User manual PANASONIC KX-TEM824

Advanced Hybrid System User Manual Model KX-TES824 KX-TEM824 Thank you for purchasing a Panasonic Advanced Hybrid System. Please read this manual carefully before using this product and save this manual for future use. KX-TES824/KX-TEM824: Version 3.0 Feature Highlights 1.5.5 Using Voice Messaging (Built-in Voice Message [BV]) Built-in Voice Message You can set incoming calls to be forwarded to your personal message area to let callers leave voice messages when you cannot answer the phone. Hello, this is 204. Please leave your message. Message Message Message 1.8.3 If a Voice Processing System is Connected Voice Mail Integration You can set your calls to be forwarded to a separate Voice Processing System (VPS) to let callers leave messages in your mailbox when you cannot answer the phone. Message Message Message 1.1.1 Before Operating a Telephone Advanced Hybrid System This PBX supports the connection of Panasonic proprietary telephones (PTs), Direct Station Selection (DSS) Consoles, and single line devices such as single line telephones (SLTs), fax machines, wireless telephones, and data terminals. 1.2.7 Accessing Another Party Directly from Outside (Direct Inward System Access [DISA]) 3-level Automated Attendant A caller can be directed to the desired party simply by pressing a single-digit number as directed by the 3-level DISA outgoing messages (OGMs). First DISA OGM Dial 0 (Operator) Dial 1 3-level DISA OGM 1 3-level DISA OGM 2 3-level DISA OGM 3 Dial 0 3-level DISA OGM 22 3-level DISA OGM 23 3-level DISA OGM 24 Dial 0 (Mike) Dial 1 (John) Dial 2 (Tony) Dial 2 Dial 3 Dial 1 Dial 2 2 User Manual 1.1.1 Before Operating a Telephone Easy Operation A Panasonic telephone that is equipped with a Navigator Key and a display helps you to access various features easily. The Message/Ringer lamp (if equipped) informs you of any calls or messages waiting. Fixed Line SMS Terminal Support This PBX can route incoming calls sent from a Short Message Service (SMS) centre to specific single line telephones (SLTs) that support SMS. SMS centre Telephone Company Navigator Key Message/Ringer Lamp We recommend using SMS-enabled Panasonic SLTs. In this manual, · Proprietary Telephone is abbreviated as "PT"*1. Single Line Telephone is abbreviated as "SLT". Proprietary Telephone with a Display is abbreviated as "Display PT". The suffix of each model number is omitted. The following icons are used as hints and conditions throughout this manual. · · !! Hints Conditions Important Notice Prior to connection of this product, please verify that the intended operating environment is supported. Satisfactory performance cannot be guaranteed for the following: ­ interoperability and compatibility with all devices and systems connected to this product ­ proper operation and compatibility with services provided by telecommunications companies over connected networks *1 In this manual, "proprietary telephone" ("PT") means an analogue proprietary telephone (APT). User Manual 3 Important Information WARNING · · · THIS UNIT MAY ONLY BE INSTALLED AND SERVICED BY QUALIFIED SERVICE PERSONNEL. IF DAMAGE TO THE UNIT EXPOSES ANY INTERNAL PARTS, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THE UNIT TO YOUR DEALER. UNPLUG THIS UNIT FROM THE AC OUTLET IF IT EMITS SMOKE, AN ABNORMAL SMELL OR MAKES UNUSUAL NOISE. THESE CONDITIONS CAN CAUSE FIRE OR ELECTRIC SHOCK. CONFIRM THAT SMOKE HAS STOPPED AND CONTACT AN AUTHORISED PANASONIC FACTORY SERVICE CENTRE. WHEN RELOCATING THE EQUIPMENT, FIRST DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER CONNECTION. WHEN THE UNIT IS INSTALLED IN THE NEW LOCATION, RECONNECT THE POWER FIRST, AND THEN RECONNECT THE TELECOM CONNECTION. THIS UNIT IS EQUIPPED WITH AN EARTHED PLUG. FOR SAFETY REASONS THIS PLUG MUST ONLY BE CONNECTED TO AN EARTHED OUTLET THAT HAS BEEN INSTALLED ACCORDING TO APPLICABLE REGULATIONS. TO PREVENT POSSIBLE FIRE OR ELECTRIC SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR MOISTURE. THE POWER SUPPLY CORD IS USED AS THE MAIN DISCONNECT DEVICE. ENSURE THAT THE AC OUTLET IS LOCATED NEAR THE EQUIPMENT AND IS EASILY ACCESSIBLE. TO PROTECT THIS UNIT FROM STATIC ELECTRICITY, DO NOT TOUCH ANY EXTERNAL CONNECTORS OF THE UNIT. · · · · · Safety Instructions When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink, or laundry tub, in a wet basement, or near a swimming pool. 2. Avoid using wired telephones during an electrical storm. There is a remote risk of electric shock from lightning. 3. Do not use a telephone in the vicinity of a gas leak to report the leak. 4. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire, as they may explode. Dispose according to local regulations. SAVE THESE INSTRUCTIONS 4 User Manual The KX-TES824E, the KX-TES824NE, the KX-TES824GR, the KX-TES824CE/ KX-TEM824CE, and the KX-TES824PD/KX-TEM824PD are designed to interwork with the Analogue Public Switched Telephone Network (PSTN) of European countries. Panasonic Communications Co., Ltd./Panasonic Communications Company (U.K.) Ltd. declares that this equipment is in compliance with the essential requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC. Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting: http://www.doc.panasonic.de Contact: Panasonic Services Europe a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15, 22525 Hamburg, Germany User Manual 5 Attention · Keep the unit away from heating appliances and devices that generate electrical noise such as fluorescent lamps, motors, and televisions. These noise sources can interfere with the performance of the PBX. This unit should be kept free of dust, moisture, high temperature (more than 40 °C ), and vibration, and should not be exposed to direct sunlight. If you are having problems making calls to outside destinations, follow this procedure to test the outside (CO) lines: · · 1. Disconnect the PBX from all outside (CO) lines. 2. Connect known working single line telephones (SLTs) to those outside (CO) lines. 3. Make a call to an external destination using those SLTs. If a call cannot be carried out correctly, there may be a problem with the outside (CO) line that the SLT is connected to. Contact your telephone company. If all SLTs operate properly, there may be a problem with your PBX. Do not reconnect the PBX to the outside (CO) lines until it has been serviced by an authorised Panasonic Factory Service Centre. Never attempt to insert wires, pins, etc. into the vents or holes of this unit. Wipe the unit with a soft cloth. Do not clean the unit with abrasive powders or with chemical agents such as benzene or thinner. When using a Panasonic proprietary telephone (PT), use only the correct Panasonic handset. · · · 6 User Manual Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households) · This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste. For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis. Alternatively, in some countries you may be able to return your products to your local retailer upon the purchase of an equivalent new product. Disposing of this product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling. Please contact your local authority for further details of your nearest designated collection point. Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation. For business users in the European Union · If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information. Information on Disposal in other Countries outside the European Union · This symbol is only valid in the European Union. If you wish to discard this product, please contact your local authorities or dealer and ask for the correct method of disposal. For users in New Zealand only · This equipment shall not be set to make automatic calls to the Telecom '111' Emergency Service. · The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services. · IMPORTANT NOTICE Under power failure conditions, the connected telephones may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use. · APPLICABLE ONLY TO TELECOM CUSTOMERS WHO HAVE AUTOMATIC ACCESS TO OTHER CARRIERS FOR TOLL CALLS When calling back a number from the Caller ID list, all numbers prefixed with "0 + AREA CODE" will be automatically forwarded to your toll carrier. This includes numbers in your local calling area. The zero + area code should either be removed when calling back local numbers, or check with your toll carrier that a charge will not be levied. · All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition, the principles enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal information collected, the purpose for its collection, how it is used, and what is disclosed to any other party. User Manual 7 For Future Reference Please print, record, and retain the following information for future reference. Note The serial number of this product can be found on the label affixed to the unit. You should record the model number and the serial number of this unit as a permanent record of your purchase to aid in identification in the event of theft. MODEL NO. SERIAL NO. DATE OF PURCHASE NAME OF DEALER DEALER'S ADDRESS DEALER'S TEL. NO. 8 User Manual Table of Contents 1 Operation ...............................................................................................11 Before Operating a Telephone ...................................................................................... 12 Before Operating a Telephone.......................................................................................... 12 Making Calls ................................................................................................................... 20 Basic Calling..................................................................................................................... 20 Easy Dialling..................................................................................................................... 25 Redialling ......................................................................................................................... 29 When the Dialled Party is Busy or There is No Answer ................................................... 31 Switching the Calling Method (Alternate Calling--Ring/Voice) ........................................ 39 Using Your Calling Privileges at Another Extension (Walking COS) ................................ 40 Accessing Another Party Directly from Outside (Direct Inward System Access [DISA])............ 41 Receiving Calls ............................................................................................................... 44 Answering Calls................................................................................................................ 44 Answering Hands-free (Hands-free Answerback) ............................................................ 45 Answering a Call Ringing at Another Telephone (Call Pickup) ......................................... 46 During a Conversation ................................................................................................... 48 Transferring a Call (Call Transfer) ..................................................................................... 48 Holding a Call ................................................................................................................... 50 Talking to 2 Parties Alternately (Call Splitting) ................................................................. 54 Answering Call Waiting..................................................................................................... 55 Talking to Multiple Parties (Conference)........................................................................... 58 Muting a Microphone (Microphone Mute)......................................................................... 63 Using the Headset (Headset Operation) .......................................................................... 64 Talking to Another Party without Lifting the Handset (Hands-free Operation) .................. 65 Changing the Dialling Mode (Pulse to Tone Conversion) ................................................. 66 Before Leaving Your Desk ............................................................................................. 67 Forwarding Your Calls (Call Forwarding [FWD]) ............................................................... 67 Showing a Message on the Caller's Telephone Display (Absent Message) .................... 70 Preventing Other People from Using Your Telephone (Extension Lock)........................... 72 Leaving a Group (Log-in/Log-out) .................................................................................... 73 Using Voice Messaging (Built-in Voice Message [BV])..................................................... 74 Making/Answering a Paging Announcement............................................................... 83 Paging .............................................................................................................................. 83 Answering/Denying a Paging Announcement .................................................................. 85 Setting the Telephone According to Your Needs ........................................................ 86 Setting the Alarm (Timed Reminder)................................................................................ 86 Refusing Incoming Calls (Do Not Disturb [DND]) ............................................................. 88 Receiving Call Waiting ..................................................................................................... 89 Preventing Other People from Joining Your Conversation (Executive Busy Override Deny) .......... 90 Turning on the Background Music (BGM) ........................................................................ 91 Protecting Your Line against Notification Tones (Data Line Security)............................... 92 Checking the Time Service Mode .................................................................................... 93 Clearing Features Set at Your Extension (Extension Feature Clear)................................ 94 Monitoring a Room (Room Monitor) ................................................................................. 95 Using User-supplied Equipment ................................................................................... 97 If a Doorphone/Door Opener is Connected...................................................................... 97 If a Host PBX is Connected .............................................................................................. 99 1.1 1.1.1 1.2 1.2.1 1.2.2 1.2.3 1.2.4 1.2.5 1.2.6 1.2.7 1.3 1.3.1 1.3.2 1.3.3 1.4 1.4.1 1.4.2 1.4.3 1.4.4 1.4.5 1.4.6 1.4.7 1.4.8 1.4.9 1.5 1.5.1 1.5.2 1.5.3 1.5.4 1.5.5 1.6 1.6.1 1.6.2 1.7 1.7.1 1.7.2 1.7.3 1.7.4 1.7.5 1.7.6 1.7.7 1.7.8 1.7.9 1.8 1.8.1 1.8.2 User Manual 9 1.8.3 1.9 1.9.1 If a Voice Processing System is Connected....................................................................100 Using a Display Proprietary Telephone ......................................................................107 Calling with the Incoming Call Log .................................................................................. 107 2 Operator/Manager Operation............................................................. 113 Control Features ...........................................................................................................114 Locking Other Extensions (Remote Extension Lock) ......................................................114 Switching the Time Service Mode (Time Service) ..........................................................115 Setting an Alarm for Other Extensions (Remote Timed Reminder [Wake-up Call]) ..............117 Erasing All Caller Information in the Common Area (Incoming Call Log in the Common Area--CLEAR ALL) ........................................................................................................ 119 Disregarding the Newest Call or Overwriting the Oldest Call in the Common Area Call Log (301st Incoming Call Logged in the Common Area) .......................................................120 Recording, Playing, or Erasing Common BV Outgoing Messages .................................121 Changing System Settings Using Programming Mode ................................................... 123 2.1 2.1.1 2.1.2 2.1.3 2.1.4 2.1.5 2.1.6 2.1.7 3 Customising Your Phone & PBX ....................................................... 127 Customising Your Phone (Personal Programming)................................................... 128 Customising Your Phone (Personal Programming) .........................................................128 Changing Personal Settings Using Programming Mode ................................................. 129 Customising the Buttons .................................................................................................132 Managing Call Logs and Call Charges........................................................................135 Requirements..................................................................................................................135 Managing Call Logs and Call Charges............................................................................136 Customising Your PBX (System Programming).........................................................138 Programming Information................................................................................................138 System Programming...................................................................................................... 141 3.1 3.1.1 3.1.2 3.1.3 3.2 3.2.1 3.2.2 3.3 3.3.1 3.3.2 4 Appendix ............................................................................................. 145 Troubleshooting ............................................................................................................146 Troubleshooting...............................................................................................................146 Feature Number Table ..................................................................................................150 Feature Number Table.....................................................................................................150 Identifying Tones...........................................................................................................158 Identifying Tones .............................................................................................................158 Revision History............................................................................................................ 166 Version 2.0 ......................................................................................................................166 4.1 4.1.1 4.2 4.2.1 4.3 4.3.1 4.4 4.4.1 Index .......................................................................................................... 167 10 User Manual Section 1 Operation This chapter shows you step by step how to use each feature. Read this chapter to become familiar with the many useful features of this PBX. User Manual 11 1.1 Before Operating a Telephone 1.1 1.1.1 Before Operating a Telephone Before Operating a Telephone What Kind of Telephone Can Be Used? You can use a single line device such as a single line telephone (SLT), fax machine, modem, or wireless telephone, or a Panasonic proprietary telephone (PT) such as the KX-T7730. Some features may not be available, depending on the telephone you are using. If you are using a Panasonic PT with special feature buttons, or a display (Display PT), or both, follow the procedures that use feature buttons or the display, for easy operation. If you are using an SLT, follow the procedures that use specified numbers to access features (feature numbers). If you use a Direct Station Selection (DSS) Console, you can also use the buttons on the DSS Console to perform operations, instead of the buttons on the connected PT. · If you use a Panasonic PT that does not have feature buttons, you may change one of the unused flexible buttons to a feature button. Refer to "3.1.3 Customising the Buttons". Feature Numbers Features have been assigned feature numbers, which can be entered on your telephone to access the corresponding feature. Some features are only accessible by entering the feature number. In addition, some features require other additional parameters to be entered to activate the feature. Where necessary, these are specified in the text. Notice The default value assigned to certain features may vary depending on your country/area. For more details, consult your dealer. If you use an SLT that does not have the " " or "#" keys, it is not possible to access features that have " " or "#" in their feature numbers. Tone Various tones are used during or after operations to provide you with information. For more details regarding the types of tones and their meanings, refer to "4.3.1 Identifying Tones" (Appendix). Display In this manual, you will see the phrase "the display ...". This refers to the display of a Panasonic PT. When you use a Panasonic display PT, displayed messages or items help you to operate the telephone. 12 User Manual 1.1 Before Operating a Telephone Your Extension Number If you use a Panasonic display PT, you can confirm your own extension number by pressing the " " key 2 times (" ") while on-hook, or by accessing personal programming. For more details, refer to "3.1.2 Changing Personal Settings Using Programming Mode". Using a Navigator Key/Volume Key (depending on the type of your PT) The Navigator Key can be used to control display contrast and volume, or to search for items using the display. Pressing the Navigator Key in the desired direction will change the contrast, volume level or items displayed, as shown below. On PTs with a Volume Key, this key can be used to adjust the volume, as shown below. Navigator Key Volume Key Up (Level increases) Up (Level increases) Left Down Right Down (Level decreases) (Level decreases) Examples The displays and the illustrations shown throughout this manual as examples are of a telephone connected to the KX-TES824/KX-TEM824. Restrictions Features that have been restricted through system programming will not be available at your extension. Icon Descriptions The following icons are used frequently throughout this manual. This feature cannot be used with an SLT. Seize an outside (CO) line by doing one of the following: OR *· Press a CO button. 9/0 OR · Dial the automatic line access number (9/0)*. outside 8 (CO) line Note group no. * For New Zealand, the automatic line access number may be either 1 or 9. · Dial the outside (CO) line group access number (8) and outside (CO) line group number. (CO) No SLT See "Programming" for related programming, if necessary. User Manual 13 1.1 Before Operating a Telephone Go off-hook by doing any of the following: · Lift the handset. · Press the SP-PHONE button. · Press the MONITOR button. (To start talking, lift the handset.) Go on-hook by doing any of the following: · Hang up. · Press the SP-PHONE button. · Press the MONITOR button. Talk. desired no. Press the Call button on the Doorphone. Press the Recall/hookswitch briefly. Enter the required number. account code Enter the account code. You will hear a busy, confirmation, dial, or ringback tone. B. Tone: Busy Tone C. Tone: Confirmation Tone D. Tone: Dial Tone R. B. Tone: Ringback Tone outside phone no. extension no. Dial an extension number. Dial an outside telephone number. phone no. Dial an extension number or outside telephone number. 14 User Manual 1.1 Before Operating a Telephone When You Use a Panasonic Proprietary Telephone If you use a Panasonic PT or DSS Console, you will be able to use some of the useful feature buttons described below. These buttons simplify certain operations. The illustrations below may differ from the actual buttons on your telephone. Fixed Buttons CO: Used to access an outside (CO) line (or outside (CO) line group) when making or receiving a call. The button's preprogrammed Outside (CO) Line Access method determines which line is selected. Can also be customised as a feature button. AUTO DIAL/STORE: Used for System Speed Dialling/Saved Number Redial, playing back personal/ common BV outgoing messages (OGMs) used by the Built-in Voice Message (BV) feature, and storing programme changes. REDIAL: Used to redial the last number dialled. SP-PHONE: Used to select handset or hands-free operation. (CO) (CO) PAUSE: Used to insert a dialling pause in a stored number. MESSAGE: Used to leave a message waiting indication, call back the party who left a message waiting indication, or play back voice messages. This button is provided with an LED (Light Emitting Diode), except for on KX-T7700 series telephones. With KX-T7700 series telephones, the Message/Ringer Lamp is lit when a message waiting indication is left at your extension. MONITOR: Used to select hands-free dialling and monitor operation. TRANSFER: Used to transfer a call to another party. INTERCOM: Used to make or receive intercom calls. AUTO ANS (Auto Answer)/MUTE: Used to answer an intercom call automatically in hands-free mode or to mute the built-in microphone during a conversation. HOLD: Used to place a call on hold. FLASH/RECALL: Used to disconnect the current call and make another call without hanging up, or to send an EFA (External Feature Access) signal to the telephone company or host PBX to access external features. User Manual 15 1.1 Before Operating a Telephone CONF (Conference): Used to establish a 3-party or 5-party conference call. FWD/DND (Call Forwarding/Do Not Disturb): Used to set the FWD or DND feature for the extension. Navigator Key: Used to adjust the volume of the speaker, handset and headset, and the display contrast, or to select desired items. VOICE CALL: Used to answer an intercom call automatically. PROGRAM: Used to enter and exit programming mode. Programmable Feature (PF): Located in the right column of the CO button array on certain telephones or on the DSS Console. Used to access a preprogrammed feature. Mostly used as a One-touch Dialling button. (PF) Volume Key: Used to adjust the volume of the speaker, handset and headset. Customised Buttons Throughout this manual, when the name of a button is written in parentheses, such as "(G-CO)", this means that it is a flexible button that has been customised. To customise flexible buttons, refer to "3.1.3 Customising the Buttons". Customised Button Single-CO (S-CO) Group-CO (G-CO) Function Used to access a specified outside (CO) line for making or receiving calls. Used to access an idle outside (CO) line in a specified outside (CO) line group for making calls. Incoming calls from outside (CO) lines in the assigned outside (CO) line group arrive at this button. Used to access an idle outside (CO) line for making calls. Incoming calls from the assigned outside (CO) lines, which are not assigned to S-CO or G-CO buttons, arrive at this button. Used to call an extension with a one-touch operation. Used to call a preprogrammed party or access a feature with a one-touch operation. Used to leave a message waiting indication, call back the party who left the message waiting indication, or play back voice messages. Used to access messages (except Built-in Voice Message [BV] messages) left for another extension or voice messages stored in another extension's Voice Processing System (VPS) mailbox. Used to set the FWD or DND feature for the extension. Used to store a telephone number while in a conversation with an outside party or while hearing a busy tone, and then easily redial the number later. Used to establish a 3-party or 5-party conference call. Other-CO (O-CO) Direct Station Selection (DSS) One-touch Dialling Message Message for Another Extension FWD/DND (Call Forwarding/ Do Not Disturb) Save Conference 16 User Manual 1.1 Before Operating a Telephone Customised Button Log-in/Log-out Extension Lock Day Night Lunch Function Used to switch between Log-in and Log-out status. Used to remotely lock or unlock another extension. Used to change the time service mode to day mode. Used to change the time service mode to night mode. Used to change the time service mode to lunch mode. Used to inform you of calls logged in the common area, store the information Caller ID Indication--Common of an incoming call during a conversation, and view caller information while onhook and then call back a caller. Used to inform you of calls logged in your personal area, store the information Caller ID Indication--Personal of an incoming call during a conversation, and view caller information while onhook and then call back a caller. Used to display and cycle through the information of an incoming call during a conversation, while receiving a call, or while viewing caller information, display Caller ID Selection--Common the number of logged calls while on-hook, and inform you that the common area call log is full. Used to display and cycle through the information of an incoming call during a conversation, while receiving a call, or while viewing caller information, display the number of logged calls while on-hook, and inform you that the personal area call log is full. Used to record a conversation into your own mailbox. Used to record a conversation into the mailbox of a specified extension. Used to listen while a caller is leaving a message in your voice mailbox and, if desired, intercept the call. Used to stop monitoring your own voice mailbox while a caller is leaving a message, or stop the alert tone heard in Private mode while a caller is leaving a message. Used to transfer a call to the mailbox of a specified extension. Caller ID Selection--Personal 2-way Record 2-way Transfer Live Call Screening (LCS) LCS Cancel Voice Mail (VM) Transfer User Manual 17 1.1 Before Operating a Telephone How to Follow the Steps An example system operation procedure is shown below. Calling Other Extensions To call another extension (Intercom Call) PT/SLT (DSS) OR Feature title extension no. Off-hook. Press DSS or dial extension number. Talk. Operation steps Icons and meanings are explained in "Icon Descriptions". The Direct Station Selection (DSS) button light shows the current status as follows: Off: The extension is idle. Red on: The extension is on a call. Conditions For quick operation If you are the operator or dial certain extension numbers frequently, DSS buttons are useful. Hands-free Operation You can make an intercom call and have a conversation in hands-free mode using the SPPHONE/INTERCOM button. Refer to "1.4.8 Talking to Another Party without Lifting the Handset (Hands-free Operation)". Hints Customising Your Phone t 3.1.3 Customising the Buttons Create or edit a Direct Station Selection (DSS) button. Programming References: Related or required programming is noted. · · If your telephone type is not included in the operation steps, for example, only "PT" is marked and you are using an SLT, your telephone cannot execute that feature. If your telephone can use several methods to execute one feature, you can select the preferred method according to your needs. 18 User Manual 1.1 Before Operating a Telephone Connection Example This diagram shows devices that can be connected. Telephone Company Computer Doorphone Batteries Door Opener/Doorbell/ Door Chime External audio source (radio, CD player, etc.) Computer Printer Computer SLT Paging system (loudspeaker, amplifier and speaker, etc.) PT Fax/Telephone Answering Machine DSS Console Wireless Phone Voice Processing System User Manual 19 1.2 Making Calls 1.2 1.2.1 ­ ­ ­ Making Calls Basic Calling Calling Other Extensions Calling an Outside Party Using an Account Code (Account Code Entry) Calling Other Extensions To call another extension (Intercom Call) PT/SLT (DSS) OR extension no. Off-hook. Press DSS or dial extension number. Talk. · The Direct Station Selection (DSS) button light shows the current status as follows: Off: The extension is idle. Red on: The extension is on a call. For quick operation If you are the operator or dial certain extension numbers frequently, DSS buttons are useful. Hands-free Operation You can make an intercom call and have a conversation in hands-free mode using the SPPHONE/INTERCOM button. Refer to "1.4.8 Talking to Another Party without Lifting the Handset (Hands-free Operation)". · · Customising Your Phone · 3.1.3 Customising the Buttons Create or edit a Direct Station Selection (DSS) button. 20 User Manual 1.2 Making Calls To call the operator (Operator Call) You can easily call the extension assigned as the operator extension. PT/SLT 0 OR 9 Off-hook. Enter 0 or 9. · The default operator call number varies depending on your country/area. For more details, consult your dealer. Calling an Outside Party There are 4 methods of seizing an outside (CO) line. Use whichever method you prefer, unless requested by your manager to use a specific method. Choose one of the following methods: To select an idle outside (CO) line automatically (Automatic Line Access) PT/SLT 9 OR * outside phone no. Dial outside phone number. Talk. 0 Off-hook. Enter automatic line access number. * For New Zealand: 1 or 9 · The default automatic line access number varies depending on your country/area. For more details, consult your dealer. User Manual 21 1.2 Making Calls To select an idle outside (CO) line in the specified outside (CO) line group automatically (Outside (CO) Line Group Access) PT/SLT (G-CO) OR 8 Off-hook. outside (CO) line group no. outside phone no. Press G-CO or dial outside (CO) line group access number and then outside (CO) line group number (1­8). Dial outside phone number. Talk. To select a specified outside (CO) line PT outside phone no. Dial outside phone number. Talk. (S-CO) Off-hook. Press S-CO. To select an idle unassigned outside (CO) line PT outside phone no. Dial outside phone number. Talk. (O-CO) Off-hook. Press O-CO. 22 User Manual 1.2 Making Calls · · · · · · · The Single-CO (S-CO) and Group-CO (G-CO) button lights show the current status as follows: Off: The line is idle. Green on: You are using the line. Red on: Another extension is using the line (S-CO), or other extensions are using all outside (CO) lines in the outside (CO) line group (G-CO). Emergency Call You can dial preprogrammed emergency numbers after seizing an outside (CO) line without any restrictions. You can press the S-CO or G-CO button without going off-hook first. You may be restricted from making calls to certain outside parties. If you have questions about your calling restrictions, consult your manager or dealer. If you use a Panasonic display proprietary telephone (PT), the call charge (if enabled), system speed dialling name (if stored, on a System Speed Dialling call), and call duration can be displayed alternately by pressing the CO button whose indicator is green. Extension-to-Outside (CO) Line Call Duration The length of extension-to-outside (CO) line calls may be limited through system programming. Both the extension user and the outside party will hear a warning tone at 5second intervals 15 seconds before a specified time limit. When the timer expires, the call is disconnected. Budget Limitation The length of outside (CO) line calls may be limited due to Budget Limitation through system programming. Both the extension user and the outside destination will hear an alarm (3 sets of 3 beeps) when a specified limit is reached and the extension user cannot make further outside (CO) line calls. If programmed through system programming, the call may be disconnected after the alarm. To make a call to another party without going on-hook, press the FLASH/RECALL button. Pressing the button will re-access the outside (CO) line and provide an external dial tone. You can dial the new phone number without going on/off-hook. Hands-free Operation You can make an outside (CO) line call and have a conversation in hands-free mode using the SP-PHONE button. Refer to "1.4.8 Talking to Another Party without Lifting the Handset (Hands-free Operation)". · · Customising Your Phone · 3.1.2 Changing Personal Settings Using Programming Mode­Line Preference-- Outgoing Select the seized line when going off-hook. · 3.1.3 Customising the Buttons Create or edit a Single-CO (S-CO) button, Group-CO (G-CO) button, or Other-CO (OCO) button. User Manual 23 1.2 Making Calls Using an Account Code (Account Code Entry) The manager may give personal account codes to extension users, and check their telephone usage for accounting purposes. Alternatively, an account code can be specified for each customer, to log call durations for billing purposes. PT/SLT (CO) OR OR outside (CO) line access no. Off-hook. Press CO or dial outside (CO) line access number. * D.Tone 3 Press FWD/DND or enter . A PT user can press the PAUSE button instead of the FWD/DND button, and an SLT user can enter "49" instead of " ". account code D.Tone Enter account code (4 digits). outside phone no. Dial outside phone number. · · · · · * Enter " " when "Plan 2" or "Plan 3" is selected as the numbering plan through system programming. You may not be able to make an outside (CO) line call without entering an account code depending on your telephone's mode of account code entry. The mode is assigned to each extension. Ask your manager or dealer about your telephone's mode. A Panasonic PT user can enter an account code during a conversation or within 30 seconds after the other party hangs up (while hearing a reorder tone), by pressing the FWD/DND (Call Forwarding/Do Not Disturb) button, then entering the account code. Account codes may use the digits "0 through 9". Non-numeric codes such as FLASH/ RECALL and PAUSE cannot be used. You can clear the account code by pressing the " " key or FWD/DND button while entering the account code, and then re-enter the account code. If you hear a reorder tone after entering the account code, the account code entered does not exist. Enter the correct code. For your convenience, you can store a code together with a phone number in the telephone's memory (e.g., Speed Dialling). · · Customising Your Phone · 3.1.3 Customising the Buttons Create or edit an FWD/DND (Call Forwarding/Do Not Disturb). 24 User Manual 1.2 Making Calls 1.2.2 Easy Dialling There are several convenient methods of storing and dialling frequently used phone numbers. ­ Using a One-touch Button (One-touch Dialling) ­ Using Numbers Stored at Your Extension (Personal Speed Dialling) ­ Using Numbers Stored in the PBX (System Speed Dialling) ­ Dialling a Preset Number by Going Off-hook (Hot Line) ­ Using a Preprogrammed Number (Quick Dialling) Using a One-touch Button (One-touch Dialling) You can dial a phone number (max. 24 digits) previously stored to a flexible button with a one-touch operation. No SLT PT (One-touch Dialling) Off-hook. Press One-touch Dialling. · · · A telephone number longer than 24 digits can be stored by dividing it among 2 or more One-touch Dialling buttons. You can confirm the stored number of a One-touch Dialling button by pressing it while onhook. You can press a CO button to select a desired outside (CO) line before pressing the Onetouch Dialling button. Customising Your Phone · 3.1.3 Customising the Buttons Create or edit a One-touch Dialling button, store the desired phone number, or feature number. User Manual 25 1.2 Making Calls Using Numbers Stored at Your Extension (Personal Speed Dialling) You can store up to 10 numbers at your extension for your personal use. This feature is also known as Station Speed Dialling. To store a phone number PT/SLT personal speed dialling no. Dial personal speed dialling number (0­9). 2 Off-hook. Enter 2 . desired phone no. Dial desired phone number (max. 24 digits). C.Tone Enter #. On-hook. For an outside phone number, dial an outside (CO) line access number before the phone number. To dial PT/SLT * OR personal speed dialling no. Dial personal speed dialling number (0­9). 1 Off-hook. Enter # or 1 . To confirm Display PT personal speed dialling no. Dial personal speed dialling number (0­9). Enter #. 3 Off-hook. Enter 3 . · · · · * Enter "##" or "1 " when "Plan 2" or "Plan 3" is selected as the numbering plan through system programming. Personal Speed Dialling numbers (0 through 9) correspond to the numbers (F1 through F10) of the Programmable Feature (PF) buttons assigned as One-touch Dialling numbers. Assigning a One-touch Dialling number to PF button "F1" will override Personal Speed Dialling number "0", and vice versa. Rotary single line telephone (SLT) users cannot use this feature. Up to 24 digits including " " can be stored. However, depending on your mode of account code entry, " " may not be regarded as a pause. 26 User Manual 1.2 Making Calls Using Numbers Stored in the PBX (System Speed Dialling) You can make calls using preprogrammed speed dialling numbers (max. 100 codes) stored in the PBX. Ask your manager or dealer about the stored speed dialling numbers. PT/SLT system speed dialling no. OR Off-hook. Press AUTO DIAL or enter . Dial system speed dialling number (00­99). · A telephone number longer than 32 digits can be stored by dividing it among 2 or more System Speed Dialling buttons. If the number is divided and stored in system speed dialling numbers 01 and 02: 0 · · 1 0 2 Rotary SLT users cannot use this feature. You can press a CO button to select a desired outside (CO) line before pressing the AUTO DIAL/STORE button. Dialling a Preset Number by Going Off-hook (Hot Line) An SLT user can make a call simply by going off-hook, if the telephone number has been stored beforehand. This feature is also known as Pickup Dialling. To store a phone number SLT desired phone no. Dial desired phone number (max. 32 digits). Enter #. 7 Off-hook. 4 2 Enter 2. C.Tone On-hook. Enter 74. Dial an outside (CO) line access number before the outside phone number. User Manual 27 1.2 Making Calls To set/cancel SLT 1 7 Off-hook. Set Cancel Enter #. You can enter "0" instead of "#". C.Tone On-hook. 4 OR 0 Enter 74. Enter 1 to set or 0 to cancel. To dial SLT Off-hook. · · · To call another party, dial the desired party's phone number before the preprogrammed number is dialled. Up to 32 digits including " " can be stored. However, depending on your mode of account code entry, " " may not be regarded as a pause. Rotary SLT users cannot programme this feature. Using a Preprogrammed Number (Quick Dialling) You can make a call simply by using the preprogrammed code number (50 through 59). For more details, consult your manager or dealer. PT/SLT quick dialling no. Off-hook. Dial quick dialling number (50­59). · This feature may be restricted depending on system programming.