User manual PALM ZIRE 72

User Guide Copyright and Trademark © 2004-2006 palmOne, Inc. All rights reserved. Graffiti, HotSync, the HotSync logo, Palm, the Palm logo, Palm OS, Palm Powered, Palm Reader, palmOne, the palmOne logo, VersaMail, "Z" (Stylized), Zire, and the Zire logo; stylizations and design marks associated with all the preceding; and trade dress associated with palmOne, Inc.'s products are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. palmOne, Inc. uses the Bluetooth wireless technology trademark under express license from Bluetooth SIG, Inc. and the MPEG Layer-3 audio decoding technology trademarks under express license from Thomson Licensing S.A. This product may contain an MPEG1 encoder that is distributed under the GNU General Public License. The source code for such encoder is available at www.palmOne.com under the "Developers" section This product includes technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing, GP . Disclaimer and Limitation of Liability palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. [ ! ] IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. Software Download Available Palm® Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you can download Palm Desktop software from www.palmOne.com/support/intl. v. 1.1 ZireTM 72 Handheld ii Table of Contents About This Guide ..................................................................xx What's in this guide? ..................................................................................xx Step-by-step instructions.................................................................... xx Links..................................................................................................... xxi Sidebars ......................................................................................................xxi Tips for viewing this guide in Adobe Acrobat Reader ...........................xxii Chapter 1: Setting Up Your Handheld and Your Computer .1 What's in the box? ........................................................................................2 System requirements ...................................................................................2 Step 1: Charging your handheld..................................................................4 What you should know about your handheld's battery..................... 5 Step 2: Turning on your handheld for the first time ..................................6 Step 3: Installing your software...................................................................7 Step 4: Connecting your handheld to your computer ...............................8 Switching to another desktop software application ................................10 Using Profiles ..............................................................................................11 Creating a user profile .........................................................................12 Synchronizing with a user profile ......................................................14 Related topics..............................................................................................17 Chapter 2: Exploring Your Handheld....................................18 Locating the controls on your handheld ...................................................19 Front panel controls ............................................................................ 19 Top and side panel controls ............................................................... 20 Back panel controls ............................................................................. 22 What's on the screen? ................................................................................23 Input area ............................................................................................. 23 Application controls ............................................................................ 24 What software is on my handheld?...........................................................26 ZireTM 72 Handheld iii What's on the CD? ......................................................................................27 Related topics ..............................................................................................30 Chapter 3: Moving Around in Applications.........................32 Opening applications..................................................................................33 Using the application buttons ............................................................ 33 Using the Home screen....................................................................... 33 Switching between applications ........................................................ 34 Using menus ..............................................................................................34 Using the Command stroke................................................................ 35 Using the 5-way navigator .........................................................................36 Moving around the Home screen ...................................................... 37 Moving around list screens ................................................................ 38 Moving around record screens .......................................................... 38 Moving around dialog boxes ............................................................. 39 Moving around pick lists..................................................................... 40 Finding information ...................................................................................41 Related topics ..............................................................................................42 Chapter 4: Entering Information...........................................44 How can I enter information? ....................................................................45 Entering information with Graffiti 2 writing .............................................45 Writing Graffiti 2 characters ...............................................................46 Graffiti 2 alphabet................................................................................ 48 Graffiti 2 numbers ............................................................................... 49 Graffiti 2 gestures ................................................................................ 53 Writing Graffiti 2 symbols and other special characters ..................54 Graffiti 2 symbols and special characters ......................................... 55 Writing Graffiti 2 ShortCuts ................................................................56 Graffiti 2 ShortCuts.............................................................................. 57 Entering information with the onscreen keyboard ..................................58 Entering information with your computer ................................................60 Importing information from other applications .......................................64 Restoring archived items on your computer ............................................66 Entering info from Contacts into another application .............................67 ZireTM 72 Handheld iv Editing information.....................................................................................69 Selecting information.......................................................................... 69 Copying and pasting information ......................................................70 Deleting information ...........................................................................71 Related topics ..............................................................................................72 Chapter 5: Synchronizing Your Handheld with Your Computer ...............................................................73 Why synchronize information? ..................................................................74 What information is synchronized?...........................................................75 How do I synchronize? ...............................................................................76 Synchronizing with a cable .................................................................77 Synchronizing using the IR port .........................................................78 Synchronizing over a network ............................................................82 Synchronizing by dialing in to a network ..........................................82 Synchronizing by connecting to a computer on the network ..........87 Customizing your synchronization settings .............................................90 Choosing how your computer responds to synchronization requests .............................................................90 Setting synchronization options ........................................................92 Choosing whether application information is updated ....................93 Synchronizing with an external file...........................................................99 Related topics ............................................................................................100 Chapter 6: Expanding Your Handheld................................ 101 What type of expansion cards can I use? ...............................................102 How can expansion cards help me?........................................................102 Inserting an expansion card ....................................................................103 Removing an expansion card .................................................................104 Opening an application on an expansion card ......................................105 Opening files on an expansion card .......................................................106 Viewing card information.........................................................................107 Renaming a card ......................................................................................108 Copying applications to an expansion card ..........................................109 ZireTM 72 Handheld v Removing all information from a card ...................................................110 Related topics ............................................................................................111 Chapter 7: Managing Your Contacts .................................. 112 Adding a contact ......................................................................................113 Entering additional contact information ..........................................116 Selecting contact field types .............................................................117 Defining custom fields ......................................................................118 Selecting a contact as your business card ......................................119 Copying contact information into multiple contacts ............................120 Locating a contact on your list ................................................................121 Deleting a contact ....................................................................................122 Customizing the Contacts list .................................................................123 Making connections from Contacts.........................................................125 Using Quick Connect .........................................................................125 Customizing Quick Connect settings ...............................................127 Using Tap-to-Connect .......................................................................128 Working with Contacts on your computer..............................................130 Related topics ............................................................................................131 Chapter 8: Managing Your Calendar ..................................132 Scheduling events ....................................................................................133 Scheduling an appointment .............................................................133 Scheduling an event without a start time .......................................135 Scheduling a repeating event--standard interval ..........................137 Scheduling a repeating event--unusual interval ............................138 Scheduling an event that is longer than a day ...............................140 Entering a location or a note for an event .......................................141 Color-coding your schedule .....................................................................142 Selecting your color-codes ...............................................................142 Assigning a color-code to an event .................................................145 Setting an alarm .......................................................................................146 Rescheduling an event ............................................................................147 Deleting events .........................................................................................149 Deleting a specific event ...................................................................149 ZireTM 72 Handheld vi Deleting all your old events ..............................................................151 Checking your schedule ...........................................................................152 Viewing your appointments and tasks together .............................152 Viewing your daily schedule ............................................................154 Viewing your weekly schedule .........................................................156 Viewing your monthly schedule ......................................................157 Viewing a yearly calendar .................................................................158 Finding events that overlap .............................................................. 159 Customizing your calendar ......................................................................159 Customizing display options for your calendar ..............................160 Setting alarm and time options ........................................................163 Working with Calendar on your computer .............................................165 Related topics ............................................................................................166 Chapter 9: Managing Your Tasks ........................................167 Creating a task ..........................................................................................168 Setting an alarm ................................................................................169 Scheduling a repeating task--standard interval .............................170 Scheduling a repeating task--unusual interval ..............................172 Organizing your tasks ..............................................................................174 Marking a task complete .........................................................................175 Deleting tasks ...........................................................................................176 Deleting a specific task ......................................................................176 Deleting all your completed tasks ....................................................177 Customizing your Tasks list ....................................................................178 Working with Tasks on your computer ...................................................180 Related topics ............................................................................................181 Chapter 10: Writing Memos................................................182 Creating a memo .....................................................................................183 Viewing and editing a memo ..................................................................184 Moving memos in your memos list .......................................................185 Deleting a memo ......................................................................................186 Working with Memos on your computer................................................187 Related topics ............................................................................................188 ZireTM 72 Handheld vii Chapter 11: Writing Notes in Note Pad..............................189 Creating a note .........................................................................................190 Choosing the pen and paper (background) colors .........................191 Setting an alarm ................................................................................193 Viewing and editing a note .....................................................................195 Deleting a note .........................................................................................196 Working with Note Pad on your computer .............................................197 Related topics ............................................................................................198 Chapter 12: Performing Calculations .................................199 Calculator buttons.....................................................................................200 Viewing recent calculations ....................................................................201 Related topics ............................................................................................202 Chapter 13: Managing Your Expenses ...............................203 Adding an expense ...................................................................................204 Choosing currency options ......................................................................206 Customizing the currency pick list ...................................................206 Presetting the currency symbol .......................................................207 Creating a currency symbol ..............................................................208 Deleting expenses.....................................................................................210 Deleting an individual expense ........................................................210 Deleting an entire category of expenses .........................................211 Customizing the expense list ...................................................................212 Working with Expense on your computer ..............................................213 Related topics ............................................................................................214 Chapter 14: Recording Voice Memos.................................215 Creating a voice memo ...........................................................................216 Creating a quick voice memo using the application button ..........216 Creating a longer voice memo using the pause control ................217 Listening to a voice memo ......................................................................220 Setting an alarm for a voice memo ........................................................222 Saving a voice memo to an expansion card .........................................224 ZireTM 72 Handheld viii Saving a specific memo to an expansion card ...............................224 Automatically storing all voice memos on an expansion card .....225 Related topics ............................................................................................226 Chapter 15: Taking and Viewing Photos and Videos .......227 Supported file types .................................................................................228 Capturing a photo ....................................................................................229 Recording a video ....................................................................................231 Adjusting the camera settings ................................................................234 Viewing photos or videos .......................................................................236 Viewing a photo or video in Thumbnail view ................................. 236 Viewing a photo or video in List view ............................................. 238 Viewing a slide show ........................................................................ 239 Rotating a photo ................................................................................ 241 Zooming in and out of photos.......................................................... 242 Viewing and editing photo or video details .................................... 244 Organizing photos and videos .................................................................246 Organizing photos and videos in albums........................................ 246 Moving a photo or video within and between albums ..................248 Sorting photos and videos in List view ........................................... 249 Sorting albums .................................................................................. 250 Copying a photo .......................................................................................253 Deleting a photo or video ........................................................................254 Sharing photos and videos ......................................................................255 Working with palmOne Media on your computer .................................256 Related topics ............................................................................................257 Chapter 16: Listening to Music...........................................258 Transferring MP3 files to an expansion card .........................................259 Transferring music from a CD to an expansion card ............................262 Playing music on your handheld ............................................................266 Managing playlists....................................................................................267 Creating a playlist ..............................................................................267 Playing songs from a playlist ...........................................................269 Editing a playlist ................................................................................270 Deleting a playlist ..............................................................................272 ZireTM 72 Handheld ix Viewing song info ....................................................................................273 Working with RealOne Player on your computer ..................................274 Related topics ............................................................................................275 Chapter 17: Connecting Wirelessly to Other Devices ......276 What can I do with the built-in Bluetooth technology? .........................277 What types of connections can I make?..................................................277 What is device discovery? ........................................................................278 Entering basic Bluetooth settings ...........................................................279 Setting up a phone connection ...............................................................280 Accessing e-mail and the web wirelessly ..............................................285 Setting up a connection to your desktop computer .............................287 Setting up a connection for wireless synchronization ..........................289 Setting up a connection to a network ....................................................291 Creating trusted pairs ..............................................................................293 Setting advanced Bluetooth features .....................................................295 Storing recently found device names ..............................................295 Allowing your handheld to wake up when it is turned off .............296 Related topics ............................................................................................297 Chapter 18: Sending and Receiving E-mail Messages .....298 Upgrading an existing e-mail account ...................................................299 About e-mail accounts..............................................................................300 Account and connection types ......................................................... 300 Using an e-mail provider .................................................................. 300 Using a corporate e-mail account .................................................... 301 VPNs ................................................................................................... 302 Creating an account ..................................................................................303 Setting basic account options ..........................................................303 Setting advanced mail options .........................................................307 Testing your new account ................................................................ 311 Managing e-mail accounts .......................................................................312 Editing an e-mail account .................................................................312 Deleting an e-mail account ...............................................................313 Selecting a different service for an e-mail account ........................314 ZireTM 72 Handheld x Adding ESMTP to an account ...........................................................316 Getting and reading e-mail ......................................................................318 Switching among e-mail accounts ...................................................318 Getting e-mail messages ..................................................................320 Scheduling auto get mail ..................................................................322 Auto get notifications........................................................................ 324 Setting notification options ..............................................................325 Viewing and using the Reminders screen....................................... 326 Auto get mail retries.......................................................................... 327 Resource issues with auto get mail ................................................. 328 Inbox icons in the VersaMail application ........................................ 328 Reading e-mail messages................................................................. 329 Selecting whether to receive messages as HTML or plain text..... 330 Customizing the font of messages you are reading .......................332 Sending an e-mail message ....................................................................333 Entering an address directly in the To field ....................................335 Entering an address using Contacts ................................................336 Entering an address using Smart Addressing ................................337 Attaching a personal signature ........................................................338 Send retry ...........................................................................................339 Send retry notifications..................................................................... 339 Modifying messages in the Outbox................................................. 340 Outbox icons in the VersaMail applications.................................... 340 Working with e-mail folders.....................................................................341 Viewing another folder .....................................................................341 Customizing the appearance of the message list ...........................342 Moving messages between folders ................................................344 Creating and editing mail folders .....................................................346 Working with e-mail messages ..............................................................348 Forwarding an e-mail message ........................................................348 Replying to a message that you are reading ..................................349 Replying to an e-mail message from the message list ..................350 Deleting a message ...........................................................................352 Deleting old messages ......................................................................353 Emptying the trash ............................................................................355 ZireTM 72 Handheld xi Setting the trash to be emptied automatically ................................356 Marking messages as read or unread .............................................357 Working with attachments .......................................................................359 Downloading an attachment to your handheld .............................. 359 Working with a downloaded attachment ........................................360 Downloading large attachments ......................................................363 Saving attachments to an expansion card ......................................364 Attaching files from a handheld application ...................................365 Attaching files from an expansion card ...........................................368 Attaching photos and videos ............................................................369 Forwarding an attachment ...............................................................370 Synchronizing e-mail on your handheld with e-mail on your computer...............................................................................371 Setting up an account ....................................................................... 371 Enabling synchronization on your computer ..................................372 Setting synchronization options for your e-mail account ..............374 Setting mail client synchronization options ....................................376 Setting Microsoft Outlook or Outlook Express as your default e-mail program .................................................378 Setting advanced e-mail synchronization options .........................379 Account information screens ........................................................... 383 VersaMail conduit shortcuts............................................................. 384 Verifying handheld account settings before synchronizing accounts ..............................................................385 Excluding one or more accounts during synchronization .............387 Synchronizing an account ................................................................ 387 Synchronizing multiple accounts..................................................... 387 Using SSL with the conduit .............................................................. 388 Advanced VersaMail application features ..............................................388 Setting preferences for getting, sending, and deleting e-mail ......389 Adding or updating a contact directly from a message .................391 Creating and using filters.................................................................. 392 Turning filters on and off ..................................................................394 Editing or deleting a filter .................................................................396 Managing settings for incoming and outgoing mail ......................397 ZireTM 72 Handheld xii Adding APOP to an account .............................................................406 Setting advanced account preferences ...........................................407 Changing e-mail header details ....................................................... 409 Backing up mail databases ...............................................................410 Synchronizing IMAP mail folders wirelessly................................... 412 Prerequisites for wireless IMAP folder synchronization ................ 412 Turning IMAP folder synchronization on or off ..............................413 Synchronizing handheld/mail server IMAP folders from the Options menu ..............................................................................413 Working with root folders................................................................. 414 Using Secure Socket Layer (SSL)..................................................... 414 Related topics ............................................................................................415 Chapter 19: Sending and Receiving Text and Multimedia Messages ..........................................................416 Creating and sending messages ............................................................417 Creating and sending a text message .............................................417 Creating and sending a multimedia message ................................419 Requesting a receipt for sent text messages ..................................425 Setting delivery options for a multimedia messages .....................426 Adding a signature to a message ....................................................428 Viewing a text message ..........................................................................429 Responding to a text message ................................................................430 Replying to a text message .............................................................. 430 Forwarding a message ......................................................................432 Saving a phone number to Contacts ......................................................434 Setting options for text and multimedia messages ...............................436 Changing the List view and display .................................................436 Setting how messages are deleted ..................................................438 Setting how your receive text messages ........................................439 Changing your service account settings .........................................441 Related topics ............................................................................................442 ZireTM 72 Handheld xiii Chapter 20: Browsing the Web...........................................443 Accessing a web page ..............................................................................444 Accessing a web page using the action bar ....................................444 Accessing a web page using the address field ...............................445 Using a password to access a web page .........................................446 Finding information on a web page .................................................447 Quickly jumping to a page .......................................................................448 Following a link.................................................................................. 448 Returning to your home page or a page you recently visited ....... 448 Changing how you view a page .............................................................449 Bookmarking your favorite pages ...........................................................452 Adding a bookmark ...........................................................................452 Viewing a bookmarked page ............................................................453 Editing information about a bookmark ............................................454 Disconnecting from and connecting to the Internet ..............................455 Disconnecting from the Internet ......................................................455 Connecting to the Internet ................................................................456 Downloading files and pages ..................................................................457 Downloading a file ............................................................................457 Saving a web page ............................................................................458 Viewing a saved page .......................................................................459 Viewing a saved file on an expansion card .....................................460 Communicating with other users ............................................................461 Sending e-mail using VersaMail ......................................................461 Sending a web address via VersaMail .............................................462 Sending e-mail via an Internet e-mail account ...............................463 Returning to a web page you recently visited .......................................464 Changing your home and start pages.....................................................466 Changing your Home page ...............................................................466 Changing your start page .................................................................468 Setting advanced browser options .........................................................470 Changing how images are downloaded ..........................................470 Setting whether to automatically complete web addresses and form fields ............................................................................472 Changing link colors ..........................................................................473 ZireTM 72 Handheld xiv Allowing web sites to remember personal information ................474 Setting preferences for storing web pages .....................................475 Setting preferences for connecting to the Internet .........................477 Setting preferences for using a proxy server ..................................479 Related topics ............................................................................................481 Chapter 21: Dialing Phone Numbers from Your Handheld ......................................................................482 Dialing a number .....................................................................................483 Entering a number .............................................................................483 Redialing the most recently used number ......................................484 Dialing a number from the Call History List ....................................485 Using speed dial ......................................................................................486 Adding a speed dial entry .................................................................486 Dialing a number using speed dial ..................................................487 Editing a speed-dial entry .................................................................488 Related topics ............................................................................................489 Chapter 22: Sharing Information........................................490 Using the Send command ......................................................................491 Sending information from within an application using Bluetooth technology .......................................................491 Sending a category ...........................................................................493 Sending an application .....................................................................494 Using the Send command with the VersaMailTM application........ 495 Using the Send command with Messages...................................... 495 Beaming ....................................................................................................496 Beaming information from within an application ..........................496 Beaming a category ..........................................................................498 Beaming an application ....................................................................499 Other ways of sharing information .........................................................501 Related topics ............................................................................................502 ZireTM 72 Handheld xv Chapter 23: Keeping Your Information Private..................503 Choosing a security level .........................................................................504 Marking information as private ...............................................................505 Setting the level of privacy ......................................................................506 Hiding or masking private entries ....................................................506 Viewing an entry that is masked ...................................................... 507 Using a password .....................................................................................507 Creating a password .........................................................................508 Changing a password .......................................................................509 Deleting a password.......................................................................... 511 Deleting a forgotten password .........................................................512 Locking your handheld.............................................................................513 Locking your handheld automatically .............................................514 Locking your handheld manually .....................................................516 Using Quick Unlock ..................................................................................517 Creating a Quick Unlock combination ............................................. 517 Deleting your Quick Unlock combination........................................ 519 Encrypting your information....................................................................520 Limiting the number of password attempts ...........................................522 Related topics ............................................................................................525 Chapter 24: Using Categories to Organize Information ...526 Adding a category.....................................................................................527 Renaming a category ...............................................................................528 Deleting a category ..................................................................................529 Placing information into a category ........................................................530 Placing an entry into a category .......................................................530 Placing an application into a category .............................................532 Viewing information by category ...........................................................533 Related topics ............................................................................................534 Chapter 25: Installing and Removing Applications ..........535 Checking space and version numbers ...................................................536 Installing the additional software from the CD .....................................538 Installing other applications and files .....................................................540 ZireTM 72 Handheld xvi Installing applications and files on a Windows computer ............. 540 Using the Palm Quick Install icon ....................................................541 Using the Palm Quick Install window ..............................................542 Installing applications and files on a Mac computer ......................543 Using the Send To Handheld droplet .............................................. 543 Using commands in the HotSync menu ..........................................544 Removing an application from your handheld .....................................546 Removing Palm Desktop software from your computer ......................547 Related topics ............................................................................................550 Chapter 26: Managing Clock Settings ...............................551 Checking the current date and time ........................................................552 Setting the primary location ....................................................................553 Setting the date and time for the primary location ........................554 Choosing secondary locations for other time zones .............................556 Modifying the locations list......................................................................557 Adding new locations .......................................................................557 Deleting a location .............................................................................559 Setting the alarm clock .............................................................................560 Responding to the alarm clock......................................................... 561 Changing the clock display ......................................................................562 Related topics ............................................................................................563 Chapter 27: Customizing Your Handheld ..........................564 Customizing the Home screen ................................................................565 Making the screen easier to read ............................................................567 Changing the screen fonts ................................................................567 Adjusting the brightness ...................................................................569 Changing screen colors ....................................................................570 Giving your favorite applications a button or icon ...............................571 Setting the date and time ........................................................................573 Selecting a location ...........................................................................573 Resetting the date and time ..............................................................575 Selecting formats for dates, times, and numbers ..........................577 ZireTM 72 Handheld xvii Customizing the way you enter information ..........................................579 Choosing the input area ....................................................................579 Using the full-screen writing area ....................................................580 Customizing Graffiti 2 strokes ..........................................................581 Setting up ShortCuts .........................................................................582 Changing ShortCuts ..........................................................................584 Correcting problems with tapping ...................................................585 Selecting sound settings .........................................................................586 Entering your owner information ...........................................................587 Conserving battery power .......................................................................588 Preventing your handheld from turning on by accident ................588 Selecting power-saving settings ......................................................589 Connecting your handheld to other devices ..........................................591 Changing the preset connection settings ........................................591 Creating your own connection settings ...........................................593 Connecting your handheld to a mobile phone ...............................596 Customizing network settings .................................................................597 Setting up a service profile ...............................................................597 Connecting to your service ...............................................................600 Adding details to a service profile ...................................................601 Deleting a service profile ..................................................................603 Creating login scripts ........................................................................604 Adding plug-in applications .............................................................607 Related topics ............................................................................................609 Chapter 28: Maintaining Your Handheld ..........................610 Handheld do's and don'ts ........................................................................610 Handheld do's.................................................................................... 610 Handheld don'ts ................................................................................ 611 Resetting your handheld ..........................................................................611 Doing a soft reset .............................................................................. 611 Doing a hard reset ............................................................................. 613 Restoring your information after a hard reset........................................614 Related topics ............................................................................................616 ZireTM 72 Handheld xviii Chapter 29: Common Questions .......................................617 Setup..........................................................................................................617 Handheld ...................................................................................................619 Moving around..........................................................................................622 Entering information ................................................................................622 Synchronizing ...........................................................................................624 Calendar.....................................................................................................630 Memos .......................................................................................................631 Notes ..........................................................................................................632 Photos ........................................................................................................632 RealOne .....................................................................................................632 Tasks ..........................................................................................................633 Voice Memo ..............................................................................................633 Connecting wirelessly ..............................................................................634 VersaMail...................................................................................................635 Privacy .......................................................................................................638 Sharing ......................................................................................................639 Problems with incompatible applications ..............................................640 Chapter 30: Getting Help ...................................................643 Self-help resources ...................................................................................643 Technical support .....................................................................................644 Product Regulatory Information .........................................645 Index ......................................................................................650 ZireTM 72 Handheld xix About This Guide This guide tells you everything you need to know about your handheld: the things you'll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun. What's in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you'll find how-to information. Look for these cues in instructions: Continued Done [ ! ] IMPORTANT [ & ] OPTIONAL NOTE WINDOWS ONLY MAC ONLY Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You're done. A step that you must follow; otherwise, you could experience an error or even lose information. A step you might find useful. Information that applies only in certain cases or that tells more about a procedure step. A procedure or text that applies to one platform only. In most cases, if you see one heading, check the following or preceding sections for the other. Sometimes, there is no Mac counterpart for a Windows procedure or text--this feature is not available to Mac users. xx ZireTM 72 Handheld Links Links appear as underlined words in sidebars and other places throughout this guide. In this chapter Related topics Links on the first page of each chapter that send you to a specific section. Links that send you to other topics in this guide to learn about more things you can do with an application or feature. Sidebars [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. Did You Know? An interesting fact about the topic being described; may include a link to more information. » Key Term A technical term related to the topic being described. The term may appear in this guide or only on your handheld. My Handheld A pointer to a web site where you can obtain general information about your handheld and learn the latest tips, tricks, and more. Support A pointer to a web site where you can find help if you experience problems with a specific feature or with your handheld. ZireTM 72 Handheld xxi Tips for viewing this guide in Adobe Acrobat Reader You can view this guide online, or you can download it to your computer and view it in Adobe Acrobat Reader. Here are some helpful tips for making it easier to read and find information in this guide if you view it in Acrobat Reader: NOTE If you do not have Acrobat Reader on your computer, you can download it for free from www.adobe.com. · To magnify the page, click the magnifying glass , move the cursor (which is now a magnifying glass) over the page, and click repeatedly. Click Previous View ( or depending on your version of Acrobat Reader) to return to the original view. · Click an entry in the Table of Contents or Index to go directly to that section of the guide. · If you link to a page in the guide, to return to the page you were on before you clicked the link, click Previous View ( or depending on your version of Acrobat Reader). · When selecting the page(s) to print, be sure to use the file page number shown at the bottom of your computer screen, not the printed page number. For example, to print the page you are reading right now, select page 22(the file page), not page xxii (the printed page). ZireTM 72 Handheld xxii CHAPTER 1 Setting Up Your Handheld and Your Computer In this chapter What's in the box? System requirements Step 1: Charging your handheld Step 2: Turning on your handheld for the first time Step 3: Installing your software Step 4: Connecting your handheld to your computer Switching to another desktop software application Using Profiles Related topics Congratulations on the purchase of your new palmOneTM ZireTM 72 handheld! You're about to discover so many things about your handheld that will help you better organize your life and have fun, too. As you become more familiar with your handheld, you'll probably personalize the settings and add applications to make it uniquely yours. Benefits of setup While you're likely to get years of enjoyment from your handheld, it only takes four easy steps to get up and running. · Start using your handheld right away · Establish a link between your handheld and your computer · Set up your handheld for optimal use ZireTM 72 Handheld 1 CHAPTER 1 Setting Up Your Handheld and Your Computer What's in the box? » Key Term Palm Desktop software The software that lets you enter, update, review, and synchronize information on your computer. HotSync® cable Power adapter palmOneTM ZireTM 72 handheld Software installation CD System requirements The installation CD contains Palm® Desktop software and other applications you need to set up and use your handheld. Palm Desktop software lets you easily manage your information at your computer. To use Palm Desktop software, your desktop computer must meet these requirements: WINDOWS ONLY · A PC with a Pentium II processor or higher, and one of the following operating systems: · Windows 98 · Windows ME · Windows 2000 (requires administrator rights to install Palm Desktop software) · Windows XP (requires administrator rights to install Palm Desktop software) · Internet Explorer 4.01 with SP2 (Service Pack 2) or later · 60 megabytes (MB) available hard disk space ZireTM 72 Handheld 2 CHAPTER 1 Setting Up Your Handheld and Your Computer · VGA monitor or better · One available USB port · CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld; or, you can download Palm Desktop software by visiting our web site at www.palmOne.com/support/intl NOTE Palm Desktop software that is downloaded from the palmOne web site does not include additional software available on the CD. MAC ONLY · Mac computer or compatible with a PowerPC processor · Mac OS 9.2.2 or Mac OS X, version 10.2 or 10.3 (Mac OS X requires administrator rights to install Palm Desktop software.) · 25MB available hard disk space · Monitor that supports screen resolution of 800 X 600 or better · One available USB port · CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld; or, you can download Palm Desktop software by visiting our web site at www.palmOne.com/support/intl NOTE Palm Desktop software that is downloaded from the palmOne web site does not include additional software available on the CD. ZireTM 72 Handheld 3 CHAPTER 1 Setting Up Your Handheld and Your Computer Step 1: Charging your handheld [ ! ] Before You Begin If you're upgrading from another Palm OS® handheld, synchronize your old handheld with your old desktop software. 0 1 Plug the power adapter into your new handheld and into an outlet. Do not connect the HotSync cable to your handheld until later. Tip After the initial charge, charge your handheld at least half an hour every day. 2 Charge your handheld for three hours. Be sure your handheld is fully charged before going on to Step 2. Done ZireTM 72 Handheld 4 CHAPTER 1 Setting Up Your Handheld and Your Computer What you should know about your handheld's battery While your handheld is charging, take a minute to learn about the battery: · If you see an alert on the screen warning you that the battery is low, synchronize to back up your information; then recharge your handheld. This helps prevent accidental loss of information. · If the battery gets so low that your handheld doesn't operate, it will store your information for about a week. In this case, there is enough power to store your information, but not to turn on your handheld. If your handheld doesn't turn on when you press the power button, recharge it immediately. · Conserve battery life by doing any of the following: · Adjusting the screen brightness · Reducing the Auto-off setting · Preventing your handheld from turning on by accident · Minimizing use of the expansion slot [ ! ] IMPORTANT If your battery drains and you don't recharge it for an extended period of time, you can lose all the information on your handheld. If this happens, recharge your handheld, and then synchronize it with your computer. All of the applications and information from your last synchronization are transferred to your handheld. ZireTM 72 Handheld 5 CHAPTER 1 Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time [ ! ] Before You Begin Be sure to fully charge your handheld, as described in Step 1. 0 1 Press the power button to turn it on. Stylus Power button Tip After you set up your handheld, go to the Quick Tour to learn the basics. 2 3 4 [ & ] OPTIONAL Unplug the power adapter from your handheld. Slide the stylus out of the slot. Hold the stylus as you would hold a pen, and follow the onscreen instructions to set up your handheld. Done ZireTM 72 Handheld 6 CHAPTER 1 Setting Up Your Handheld and Your Computer Step 3: Installing your software [ ! ] Before You Begin Set up a profile if you want to install the same set of information on several handhelds. 0 1 2 Insert the CD into your computer. NOTE You need administrator rights to install Palm Desktop software on a computer running Windows 2000/XP or Mac OS X. Did You Know? When you upgrade, there's no need to delete the old desktop software first. When you install the new Palm Desktop software, all of your information transfers automatically to the new software. Tip Take the interactive tutorial on the CD to learn how to create an appointment, set up your handheld's features for photos, video, and music, and more. WINDOWS ONLY Follow the onscreen instructions. If you're upgrading, select the username that you assigned to your old handheld. MAC ONLY a. Double-click the CD icon, and then double-click the Palm Desktop Installer icon. b. Follow the onscreen instructions. If you're upgrading, select the username that you assigned to your old handheld. Done During installation, you're asked to connect your computer to your handheld. See Step 4. ZireTM 72 Handheld 7 CHAPTER 1 Setting Up Your Handheld and Your Computer Step 4: Connecting your handheld to your computer In this step, you connect your handheld to your computer and synchronize for the first time. Synchronizing simply means that any information you enter in one place (your handheld or computer) is automatically updated in the other. [ ! ] IMPORTANT Be sure to synchronize your information at least once a day so that you always have an up-to-date backup copy of important information. Tip If the Select User dialog box appears during synchronization, select the username of the handheld you want to synchronize, and click OK. 0 1 Connect your handheld to your computer: a. Plug the HotSync cable into a USB port on your computer. b. Plug the cable into your handheld. » Key Term Third-party application A software program that runs on a Palm OS handheld, but is not created or supported by palmOne, Inc. Tip If you have problems with your new handheld after you synchronize, you may need to update your third-party applications. Continued ZireTM 72 Handheld 8 CHAPTER 1 Setting Up Your Handheld and Your Computer 2 3 Press the power button to turn on your handheld. Continue with the onscreen instructions on your computer to synchronize your handheld with your computer. Done ZireTM 72 Handheld 9 CHAPTER 1 Setting Up Your Handheld and Your Computer Switching to another desktop software application WINDOWS ONLY [ ! ] Before You Begin Synchronize your handheld with your current desktop software before switching to a new software application. This ensures that your new desktop software receives the most current information. During CD installation, you chose a desktop software application to synchronize with your handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook already contains all of your contacts, appointments, tasks, and notes, you can change your synchronization method so that your handheld synchronizes with Outlook instead. You can also change from Outlook to Palm Desktop software. NOTE If you choose to synchronize with Microsoft Outlook (Windows only), information from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Other information, such as photos, videos, voice memos, and notes, is synchronized with Palm Desktop software. 0 1 2 3 Insert the CD into your computer. Select Change your synchronization method. Follow the onscreen instructions for the desktop software you want to use. Done ZireTM 72 Handheld 10 CHAPTER 1 Setting Up Your Handheld and Your Computer Using Profiles Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install this information before the handhelds are distributed to employees. When the employees synchronize for the first time, this common information becomes part of their user-specific information. A user profile enables you to install the same information onto multiple Palm OS handhelds before each handheld is individualized with a unique username and user-specific information. A handheld that has a user profile installed can be given to anyone, because the handheld is not yet identified by a unique username. When the new user synchronizes for the first time, he or she gives the handheld a unique username. NOTE Handhelds that are synchronized with a user profile must be either new ones that have never been synchronized or handhelds that have had their usernames and information removed by a hard reset. ZireTM 72 Handheld 11 CHAPTER 1 Setting Up Your Handheld and Your Computer Creating a user profile WINDOWS ONLY Did You Know? Save time by using the File Link feature or importing to quickly add information to a profile. 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the Tools menu, select Users. c. Click Profiles, and then click New. 2 3 Enter a unique name for the profile, and click OK twice. Select the profile from the User list, and create the info in Palm Desktop software for the profile. Done ZireTM 72 Handheld 12 CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. 2 Create the profile: a. Enter a unique name for the profile, and click OK. b. Close the Users window. Continued ZireTM 72 Handheld 13 CHAPTER 1 Setting Up Your Handheld and Your Computer 3 4 Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile's conduit settings: a. From the HotSync menu, select Conduit Settings. b. Select the conduit settings for the profile. Done Synchronizing with a user profile WINDOWS ONLY 0 1 Begin synchronization: a. Connect the HotSync cable to the USB port on your computer, and then insert the other end into the mini-USB connector on your handheld. b. Make sure your handheld is on. c. Tap Star Continued . ZireTM 72 Handheld 14 CHAPTER 1 Setting Up Your Handheld and Your Computer 2 Transfer the profile information: a. Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld. ZireTM 72 Handheld 15 CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Begin synchronization: a. Connect the HotSync cable to the USB port on your computer, and then insert the other end into the mini-USB connector on your handheld. b. Make sure your handheld is on. c. Tap Star . 2 Select the profile you want to load on the handheld, and click OK. Done The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld. ZireTM 72 Handheld 16 CHAPTER 1 Setting Up Your Handheld and Your Computer Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ myzire72. Click a link below to learn about these related topics: Synchronizing · Synchronizing your handheld with Palm Desktop software or Microsoft Outlook on your computer · Synchronizing wirelessly using BluetoothTM technology on your handheld · Using your company's network to synchronize information · Choosing whether or not to synchronize information for a specific application · Transferring information to your handheld from an outside source, such as a file containing your company's phone list Installing and Removing · Adding applications to your handheld · Installing additional software from the CD · Deleting applications from your handheld · Viewing application information Customizing · Adjusting the screen display · Reducing the Auto-off setting · Keeping your handheld from turning on accidentally Common Questions Answers to frequently asked questions about setup Support If you're having problems with setup or anything else on your handheld, go to www.palmOne.com/ support/zire72. ZireTM 72 Handheld 17 CHAPTER 2 Exploring Your Handheld In this chapter Locating the controls on your handheld What's on the screen? What software is on my handheld? What's on the CD? Related topics Whether you're at work, at home, or on the go, you'll quickly understand why handhelds are also called personal digital assistants (PDAs). Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, your to-do list, your memos, even your photos and videos. Handhelds are for fun, too. You can take pictures and create digital photo albums, play games, and read eBooks. Insert expansion cards (sold separately) to listen to music, to capture videos, or to enjoy useful reference software and more. Benefits of your ZireTM 72 handheld · Capture and view photos and videos with the built-in camera · Play music · Stay in touch with wireless connectivity · Save time and stay organized · Travel light · Protect your information ZireTM 72 Handheld 18 CHAPTER 2 Exploring Your Handheld Locating the controls on your handheld Front panel controls 5-way navigator Screen Input area Camera Calendar Contacts Application buttons Music Screen Displays the applications and information on your handheld. The screen is touch-sensitive. Lets you enter info with Graffiti® 2 writing or open the onscreen keyboard. Helps you move around and select info to display on the screen. Open the Calendar, Contacts, Camera, and Music (RealOne® Mobile Player) applications. Input area 5-way navigator Application buttons ZireTM 72 Handheld 19 CHAPTER 2 Exploring Your Handheld Top and side panel controls » Key Term IR Short for infrared. Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Did You Know? Beaming lets you quickly share appointments, addresses, phone numbers, and more. IR port Expansion card slot Indicator light Stylus Headphone jack Power button Voice Memo button IR port Beams information between handhelds and other devices that have an IR port. Lets you insert expansion cards (sold separately) to play music, back up info, and add memory, applications, and accessories to your handheld. Expansion card slot ZireTM 72 Handheld 20 CHAPTER 2 Exploring Your Handheld Power button Indicator light Headphone jack Voice Memo button Stylus Turns your handheld on or off and lets you turn Keylock on (if active). Lets you know the charging status when your handheld is attached to the power adapter, and notifies you when alert messages appear. Lets you connect a standard 3.5 mm stereo headset (sold separately) to your handheld so you can listen to music and other audio applications. Records a voice memo when you press and hold this button. Lets you enter information on your handheld. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil. Using your fingertip instead of the stylus is OK, but don't use your fingernail, a real pen, or any other sharp object to touch the screen. ZireTM 72 Handheld 21 CHAPTER 2 Exploring Your Handheld Back panel controls » Key Term USB The type of connector or cable that's commonly used to connect accessories to a computer. Bluetooth® radio (internal) Camera lens Speaker Microphone Mini-USB connector Power connector Reset button Camera lens Speaker Microphone Reset button Power connector Lets you take a picture with the built-in digital camera. Lets you listen to alarms, game and system sounds, and music. Lets you record sound when capturing videos with the built-in camera and when creating voice memos. Resets your handheld if it freezes (stops responding). Lets you connect the power adapter to your handheld so you can charge it. ZireTM 72 Handheld 22 CHAPTER 2 Exploring Your Handheld Mini-USB connector Lets you connect your handheld to your computer, using the HotSync® cable, so you can synchronize. Enables your handheld to connect with other devices (sold separately) that use Bluetooth communication. Bluetooth radio (internal) What's on the screen? Your handheld includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications. Once you learn how to use them in one application you can easily use them in all the others. Input area Tapping the icons in the input area does the following: Clock icon Brightness icon Home icon Menu icon Star icon Find icon Letter keyboard Icon Number keyboard Icon Clock icon Displays the current time and date. The display closes automatically after two seconds. See Setting the date and time and Managing Clock Settings for more information. Opens the Adjust Display dialog box where you can set the brightness of your handheld's display. See Adjusting the brightness for instructions. 23 Brightness icon ZireTM 72 Handheld CHAPTER 2 Exploring Your Handheld Home icon Displays the Home screen where you can open applications. See Opening applications for more information. Opens the menus, where you can select items that provide access to other features. See Using menus for more information. Opens the application assigned to this icon. By default, tapping this icon synchronizes your handheld with your computer. See Synchronizing Your Handheld with Your Computer for more information. Opens the Find dialog box where you can search for information. See Finding information for more details. Opens the alphabetic keyboard. See Entering information with the onscreen keyboard for details. Opens the numeric keyboard. See Entering information with the onscreen keyboard for details. Menu icon Star icon Find icon Letter keyboard icon Number keyboard icon Application controls » Key Term Slider The solid area on the scroll bar. The slider moves to indicate the relative position within the entry or list. Tip You can also use the navigator to select an item from a pick list and to select some command buttons. ZireTM 72 Handheld Previous/next arrows Tips icon Entry box Pick list Scroll bar Check box Command button 24 CHAPTER 2 Exploring Your Handheld Previous/next arrows Scroll bar Tap the left and right arrows to view the previous and next entry; where up and down arrows appear, tap them to view the previous and next screens of information. Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous screen, tap the scroll bar just above the slider. To scroll to the next screen, tap the scroll bar just below the slider. Tap a button, such as OK, Cancel, or Details to perform a command or to open a dialog box. Command buttons appear at the bottom of dialog boxes and application screens. Tap the Tips icon to view shortcuts and other useful information for the screen where the icon is located. When you're finished viewing the tip, tap Done. Tap an entry box to open a dialog box where you can enter info for that field. Tap the arrow to display a list of choices, and then tap an item in the list to select it. Tap a check box to select or deselect it. When a check box contains a checkmark, the corresponding option is selected and on. When a check box is empty, the corresponding option is deselected and off. Command button Tips icon Entry box Pick list Check box ZireTM 72 Handheld 25 CHAPTER 2 Exploring Your Handheld What software is on my handheld? Tip Can't find some of these applications? Tap the category list in the upperright corner of the Home screen and select All. Your handheld comes with many applications preinstalled and ready to use. Open these applications by pressing the application buttons on the front panel or by selecting the icons on the Home screen. Quick Tour Bluetooth Calculator Calendar Learn about your handheld and how to enter info. Set up wireless connections to a mobile phone, network, or computer for sending and receiving information. Do basic math calculations such as splitting restaurant bills and figuring tips. Manage your schedule, from lunch with a friend, to weekly meetings, to annual events like holidays, to extended events like conferences and vacations. Even color-code your schedule by category. Capture photos and videos. Use the Media application to view and organize them. (Expansion card required for videos; sold separately.) View information about an expansion card seated in the expansion card slot. Store names and addresses, phone numbers, e-mail and web site addresses-- even photos and birthdays. Organize your contacts into categories. Track business or travel expenses and print expense reports after you synchronize with your computer. Synchronize the info on your handheld with the info on your computer. View and organize photos and videos. Use the Camera application to capture them. (Expansion card required for videos; sold separately.) Capture information such as meeting notes, lists of books to read, movies to see, recipes, and anything else you need to write down. Camera Card Info Contacts Expense HotSync Media Memos ZireTM 72 Handheld 26 CHAPTER 2 Exploring Your Handheld Note Pad Prefs RealOne Write on the screen in your own handwriting or draw a quick sketch. Customize your handheld's sound levels, colors, security, and more. Carry music on an expansion card (sold separately), create playlists, and listen to music on your handheld. This application also includes desktop software (Windows only). Both Mac and Windows users can use RealOne Player on the handheld. Stay on top of your to-do list. Enter things you need to do, prioritize them, set alarms, and then monitor your deadlines. Record voice clips using the built-in microphone. Set the time in your home city and two other locations, and set an alarm to wake you up. Tasks Voice Memo World Clock What's on the CD? Tip To learn how to install the desktop software from the CD, see Step 3: Installing your software. Tip To learn how to install extra handheld software from the CD, see Installing the additional software from the CD. The CD includes desktop software for your computer and additional software for your handheld. The desktop software lets you use your computer to view, enter, and manage info for many of the applications on your handheld. Make sure you install the desktop software so that you can back up the info on your handheld onto your computer. The additional handheld software lets you do more things with your handheld. When you set up your handheld you may have already installed some (or all) these applications. You can install any remaining applications at any time. ZireTM 72 Handheld 27 CHAPTER 2