User Guide Copyright and Trademark © 2004-2006 palmOne, Inc. All rights reserved. Graffiti, HotSync, the HotSync logo, Palm, the Palm logo, Palm OS, Palm Powered, Palm Reader, palmOne, the palmOne logo, VersaMail, "Z" (Stylized), Zire, and the Zire logo; stylizations and design marks associated with all the preceding; and trade dress associated with palmOne, Inc.'s products are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. palmOne, Inc. uses the Bluetooth wireless technology trademark under express license from Bluetooth SIG, Inc. and the MPEG Layer-3 audio decoding technology trademarks under express license from Thomson Licensing S.A. This product may contain an MPEG1 encoder that is distributed under the GNU General Public License. The source code for such encoder is available at www.palmOne.com under the "Developers" section This product includes technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing, GP . Disclaimer and Limitation of Liability palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. [ ! ] IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. Software Download Available Palm® Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you can download Palm Desktop software from www.palmOne.com/support/intl. v. 1.1 ZireTM 72 Handheld ii Table of Contents About This Guide ..................................................................xx What's in this guide? ..................................................................................xx Step-by-step instructions.................................................................... xx Links..................................................................................................... xxi Sidebars ......................................................................................................xxi Tips for viewing this guide in Adobe Acrobat Reader ...........................xxii Chapter 1: Setting Up Your Handheld and Your Computer .1 What's in the box? ........................................................................................2 System requirements ...................................................................................2 Step 1: Charging your handheld..................................................................4 What you should know about your handheld's battery..................... 5 Step 2: Turning on your handheld for the first time ..................................6 Step 3: Installing your software...................................................................7 Step 4: Connecting your handheld to your computer ...............................8 Switching to another desktop software application ................................10 Using Profiles ..............................................................................................11 Creating a user profile .........................................................................12 Synchronizing with a user profile ......................................................14 Related topics..............................................................................................17 Chapter 2: Exploring Your Handheld....................................18 Locating the controls on your handheld ...................................................19 Front panel controls ............................................................................ 19 Top and side panel controls ............................................................... 20 Back panel controls ............................................................................. 22 What's on the screen? ................................................................................23 Input area ............................................................................................. 23 Application controls ............................................................................ 24 What software is on my handheld?...........................................................26 ZireTM 72 Handheld iii What's on the CD? ......................................................................................27 Related topics ..............................................................................................30 Chapter 3: Moving Around in Applications.........................32 Opening applications..................................................................................33 Using the application buttons ............................................................ 33 Using the Home screen....................................................................... 33 Switching between applications ........................................................ 34 Using menus ..............................................................................................34 Using the Command stroke................................................................ 35 Using the 5-way navigator .........................................................................36 Moving around the Home screen ...................................................... 37 Moving around list screens ................................................................ 38 Moving around record screens .......................................................... 38 Moving around dialog boxes ............................................................. 39 Moving around pick lists..................................................................... 40 Finding information ...................................................................................41 Related topics ..............................................................................................42 Chapter 4: Entering Information...........................................44 How can I enter information? ....................................................................45 Entering information with Graffiti 2 writing .............................................45 Writing Graffiti 2 characters ...............................................................46 Graffiti 2 alphabet................................................................................ 48 Graffiti 2 numbers ............................................................................... 49 Graffiti 2 gestures ................................................................................ 53 Writing Graffiti 2 symbols and other special characters ..................54 Graffiti 2 symbols and special characters ......................................... 55 Writing Graffiti 2 ShortCuts ................................................................56 Graffiti 2 ShortCuts.............................................................................. 57 Entering information with the onscreen keyboard ..................................58 Entering information with your computer ................................................60 Importing information from other applications .......................................64 Restoring archived items on your computer ............................................66 Entering info from Contacts into another application .............................67 ZireTM 72 Handheld iv Editing information.....................................................................................69 Selecting information.......................................................................... 69 Copying and pasting information ......................................................70 Deleting information ...........................................................................71 Related topics ..............................................................................................72 Chapter 5: Synchronizing Your Handheld with Your Computer ...............................................................73 Why synchronize information? ..................................................................74 What information is synchronized?...........................................................75 How do I synchronize? ...............................................................................76 Synchronizing with a cable .................................................................77 Synchronizing using the IR port .........................................................78 Synchronizing over a network ............................................................82 Synchronizing by dialing in to a network ..........................................82 Synchronizing by connecting to a computer on the network ..........87 Customizing your synchronization settings .............................................90 Choosing how your computer responds to synchronization requests .............................................................90 Setting synchronization options ........................................................92 Choosing whether application information is updated ....................93 Synchronizing with an external file...........................................................99 Related topics ............................................................................................100 Chapter 6: Expanding Your Handheld................................ 101 What type of expansion cards can I use? ...............................................102 How can expansion cards help me?........................................................102 Inserting an expansion card ....................................................................103 Removing an expansion card .................................................................104 Opening an application on an expansion card ......................................105 Opening files on an expansion card .......................................................106 Viewing card information.........................................................................107 Renaming a card ......................................................................................108 Copying applications to an expansion card ..........................................109 ZireTM 72 Handheld v Removing all information from a card ...................................................110 Related topics ............................................................................................111 Chapter 7: Managing Your Contacts .................................. 112 Adding a contact ......................................................................................113 Entering additional contact information ..........................................116 Selecting contact field types .............................................................117 Defining custom fields ......................................................................118 Selecting a contact as your business card ......................................119 Copying contact information into multiple contacts ............................120 Locating a contact on your list ................................................................121 Deleting a contact ....................................................................................122 Customizing the Contacts list .................................................................123 Making connections from Contacts.........................................................125 Using Quick Connect .........................................................................125 Customizing Quick Connect settings ...............................................127 Using Tap-to-Connect .......................................................................128 Working with Contacts on your computer..............................................130 Related topics ............................................................................................131 Chapter 8: Managing Your Calendar ..................................132 Scheduling events ....................................................................................133 Scheduling an appointment .............................................................133 Scheduling an event without a start time .......................................135 Scheduling a repeating event--standard interval ..........................137 Scheduling a repeating event--unusual ...