Operating Instructions (For User Authentication) Digital Imaging Systems Model No. DP-8060 / 8045 / 8035 Before operating this machine, please carefully read this manual completely and keep this manual for future reference. (Illustration shows optional accessories that may not be installed on your machine.) English Operating Instructions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals in a safe place for future reference. If you lose a manual, contact an authorized Panasonic dealer. Operating Instructions (For Setting Up) This manual contains essential information for setting up the machine. Accessories Operating Instructions (For Basic Operations) This manual contains essential information for proper operation of the machine. It describes basic Copy, Print, Network Scan, Facsimile/Internet Fax/Email, and other functions. Operating Instructions CD Contains manuals with detailed information for Copy & Function Parameters, Facsimile/Internet Fax/Email Functions, and User Authentication. Document Management System CD Contains the Application Software, and manuals with detailed information for the Print function, and Application software. Operating Instructions CD Copy Function Describes how to make a copy with creative features. Document Management System CD Print Function Describes how to print, change default printer settings, or describes the course of action to take when a problem message appears, etc. Function Parameters Describes how to change the default settings of each function using the Control Panel of the machine. Application Software Describes how to use the application software. Ex: Quick Image Navigator, Network Scanner, Utilities (Network Status Monitor, Address Book Editor, Device Configuration Editor) Facsimile and Internet Fax/Email Function (The Facsimile function is available when optional Fax Communication Board (DA-FG600) is installed.) Describes how to send/receive a Facsimile/Internet Fax/Email, or describes the course of action to take when a trouble message appears, etc. User Authentication Describes how to enable, and use the user authentication function. 2 Conventions Icons The following icons are used in this manual. Icon Description Indicated important information that must be read in detail. Indicates reference Information. ATTENTION NOTE Notation The following notations are used in this manual. Notation For Keys and Buttons Description Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch Panel are depicted as "xxx". 3 Table of Contents Chapter 1 General Description 6 7 8 User Authentication ......................................................................................................................... Job Tracking .................................................................................................................................... RightFax Server .............................................................................................................................. Chapter 2 Using Machine 9 11 Login Procedure (Using Copy/Fax/Scanner/Printer) ....................................................................... Sending a Document via RightFax .................................................................................................. Chapter 3 Setting Machine 12 14 16 17 18 19 20 21 23 Authentication Setting ..................................................................................................................... Registration of Domain Name ......................................................................................................... ID Timeout Setting........................................................................................................................... Auto Reset Time Setting ................................................................................................................. Logon Attempts Setting ................................................................................................................... Lockout Time Setting....................................................................................................................... Authentication Method Setting ........................................................................................................ Job Tracking Setting........................................................................................................................ RightFax Server Setting .................................................................................................................. Chapter 4 Appendix 24 25 26 Administrator Login ......................................................................................................................... Administrator Name & Password .................................................................................................... Description of Job Tracking Notice.................................................................................................. 4 Memo 5 User Authentication The User Authentication is a function to use devices under the management of a Windows server. As a result, users must be authenticated before they can use the functions of the machine (copying, faxing, scanning, and printing). *1 The supported authentication protocol is NTLM v2. Chapter 1 General Description Windows Server - Windows 2000 Server - Windows Server 2003 or - Windows NT Server 4.0 & Exchange 5.5 or later User ID/Password Authentication LAN Device Users Users login to the device using their Windows user account (user ID and password). System administrator The system administrator can manage user accounts by using the Windows Server. User authentication can be set independently for each function (copying, faxing, scanning, and printing). *3 The Job Tracking function allows the system administrator to receive a machine usage log and send/receive log via Email. *2 The Email to the administrator includes the name of the device user, destination, and communication time, together with the image of the document that was sent or received. NOTE NTLM authentication is a user authentication protocol used in the Windows NT family of operating systems. NTLM uses a challenge/response method, and the password is encrypted when sending across the network. In Windows 2000, this protocol can also be used to maintain compatibility between client and server. *1. User Authentication for printing function is only available for the function such as the Mailbox print which involves the Touch Panel operation. PC printing without the Touch Panel Operation is not authenticated. *2. User Authentication needs to be activated for either Copy, Fax/Email, Scanner, or Print function before setting the Job Tracking function. *3. When the user authentication for fax function is set to valid, Email address is allocated and fixed automatically. 6 Job Tracking The following logs can be tracked when the Job Tracking function is enabled. 1. Fax Transmission and Reception via General Telephone line (PSTN). 2. Email Transmission and Reception to/from an Internet Fax, or a PC. Chapter 1 Windows Server Mail Server PNAM System Administrator General Description Login Data Tracking Image Usage Log LAN PSTN Usage Log and Tracking Image (See page 26) NOTE 1. When the Job Tracking function is enabled, the following functions are not available. Manual Reception on Fax function On-Hook Dialing Fax Forward For details, refer to the Operating Instructions (For Facsimile and Internet Fax). 2. If the system administrator cannot receive the Job Tracking Logs, check both Network Settings and the connection of the LAN cable. 3. Ledger, or A3 sized communication logs may be reduced to a smaller size depending on the condition of a job. 7 RightFax Server By enabling the RightFax Server function, all the faxes will be sent via the RightFax Server. All the fax logs can be easily be managed by a single server. When using it with the User Authentication function, it will increase the security by controlling the usage and identifying the users. Chapter 1 General Description Windows Server Mail Server RightFax Server G3 Fax PSTN POP receive content of fax Send image data via PSTN LAN Authenticate Send image data with the Fax Number Check fax logs When using User Authentications The fax document to be sent is passed to the RightFax server via Email. A user who sends a fax from a device can receive a send confirmation report on the PC from the RightFax server. NOTE 1. When the RightFax function is enabled, the following functions are not available. Password Transmission Deferred Polling Sub-Address Transmission LAN Relay Transmission Polling Fax Cover Sheet Direct Transmission Mailbox The document(s) is always stored into memory when sending the document(s). For details, refer to the Operating Instructions (For Facsimile and Copy Functions). 2. Requires RightFax Ver. 8.0 or later. 8 Login Procedure (Using Copy/Fax/Scanner/Printer) Users must enter the user ID and the password before using any devices which have the User Authentication function enabled. Authentication is performed using the Windows user account. Note: When using the User Authentication for the first time, refer Chapter 3 Setting Machine (see pages 12 - 23 ). The System Administrator should set up the User Authentication Function. Chapter 2 A login screen appears if user authentication is enabled. Select "DOMAIN", and then confirm the domain name, and then select "OK". Using Machine Note: User authentication can be set independently for each function (copying, faxing, scanning, and printing). Select "USER ID", and then enter your user ID (Up to 40 characters), and then select "OK" . The user ID is NOT case-sensitive. Select "OK" to start the authentication process. This completes the authentication. Select "PASSWORD", and then enter your password (Up to 40 characters), and then select "OK" . The password is case-sensitive. After completing the authentication, you can use the selected function (copying, faxing, scanning, or printing) . Press [ Reset ] twice to log out from the authentication. The * symbols appear if the password is set previously. 9 NOTE If the authentication fails, one of the following messages may appear. Message Authentication Failed Explanation The login failed. Check your user ID and password. Check whether the Date and Time is set properly. The system has been locked because the permitted number of login attempts has been exceeded. Please wait for a period of time set in the Lockout Time setting. (see page 19) Unable to connect to the authentication server. Please contact the system administrator. Unable to connect to the authentication server. Please contact the system administrator. Unable to locate the authentication server. Check whether the DNS Domain Name is set properly (see page 14). Check whether the Internet Parameters are set properly. TCP/IP Address TCP/IP Subnet Mask TCP/IP Default Gateway DNS Server Addresses Chapter 2 Using Machine 10 Logon attempts exceeded Connection Failed Protocol Error Server not Found Authentication is cancelled if no operation is performed on the machine within a certain period of time after authentication is completed. The system administrator can specify the ID Timeout Period. See "ID Timeout Setting" on page 16 for details, " Auto Reset Time Setting " on page 17 for details. The system administrator can specify whether authentication is required independently for each function (copying, faxing, scanning, and printing).See "Authentication Setting" on page 12 for details. Sending a Document via RightFax When the RightFax server is used to send a fax, the following details are entered in the recipient (TO) field and sender (FROM) field. Field Recipient Sender Content Station Name registered in the Address book. If manual number dialing is used, you can enter the user name from the control panel. When the user authentication is not enabled Logo and Email Address of this device. or Name and Email Address selected with the Sender Selection function. When the user authentication is enabled Name of the authenticated user registered with the Windows Server. Login, and then set document(s) on the ADF. Check the recipient's name and the address, and select " OK ". Chapter 2 Using Machine Note: If you need to login, see "Login Procedure" on page 9 for details. When you press "START", the machine scans the document and starts sending. Specify the recipient. Ex: 123 Note: Password Transmission is not available if the RightFax Server setting is set to valid. If you select "ENTER NAME" when using manual number dialing, you can enter the recipient's name. (Up to 15 characters) 11 Authentication Setting The system administrator can enable/disable the user ...