resetting your handheld" in Appendix A for information about when and how to use the reset button. Enables you to take a photograph with the built-in digital camera. See "Using the camera" in Chapter 12 for details on using the camera features. Enables you to listen to music, videos, alarms, and game and system sounds on your handheld. Connects your handheld to the cradle/cable, which in turn connects to the back of your computer and through the AC adapter to the wall current. This enables you to recharge your handheld as well as update the information between your handheld and your computer, using HotSync technology. The universal connector also connects peripheral hardware devices to your handheld. Some peripheral devices must be used in combination with the attach points. Reset button Camera lens Speaker Universal connector 14 Adding an expansion card Adding an expansion card An expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have for storing software and data on your handheld. Your handheld is compatible with SD, SDIO, or MultiMediaCard expansion cards. To insert a card: 1. 2. Insert the card into the expansion slot with the label side facing the display. Push the card in with your thumb. You feel the card lock and hear the system sound. Push To remove a card: 1. Push lightly against the card with your thumb. When the card is released, you hear the system sound (provided that system sounds are turned on). See "Sounds & Alerts Preferences" in Chapter 16 for information on turning system sounds on and off. You can damage the expansion slot if you pull the card out of the expansion slot before you hear the tone and it releases from the expansion slot. IMPORTANT 2. Slide the card out of the expansion slot. Push For complete information about working with expansion cards, see Chapter 7. 15 Chapter 2 Exploring Your Handheld Tapping and typing Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action you use to get things done on your handheld. The first time you start your handheld, the setup instructions appear on the screen. These instructions include a calibration screen. Calibration aligns the internal circuitry of your handheld with its touch-sensitive screen so that when you tap an element on the screen, the handheld can detect exactly which task you want to perform. IMPORTANT Always use the point of the stylus for tapping or for making strokes on the handheld screen. Never use an actual pen, pencil, or other sharp object to write on the handheld screen as this will scratch the screen. With your handheld turned on, you can tap the handheld screen to perform many operations, such as the following: s s s Open applications. Select menu commands. Initiate a Find operation to search through applications installed on your handheld for specific text. (Find operations do not search through applications on expansion cards.) Select options in dialog boxes. Open the onscreen keyboards. s s Just as you can drag the mouse to select text or move objects on your computer, you can drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar. 16 Tapping and typing Elements of the handheld interface There are many common elements in the handheld interface. These elements are described in this section. Menu bar Icons Menu bar Use the menu bar to access a set of application-specific commands. Not all applications have a menu bar. Tap the icons to open applications , menus , and a favorite application , and to find text anywhere in your data . See "Opening applications," "Using menus," and "Finding information" in Chapter 4, and "Buttons Preferences" in Chapter 16 for more information about using these icons. Icons Brightness control Tap the Brightness icon to open the Adjust Brightness dialog box. See "Using the backlight" earlier in this chapter for instructions on adjusting the brightness. Tap the Clock icon to display the current time and date. The display closes automatically after two seconds. With the cursor in an input field, tap ABC to activate the alphabetic keyboard. With the cursor in an input field, tap 123 to activate the numeric keyboard. Clock ABC 123 17 Chapter 2 Exploring Your Handheld Previous/next arrows Pick list Check box Scroll bar Command button Check box Tap a check box to select or deselect it. When a check box contains a check mark, the corresponding option is selected and active. When a check box is empty, the corresponding option is deselected and inactive. Tap a button to perform a command. Command buttons appear at the bottom of dialog boxes and application screens. Tap the left and right arrows to display the previous and next records; tap the up and down arrows to display the previous and next pages of information. Tap the arrow to display a list of choices, and then tap an item in the list to select it. Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous page, tap the scroll bar just above the slider. To scroll to the next page, tap the scroll bar just below the slider. You can also scroll to the previous and next pages within a record by pressing Up and Down on the navigator. Command buttons Previous/next arrows Pick list Scroll bar Displaying online tips Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you might have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information. 18 Tapping and typing To display an online tip: 1. 2. Tap the Tips icon . After you review the tip, tap Done. Using the navigator When you work with most applications, the navigator on the front panel of your handheld makes it easy for you to navigate among and select your entries. You can use the navigator to perform tasks without the stylus, using one hand. Look for the navigator icon to find navigator tips throughout this guide. See Chapter 4 and Chapter 5 for additional information about using the navigator with Address Book, and Chapter 8 for additional information on using the navigator with Date Book. Press center of navigator to press Select To navigate in list screens, do any of the following: s s s Press Up or Down on the navigator to scroll an entire screen of records. Press and hold Up or Down on the navigator to accelerate the scrolling. Press Select on the navigator to insert the selection highlight. When the selection highlight is present, you can do the following: ­ Press Up or Down on the navigator to scroll to the previous or next records. ­ Press Select again to view the selected record. ­ Press Left on the navigator to remove the selection highlight. 19 Chapter 2 Exploring Your Handheld To navigate in record screens: 1. 2. Press Up or Down on the navigator to scroll within the current record. Press Right or Left on the navigator to scroll to the previous or next record. (This feature is not available in Address Book.) Press Select on the navigator to return to the list screen. 3. To navigate in dialog boxes: s While a pick list is open, press Up or Down on the navigator to highlight an item, and then press Select on the navigator to select the item. Press Select on the navigator to close a dialog box. ­ If there's only one button, pressing Select activates that button. ­ If there are two buttons, pressing Select activates the action button (versus Cancel) such as OK, Yes, or Delete. ­ If there are multiple buttons, Select activates affirming buttons such as OK, Yes, or Done. s Read dialog boxes carefully. Sometimes, selecting a button such as OK or Yes results in canceling an operation or deleting data. IMPORTANT 20 CHAPTER 3 Entering Data on Your Handheld This chapter explains several ways to enter data on your handheld, and it covers the following topics: s s s s Using the onscreen keyboard Using Graffiti® 2 writing Beaming data between devices with infrared (IR) ports Sending data between devices enabled with e-mail or SMS communication (Applications from Software Essentials CD-ROM and additional hardware required, see "E-mail requirements" and "SMS requirements" in Chapter 1.) Entering or importing data in PalmTM Desktop software and then synchronizing with your handheld Using Note Pad Using a portable keyboard accessory, sold separately and attached to the universal connector s s s Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld. You can also use Graffiti 2 writing when the keyboard is open, which makes it easy to switch between these two methods of entering data. To use the onscreen keyboard: 1. 2. 3. Open any application (such as Memo Pad). Tap any record, or tap New. Tap ABC to open the alphabetic keyboard, or tap 123 to open the numeric keyboard. Tap here for alphabetic keyboard Tap here for numeric keyboard 21 Chapter 3 Entering Data on Your Handheld 4. Tap the characters to enter text and numbers. When a keyboard is open, you can tap the abc, 123, or Int'l boxes to open any of the other keyboards, including the international keyboard. Alpha Tab Caps lock Caps shift Tap here to display alphabetic keyboard Backspace Carriage return Numeric International Tap here to display numeric keyboard Tap here to display international keyboard After you finish, tap Done to close the onscreen keyboard and place the text in the record. Using Graffiti 2 writing to enter data In this section you learn the procedures for creating letters, numbers, punctuation, and symbols, as well as some Graffiti 2 tips and tricks. Most people find they can enter text quickly and accurately with only minutes of practice. Graffiti 2 writing includes any character you can type on a standard keyboard. The Graffiti 2 characters closely resemble the letters of the regular alphabet, which makes Graffiti 2 writing easy to learn. Graffiti 2 writing is different from the writing software found on earlier Palm handhelds. For example, some characters are formed using a single stroke while others are formed with more than one stroke. 22 Using Graffiti 2 writing to enter data There are four basic concepts for success with Graffiti 2 writing: s If you draw the character shape exactly as shown in the tables later in this chapter (like the shapes shown in the following diagram), you can achieve close to 100 percent accuracy. s The heavy dot on each shape shows where to begin the stroke. Certain characters have similar shapes but different beginning and end points. Always begin the stroke at the heavy dot. (You should not create the heavy dot; it is there only to show you where to begin the stroke.) Graffiti 2 includes symbols made with a single stroke and symbols made with multiple strokes. With some multi-stroke symbols, the first stroke is the same as a single stroke symbol. As a result, the down stroke for the letter "i" cannot be recognized as an "i" at the end of the down stroke. The "i" will not be recognized as an "i" until you enter another symbol that establishes, by its shape or position, that the down stroke was not part of a two-stroke character (such as a "t" or "k"), or until a limited time window expires. Similarly, recognition of a space symbol (a horizontal stroke from left to right) or a period symbol after a down stroke is dependent upon where the down stroke was drawn. The Graffiti 2 writing area is divided into two parts: one for writing lowercase letters and one for writing numbers. Capital letters are formed across the imaginary line that divides the two areas. The small marks at the top and bottom of the Graffiti 2 writing area indicate the two areas. Write letters here Write numbers here s s Division marks 23 Chapter 3 Entering Data on Your Handheld To write Graffiti 2 characters: 1. Tap the screen where you want your text to appear. You need to tap above the Graffiti 2 writing area, and you must see a blinking cursor before you write the text. 2. Use the tables on the following pages to find the stroke shape for the letter you want to create. For example, the stroke shown below creates the letter n. Lift stylus here Start stroke at heavy dot 3. 4. Position the stylus in the left side of the Graffiti 2 writing area. Start your stroke at the heavy dot, and draw the stroke shape as it appears in the tables. Lift the stylus from the screen at the end of the stroke shape. 5. When you lift the stylus from the screen, your handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen. As soon as you lift the stylus from the screen, you can begin the stroke for the next character you want to write. To delete Graffiti 2 characters: s Set the insertion point to the right of the character you want to delete and make the backspace stroke in the Graffiti 2 writing area. Backspace Graffiti 2 tips When using Graffiti 2 writing, keep these tips in mind: s Accuracy improves when you write large characters. Draw strokes that nearly fill the Graffiti 2 writing area. Write at natural speed. Writing too slowly can generate recognition errors. Press firmly and do not write on a slant. Vertical strokes should be parallel to the sides of the Graffiti 2 writing area. Alternate stroke shapes are available for some characters. You can use the Graffiti 2 Preferences screen to choose the one that's easiest for you. See "Graffiti 2 Preferences" in Chapter 16 for details. s s s 24 Using Graffiti 2 writing to enter data Graffiti 2 alphabet The Graffiti 2 alphabet consists of the following letters: Draw letters on LEFT side of Graffiti 2 writing area Letter A Strokes Letter B Strokes C D E F G H I 1 K 2 J 1 L 2 N M O P Q R S T 2 1 U V W X 1 2 Y Z TIP A full-screen pen stroke brings up Graffiti 2 Help on your handheld. See "Pen Preferences" in Chapter 16 for details. 25 Chapter 3 Entering Data on Your Handheld Capital letters Graffiti 2 writing automatically capitalizes the first letter of a new record or sentence but you can also write additional capital letters. To write additional capital letters: s Draw the same stroke shapes used for a lowercase letter, but write across the division line in the middle of the Graffiti 2 writing area. Division marks Graffiti 2 numbers Writing numbers with Graffiti 2 writing is similar to writing letters of the alphabet, except that you make the character strokes on the right side (numbers side) of the Graffiti 2 writing area. Draw numbers on RIGHT side of Graffiti 2 writing area Number 0 Strokes Number 1 Strokes 2 3 4 1 2 5 6 7 8 9 Punctuation marks With Graffiti 2 writing you can create any punctuation mark that you can enter from a standard keyboard. You can write the period and comma strokes on either side of the Graffiti 2 writing area. You must write other punctuation marks on a designated side of the Graffiti 2 writing area. Punctuation marks that appear in the the following table must be written on the left (letter) side of the Graffiti 2 writing area. 26 Using Graffiti 2 writing to enter data Draw these marks on LEFT side of Graffiti 2 writing area Mark Period . Comma , Apostrophe ' Space Stroke Mark Ampersand & Carriage return At @ Straight quotes " Tab 2 1 2 Stroke Question ? Exclamation ! 1 Punctuation marks that appear in the following table must be written on the right (number) side of the Graffiti 2 writing area. Draw these marks on RIGHT side of Graffiti 2 writing area Mark Period . Comma , Tilde ~ Dash -- Plus + Asterisk * 2 Stroke Mark Backslash \ Slash / Left Paren ( Right Paren ) Equal = Stroke 1 1 2 27 Chapter 3 Entering Data on Your Handheld Accented characters When writing letters with accent marks, first write the letter stroke on the left side (or in the center for uppercase letters) of the Graffiti 2 writing area. Then quickly write the accent stroke on the right side of the Graffiti 2 writing area. For example, the following diagram shows the strokes required to draw an accented é. You can use the following accent strokes in combination with Graffiti 2 letters: Draw accents on RIGHT side of Graffiti 2 writing area Accent Acute á Grave à Tilde ã Stroke Accent Dieresis ä Circumflex â Ring å Stroke Using these accent strokes, you can write the following accented letters: àáâãäåèéêëìíîïòóôõöùúûüÿýñ 28 Using Graffiti 2 writing to enter data Symbols and other special characters You can write symbols and other special characters using the Shift stroke. NOTE You can also use the Shift stroke to write punctuation marks. To write symbols and special characters: 1. Enter the Shift stroke: Shift When Shift is active, an up arrow symbol appears in the lower-right corner of the handheld screen. If you accidentally activate Shift, a backspace will cancel it. Shift indicator 2. Write the symbol or other special character shown in the table that follows. You can make a symbol stroke anywhere in the Graffiti 2 writing area. (Optional) Enter an additional Shift stroke to finish writing the character and to make the character appear more quickly. After the arrow disappears, the symbol appears. Draw symbols on EITHER side of the Graffiti 2 writing area 3. 29 Chapter 3 Entering Data on Your Handheld